HomeMy WebLinkAbout19-034 - Childhaven (formerly Renton Area Youth and Family Services) - 2019-2020 Substance Use Services / Human Services19-034 (a)
City of Tukwila Agreement Number:
Council Approval N/A
6200 Southcenter Boulevard, Tukwila WA 98188
CONTRACT FOR SERVICES
Amendment # 19-034 (a)
Between the City of Tukwila and Renton Area Youth and Family Services
Substance Use
That portion of Contract No. 19-034 between the City of Tukwila and Renton Area Youth
and Family Services is hereby amended as follows:
Section: Contract for Services:
This Agreement is entered into by and between the City of Tukwila, Washington, a non -
charter optional municipal code city hereinafter referred to as "the City," and Renton Area Youth
and Family Services, hereinafter referred to as "the Contractor," whose principal office is located at
P.O. Box 1510, Renton, WA 98057.
Shall be changed to read:
This Agreement is entered into by and between the City of Tukwila, Washington, a non -
charter optional municipal code city hereinafter referred to as "the City," and Childhaven,
hereinafter referred to as "the Contractor," whose principal office is located at P.O. Box 1510,
Renton, WA 98057.
Section: Scope of Services:
Agency: Renton Area Youth and Family Services
Shall be changed to read:
Agency: Childhaven
All other provisions of the contract shall remain in full force and effect.
Dated this day of _yAl-LI , 20 9-k)
CITY OF TUKWILA
4/Allan Ekberg, Mayor
CA Reviewed May 2020
CONTRACTOR
Pri ted Name: 3,A)
Page 1 of 2
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
ATTEST/AUTHENTICATED
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Agreement Number: Cc:)
APPROVED AS TO FORM
Cji(;)te: QSall‘e
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Christy O'Flaherty, MMC, City Clerk Office of the City Attomey
CA Reviewed May 2020
Page 2 of 2
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
CONTRACT FOR SERVICES
Contract Number: 19-034
Council Approval 117119
This Agreement is entered into by and between the City of Tukwila, Washington, a non -charter
optional municipal code city hereinafter referred to as "the City," and Renton Area Youth and Family
Services, hereinafter referred to as "the Contractor," whose principal office is located at P.O. Box 1510,
Renton, WA 98057.
WHEREAS, the City has determined the need to have certain services performed for its citizens but
does not have the manpower or expertise to perform such services; and
WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms
and conditions; now, therefore,
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties
hereto agree as follows:
Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform
those services described on Exhibit A attached hereto and incorporated herein by this reference as if
fully set forth. In performing such services, the Contractor shall at all times comply with all Federal,
State, and local statutes, rules and ordinances applicable to the performance of such services and the
handling of any funds used in connection therewith. The Contractor shall request and obtain prior
written approval from the City if the scope or schedule is to be modified in any way.
2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered
according to the rate and method set forth on Exhibit A attached hereto and incorporated herein by this
reference. The total amount to be paid shall not exceed $ 31,320.00 for 2019 and $31,320.00 for 2020.
3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the
maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City
whenever the Contractor desires to amend its budget in any way.
4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing
January 1, 2019, and ending December 31, 2020, unless sooner terminated under the provisions
hereinafter specified.
5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with
respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be
considered to create the relationship of employer and employee between the parties hereto. Neither
Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by
virtue of the services provided under this Agreement. The City shall not be responsible for withholding
or otherwise deducting federal income tax or social security or contributing to the State Industrial
Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or
any employee of the Contractor.
CA Revised December 2016 Page 1 of 6
6. Indemnification. The Contractor shall defend, indemnify and hold the Public Entity, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits
including attorney fees, arising out of or in connection with the performance of this Agreement, except
for injuries and damages caused by the sole negligence of the Public Entity.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115,
then, in the event of liability for damages arising out of bodily injury to persons or damages to property
caused by or resulting from the concurrent negligence of the Contractor and the Public Entity, its
officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the
extent of the Contractor's negligence. It is further specifically and expressly understood that the
indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial
Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually
negotiated by the parties. The provisions of this section shall survive the expiration or termination of
this Agreement.
7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in connection with
the performance of the work hereunder by the Contractor, their agents, representatives, employees or
subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required
herein shall not be construed to limit the liability of the Contractor to the coverage provided by such
insurance, or otherwise limit the City's recourse to any remedy available at law or in equity.
A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits
described below:
Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Automobile liability insurance shall cover all
owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services
Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If
necessary, the policy shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence,
$2,000,000 general aggregate and $2,000,000 products -completed operations aggregate limit.
Commercial General Liability insurance shall be as least at broad as ISO occurrence form CG
00 01 and shall cover liability arising from premises, operations, independent contractors,
products -completed operations, stop gap liability, personal injury and advertising injury, and
liability assumed under an insured contract. The Commercial General Liability insurance shall
be endorsed to provide a per project general aggregate limit using ISO form CG 25 03 05 09 or
an equivalent endorsement. There shall be no exclusion for liability arising from explosion,
collapse or underground property damage. The City shall be named as an additional insured
under the Contractor's Commercial General Liability insurance policy with respect to the work
performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and
Additional Insured -Completed Operations endorsement CG 20 37 10 01 or substitute
endorsements providing at least as broad coverage.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of
Washington.
B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General
Liability insurance policies are to contain, or be endorsed to contain that they shall be primary
insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage
maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it.
CA Revised December 2016 Page 2 of 6
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of
not less than A: VII.
D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of
the amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of the Contractor before commencement of
the work. Upon request by the City, the Contractor shall furnish certified copies of all required
insurance policies, including endorsements, required in this Agreement and evidence of all
subcontractors' coverage.
E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance
coverage and limits required, if any, to be obtained by subcontractors, which determination shall be
made in accordance with reasonable and prudent business practices.
F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this
work with written notice of any policy cancellation, within two business days of their receipt of such
notice.
G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as
required shall constitute a material breach of contract, upon which the City may, after giving five
business days notice to the Contractor to correct the breach, immediately terminate the contract or.
at its discretion, procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion
of the City, offset against funds due the Contractor from the City.
8. Record Keeping and Reporting.
A. The Contractor shall maintain accounts and records, including personnel, property, financial and
programmatic records which sufficiently and properly reflect all direct and indirect costs of any
nature expended and services performed in the performance of this Agreement and other such
records as may be deemed necessary by the City to ensure the performance of this Agreement.
B. These records shall be maintained for a period of seven (7) years after termination hereof unless
permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter
40.14 and by the City.
9. Audits and Inspections. The records and documents with respect to all matters covered by this
Agreement shall be subject at all times to inspection, review or audit by law during the performance of
this Agreement.
10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty
(30) days written notice of the City's intention to terminate the same. Failure to provide products on
schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any
reason, the City shall have the right to terminate this Agreement immediately.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age,
veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence
of any disability, or any other protected class status under state or federal law, in the selection and
retention of employees or procurement of materials or supplies.
12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the
services contemplated by this Agreement without the written consent of the City.
13. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents
the entire and integrated Agreement between the City and the Contractor and supersedes all prior
CA Revised December 2016 Page 3 of 6
negotiations, representations, or agreements written or oral. No amendment or modification of this
Agreement shall be of any force or effect unless it is in writing and signed by the parties.
14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or
unenforceable or limited in its application or effect, such event shall not affect any other provisions
hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which
by their sense and context are reasonably intended to survive the completion, expiration or cancellation
of this Agreement, shall survive termination of this Agreement.
15. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk, City of Tukwila
6200 Southcenter Blvd.
Tukwila, Washington 98188
Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature
line below.
16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington. In the event any suit, arbitration, or other
proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing party in any such
action shall be entitled to its attorney's fees and costs of suit.
DATED this day of 20
CITY OF TUKWILA CONTRACTOR
Allan Ekberg, Mayo
ATTEST/ 1THENTICATED:
City Clerk, Christy O'Flaherty
APPROVED AS TO FORM:
Office of the City Attorney
By: r,..l...ti-k./
Printed Name and Title:
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Address: \oa5 5. 3 (d So A
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CA Revised December 2016
Page 4 of 6
Exhibit A
Scope of Services City of Tukwila
2019-2020 Program Services Agreement
Agency:
Renton Area Youth and Family Services
2019 Funding:
$31,320.00
Program:
Substance Use
2020 Funding:
$31,320.00
Effective Date:
January 1, 2019 — December 31, 2020
Total:
$62,640.00
Definition of Service Unit: School -based substance use counseling, behavioral health services, group
sessions, assessments and case management for students at Showalter Middle and Foster High School.
1
Quarter
Service Unit
# of Units
Quarterly
($2610 per mo)
1st
Unduplicated City of Tukwila residents served
4
Number of hours of substance use counseling,
group sessions, assessments and case
management.
94
Include Tukwila specific narrative
$7830.00
2nd
Unduplicated City of Tukwila residents served
2
Number of hours of substance use counseling,
group sessions, assessments and case
management.
48
Include Tukwila specific narrative
$7830.00
3rd
Unduplicated City of Tukwila residents served
i 1
Number of hours of substance use counseling,
group sessions, assessments and case
management.
23
Include Tukwila specific narrative
$7830.00
4th
Unduplicated City of Tukwila residents served
3
Number of hours of substance use counseling,
group sessions, assessments and case
management.
71
Include Tukwila specific narrative
$7830.00
ANNUAL
GOALS
Unduplicated Tukwila Residents
Hours of substance use, assessments, case
management and group sessions
10
236
$31,320
The City Of Tukwila will use a variety of measures as indicators of satisfactory contract performance. The
Agency will be expected to meet at least 90% of the performance goals (outputs) as defined above. If the
Agency does not meet the 90% of performance goals, payment for services rendered under the agreement
will be reduced by the number of percentage points below the 90% level. At a 90% success rate, the
Agency will be reimbursed at 100%. Any exceptions must be negotiated with the City. Exceptions may be
made in cases where circumstances beyond the Agency's control impact their ability to meet their service
unit goals and the Agency has shown reasonable effort to overcome those circumstances. Exceptions are
made at the discretion of the City's Human Services Program Coordinator. The Agency shall make all
CA Revised December 2016
Page 5 of 6
reasonable efforts to ascertain the eligibility of applicants for Agency services, such eligibility to require
residence within the City, and shall provide services under this Agreement only to eligible applicants.
I Personnel/Operating
Non -Personnel
Budget/Annual Award total
$31,320.00
$31,320.00
Demographic and Outcome Data Report
The Agency shall collect and retain demographic data from the persons served through this contract. Data
should be tracked in an ongoing manner and submitted annually by January 30 of the following year.
Outcome data shall be submitted annually in conjunction with the Demographic report. Data should be
collected and demonstrate the program's progress toward Outcomes as specified below.
Outcome:
Health — Minimum 80% of Tukwila youth served will make progress in addressing issues impacted by
alcohol/drug dependency, as indicated by substantial achievement of agreed upon treatment goals (an
individualized treatment plan, improve communication with parents, etc.).
Measurement: Outcome is measured using progress on meeting treatment plan goals. Clinicians work with
clients on self -directed goals establishing academic and personal success. Goals are reviewed monthly to
assess and rate success.
QUARTERLY REPORTS
DUE DATES
I
i
1st thru 3rd quarter reports
1st = April 15th
2"d = July 15"
3rd = October 15th
4th and final annual reimbursement
First week in January. Date to be announced.
i
I
j Outcomes and demographics
January 31st 2020 / January 29th 2021
CA Revised December 2016
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