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REG 2019-03-18 COMPLETE AGENDA PACKET
Tukwila City Council Agenda REGULAR MEETING .A 90 Allan Ekberg, Mayor Councilmembers: •:• Dennis Robertson •:. Verna Seal David Cline, City Administrator •:• De'Sean Quinn + Kate Kruller Kathy Hougardy, Council President •:• Thomas McLeod ❖ Zak Idan Monday, March 18, 2019; 7:00 PM • Ord #2603 • Res #1958 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. SPECIAL PRESENTATIONS a. Fire Department: (1) Recognition of new and promoted employees. New firefighters: • Brad Anderson • Scott Aguilar • Kevin Goin • Michael Knutti Promoted employees: • Ben Williams to the position of Captain • Jason Konieczka to the position of Battalion Chief (2) Recognition of all City staff for the exceptional response to recent snow events with special acknowledgment to Public Works, Fire, Police and Parks and Recreation staff. 3. APPOINTMENTS Confirm the appointment of Pinky Estell to Position #3 on the Arts Commission, with a term expiring 12/31/2020. Pg.1 4. PUBLIC COMMENTS At this time, you are invited to comment on items not included on this agenda (please limit your comments to five minutes per person). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. (Refer to back of agenda page for additional information.) 5. CONSENT AGENDA a. Approval of Minutes: 3/4/19 (Regular Mtg.) b. Approval of Vouchers c. Authorize the Mayor to sign a contract with Starfire Sports for the use of 2019 lodging tax funds in the amount of $44,500.00. [Reviewed and forwarded to Consent by the Community Development and Neighborhoods Committee on 3/12/19. J d. Authorize the Mayor to sign Amendment #3 to grant agreement #17-201 with the Washington State Office of Public Defense for increased social work services to assist public defense attorneys, in the amount of $1,000 (coming to the City). [Approved by the Council President and Finance Committee Chair.] Pg.7 Pg.23 (continued..) REGULAR MEETING Monday, March 18, 2019 Page 2 6. UNFINISHED BUSINESS 2018 Fire Department Annual Report. Pg.29 7. NEW BUSINESS 8. REPORTS a. Mayor b. City Council c. Staff - City Administrator Report d. City Attorney e. Council Analyst - Monthly Report from the Program Management Quality Assurance (PMQA) provider for the Public Safety Plan Pg.47 Pg.49 9. MISCELLANEOUS 10. EXECUTIVE SESSION 11. ADJOURNMENT Reasonable City Clerk's Office www.tukwilawa.gov, Tukwila City Hall is ADA accessible. accommodations are available at public hearings with advance notice to the (206-433-1800 or TukwilaCityClerk@TukwilaWA.gov). This agenda is available at and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio/video taped (available at www.tukwilawa.qov) HOW TO TESTIFY When recognized by the Presiding Officer to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to 5 minutes. The Council appreciates hearing from citizens and members of the public, and may not be able to answer questions or respond during the meeting. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council on items that are NOT included an the agenda during PUBLIC COMMENTS. Please limit your comments to 5 minutes. If you have a comment on an Agenda item, please wait until that item comes up for discussion to speak on that topic. SPECIAL MEETINGS/EXECUTIVE SESSIONS Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters as prescribed by law. Executive Sessions are not open to the public. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: 1. The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Members of the public who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at that time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL MEETING SCHEDULE No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four-year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official Council action in the fonn of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular or Special Council meetings. Committee of the Whole Meetings - Councilmembers are elected for a four-year term. The Council President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a one-year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed there are forwarded to Regular or Special Council meetings for official action. COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared fey :tIayori review Council ,evieav 03/18/19 CT ITE NFORI ATION ITEM No. 3 S'r.\Fi SPONSOR: MAYOR EKBERG ORIGIN :NI,AGEND. DATI: 03/18/19 AGENDA ITEM TITLE Appointment to Arts Commission CATEGORY Discussion Mtg Date /1 Motion Date 3/18/19 • Resolution E Ordinance 11Itg Date E Bid. ward t1N1tg Date E Public Hearing .11tg Date E Other A'ltg Date Mtg MtgDate SPONSOR Council ►1 Mayor ❑HR CDCD ❑Finance ❑Fire E TS CP&R ❑Police DPW ❑Court SPON' )R Appointment of Pinky Estell to the Arts Commission SUN1\1.11tY REVIEWED BY ❑ C.O.W, Mtg. [ CDN Comm ❑ Trans &Infrastructure ❑ Arts Comm. DATE: Q Finance Comm: Parks Comm. [ Public Safety Comm. 0 Planning Comm. COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR/ADNMIN. COMMITTEE COST IMPACT / FUND SOURCE EXPENDIJ'URL RI QUIRLD AMOUNT BUDGETED APPROPRIATION REQUIRED $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/18/19 MTG. DATE ATTACHMENTS 03/18/19 Informational Memorandum dated 03/04/19 2 City of Tukwila Allan Ekberg, Mayor INFOR AT 0 AL E ORA DU TO: City Council FROM: Mayor Ekberg DATE: March 4, 2019 SUBJECT: Arts Commission Appointment ISSUE Position #3 on the Arts Commission is currently vacant. I am recommending the appointment of Pinky Estell to this position. A copy of the Pinky's application is attached. The term for this position expires December 31, 2020. RECOMMENDATION I am recommending the appointment of Pinky Estell to Position #3 of the Arts Commission be confirmed by Council at the March 18, 2019 Council Meeting. 3 4 «��^ .� Tukwila K^U��� ��� � UU����U�a Tukwila City Hall 82OOSouthconterBlvd Tukwila, WA 98188 ��,�|i~�f' �� Appointment Application for BOARDS �hJ[� ��YNYN|��|/�NJ� ---' ----' -`-~ -~~-'~'~'~~`~'~~'`^~ RECEIVED Email: BoordaConlnla(o-)tukvv|awa.qKzV Please complete the ENTIRE application form. Applicants may attach a cover letter and/or a resume totaling nomore than three pages. 2/03/2O1S ADDRESS: Tukwila K81 98188 MAILING ADDRESS (if different): HOME PHONE: EyNPLOYEF�~~^^~^ --`«~ ~' ~`'^~ E-MAIL: CELL/MOBILE PHONE: Please check all that apply hoyou within the City ofTukwila limits: E] Resident [] Bueineso(]vvnor/Repnaaentotive School District Representative 1-1 High School Student I wish to be considered for appointment to the following board or commission (check all that apply): COMMISSIONS: BOARDS & COMMITTEES: 0 Arts [] Community Police [] Civil Service [] Human Services LJ Equity & Social Justice [] Library LJ Park [] Lodging Tax [] Planning [] Other/Special Committee: HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? [] Yes E] No If "yes", please list: AVAILABLE TOATTEND MEETINGS: []Daytime [/IEven|nge Please contact me regarding other City ofTukwila volunteer opportunities (check box): [� INTERVIEW FOR CITY USE ONLY: Pinky EstpU BOARDSICOMMISSIONS APPLICATION FOR APPOINTMENT Professional/Community Activities (organizations, clubs, service groups, etc): I have spent OOylife being actively involved inDlycommunity through volunteering and pursuing a career that supports growthOfthe arts, heritage, @OdOU/tuU3`BelQvvjSOn outline of some of the highlighted activities during my life. Present professional 0[community activities: United State Institute OfTheater Technology: NVVRegional Chapter: Programming Chair March 2015-P[eS8Ot National Board K4eOtQnGhipCommittee Se'A.2014-P[eSeDt National Membership Committee Aug. 2013-Present Membership 'O0rn'ttee Regional Section Liaison NOV. 2018-PreOent The key to living healthy life ioa dedication towmdk1Ufe balance. This is always a challenge for those who successfully pursue their dream careers, but nevertheless it is vital to require oneself to have this balance. For me, |found serenity in gardening in mybackyard vegetable patch and the plants inside my house. It's awondorfu| experience toengage in a gradual process that forces you to slow down and see the world for the bliss that each season brings. Besides gardening, I have found that we are lucky to live in region that has so many wonderful parks to camp at and explore. As such, I make it a point to set aside time to go hiking, camping, fishing, and canoeing from early spring to late fall. Qualifications oerelated to this position: |graduoted from Cornish College ofthe Arts with aBachelors ofFine Arts inPerformance Production and UNCSAMasters nfFine Arts inTechnical Direction. | have worked osTechnical Director for ACT San Frado oOn m tory/2nd stage, San Francisco Opera' Merola Opera program,National Black Theater Festival, Intiman Theatre, and the Cornish Playhouse. Presently, I am the Director of the Cornish Playhouse and serve as Vice President of the UpTown Arts and Culture Coalition in Seattle. In addition, I have remained very active in the event side of the industry working as a freelance project manager, and stage manager. I have continued my professional development through my studies in the aerial fabric and rope performing arts, and installation sculptures. Addi ' tionally, I have recently taken up a strong interest in historical restoration of arts and cultural facilities. This has brought me to work with my home town of Waverly and the Sons and Daughters of Norway in Seattle to raise funds to restore two century -old Other comments/oddiUona|information for consideration: I'm excited for the possible opportunity8»ae local community here |nTukwila, through the sharing of my Ufesyvork andetud | believe tha1fhe key hoasuccessful city requires asense cfobligation and pride for 'every citizen tocontribute totheir community. |thank you for your time considering my application to serve on behalf of my fellow citizens of Tukwila as an Arts Commissioner. Applicant's Signature 02/03/2019 Note: Upon submission, all information nnthis form becomes public record, For further clarification regarding this application m more information regarding the boards or commissions, please call (206)*33-180n. COUNCIL AGENDA SYNOPSIS Initials t 4eetin Date Prepared by Mayor's review Co zl re 'ew 03/18/19 BJM ITEM INFOR ATION ITEM No. 5.C. S"i u I^ SPONSOR: B. MILES ORIGINAL AGENDA DATE: 3/18/19 AGENDA ITEM Trr1.E 2019 Agreement with Starfire Sports for Lodging Tax Funding. Cs1'I'F.0 DRY C] Discussion Mtg Dale ►1 Motion Dale 3/18/19 ■ Re folution C Ordinance Mtg Date E Bid Award Alta Date ❑ PublicHearinEj Altg Date Other Mtg Date Mtg Ally Date SPONSOR ❑Council VA Mayor El-ZR CDCD Finance EFire ❑T,S CP&R Po ice CPCaurt SPONSC)R'S On February 14, 2019 the City Council approved a lodging tax funding request from Starfire SUI\11R]' Sports in the amount of $44,500 . The funds are intended to support Starfire's tournament schedule and help the City with its branding and marketing goals. City policy requires the City Council to approve any contract over $40,000 before the Mayor can execute the Agreement. Funding comes from the City's Lodging Tax and can only be used for tourism promotion activities. REVIEWEI) BY 0 C.O.W. Mtg. Trans &Infrastructure DATE: 3/12/19 ►:1 CDN Comm 0 Finance Comm. ❑ Public Safety Comm. ❑ Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: QUINN Arts Comm. RECOMMENDATIONS: SPONSOR/ADMIN. COMMI`I` Mayor/Economic Development EE Unanimous Approval; Forward to Consent Agenda. COST IMPACT / FUND SOURCE EXPI';NDI'l IRE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $44,500 $100,000 $0 Fund Source: 101 FUND, LODGING TAX Comments: Lodging Tax can only used for tourism promotion activities. MTG. DATE RECORD OF COUNCIL ACTION 03/18/19 MTG. DATE ATTACHMENTS 03/18J19 Informational Memorandum dated 3/4/19 DRAFT Agreement with Starfire Sports Minutes from the Community Development and Neighborhoods meeting of 3/12/19 8 4.* ILA 290s City of Tukwila Allan Ekberg, Mayor INFORMATIONAL E ORANDUM TO: Community Development and Neighborhoods FROM: Brandon Miles, Business Relations Manager CC: Mayor Ekberg DATE: March 4, 2019 SUBJECT: 2019 Agreement with Starfire Sports for Lodging Tax Funding ISSUE Authorize the Mayor to sign an agreement with Starfire Sports for 2019 lodging tax funding. Total reimbursement under the agreement will not exceed $44,500. BACKGROUND On February 14, 2019 the City Council approved a lodging tax funding request from Starfire Sports in the amount of $44,5001. The funds are intended to support Starfire's tournament schedule and help the City with its branding and marketing goals. City policy requires the City Council to approve any contract over S40,000 before the Mayor can execute the Agreement. As a reminder, the funds for this agreement will come from the City's lodging tax program. Lodging tax funds are collected at area hotels and under Washington State law can only be used for tourism promotion activities. RECOMMENDATION Authorize the Mayor to enter into the Agreement with Starfire Sports in the amount $44,500. Staff suggests the Agreement be placed on the March 18 consent agenda. ATTACHMENTS • Draft Agreement with Starfire Sports. The City's Lodging Tax Advisory Committee reviewed the funding request at its January 22, 2019 meeting and recommended that funding be provided. 9 10 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: CONTRACT FOR LODGING TAX FUNDING This Agreement is entered into by and between the City of Tukwila, Washington, a non -charter optional municipal code city hereinafter referred to as "the City," and Starfire Sports, hereinafter referred to as "the Contractor," whose principal office is located at 14800 Starf ire Wy; Tukwila, WA 98188. WHEREAS, the City imposes a special excise tax under Chapter 82.08 Revised Code of Washington (RCW), known as the "lodging tax," on furnishing of lodging in hotels, motels and similar business enterprises, as authorized under Chapter 67.28 RCW; and WHEREAS, the City is authorized to use the lodging tax revenue for tourism promotion, as defined by Chapter 67.28 RCW; and WHEREAS, Contractor is able to help promote the City to both overnight and day visitors, driving business to Tukwila restaurants, hotels, retailers, and entertainment establishments; and WHEREAS, on January 22, 2019 the City's Lodging Tax Advisory Committee considered and approved Contractor's request to obtain lodging tax revenue for tourism promotion; and WHEREAS, the City concurs with the Lodging Tax Advisory Committee's recommendation to provide lodging tax revenue to Contractor for tourism promotion; and WHEREAS, it is appropriate for the City to compensate the Contractor for the costs of promoting tourism (both day and overnight) in the City; and IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: . Scope and Schedule of Services to be Performed by Contractor. Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $44,500. 3. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing March 1, 2019, and ending March 30, 2020, unless sooner terminated under the provisions hereinafter specified. 4. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither CA Revised 2012 Page 1 of 9 11 Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. 5. Indemnification. Contractor shall defend, indemnify and hold the City, its officers, agents, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of Contractor and the City, its officers, officials, employees, and volunteers, Contractor's liability hereunder shall be only to the extent of Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 6. Insurance. Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products -completed operations aggregate limit. Commercial General Liability insurance shall be as least at broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products -completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide a per project general aggregate limit using ISO form CG 25 03 05 09 or an equivalent endorsement. There shall be no exclusion for liability arising from explosion, collapse or underground property damage. The City shall be named as an additional insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured -Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing at least as broad coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CA Revised December 2016 Page 2 of 9 12 B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Contractor shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. E. Subcontractors. Contractor shall have sole responsibility for determining the insurance coverage and limits required, if any, to be obtained by subcontractors, which determination shall be made in accordance with reasonable and prudent business practices. F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. D. G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 8. Record Keeping and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with ROW Chapter 40.14 and by the City. 9. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. CA Revised December 2016 Page 3 of 9 13 12. Assignment and Subcontract. Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 With a copy to: Office of Economic Development City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this day of , 20 . CITY OF TUKWILA CONTRACTOR Allan Ekberg, Mayor ATTEST/AUTHENTICATED: City Clerk, Christy O'Flaherty APPROVED AS TO FORM: By: Printed Name and Title: Address: CA Revised December 2016 Page 4 of 9 14 Office of the City Attorney CARevised December 2O1G Page 5of8 15 Exhibit "A" Scope of Services General: Contractor shall organize, promote and facilitate tournaments, leagues and events at Starfire Sports Complex with the goal of attracting over 10,000 overnight hotel/motel room nights and 1.3 million annual visitors (not unique visitors) in a collaborative working relationship with the City of Tukwila. The purpose of this agreement is for the tracking of hotel bookings, promotions and marketing. 1. As needed, contractor shall refer teams and event directors directly to Seattle Southside Regional Tourism Authority (SSRTA), a destination marketing organization for the City, for assistance with lodging, restaurants, attractions, transportation companies, etc. or directly to the City. 2. Contractor will encourage and, where possible, require other 3rd party organizers holding tournaments and events at Starfire to utilize Seattle Southside (Tukwila, SeaTac, and Des Moines) lodging businesses. Contractor will provide 3rd party organizers a one -page promotional flyer as an attachment (to be provided by the City) to its rental agreements. 3. Contractor shall provide a prominently placed City of Tukwila logo to the sponsor section of the landing page of www.starfiresports.com website. 4. Contractor will promote City of Tukwila attractions and activities through its marketing department, league information, and tournament relations via links in email signatures and information in event documents. Information may be regarding non -city activities. Attractions and events promoted by the City, with the contractor, cannot be in conflict with business interest of Starfire Sports. 5. Contractor and City shall work in conjunction to provide content in the regular e-newsletters from Starfire Sports about Tukwila attractions and activities. Attractions and events promoted by the City, with the contractor, cannot be in conflict with the business interests of Starfire Sports. 6. In all collateral, press releases, medias, etc. where a location is mentioned, contractor shall always identify the location of Starfire as being located in "Tukwila." Contractor shall encourage third parties operating at or hosting events at Starfire to also list the location as "Tukwila." 7. Provide a minimum of four social media post per month promoting activities, dining, shopping, and/or hotels in the City. Content to be provided by the City and approved by Contractor. 8. As deemed most appropriate by Contractor, use the #Tukwila or the name "Tukwila" in social media posts on Facebook, Twitter, Google+ and/or Instagram. 9. Contractor shall make available free meeting space, during regular operating hours by the Contractor, for the City, provided City events do not conflict with paid meeting reservations. 10. Contractor shall work with the City to promote events in the City, including but not limited to City sponsored events, events sponsored by third parties, and grand openings of businesses within CA Revised December 2016 Page 6 of 9 16 the City. Events promoted by the City, with the contractor, cannot be in conflict with the business interests of Starfire Sports. 11. The City of Tukwila shall also be considered a tournament partner for 2019. As a tournament partner the City shall be receive the following benefits: a. City included as part of the Tournament /logo (e.g. The Starfire AstroTurf® Cup, Tukwila, WA). b. Visibility on www.starfiresports.com homepage, youth tournaments landing page, tournament event page, and drop -down navigation menu c. 300px by 300px placement on the tournament event page and tournament landing page of starfiresports.com d. 300px by 300px placement in all registration and announcement emails related to the tournaments e. (6) Banners displayed during each day of the tournaments; banners to be provided by City f. (1) 10' x 10' booth during each day of the sponsored tournaments g. (1) PA Announcement mention every 4 hours during each day of the tournaments h. (1) 8.5" x 11" promotional flyer in all sponsored tournament(s) coach's packets i. (1) 100px by 75px placement in two Starfire newsletters j. (1) Marketing email sent to all tournament participants k. (1) Rotating placement in the Starke Media Center during the tournament season I. Mentions via Starfire's social media platforms m. Opportunities for City officials to participate in Tournament award presentations CA Revised December 2016 Page 7 of 9 17 Exhibit "B" Compensation, Method of Payment, and Reporting Compensation and Method of Payment Contractor shall submit to the City a request for reimbursement for services and sponsorships rendered under this Agreement. The total compensation to the Contractor under this Agreement shall not exceed $44,500. Invoices and request for reimbursements shall be mailed to: City of Tukwila ATTN: Brandon Miles 6200 Southcenter Blvd Tukwila, WA 98188 The following are the dates and amounts to be invoices to the City: Invoice # Date (no later than) Amount 1 June 30, 2019 $14,834 2 September 30, 2019 $14,833 3 December 31, 2019 $14,833 Should the Contractor choose to reduce or modify services outlined in Exhibit "A" of this Agreement, the City may choose to reduce the awarded funds. The amount reduced shall be at the sole discretion of the City. Reporting Requirements With each invoice, the Contractor shall provide the following to the City: 1. Estimate number of attendees for tournaments and events at Starfire. 2. Social Media Engagmene.t 3. Any other document the Contractor wants to provide to demonstrate success of the event and marketing activities. CA Revised December 2016 Page 8 of 9 18 In additional the items outlined above, the following information shall be submitted to the City no later than February 1, 2020. This information is required to be collected by Washington State law. As a direct result of your proposed tourism -related service, provide an estimate of: a. Overall attendance at your proposed event/activity/facility? b. Number of people who traveled fewer than 50 miles for your event/activity? c. Number of people who traveled more than 50 miles? d. Of the people who traveled more than 50 miles, the number of people who traveled from another country or state? e. Of the people who traveled more than 50 miles, the number of people who stayed overnight in Tukwila? f. Of the people who stayed overnight, the number of people who stayed in PAID accommodations (hotel/motel/bed- breakfast) in Tukwila? (example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room nights.) g. Number of paid lodging room nights resulting from your proposed event/activity/facility (example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room nights)? Provide information on how the above actuals were determined. Reports and Deliverables shall be submitted to: City of Tukwila ATTN: Brandon Miles 6200 Southcenter Blvd. Tukwila, WA 98188 CA Revised December 2016 Page 9 of 9 19 20 City of Tukwila City Council Community Development & Neighborhoods Committee COMMUNITY DEVELOPMENT & NEIGHBORHOODS COMMITTEE Meeting Minutes March 12, 2019 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: De'Sean Quinn, Chair; Dennis Robertson, Verna Seal Staff: David Cline, Jack Pace, Nora Gierloff, Brandon Miles, Laurel Humphrey Guests: Christine Lee, Omar Lee, Caleb Lee CALL TO ORDER: Chair Quinn called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Lodging Tax Funding Agreement: Starfire Sports Staff is seeking Council approval of an agreement with Starfire Sports $44,500 in lodging tax funding to be used to support Starfire's tournament schedule The City's Lodging Tax Advisory Committee and City Council have already approved the application, but the contract must be approved in a separate step as it is over the $40,000 Administration signing authority. UNANIMOUS APPROVAL. FORWARD TO MARCH 18, 2019 REGULAR CONSENT AGENDA. B. Development Agreement Amendment - Airmark Apartments The owners of the Airmark Apartments/Hotel Interurban at 223 and 229 Andover Park East have requested a third amendment to their development agreement to allow additional signage to better promote the apartment living opportunity in the building. The proposed signage is twice the size of the signs approved in the existing development agreement, over six times larger than allowed in the code, and would be placed above the top of the building parapet, which is also not permitted in the current sign code. On February 12, the Committee directed staff to return with additional options including a temporary sign provision in the development agreement. Staff presented several options for Committee consideration relating to number of signs, size, location, time limit, and copy. Staff recommends requiring a performance bond if the sign is to be time limited. Committee members discussed the options and decided to recommend allowing two additional signs up to 1000 sf, time limited to 5 years after which they would be reevaluated. They acknowledged staff's concern about setting a precedent but agreed that this is a unique situation that can be handled with the development agreement process. Councilmember Seal noted that the sign code needs to be re-evaluated as more high-rises develop. Councilmember Robertson requested that the DA language be more specific about what happens after 5 years. Chair Quinn asked that the DA include language about the uniqueness of the development as another strategy to address precedent -setting concerns. UNANIMOUS APPROVAL. FORWARD TO MARCH 25, 2019 COMMITTEE OF THE WHOLE. 21 22 COUNCIL AGENDA SYNOPSIS Initials -- ---- --------- -- Meeting Date 03/18/19 Prepared by CT Mayor's review Council review ITEM INFORMATION ITEM No, 5.D. STAPI, SPONSOR: DAVID CLINE ORIGINAL AGENDA DATE: 03/ 8/ 9 AGENDA ITEM TITLE Washington State Office of Public Defense 2018-2019 Grant Agreement Third Amendment #17-201 C VIEGORY E Discussion Mtg Date F4 Mohan Date 3/18/19 [I] Resolution Mtg Date El Ordinance Ails Date E Bit/Award Mtg Date [1] Public Hearing Altg Date E Other Mtg Date Mtg SPONSOR ECournzl K. Mayor EIHR EDCD DFna,ue EjP&R Police EPW Ecoun POT • TS spoNsows The Council is being asked to authorize execution of the Third Amendment to the 2018- SUMMARY 2019 Grant Agreement with the Washington State Office of Public Defense for an additional $1,000 coming to the City. RL\ IFWFD BY El C.O.W. Mtg E CDN Comm El Finance Comm. El Public Safety Comm. 0 Trans &Infrastructure E Arts Comm, 0 Parks Comm. 0 Planning Comm. DATE: COMMITTEE CHAIR: N/A RECOMMENDATIONS: SPONSOR/ADMIN. Commrrimp, Mayor's Office Approved by Council President and Committee Chair COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/18/19 M'TG. DATE ATTACHMENTS 03/18/19 Informational Memorandum from Cheryl Thompson dated 03/11/19 W WSOPD 2018-2019 Grant Agreement Third Amendment 23 24 City of Tukwila Allan Ekberg, Mayor TO: INFOR ATIONAL E ORANDU City Council CC: Mayor Ekberg David Cline, City Administrator FROM: Cheryl Thompson, Executive Assistant DATE: March 11, 2019 SUBJECT: Office of Public Defense 2018-2019 Grant Agreement Amendment #3 to Contract 17-201 ISSUE The Washington State Office of Public Defense had additional grant funds become available and has offered the City of Tukwila an additional $1,000 for 2019 to be used for training reimbursement for public defense attorneys. As the original grant was for $74,000: $37,000 for both 2018 and 2019, the acceptance of the additional funds requires Council approval. BACKGROUND The Washington State Office of Public Defense awarded the City of Tukwila a $74,000 grant for the Public Defense Program: $37,000 for 2018 and $37,000 for 2019. The original grant agreement (#17-201) was approved by Council on November 20, 2017. On October 6, 2017 the City received notification from the Washington State Office of Public Defense awarding the City grant funds in the amount of $74,000 2018-2019: $37,000 for each year, to be used to provide investigator services, interpreter services and social work assistance to the Public Defense Program. On August 7, 2018 the original agreement was amended to allow use of grant funds for additional compensation to conflict public defense attorneys. Because there was not an increase in funds the first amendment did not go before Council for approval. On March 4, 2019 the City Council approved amendment #2 which provided an additional $10,000 in grant funds to be used for increased social work services to assist public defense attorneys. DISCUSSION The Office of Public Defense has awarded the City an additional $1,000 for training reimbursement for public defense attorneys. The City submitted an application with specific trainings the attorney's plan to attend and the Office of Public Defense specified which trainings grant funds were being awarded for reimbursement. RECOMMENDATION The Council is being asked to send this item to the Consent agenda at the March 18, 2019 Regular meeting. ATTACHMENTS Third Amendment to the 2018-2019 Grant Agreement 25 26 Third Amendment to Grant Agreement No. GRT18511 WASHINGTON STATE OFFICE OF PUBLIC DEFENSE 1. Grantee City ofTukwila 63OOSoothoenterBlvd Tukwila, VVA9nl88 I Grantee Representative Cheryl Thompson Executive Assistant 6ZOOSuuthcenterBlvd Tukwila, VVA9Ol88 ]. Office mfPublic Defense (OPD) 711Capitol Way South, Suite lOG POBox 4O957 Olympia, WA 98504'0957 4. {]PDRepresentadve Katrin]nhnsnn Managing Attorney Office ofPublic Defense 711 Capitol Way South, Suite 106 POBox 4V9S7 Olympia, WA 98504-0957 S. Additional Grant Amount $1,000 6. Grant Period January l'20lQthrough December 3I,2Ol9 7. Amendment Purpose This Amendment serves to provide Grantee additional funds in the amount of one thousand dollars ($1,0OU)for costs associated with registration and travel for public defense training. The funds available through this Amendment constitute oone-time disbursement. The Chapter 10.101 RCW city grants are competitive grants for the purpose of improving the quality nf public defense services 1D Washington municipalities. The Office of Public Defense (OPD) and Grantee, as defined above, acknowledge and accept the change described in section 7 of this Amendment. All other terms and conditions remain in full force and effect. FOR THE GRANTEE FOR OPD Name, Title Joanne iMoore, Director Date Date Page 1 of 1 27 28 TUKWILA FIRE DEPARTMENT 2018 ANNUAL REPORT , .aaaa°aa°aaaaaaaaaaaaaaaa .41tV* ° \ ° „Waa‘ta+ANZINFaaaa, 44.%-aNka—a„.7,4;44rA ,aaaaaa' °,,,,,aa.ahaaa,,,fa0aaaaafgaaaaaa°a°aaaaa4aWaaasliaaaaaiKZaaaavaUaaaaa., "AV" amt tar ios 440 ,aaso Tukwila Fire Department 444 Andover Park Fast Tukwila, WA 98188 www.tukwilawa.gov ,11W ° az. Mrfiniali% LADDER 54 SAFETY • COMMITMENT • EXCELLENCE evIOAtiq MAYOR'S MESSAGE To all Tukwila Fire personnel whom I recognize represent the frontline of defense to our residents, visitors, and businesses, it is my honor to know you are all there for each one of us. Thank you. As Mayor, it is an honor to serve our community. As you know, the City of Tukwila is a wonderful community filled with many opportunities and I am proud to represent our city, alongside our Fire services. Herein, I am pleased to offer the 2018 Fire Department Annual Report on behalf of the men and women of the Tukwila Fire Department. Residents of Tukwila, I would like to thank you for allowing us the opportunity to better serve your emergency service needs today and into the future. As a City, we are currently busy planning for two replacement Fire Stations. During the end of March 2019, we will kick off construction of Fire Station 51 in our Southcenter area to better serve our cur- rent and future needs. This location will support the expansion of community growth into our Southern areas of Tukwila. The second Fire Station will break ground during the Summer months of 2019. Located on the City Hall Campus, Fire Station 52 will also have room to house our Fire Administrative Staff. These Fire Stations are just two more steps in our commitment to strong response times, getting emergency equipment and trained responders to you in your time of need. I would like to extend further my thanks to the dedicated members of Tukwila Fire Department for their hard work and professionalism in delivering a high level of service to our community. Without them the City could not have accomplished our mission in 2018 of providing a safe and sustainable community. Without your support, we would not have been able to grow the Tukwila Fire Department in a way that will not only serve our current needs but also the needs of the future. As our area continues to grow, and we need to adjust with it, not just from a fire and life safety aspect, but also with fire pre- vention, public education, and community outreach. As your Mayor, I am proud to serve with our City Council. Our number one goal is to ensure the highest level of service to our community, and along with the men and women of the Tukwila Fire Department, we all look forward to our continued service to you. Thank you for your confidence and continued support. Respectfully, Allan Ekberg, Mayor of the City of Tukwila Washington. SAFETY • COMMITMENT • EXCELLENCE J CHIEF'S MESSAGE For the last 74 years, the Tukwila Fire Department has been protecting the citizens and visitors of this fine community, known as the City of Tukwila. While the role of the Fire Service has dramatically changed and in- creased in complexity over those years, the commitment to serve our community with integrity, courage, compas- sion, and resilience remains steadfast. Our Department recognizes the importance of adaptability and the critical need to change with the needs of the community. Emer- gency medical responses make up the vast majority of our incident volume; however, we continue to experience other demands that require us to be prepared to respond no matter the need. I am exceptionally proud of our men and women that serve in all areas of the Tukwila Fire Department — they are all skilled professionals who are pushed to their physical, mental, and emotional limits on a daily basis. Passion for serving and a commitment to our mission are what we do, it is what the community ex- pects, and it is why we earn the respect and support of those we serve. We have designed this report to highlight our performance and accomplishments over 2018. I sincerely believe this report will make you proud to live, work, and play in this region that has been known for hundreds of years as the "cross-roads" in the Puget Sound Region. In closing, I want to reiterate how proud I am of the work conducted by the members of the Tukwila Fire Department and to share with you their commitment to serve. I hope their commitment to our mission and values provide you with the same pride and satisfaction I enjoy each day as their Fire Chief. Fire Chief Jay C. Wittwer SAFETY • COMMITMENT • EXCELLENCE l Fire Marshal's Office J9'aCtarlln6t Mier Ben Hayman Captain Brier L_cera Captain ?ndy hdevens Admit Tech Nartiia DecVard ORGANIZATIONAL CHART Assistant Chief Chris Flores Stipp Battalion chief - B Don Tumaso Station 51 Station 51 Prate Kett.. Beckman } Battaii[art CElier - A Marty Roberta r . FirrI rhte, Scott &guitar I rol*hI r James Beath Fir rI fiver Ben. (Rasmussen rub. F'€refighrer raid Anderson rite)*bier Cathy Browning Brody Fai re Jim Schell husk L'�W`�aEF .: Station 52 Station 52 FII el'r,lriaf Alan Codenys Fire'ikhl rr Mark Geatsch Station 53 ChpIbrn >7, Ytttri.I191' rrrb Fuceyighter Colin AOC..h Station 54 Palm of aph Paglia Randy Edwards Jim Brooks I'+ireN,klet Toby Pnpejcy Station 53 lark ilorales at[h>=xa^ Pink. ilY lichael Tappert nr 7Bnmtsson Station 54 Patrick O'Brien eCightee Eric Durakley Jim Evans Filet'titf".'F Jeffrey, Hartjoy t rirrl'ry,h:er Andrew Quinn FillfVq Brian tryt'sHis n Battalion Chief - C Jack Waller Station 51 [mmitY Ben':'�'idliasns ifr11 Keller irehgfhtJ laand+oet Kim Station 52 Josh Kelch -iiefigher Dan McCcne Jordan Turf Station 53 Capiairn Chuck Meel elerle B Rub. Faf t�tigjrLer nrtchaa I ltrautte Firet;hter Ed RoAktool Station 54 :�Ptuiri Ryan Berg FPrelirghter Matt HAuchens Firef44*I unrll joel P Roy whitcutt Emergency Management LJbtt ion Cl al:l Jason Kunlecnka Reejean Kreek Trai g Fay&Yi�t 4y"idliant, Ruda SAFETY • COMMITMENT • EXCELLENCE ir J a SERVICE AREA MAP SAFETY • COMMITMENT • EXCELLENCE STATION 51 444 ANDOVER PARK EAST FIRE STATIONS 42 7 'SOUTH 144TH STREET SAFETY • COMMITMENT • EXCELLENCE 4r. 441.491nrrr 4 444 4u ure Fires Vehicle Fires Cooking Fires Rubbish Fires Other Fire Types RESPONSE OPERATIONS Other Fire Types Rubbish Fires Natural Vegetation Fires Cooking Fires Vehicle Fires Structure Fires Fire Incidents 326* Structure Fires 73 Vehicle Fires 52 Cooking Fires 46 Natural Vegetation Fires 57 Rubbish Fires 31 Other Fire Types 67 (*In and Out of Service Area) SAFETY • COMMITMENT • EXCELLENCE qr ,14"1:\zrt, ls ill; -V ‘*. " 1,111,4 zt% CALLS BY TYPE % HazMat 2%Public Assist Call Types Number of Responses* FALSE 611 EMS 4049 Pub Asst 145 HazMat 86 Good Int 481 Fire 326 Other 36 Grand Total 5734 (*In and Out of Service Area) RESPONSE OPERATIONS 8% Good Intent RESPONSES BY STATION Station 54 38% Station 53 18% 6% Fire 1% Other 1 1% False Station 51 Station 52 71% EMS 1625 916 (*In and Out of Service Area) Station 52 16% SAFETY • COMMITMENT • EXCELLENCE RESCUE TEAM Our Tukwila Fire Technical Rescue Team added three new mem- bers this year: FF Doctor, FF Thompson and FF Fink. They are a welcomed addition to the team and bring enthusiasm and a pas- sion to learn. Other team members have been actively involved in training with the SKCFTC in disciplines such as Rope, Swiftwater, Confined Space, Trench and Structural collapse. Our team members spend countless hours developing, delivering and facilitating training throughout the Zone. A few of our members actively sit on Zone 3 Technical Rescue Committees and play a critical role in the future of these disciplines. This year reflected a change in staffing for technical rescue as we now staff a Squad when feasible (an engine with a minimum of two technicians usually running on E53). This shift now dedicates an En- gine/Squad in the event of a technical rescue and is also now on a run card. Many of our team members are active on the Washington State Task Force 1 FEMA USAR team and have been deployed multiple times over the last couple of years primarily to hurricane events all over the country. Captain Mark Morales holds the position of Heavy Rigger on the task force and just recently completed a rigorous 3-day course to become a Structural Collapse Specialist Instructor. In addition to all of our external commitments, training, and development, our team finds time to train on quar- terly drills, maintain equipment, and keep current with NFPA 1670 and 1006 standards. Some of the new equip- ment introduced this year are the Paratech Hydrafusion lifting struts which allows us to safely and effectively lift heavy loads such as buses, dump trucks, and other large objects. Our team has been a leader within the Zone for technical rescue and continues to have a great impact throughout the region. Some notable calls in 2018 were three rope/swiftwater calls in the Green River gorge area, a horse rescue and multiple boat deployments. One notable rescue on the Green River involved a civilian and hree police officers who were transported up river from their stranded position on he side of a cliff. - Captain Patrick O'Brien SAFETY • COMMITMENT • EXCELLENCE evmviq TRAINING/JATC Tukwila Fire assigns two captains to the South King County Fire Training Consortium (SKCFTC). Captains Jason Konieczka and Dawn Judkins represented Tukwila Fire, with Jason doing his last of his three year assignment and Dawn doing her second. Both Training Officers attended the Fire Department Instructor's Conference (FDIC) back in Indianapolis in the spring and participated in classes ranging from emergency medical responses, to leadership in the fire service. All Tukwila crews participated in multiple suppression drills including hose drills, forcible entry, ventilation and SCBA drills. We also had members attend a 40 hour Truck Academy, 80 hour Pump Academy, as well as special operations training including rope, water rescue, trench, and confined space. Tukwila's new Interurban Hotel offered a unique opportunity to host a special high-rise training in which sev- eral neighboring departments participated. Tukwila had four recruits in Recruit Class 6 set to graduate in January of 2019. We also had six firefighters journey out of the JATC program and currently have 4 still enrolled in the program. SAFETY • COMMITMENT • EXCELLENCE J HONOR GUARD 2018 was another busy year for the Tukwila Fire Department Honor Guard. We added a new member, FF Eric Dunkley, to the team and then ost him when he lateraled to another department. Fortunately, we did get him back on his return this year, 2019. This currently brings the group to eight personnel. We began the year with a Zone effort at the Consortium graduation cere- mony, where the HG provided colors presentation and a bell ringing. Speaking of a Zone effort, 2018 was the second year where Valley Region- al, Kent RFA, South King, Tukwila, and Tacoma's Honor Guard began training together. We held department leader meetings where training direction was established, and assignments made. Each team hosted a quarterly training. With a previous acquisition of a casket, TFDHG was able to provide unique equipment for specific train- ing. Tukwila had three retirement celebrations: BC Grisham, BC Peterson, and Capt. Wojcik. Throughout the year, the Honor Guard participates when members come off probation and when there is a promotional badge pin- ning. Fire and Police Honor Guard teamed up for the National Police Officer's Memorial at City Hall in May. There were several funerals throughout the year where different members participated. Captain Mark Morales is the lead for the WA State Honor Guard and was active in at least twelve different funerals and events, including the annual WA State Fallen Firefighter Memorial at the State Capital. Also would like to note that TFDHG member FF Cathy Browning is an accomplished National Anthem singer and participated in ten events. 2019 looks to be another busy year. We look forward to more Zone training, Consortium graduations, promo- tions, and annual events. On behalf of our team, it is with humility that we may serve at events of joy and sadness where respect to the professional sacrifices and traditions of our brothers and sisters can be upheld with honor. - Captain Ken Beckman SAFETY • COMMITMENT • EXCELLENCE J EMERGENCY MANAGEMENT 2018 was a very busy year for Emergency Management. Our team again participated in the NW Regional Aviation COMMEX exercise and the USPS facility's annual tabletop exercise regarding an activation of their Biological Detection System (BDS). This year, we also had the opportunity to work with Westfield South - center leadership and safety personnel to conduct two discussion -based presentations regarding earth- quake safety and response procedures. In August, 2018, the Emergency Operations Center (EOC) was activated to support City response to a fi- ber optic cut in Tukwila. Our team was also able to provide mutual aid support to surrounding communi- ties this year, including assisting with the memorial for Kent Police Officer Diego Moreno, as well as plan- ning support for Puget Sound Regional Fire Authority's response to a brush fire along Highway 18. Also in August, Marty Grisham, Emergency Manager, deployed to the State of Hawaii to assist with hurricane re- sponse. 2018 provided many opportunities to present to and train the public. We conducted two CERT classes last year, one of them being the largest Teen CERT class to graduate to date. Twelve fire extinguisher trainings were conducted with local businesses, providing the opportunity to partner and learn about fire safety in the workplace. Our team also participated in and/or facilitated 28 public presentations and events with the public this year, reaching more than 2,000 community members. Finally, 2018 was a year of achieve- ment for our team. Raejean Kreel, EM Specialist, studied under FEMA's National Emergency Management Advanced Academy, a one-year pro- cess which culminated in her gradu- ation in September, 2018. In Octo- ber, Marty Grisham, Emergency Manager, closed out his 38 year ca- reer with the City of Tukwila, retir- ing and looking forward to spending more time with family. We wish him well in his new adventure! - Raejean Kreel SAFETY • COMMITMENT • EXCELLENCE J FIRE MARSHAL'S OFFICE Let's start at the end, shall we? 2018 closed many chapters within the Fire Marshal's Office and most notably the change of guard. Battalion Chief Don Tomaso's twenty-two year service in the Fire Mar- shal's Office came to an end as he moved back to Shift -BC. Newly promoted Battalion Chief Ben Hay- man stepped into the role of Fire Marshal in early 2019. Other "closed chapters" were completion of the 19-story multi -occupancy Hotel Interurban/Airmark Apartments, the Holiday Inn Express, currently occupied residential S.H.A.G. Building D at Tukwila Vil- lage and new state-of-the-art King County Library. The Fire Marshal's Office experienced another busy year with processing new large projects such as Marvel, the 7-story midrise active senior living building, an Amazon fulfillment center and Quail Park senior living community with memory care facilities. The division processed approximately 985 Plan Reviews, 737 Construction Inspections and 107 Fire In- vestigations. Public Safety Plan: • 2 new Fire Stations to start construction in 2019. • Ground Breaking March 30, 2019 10am at 180th and South Center Parkway. Preparing future leaders: • JATC program is an apprentice process that provides our firefighters the ability to be- come an accredited First Class Fire Fighter. • Officer training, for positions of Captain and Battalion Chief. Strategic Plan for Tukwila Fire Department 2020-2025: • Process to take place through out 2019 to update current plan and set goals for the future. Regional Partnerships : Exploring opportunities. Fire Marshall Office : Digitizing records, streamline on-line permits and inspections requests, increase accreditations and certifications within the office. SAFETY • COMMITMENT • EXCELLENCE Population Served 19,765 Total Population Coverage Area 9.65 square miles Fire Stations Station 51-Headquarters Station 52 Station 53 Station 54 TFD Sections • Administration * Suppression • Office of the Fire Marshal * Emergency Manage- ment * Training * Special Teams 2018 SUMMARY TFD Personnel Uniformed 66 Civilians 5 Responses by Fire Station Station 51-HQ Station 52 Station 53 Station 54 Out of Area Grand Total 1,625 916 1,008 2,158 27 Calls by Type EMS False Alarms Fires Good Intent Public Assist HazMat Other Fires by Type Structure Fires Cooking Fires Vehicle Fires Natural Vegetation Fires Rubbish Fires Other Fire Types Total Fire Incidents 73 46 52 57 31 67 326 Total Property Loss $524,687.00 Inspections 5,734 (Annual Fire Protection Systems, Fire Sprinkler, Fire Alarm and Suppression Crew Issues) 737 71.0% 11.0% 6.0% 8.0% 2.0% 1.0%© 1.0%© Plans Reviewed 985 Fire Investigations 107 Notes: • Responses include both in and out of the Tukwila Fire Department service area. * More than one unit may respond to a single incident. * Aid 54 was not staffed full time. SAFETY • COMMITMENT • EXCELLENCE Total Incidents and Average Response Times 5200 5000 58 5600 5200 0:05:50 010 2014 0:37:52. ,wa 5156 2014 2015 2016 Total Incidents 2017 6.666 °Avg Resp Time Average Duration On -Scene 2015 5752 2016 5840 2017 Total Incidents Avg Duration 2018 5734 2018 0:06:29 0:06:20 0:06:12 0:06:03 4 0:05:46 0:05:37 0:05:28 0:38:53 0:37:26 0:36:00 0:34:34 0:33:07 0:31:41 0:30:14 0:28:48 SAFETY • COMMITMENT • EXCELLENCE J AIL 10000% ,00% 80,0 70.0056 6000% 50,00% 40,04;; Ja00 1 2000% I 10,0'0% Average Response Times 2015 = 0:06:1.2 Avg Rasp Time a 18.63% %<=6Min_; %<=BMin 60.46% 2017 = 0:06:03 Avg Resp Time 100,aa% S%<a4Mi1n 80,00% 70.00 60.0E 50,00% ! 40,00% 30 00% 1 20.0E 1 1 10,00% O,00 19.94% 62.99% 86.23% Imo,....« WI M..... , « a ,.. 111.1 1411111.. 0. .0. «» 100, 00% 90,00% 80.00% 70.00% 6000% 50,00% 40.0I 30,00% 20.00% 10,00% 0.0 2016 = 0:06:22 Avg Rasp Time S%<=4Min %<_6Min %<_BMin 20.59% 63.07% 86.32% SAFETY • COMMITMENT • EXCELLENCE J 0, $2,500,000.00 $2,000,000.00 $1,500, 0, 2,781,540.00 2014 Total and Average Loss 2015 $2,821,016.00 2016 2017 Total Loss • *Average Loss Year Total Loss 2014 $2,781,540.00 Average'; .oss 58,708.09 2015 6 20.00 17,958.12 2016 $2,821,016.00 52,299.64 2017 $1,142,486.00 $15,388.57 2018 $524,687.00 $6,510.32 $524,687.00 2018 $70,000.00 ,000.00 $50,000.00 0 $30,000.00 $20,000.00 10,000.00 $0.00 SAFETY • COMMITMENT • EXCELLENCE SAFETY • COMMITMENT • EXCELLENCE Allan Ekberg, Mayor TO: Mayor's Office - David Cline, City Administrator Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: March 13, 2019 SUBJECT: City Administrator's Report The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. I. Intergovernmental Update • King County Regional Law Safety & Justice Committee: City Administrator David Cline joined other representatives from SCORE Jail to give a presentation to the King County Regional Law Safety & Justice Committee on February 28. • Testimony on Streamlined Sales Tax Mitigation: On March 1 Mayor Ekberg testified before the Senate Ways & Means Committee in support of SB 5862 regarding streamlined sales tax mitigation, which passed out of Ways & Means and into the Rules Committee. • Meet and Greet with State Superintendent of Public Instruction and Academic Assembly: On March 1 City Administrator David Cline attended a Meet and Greet at Foster High School with State Superintendent of Public Instruction, Chris Reykdal, who was also the keynote speaker at the Academic Assembly that afternoon. • Joint King County -Snohomish County City Managers/Administrators Meeting: On March 6 City Administrator David Cline attended a joint King County -Snohomish County City Managers/City Administrators meeting held in Shoreline. At the meeting Puget Sound Regional Council Executive Director Josh Brown gave a presentation on Vision 2050 and the Regional Aviation Baseline Study, AWC provided a legislative update, Government Performance Consortium's Chief Systems Convener Larisa Benson provided an overview of city performance benchmarks and invited participants to an upcoming event "Measures that Really Matter", and several cities discussed the recent inclement weather experiences and best practices. • National Association of Minority Contractors (NAMC) Meeting: Mayor Ekberg and City Administrator David Cline attended the monthly meeting of the National Association of Minority Contractors, Washington Chapter held at the Tukwila Community Center on March 7. • University of Washington Evans School of Public Policy and Governance: On March 11, City Administrator Cline was the guest lecturer for the Public Management class where he discussed Tukwila Village as a model for economic development and placemaking. Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 9818 • 206-433-1800 • Website: TukwilaWA.gov 47 City Administrator's Report March 13, 2019 Page 2 II. Community Events • Dr. Seuss Day: Artist in Residence, Olisa Enrico collaborated with the Tukwila Library to host Dr. Seuss Day on March 2 at the Sullivan Community Center. The free event included book making, storytelling, arts/crafts and featured a performance by Eric Ode: The Dr. Seuss Show. III. Staff Updates Public Safety • Community Police Academy: Mayor Ekberg and Police Chief Bruce Linton offered opening remarks at the first meeting of the 2019 Community Police Academy on February 26. Academy attendees will participate in presentations and training from subject matter experts in all of the various units in the department, such as SWAT, K9, Major Crimes Unit (MCU), Community Police Team (CPT), Tukwila Anti -Crime (TAC) Team. • Community Police Team: The Community Police Team has been active in the community including numerous homeless camp visits, conducting an orientation at the International Rescue Committee, visiting preschool students at Cascade View Elementary, participating in the homeless taskforce meeting, meeting with mall security management regarding ongoing issues at the mall and visits to the Abu Bakr Islamic Center. Project Updates • 42nd Ave Phase III: Estimated Completion: April 2019 All private power service connections have been completed. Seattle City Light is removing the overhead power lines and will be removing the utility poles once all overhead communication lines are removed from the poles. • 53rd Ave 5: Estimated Completion: June 2019 The construction contractor is grading and compacting the subgrade of the road along with finishing up some other roadside work, all in preparation of laying down curb and gutter scheduled for March 15, weather permitting. • S 140th St/TIB Intersection Improvements: Estimated Completion: May 2019 Contract awarded to Westwater Construction. Construction will begin March 18. Boards and Commissions • Arts Commission: Vacant Position: Position #7 Resident. • Civil Service Commission: No vacancies. • COPCAI3: Vacant Position: School District Representative and Student Representative. • Equity & Social Justice Commission: Vacant Position: Student Representative. • Human Services Advisory Board: Vacant Position: Position #3 Resident. • Landmark Commission: No vacancies. • Library Advisory Board: Vacant Positions: Position #7 Resident & Student Representative. • Lodging Tax Advisory Committee: No vacancies. • Park Commission: Vacant Positions: Position #4 Resident & Student Representative. • Planning Commission: No vacancies. Phone: 206-433-1800 * Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 48 March 13, 2019 TO: Tukwila City Council FROM: Steve Goldblatt PMQA Consultant RE: Public Safety Plan March update Fire Station 51 bidding is completed. Station 52's schematic design phase estimate is un- derway. Justice Center's construction documents are 95% complete and bidding has begun. Programming and master planning of the consolidated shops facilities continues. Bold- faced entries below are updated from last month's report. FIRE STATIONS Site development Geotechnical exploration will inform site development costs for Fire Station 52. The City owns the property planned for new Fire Station 54, and its use or disposition will be a future Council decision. Lydig has demolished the property's structures. Station 51 trade package bidding Station 51's Council -approved budget is $13.3 million. Lydig completed Station 51 bid packages this month and has developed a Maximum Allowable Construction Cost (MACC) for its construction contract amendment. The MACC is over budget; see Ra- chel Bianchi's 13 March memo for details. Seven Fire Department -preferred alter- nates were bid; staff is recommending four for Council approval. Lydig's MACC contract amendment will be recommended to Public Safety 18 March for discus- sion at COW and possible Council vote at a special meeting 25 March. Station 52 schematic design and pre -construction services Weinstein AU's schematic design for Station 52 has been completed with Fire Depart- ment input. Drive -through Station 52's Council -approved budget is $19.26 million. Lydig's schematic design estimate —including the administrative tenant improvements as an alternate —is expected to be presented to Public Safety and COW in April/May. Council can anticipate a mini-MACC contract amendment request by June to begin earthwork and site utilities and purchase an elevator in July. The full MACC amend- ment will follow in the fall to approve the start of Station 52 general construction. Station 54 assessment Last June, Council asked for an estimate to make life safety improvements to existing Station 54. Staff presented four potential options —with very rough order of magnitude cost estimates —to Public Safety 5 November; see Rachel Bianchi's 30 October memo for details. Committee consensus was to revisit the options after Station 51 and Justice Center construction costs firm up. The Committee agreed that the existing station needs modest maintenance and repairs for the health of firefighters there. City staff is compiling costs for presentation to Public Safety late spring/early summer. 49 FIRE STATIONS continued Stations' budget New Station 54's deletion has cost some economy of scale on design, construction, and dependent costs for Stations 51 and 52. Including Station 54's substantially reduced scope, the stations' overall Council -approved budget is $34 million. Disadvantaged Business Enterprise and local hiring policies The Council unanimously passed Resolution 1929 on 2 April, adopting DBE and local hiring policies for the Plan's projects. The DBE goal is 17% and the local hiring goal is 20%, complementing the City's 10% apprenticeship requirement of Resolution 1814. The first metrics that the Council sees can be expected mid-2019. Lydig—and BNBuild- ers for the Justice Center —are ramping up efforts with the DBE community. An update was presented at COW 25 February and monthly reports to Council will start soon. JUSTICE CENTER Property acquisition The City owns all nine Justice Center properties except JC-8 (Travelodge). The City has possession and use of JC-8; ownership is pending the recording of an easement and is expected soon. The team has completed surveying and Phase II environmental in- vestigation on all parcels. Construction documents and permits DLR completed the 95% construction document set in January. Land use approvals were received in December. The team submitted a civil permit application in Novem- ber (still pending) and a building permit application 22 January (pending in review). Demolition permits have been approved for all parcels. GC/CM pre -construction services and trade package bidding BNB JC-8 property (Travelodge) early abatement and demolition was completed last month. BNB issued mini-MACC bid packages late January to proceed with demoli- tion, earthwork, site utilities, and steel and elevator procurement. The mini-MACC is under budget; see Rachel Bianchi's 13 March memo for details. BNB's mini-MACC contract amendment will be recommended to Public Safety 18 March for discus- sion at COW and possible Council vote at a special meeting 25 March. The full MACC amendment will follow in May to authorize the start of construction. CONSOLIDATED SHOPS Property acquisition The City has agreements with all of the property owners, basically securing all three properties. Ownership of two properties will transfer this year and the other in 4.5 years. PMQA update March 13, 2019 page 2 50 CONSOLIDATED SHOPS continued Programming and master planning services A $365,000 contract (including contingency) with SHKS Architects for shops' program- ming and master planning services was approved 4-3 by Council 5 November. The sec- ond round of workshops with Public Works staff has concluded. SHKS has confirmed what it's learned with staff and is exploring program options. OTHER RESOURCES Professional services The Project Executive Team has been working through procurement of additional con- sultant resources for the Fire Stations and Justice Center. A hazmat contract with NOVO was approved by Council 15 October. Contracts for commissioning with Keithly Barber Associates, construction testing and inspections with Mayes Testing Engineers, and forestry and environmental services (as a DLR amendment) were approved by Council at a special meeting 14 February. Contract amendments for additional survey- ing by Bush Roed & Hitchings and building envelope construction administration by JRS Engineering were approved by Council 4 March. Other consultant services (e.g., acoustics) will be proposed for Council consideration as needed. PROGRAM SCHEDULE Tight schedule The overall schedule remains very ambitious. With so many activities under way, there is little room for any missteps to meet the Plan's revised milestones. The Project Exec- utive Team, City staff, and Council are doing as well as can be expected given all the new properties' access, due diligence, and acquisition challenges. Fire Station 51 and Justice Center construction is scheduled to begin in April. PROGRAM BUDGET Market conditions Like Fire Station 51, the Justice Center and Consolidated Shops budgets will be sensi- tive to tight construction market conditions. These external budget pressures will manifest themselves as Fire Station 52 and future consolidated shops project estimates are refined and the rest of the Justice Center bids are received. LEGEND Meeting target Proceeding as planned. Caution advised Steps needed to meet target. Correction needed Steps needed to attempt recovery. Not meeting target No recovery plan in place. PMQA update March 13, 2019 page 3 51 52 Upcoming Meetings & Events March 2019 18th (Monday) 19th (Tuesday) 20th (Wednesday) 21st (Thursday) 22nd (Friday) 23rd (Saturday) D Public Safety Cmte, 5:30 PM (Hazelnut Conference Room) D City Council Regular Mtg., 7:00 PM (Council Chambers) D Transportation & Infrastructure Cmte., 5:30 PM (Hazelnut Conference D Tukwila Historical Society CANCELLED Action Tukwila Meeting 700 PM (Valley View Sewer District, 3460 S I48th St.) wvvve.actiontukwila.org 25th (Monday) 26th (Tuesday) 27th (Wednesday) 28th (Thursday) 29th (Friday) 30th (Saturday) D Finance Cmte, 5;30 PM (Hazelnut Conference Room) D City Council Committee of the Whole Mtg., 7:00 PM (Council Chambers) D Community Development & Neighborhoods Crnte., 5:30 PM (Hazelnut Conference Room) D Arts Commission, 6:00 PM (Communiry, Center) NOTE: New day and time for Arts Cmsn meetings. * D. Planning Commission, 6:30 PM (Council Chambers) Completed applications for the "Tukwila City of Opportunity" Scholarship must be postmarked no later than March 29. Tukwila Intl. Blvd. Action Cmte's Trash Pickup Day 9:00 — 1000 AM For location or information contact Sharon Mann 206-200-3616 CELEBRATE WITH US! Official Groundbreaking Ceremony for the Public Safety Plan and Fire Station 51. Starts at 9:30 AM at the intersection of S. 180th Street and Southcenter Parkway. 10:00 AM: Brief remarks 10:30-11:30 AM: Demonstrations and displays Complimentary event parking at Regal Cinema. FREE income tax preparation assistance • Tuesdays, Wednesdays and More information can (through April 19) Thursdays: 5:00 — 8:00 PM at Foster High School be found at: www.freetaxexperts.org > Arts Commission: * 4th Wed., 6:00 PM, Tukwila Community Center, Contact Tracy Gallaway at 206-767-2305. .DCommunity Development and Neighborhoods Committee: 2nd & 4th Tues., 5:30 PM, Hazelnut Conf. Room. Contact Laurel Humphrey at 206-433-8993. >Finance Committee: 2nd & 4th Mon., 5:30 PM, Hazelnut Conf, Room. Contact Laurel Humphrey at 206-433-8993. > Planning Commission/Board of Architectural Review: 4th Thurs., 6:30 PM, Council Chambers at City Hall. Contact Wynetta Bivens at 206-431-3670. >Public Safety Committee: 1st & 3rd Mon., 5:30 PM, Hazelnut Conf. Room. Contact Laurel Humphrey at 206-433-8993. (a) Contract with BNBuilders: mini-MACC (Maximum Allowable Construction Cost) for the Justice Center project. (b) Contract with Lydig Construction for General Contractor Construction Management (GCCM) services for Fire Station 51. >Transportation and Infrastructure Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf. Room. Contact Laurel Humphrey at 206-433-8993. (a) Design consultant selection and agreement for 2019 Annual Small Drainage Program. (b) 2018 NPDES Annual Report and 2019 Stormwater Management Program Plan. (c) King County Regional Stormwater Decant Facility Use Agreement for 2019-2023. > Tukwila Historical Society: 3rd Thurs., 7:00 PM, Tukwila Heritage & Cultural Center, 14475 59`h Avenue S. Contact Louise Jones -Brown at 206-244-4478. >Tukwila Inel. Blvd. Action Cmte : 2nd Tues., 7:00 PM, Valley View Sewer District. Contact Chief Bruce Linton at 206-433-1815. 53 Agenda Schedule Tentative MONTH MEETING 1- ' REGULAR MEETING 2 - C.G.W. MEETING 3 - REGULAR MEETING 4 - C.O.W. March 4 11 18 See agenda packet cover sheet for this week's agenda: March 18, 2019 Regular Meeting 25 Public Hearing: An ordinance amending the Development Agreement for the Airmark Apartments/ Hotel Interurban. Special Issues: - An ordinance amending the Development Agreement for the Airmark Apartments/ Hotel Interurban. - Contracts associated with the Public Safety Plan SPECIAL MEETING (to immediately follow) Contracts associated with the Public Safety Plan. April 1 Appointments: 8 15 Special Presentation: 22 Re -appointments to the Public Safety Bond Financial Oversight Committee. Unfinished Business: 2018 State of the Court address C.O.W. to be followed by a Special Meeting. An ordinance amending the Development Agreement for the Airmark Apartments/ Hotel Interurban. 54