HomeMy WebLinkAbout2019-03-21 - Request for Proposals - PROS (Parks, Recreation and Open Space Plan) Update (REVISED from 3/14/19)CITY OF TUKWILA
Parks, Recreation, and Open Space Plan Update
ADDENDUM NUMBER 1
DATE OF ADDENDUM ISSUE: March 13, 2019
DATE OF RFP DUE: March 21, 2019 REVISED
NOTE TO ALL REQUEST FOR PROPOSAL APPLICANTS:
This Addendum Number 1, containing the following revisions, additions, deletions, and/or
clarifications, is hereby made a part of the Request for Proposals (RFP) for the above-named
project. Applicants shall take this Addendum into consideration when preparing and submitting
their RFP.
Applicants shall acknowledge receipt and acceptance of this Addendum Number 1 in the space
provided below and submitting the signed addendum with the RFP package. Failure to provide
this written acknowledgement may result in disqualification of the Bidder’s submittal.
REVISION TO RFP DUE DATE
Revise the following:
Information for Applicants
Any and all references to the Request for Proposals Due Date: Specifically Page 5,
Closing Date and Mailing Address for Submittal
Proposals should be submitted to the City of Tukwila – Parks & Recreation Department at the
address below. Please submit five (5) copies by Thursday, March 21, 2019 at 5:00 p.m.
(Pacific Standard Time)
City of Tukwila – Parks & Recreation Department
12424 – 42nd Avenue South
Tukwila, WA 98168
ATTN: Robert Eaton
ALL OTHER REQUIREMENTS OF THE REQUEST FOR PROPOSALS REMAIN IN
EFFECT, PER THE FULL RFP SHOWN BELOW.
Receipt acknowledged and conditions agreed to this __________ day or __________, 2019.
Applicant _________________________________________________________,
Signature
CITY OF TUKWILA
REQUEST FOR PROPOSALS
CONSULTANT SERVICES
Parks, Recreation, and Open Space Plan Update
Due Thursday, March 14, 2019, 5:00 p.m. (Pacific Standard Time)
The City of Tukwila (City) is issuing a Request for Proposal (RFP) to all qualified consultants to
provide services that will update to the City’s Parks, Recreation, and Open Space Plan. The
revision will include intensive community engagement and coordination of an updated plan with
other existing city plans, as well as long-range planning and visioning for the City’s park and
recreation system.
Please review the full RFP following this notice
Five (5) paper copies of the Proposal, whether mailed or hand-delivered, must arrive at the
address listed below no later than 5:00 p.m. (Pacific Standard Time) on Thursday March 14,
2019. The Proposal shall be limited to twenty (20) pages of content, and in no smaller than 12-
point font; double-sided pages count as two (2) pages. Resumes will not count toward the
twenty (20) pages. Proposals must be in a sealed envelop and clearly marked “Proposal for
PROS Plan” and submitted to the address below. No submittal will be accepted after this date
and time. The City will not be liable for delays in delivery of proposals due to handling by the US
Postal Service or any other type of delivery service. Faxed or emailed submittals will not be
accepted. Please reference the RFP title on all communications and mailing labels.
City of Tukwila – Parks & Recreation Department
ATTN: Robert Eaton
12424 – 42nd Avenue South
Tukwila, WA 98168
Questions regarding the proposal will be accepted by email ONLY to Robert Eaton, Parks and
Recreation Manager at Robert.Eaton@TukwilaWA.gov
Pursuant to State regulations, a qualifications-based selection process will be used to select a
consultant for this project. The selection will be made from the submitted proposals and
subsequent evaluations.
Published Seattle Times: February 28, 2019 and March 7, 2019
Published Daily Journal of Commerce: February 28, 2019 and March 7, 2019
REQUEST FOR PROPOSALS
Parks, Recreation, and Open Space
Plan Update
Date Issued: February 28, 2019
Proposals Due: March 14, 2019 at 5:00 PM
City of Tukwila – Parks & Recreation
12424 42nd Ave South
Tukwila, WA 98168
2 February 28, 2019
CITY OF TUKWILA
REQUEST FOR PROPOSALS
CONSULTANT SERVICES
Parks, Recreation, and Open Space Plan Update
Due Thursday, March 14, 2019, 5:00 p.m. (PST)
General Information
Tukwila lies in the heart of the Puget Sound region between Seattle and Tacoma, at the
crossroads of two major interstate highways. Its central location makes Tukwila an ideal site for
approximately 2,000 businesses. Due to the large retail and business center, the City’s
population expands from just over 20,000 to 125,000 during the day. Additional information
about the City can be found at http://www.TukwilaWA.gov.
Project Purpose
This Request for Proposal is to provide an update to the City’s Parks, Recreation, and Open
Space Plan. The revision will include intensive community engagement and coordination of an
updated plan with other existing city plans, as well as long‐range planning and visioning for the
City’s Park and Recreation system.
Preliminary Scope of Work
The consultant who is ultimately selected will provide services including, but not necessarily
limited to, the following:
A Parks, Recreation, and Open Space (PROS) Plan that meets the requirements of state
and local law and funding programs.
Coordinate with City staff to incorporate the PROS Plan with existing adopted City plans
(such as Strategic, Comprehensive, Shoreline, Urban Center, Walk‐n‐Roll, etc.) as well as
the State Growth Management Act (“GMA”), and draft an update to the Parks &
Recreation section of the City’s Comprehensive Plan Update.
Develop, coordinate, and facilitate a Community Engagement Plan, which may include,
but is not limited to the following:
o Developing and implementing community engagement and outreach strategies.
o Analyzing existing grant funded senior needs assessment results and developing
a strategic plan with prioritized implementation tactics.
o Performing a 0‐50 years old needs assessment, analyzing results and developing
strategic plan with prioritized list of strategic implementation tactics.
o Coordination with 10 Minute Walk Grant Outreach Plan currently being
developed.
Conduct a Parks and Recreation needs assessment facilitating community outreach,
engagement, and coordination.
o Evaluate existing recreation activities, programs, and events.
o Identify underserved portions and populations of the community with respect to
equitable access to parks and recreation services provided by the City.
City of Tukwila – Parks & Recreation
12424 42nd Ave South
Tukwila, WA 98168
3 February 28, 2019
o Identify strategies to meet the needs of equitable access to parks and recreation
services provided by the City.
o Evaluate current park facilities and amenities and identify future needs in terms
of acreages, miles, and number/type of park facilities with potential locations.
o Recommend potential Level of Service standards and associated national
averages for maintaining said standards.
o Recommend cost recovery models for recreation activities, programs, special
events, park maintenance, and golf course operations.
Conduct a Capital Improvement Program needs assessment.
o Evaluate an existing parks, golf, and open space system and identify current and
future needs in terms of capital improvements (improving existing infrastructure
and building for the future).
o Create a capital improvement plan containing a prioritized specific project list
with implementation strategies based on input from the community
engagement process.
o Develop acquisition guidelines and recommendations with criteria that can be
used to prioritize sites.
o Identify potential funding sources for both capital improvement projects and
land acquisition.
Develop a plan for growing Parks and Recreation in the Tukwila Urban Center, which is
consistent with the Tukwila Urban Center Plan, as well as a prioritized list of strategic
implementation tactics (acquisition, lease agreements, park development, recreation
programming, connectivity/trails, etc.).
Facilitate PROS Plan adoption through the formal local legislative process (up to eight
evening meetings), including providing multiple updates to, and opportunities for, City
Council to review as the plan is being developed.
Desired Outcome
It will culminate in a 6‐year plan of goals, objectives, implementation strategies, capital
improvements, and an investment program for the City’s Parks, Recreation and Open Space
Program. The Plan will also provide guidelines and direction for the City in terms of acquiring,
developing, and preserving property, accepting property donations, and identifying potential
funding sources and other actions enabling the City to respond to such opportunities in a timely
fashion.
The City of Tukwila is seeking proposals from consultants with experience and expertise in the
successful completion of a Parks, Recreation, and Open Space Plan. Experience with community
engagement, outreach, and involvement will be crucial to the successful outcome of the
updated PROS Plan. The Consultant will create and facilitate a community engagement plan
that unifies the current 10 Minute Walk Community Engagement grant process and Older
Adults Recreation Services Assessment. The updated plan will also build upon the existing
Tukwila PROS Plan as well as other City plans, in order to develop implementation plans and
strategies for the Parks and Recreation Department.
City of Tukwila – Parks & Recreation
12424 42nd Ave South
Tukwila, WA 98168
4 February 28, 2019
Proposal Submittal Requirements
Proposals will be no more than twenty (20) pages of content, not including appendices or key
staff resumes, and must include the following:
Your approach to the overall task including any creative ideas or thoughts on how to
structure the work to accomplish the Plan.
Your approach to the community engagement process.
Scope of services identifying specific tasks.
Description of deliverables.
Description of your experience with park plans and strategies you have used with other
communities on similar projects.
Key staff involved with the project with descriptions of their experience and
qualifications, and in what capacity they will spend their time on the project.
Estimated time involved to complete project.
Examples of successful completion of similar plans with references and links to plans.
Project Timeline
The project should be completed and prepared for adoption by City Council in January 2020.
Estimated Project Budget
The estimated budget for this project is in the range of $80,000 ‐ $100,000.
Evaluation Criteria
Each submittal will be evaluated based on the following criteria:
Creativity, responsiveness, clarity, and soundness of the approach the consultant will
take in developing the Plan.
Experience and expertise of the firm’s project team in successful completion of a Parks,
Recreation, and Open Space Plan. Tukwila’s evaluation of the project teams’
qualifications may include checking with references.
Experience and qualifications of the consultant team.
Proven experience in effective community engagement and incorporating diverse citizen
input.
Demonstrated knowledge/experience with actual implementation of possible strategies.
Adherence to the Request for Proposals requirements.
Consultant interview(s), if the City so chooses.
General Conditions
All materials and images developed during this project will belong to the City and will be
presented to the City in their original format.
The City shall not be responsible for any costs incurred by the consultant in preparing,
submitting, or presenting its response to this RFP.
The City reserves the right to request clarification of information submitted, to request
additional information from the consultant, and to request an interview with
consultant(s).
City of Tukwila – Parks & Recreation
12424 42nd Ave South
Tukwila, WA 98168
5 February 28, 2019
The City reserves the right to reject any and all submittals, and to waive minor
irregularities in any submittals.
The City reserves the right to award the contract to the next most qualified consultant, if
the successful consultant does not execute a contract within thirty (30) days after
notification of the award of the bid.
Any proposal may be withdrawn until the date and time set as the Closing Date for
submittals. Any proposal not so timely withdrawn shall constitute an irrevocable offer,
for a period of ninety (90) days, for the services described herein, or until one or more
of the proposals have been approved by the City, whichever comes first.
In order to provide a consistent approach to the project, achieve economies of scale,
and minimize disruption to City staff, the City expects to award this proposal to one
consultant firm or team.
Closing Date and Mailing Address for Submittal
Proposals should be submitted to the City of Tukwila – Parks & Recreation Department at the
address below. Please submit five (5) copies by Thursday, March 14, 2019 at 5:00 PM.
City of Tukwila – Parks & Recreation Department
12424 – 42nd Avenue South
Tukwila, WA 98168
ATTN: Robert Eaton
All proposals must be in a sealed envelope and clearly marked “Proposal for PROS Plan”.
No faxed, emailed or telephone submittals will be accepted.
Proposals should be prepared simply and economically, providing a straightforward,
concise description of the consultant’s capabilities to satisfy the requirements of the
request.
Proposals shall be limited to twenty (20) pages of content; double‐sided pages count as
two (2) pages. Resumes will not count toward the twenty (20) pages.
Communications
Questions may be referred to:
Robert Eaton
Parks & Recreation Manager
Robert.Eaton@TukwilaWA.gov