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HomeMy WebLinkAboutReg 2019-03-18 Item 8E - Report - Public Safety Plan: Program Management Quality Assurance Monthly UpdateMarch 13, 2019 TO: Tukwila City Council FROM: Steve Goldblatt PMQA Consultant RE: Public Safety Plan March update Fire Station 51 bidding is completed. Station 52's schematic design phase estimate is un- derway. Justice Center's construction documents are 95% complete and bidding has begun. Programming and master planning of the consolidated shops facilities continues. Bold- faced entries below are updated from last month's report. FIRE STATIONS Site development Geotechnical exploration will inform site development costs for Fire Station 52. The City owns the property planned for new Fire Station 54, and its use or disposition will be a future Council decision. Lydig has demolished the property's structures. Station 51 trade package bidding Station 51's Council -approved budget is $13.3 million. Lydig completed Station 51 bid packages this month and has developed a Maximum Allowable Construction Cost (MACC) for its construction contract amendment. The MACC is over budget; see Ra- chel Bianchi's 13 March memo for details. Seven Fire Department -preferred alter- nates were bid; staff is recommending four for Council approval. Lydig's MACC contract amendment will be recommended to Public Safety 18 March for discus- sion at COW and possible Council vote at a special meeting 25 March. Station 52 schematic design and pre -construction services Weinstein AU's schematic design for Station 52 has been completed with Fire Depart- ment input. Drive -through Station 52's Council -approved budget is $19.26 million. Lydig's schematic design estimate —including the administrative tenant improvements as an alternate —is expected to be presented to Public Safety and COW in April/May. Council can anticipate a mini-MACC contract amendment request by June to begin earthwork and site utilities and purchase an elevator in July. The full MACC amend- ment will follow in the fall to approve the start of Station 52 general construction. Station 54 assessment Last June, Council asked for an estimate to make life safety improvements to existing Station 54. Staff presented four potential options —with very rough order of magnitude cost estimates —to Public Safety 5 November; see Rachel Bianchi's 30 October memo for details. Committee consensus was to revisit the options after Station 51 and Justice Center construction costs firm up. The Committee agreed that the existing station needs modest maintenance and repairs for the health of firefighters there. City staff is compiling costs for presentation to Public Safety late spring/early summer. 49 FIRE STATIONS continued Stations' budget New Station 54's deletion has cost some economy of scale on design, construction, and dependent costs for Stations 51 and 52. Including Station 54's substantially reduced scope, the stations' overall Council -approved budget is $34 million. Disadvantaged Business Enterprise and local hiring policies The Council unanimously passed Resolution 1929 on 2 April, adopting DBE and local hiring policies for the Plan's projects. The DBE goal is 17% and the local hiring goal is 20%, complementing the City's 10% apprenticeship requirement of Resolution 1814. The first metrics that the Council sees can be expected mid-2019. Lydig—and BNBuild- ers for the Justice Center —are ramping up efforts with the DBE community. An update was presented at COW 25 February and monthly reports to Council will start soon. JUSTICE CENTER Property acquisition The City owns all nine Justice Center properties except JC-8 (Travelodge). The City has possession and use of JC-8; ownership is pending the recording of an easement and is expected soon. The team has completed surveying and Phase II environmental in- vestigation on all parcels. Construction documents and permits DLR completed the 95% construction document set in January. Land use approvals were received in December. The team submitted a civil permit application in Novem- ber (still pending) and a building permit application 22 January (pending in review). Demolition permits have been approved for all parcels. GC/CM pre -construction services and trade package bidding BNB JC-8 property (Travelodge) early abatement and demolition was completed last month. BNB issued mini-MACC bid packages late January to proceed with demoli- tion, earthwork, site utilities, and steel and elevator procurement. The mini-MACC is under budget; see Rachel Bianchi's 13 March memo for details. BNB's mini-MACC contract amendment will be recommended to Public Safety 18 March for discus- sion at COW and possible Council vote at a special meeting 25 March. The full MACC amendment will follow in May to authorize the start of construction. CONSOLIDATED SHOPS Property acquisition The City has agreements with all of the property owners, basically securing all three properties. Ownership of two properties will transfer this year and the other in 4.5 years. PMQA update March 13, 2019 page 2 50 CONSOLIDATED SHOPS continued Programming and master planning services A $365,000 contract (including contingency) with SHKS Architects for shops' program- ming and master planning services was approved 4-3 by Council 5 November. The sec- ond round of workshops with Public Works staff has concluded. SHKS has confirmed what it's learned with staff and is exploring program options. OTHER RESOURCES Professional services The Project Executive Team has been working through procurement of additional con- sultant resources for the Fire Stations and Justice Center. A hazmat contract with NOVO was approved by Council 15 October. Contracts for commissioning with Keithly Barber Associates, construction testing and inspections with Mayes Testing Engineers, and forestry and environmental services (as a DLR amendment) were approved by Council at a special meeting 14 February. Contract amendments for additional survey- ing by Bush Roed & Hitchings and building envelope construction administration by JRS Engineering were approved by Council 4 March. Other consultant services (e.g., acoustics) will be proposed for Council consideration as needed. PROGRAM SCHEDULE Tight schedule The overall schedule remains very ambitious. With so many activities under way, there is little room for any missteps to meet the Plan's revised milestones. The Project Exec- utive Team, City staff, and Council are doing as well as can be expected given all the new properties' access, due diligence, and acquisition challenges. Fire Station 51 and Justice Center construction is scheduled to begin in April. PROGRAM BUDGET Market conditions Like Fire Station 51, the Justice Center and Consolidated Shops budgets will be sensi- tive to tight construction market conditions. These external budget pressures will manifest themselves as Fire Station 52 and future consolidated shops project estimates are refined and the rest of the Justice Center bids are received. LEGEND Meeting target Proceeding as planned. Caution advised Steps needed to meet target. Correction needed Steps needed to attempt recovery. Not meeting target No recovery plan in place. PMQA update March 13, 2019 page 3 51