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HomeMy WebLinkAbout2019-02-25 Committee of the Whole MinutesTukwila City Council Committee of the Whole Meeting City Hall Council Chambers February 25, 2019 — 7:00 P.M. MINUTES COMMITTEE OF THE WHOLE CALL TO ORDER/PLEDGE OF ALLEGIANCE Council President Hougardy called the Tukwila City Council meeting to order at 7:00 p.m. and led the audience in the Pledge of Allegiance. OFFICIALS Present were Council President Hougardy; Councilmembers Dennis Robertson, Verna Seal, De'Sean Quinn, Kate Kruller, Thomas McLeod, Zak Idan. CITY OFFICIALS Allan Ekberg, Mayor; David Cline, City Administrator; Rachel Bianchi, Deputy City Administrator; Lynn Miranda, Senior Planner; Bruce Linton, Police Chief; Jay Wittwer, Fire Chief; Peggy McCarthy, Finance Director; Laurel Humphrey, Council Analyst; Andy Youn, Deputy City Clerk. SPECIAL PRESENTATIONS a. 2018 Tukwila GreenWorks award for Business Recycler of the Year. Samantha Wilder, Wilder Environmental Consulting. Lynn Miranda, Senior Planner, stated the Tukwila Business Recycler of the Year is selected from Tukwila GreenWorks Program members. Businesses must apply to be a Tukwila GreenWorks Member. To qualify, a business must practice three or more waste prevention strategies, recycle at least 40% of their solid waste, and use three or more recycled products. This is the City's 12th year awarding Business Recycler of the Year. This year, the City has named Blanchard Electric as the Tukwila Business Recycler of the Year for 2018. Samantha Wilder of Wilder Environmental Consulting provided a background of the company as follows: Blanchard Electric is a major supplier of electrical units and parts to truck, industrial and marine markets in the Puget Sound region. They have been in business since 1942. Approximately 8 employees work onsite. They are located at 9112 East Marginal Way South, across from the Museum of Flight. Blanchard Electric was chosen for their extremely impressive recycling rate of 98%. Todd Francis, Manager, has developed an aggressive reuse program. Materials like bags, packing materials, Styrofoam, and pallets are all reused to prevent waste. Blanchard Electric also uses refurbished printing cartridges and have easily accessible recycling containers that are clearly labeled and located throughout their facility, making it easy for their employees to recycle. Mr. Francis thanked the City of Tukwila for this award and said while the rest of the employees could not be here tonight, they are the driving force behind Blanchard Electric's recycling and reuse program. Blanchard Electric is part of a larger company that recycles and sells batteries around the United States and Canada. He hopes Blanchard Electric can be a model for recycling programs for companies in the region. Mayor Ekberg thanked Mr. Francis on behalf of the City and presented the GreenWorks award and certificate, which are made from recycled product materials. Tukwila City Council Committee of the Whole Minutes February 25, 2019 Page 2 of 8 b. 2018 Community Connectors Report. Niesha Brooks, Global to Local. Rachel Bianchi, Deputy City Administrator, introduced Niesha Brooks, Global to Local's Leadership and Engagement Program Manager. Ms. Brooks introduced Rinny Tun, who is currently a senior at Foster High School. Mr. Tun is a Tukwila Community Connector and Youth Leader. Ms. Brooks and Mr. Tun utilized a PowerPoint presentation to provide an overview as follows: 2018 Highlights / Success Stories Programming: City of Tukwila Department Leads: Economic & Community Development Presentations • Housing Affordability • Understanding land usage and zoning Partnered with Forterra: • Advocacy training 101 Invited Guest Speakers: Cary Simmons — Trust for Public Lands • Understanding how parks improve community engagement and health • Utilizing current parks for community connection Global to Local Community Health Worker joined the Connectors Program • CHW insight was valuable as it relates to health, built environment and community barriers Introduced New Connectors Application and Job Description • Translated in the following languages: Spanish, Somali, and Vietnamese Featured Connector Series • Foster High School Student Rinny Tun Mr. Tun stated he joined the Tukwila Youth Community Connectors two years ago after hearing about the program through social media. Through the program, he has had opportunities to develop his leadership, engage with the community, and reach out to his peers. Cascade View Community Park Discussion / 2018 Discussed Park activation and safety: 1. Lighting only faces the streets 2. Signage is accessible only in English 3. Street crossing is dangerous on the main arterial streets (busy crossings) 4. Families do not feel safe 5. Programming: Lack of park activation and sport usage 6. Bathroom accessibility: Changing stations for families Community Connectors / Areas of Interest Civic Academy Implementation 1. Programming: What does this look like? 2. Survey assessments and reporting back 3. Guest speaker series Next Steps — Tukwila Justice Center (JC) 1. What services will the JC offer? 2. Connector awareness & community site activation Police Community Engagement 1. Relationship building 2. Community ride along Recreation 1. Park improvements 2. Physical activity programs 3. Highlight community events 4. Bring accessibility to the Tukwila Community Center Boards and Commission Awareness 1. Goals and objectives Tukwila City Council Committee of the Whole Minutes February 25, 2019 Page 3 of 8 2. Speaker series 3. Community engagement & awareness What Does Inclusion Mean to the City of Tukwila? 1. Language barriers & access 2. Signage 3. Community needs Community Connectors / 2019 Representation Current: • Latino • Somali • Senior • Ethiopian • Youth New Opportunities: • Vietnamese • Nepali • Caucasian • Disabled • LGBTQ The Councilmembers provided comments and asked clarifying questions as follows: Councilmember Seal relayed she is on the Community Development and Neighborhoods Committee and is interested in seeing how the Tukwila Community Connectors program evolves. She thanked Ms. Brooks for her work. Councilmember Quinn appreciates the increased intensity of work from the Tukwila Community Connectors. He asked Ms. Brooks to share any insights and lessons learned concerning the Tukwila Community Connectors application process. Ms. Brooks replied she has been managing the Tukwila Community Connectors for the past year. When she started working at Global to Local, she noticed there is no translated signage in Tukwila. This is a first step that would be successful in engaging communities that speak different languages. She relayed the application process is through "word of mouth" as this is more effective engagement for some communities. As Tukwila continues diversifying, she suggested having the Community Connectors utilize other methods to reach out to potential applicants that may not read papers, such as radio. She shared that she is currently in the process of recruiting from the Vietnamese community. Community engagement takes time— it is important to be present at community groups to demonstrate the City is there to help. Councilmember Kruller remarked the Tukwila Community Connectors program has grown significantly in the past year. She relayed her concern that Tukwila's diverse communities do not have information about what to do during emergencies, such as adequate preparations for emergency kits, resources, how to receive assistance, and where they can go to help. She appreciates the current list of priorities for the Tukwila Community Connectors and hopes emergency management can be added to the list, so these communities are not excluded if an emergency such as an earthquake occurs. This region can experience significant earthquakes as it is located on the Pacific "Ring of Fire." Councilmember McLeod appreciates the work being done by the Tukwila Community Connectors and relayed his support of the program. Councilmember Idan: • Several issues are listed for the Cascade View Community Park Discussion project (page 4 of the agenda packet). When do issues become actionable items and what does that process entail? Ms. Brooks responded that the goal this year is to have the Tukwila Community Connectors come before the Council to present on park activation and safety. The Connectors will be going on more field trips to gain firsthand experience. They will also be working more closely with the City to engage the community surrounding Cascade View Community Park. Tukwila City Council Committee of the Whole Minutes February 25, 2019 Page 4 of 8 Rachel Bianchi, Deputy City Administrator, explained the Tukwila Community Connectors Program began a few years ago under the leadership of Joyce Trantina, former Project Development Manager. In 2018, Mia Navarro, former Community Engagement Manager, and Ms. Brooks changed the program model into a format resembling a civic academy. This change was driven by the Connectors and allows the Connectors to be more active participants in the civic engagement process. Councilmember Hougardy said the Council is constantly seeking ways to engage with the community. She looks forward to collaborating with the Tukwila Community Connectors to more effectively connect with diverse audiences in the City. The program model is being expanded to include more community groups, which also brings those groups together to share resources, thoughts and ideas. Ms. Hougardy noted the Equity and Social Justice Commission Chair and Vice Chair are present tonight. Ms. Brooks shared she gained her experience working in community engagement when she worked at the Ethiopian Community Center. She showed up, listened, and built trust over the years. As she interacted with this community, she began to figure out what their needs were. She emphasized the importance of continuing to show up and being present where the community groups are. Community engagement should never stop. c. Public Safety Plan DBE (Disadvantaged Business Enterprise) outreach. Darling Nava, Lydig Diversity and Inclusion Coordinator. Ms. Bianchi introduced Darling Nava, Lydig Construction's Diversity and Inclusion Coordinator. Ms. Bianchi explained the Council set goals for Disadvantaged Business Enterprise (DBE), local hiring, and apprenticeship for the Public Safety Plan. Ms. Nava introduced Kiel Lunsford, Project Manager with Lydig Construction, and Jeff Clark, Project Manager with BNBuilders, and utilized a PowerPoint presentation to provide an overview of outreach efforts as follows: Qualifications Darling is a passionate professional in advocating education and development of all diversified firms in the construction industry. As Lydig's Diversity Manager, she keeps current on equal opportunity and affirmative action regulations for diversity and inclusion. Darling's background as a contract administrator has given her the opportunity to work hand -in -hand with our subcontractors as an integral part of many of our major projects. Her commitment to diversity and inclusion extends to her committee work including Tabor 100 and NAMC. She is also part of the AGC of Washington's Diversity Task force. Darling will leverage her knowledge and experience to ensure opportunities are provided to, and capitalized by, local and S/D/WBE firms for the project. Select Project Experience includes: • Bow Lake Transfer Station — Tukwila, WA • Cascadia Elementary School and Robert Eagle Staff Middle School — Seattle, WA • Seattle Public Utilities, Landsburg Facilities & Chlorination Project — Ravensdale, WA • Seattle Public Utilities, North Transfer Station — Seattle, WA • Port of Seattle, SeaTac Airport Centralized Preconditioned Air — SeaTac, WA Market Conditions Today Bid packages are not coming out as well as they should be. It is very competitive. For example: WSDOT • SR520 Project - $4.51 billion Port of Seattle • Projects in the $348 million 5-year budget blueprint include: o $100 million for a new cruise berth (assumes 50% tenant cost share) o $39 million for development of Terminal 91 uplands o $35 million for berth replacement at Terminal 91 o $30 million for bringing electrical power to the waterfront Tukwila City Council Committee of the Whole Minutes February 25, 2019 Page 5 of 8 o $23 million for Fishermen's Terminal Gateway Building o $17 million for a Terminal 117 habitat restoration program Sound Transit • $1.2 billion for light rail extensions for Lynnwood, Federal Way, and downtown Redmond BNBuilders Bid Packages Results Bid Package 02.41 Demo & Abatement Summary — 9 Companies Invited • 3 undecided • 6 viewed • 5 bidding • 1 not bidding Bid Package 31.00 Earthwork & Utilities Summary — 16 Companies Invited • 6 undecided • 8 viewed • 8 bidding • 2 not bidding Lydig Bid Packages Results • 162 of 479 viewed • 30 of 479 declined • 16 of 479 accepted Outreach & Communications Events attended by BNBuilders & Lydig Construction, Inc. • Regional Contracting Forum 10/09/2018 Darling represented BNB for the 1:1 session with subcontractors/suppliers/consultants and reached out to 21 individuals during the event. Lydig had a 1:1 session and was represented by Jeremiah Gilliam and Anna Dinh. General Monthly Meeting Community Organizations/Associations • National Association of Minority Contractors o General monthly meeting every 1st Thursday of each month (6-8pm) Tabor 100 o General monthly meeting every last Saturday of each month (10am-12pm) Construction Design & Entrepreneurs o Monthly meeting every 1st Friday of each month (7:30-9am) • PTAC (Washington Procurement Technical Center) JV Economic Alliance Northwest • Association of General Contractors • OMWBE (Office of Minority Women Business Services) • WEBS (Department of Enterprise Services) • Monthly updates through email of upcoming events • Utilize their organization spreading the bid announcements & outreach events for BNB & Lydig Announcements - Resource organizations & coordinated events External Partnership Events • Regional Contracting Forum — October 9, 2018 (All day) • Alliance Northwest — March 7, 2019 (All day) Upcoming Events • Lydig Construction — Outreach Event — February 20 & 21, 2019 @ Fire Station 51 (4-5pm) • BNBuilders — National Association of Minority Contractors general monthly meeting — March 7, 2019 (6-8pm) with Mini -outreach (5:30-6pm) Ms. Nava showed sample bid announcements that are sent to the contractor community by Lydig and BNBuilders. She explained she would also be giving the Council monthly reports concerning participation metrics by WMBE (Women and Minority Business Enterprise) and utilization of apprentices. Tukwila City Council Committee of the Whole Minutes February 25, 2019 Page 6 of 8 Workforce Diversity WSDOT is collaborating with Sound Transit and helping to continue the effort to reach out to the Pre - Apprenticeship Program: • Seattle Vocational Tech • ANEW/PACE (Pre -Apprenticeship Construction Education — a program of ANEW) • Youth Build • Cement Masons (JATC Pre -Apprenticeship) • TRAC — Trades Related Apprenticeship Coaching • Ironworkers Boot Camp The Councilmembers provided comments as follows: • Significant efforts are being expended towards workforce diversity, however the labor market is thin due to a highly competitive market; • Pre -apprentices are currently being recruited prior to their graduation, however, several graduates have already been scouted by bigger contractors; • They look forward to seeing Ms. Nava engage with Tukwila youth; • Appreciation for the proactive efforts taken by Ms. Nava to recruit for workforce diversity; • The Public Safety Plan may be an opportunity for youth or apprentices to start with smaller projects that may be more manageable and offer a greater range of skills -building jobs; Mr. Lunsford said it is too early to tell whether Lydig Construction and BNBuilders will meet the Disadvantaged Business Enterprise (DBE), local hiring, and apprenticeship goals for the Public Safety Plan. However, more information will become available soon. He noted the difficulty recruiting from the subcontracting and DBE communities is a positive sign that equal opportunity programs in the region are successful. PUBLIC COMMENTS Joe Duffie, 5332 South 140th Street, said February is Black History Month and distributed copies of the January 2019 edition of "The Seattle Medium/Tacoma True Citizen" to the Council. He explained it is a special edition commemorating Dr. Martin Luther King, Jr. and encouraged the Council to learn more about Dr. King. SPECIAL ISSUES a. Contract Amendments for the Public Safety Plan. (1) Amendment to contract with JRS Engineering for construction administration services. Councilmember Robertson indicated this item was discussed at the Public Safety Committee meeting on February 19, 2019. The committee members forwarded this item with majority approval. Ms. Bianchi explained the City hired JRS Engineering to perform building envelope consulting services related to the Justice Center, Fire Station 51, and Fire Station 52 projects in connection with the Public Safety Plan. The original contract amount of $80,000 covered the design/bidding phase services. The project team is now moving into the construction administration phase for the Justice Center and Fire Station 51 sites. Staff are asking that the contract be amended for construction administration services for the Justice Center and Fire Station 51 in the amount of $67,415. Subtracting the unused Fire Station 54 design funds, the total amendment is for $56,465. Additionally, Fire Station 52 will require construction services at a future date. At this point, an estimated fee in the proposed amount of $33,420 has been identified by the consultant for the City to add this scope of work to the contract when Fire Station 52 is ready to start construction. These are anticipated expenditures and included in the Council -approved project budget. Steve Goldblatt, the Council's Project Management Quality Assurance (PMQA) consultant, has reviewed these documents and concurs with the contract amendment. Tukwila City Council Committee of the Whole Minutes February 25, 2019 Page 7 of 8 Councilmember Kruller clarified the Council has not approved spending for Fire Station 54. $10,950 of unused design funds for that project have been subtracted from the contract amendment total, bringing the actual total to $56,465. In response to a query from Councilmember Quinn, Mr. Goldblatt confirmed a formal review of contracts for the Public Safety Plan has been instigated. Councilmember Quinn emphasized it is important to demonstrate consistency for the public. The Council is closely reviewing Public Safety Plan expenses and will be asking for more support from Mr. Goldblatt to ensure due diligence occurs. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. (2) Amendment to contract with Bush, Roed and Hitchings for land survey services. Councilmember Robertson indicated this item was discussed at the Public Safety Committee meeting on February 19, 2019. The committee members forwarded this item with majority approval. Ms. Bianchi explained the City hired Bush, Roed & Hitchings, Inc. to perform land survey services related to the Justice Center, Public Works shops facility, Fire Station 52 and Fire Station 54 sites in connection with the Public Safety Plan. On March 28, 2018, Amendment No. 1 added additional services in detailed topographical surveys for Fire Station 52 in the amount of $10,000. On April 19, 2018, Amendment No. 2 added additional services in detailed topographical and planimetric surveys for the Justice Center and Fire Station 54 sites in the amount of $64,100. On December 26, 2018, Amendment No. 3 changed the duration of the contract and extended it to December 31, 2019. Amendment No. 4 is for additional services and fees to provide delineation of existing wetlands to the Public Works site and Lot Line Consolidations to the Justice Center site, Public Works site, and Fire Station 54 sites in the amount of $30,300. Also included in the scope is additional mapping and survey points for Fire Station 52. These are anticipated expenditures that are included in the Council -approved project budget. Mr. Goldblatt has reviewed these documents and provided his concurrence on this amendment. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. REPORTS a. Mayor There was no report. b. City Council Councilmember Robertson reported participating in the City Priority Workshop on February 21, 2019. It was a joint meeting with the Council and City Executive staff to build relationships, review priorities, and begin planning and visioning for future years. He expressed it was a well -prepared meeting with productive discussions. Council President Hougardy attended the City Priority Workshop on February 21, 2019. She thanked the Council for taking the time out of their evening to participate. There will be further discussions about the outcomes of the workshop. Councilmember Quinn participated in a Washington State Criminal Justice Training Commission public engagement meeting on February 21, 2019. He explained the commission is responsible for rule making and carrying out the implementation of Initiative 940 as it relates to de-escalation, cultural competency, and the use of deadly force by police. There was active participation and input from the community. He shared that the Community Development and Neighborhoods Committee will be meeting on February 26, Tukwila City Council Committee of the Whole Minutes February 25, 2019 Page 8 of 8 2019 and discussing senior human services needs. The City is performing a needs assessment as the result of a grant that was awarded to the City through the Veterans, Seniors, and Human Services Levy. Councilmember Kruller attended the City Priority Workshop on February 21, 2019. She explained the Council and City Executive staff reviewed the progress and changes that have taken place in the City over the past 20 years. The City has come a long way and it is exciting to see Tukwila transform. She enjoyed the workshop and the strategic discussions on how to achieve goals in pragmatic ways. Ms. Kruller reported participating in Polar Plunge Seattle on February 23, 2019 in support of Special Olympics Washington. Polar Plunge is an annual fundraising event held during the winter, in which participants enter the Puget Sound despite low temperatures. Ms. Kruller shared there were two Seattle Seawolves participating in Polar Plunge, the day before their match against Rugby United New York. She expressed pride in the Seawolves. Councilmember McLeod reported the Finance Committee reviewed sales tax mitigation payments at its meeting on February 25, 2019. Staff are reviewing impacts to the City. He shared he will be attending a King County Growth Management Planning Council meeting on February 27, 2019 as a representative of Sound Cities Association (SCA). They will be reviewing affordable housing in the region. He relayed his intent to be a voice for Tukwila in that discussion. Councilmember Idan reported that on February 22, 2019, he facilitated a community engagement session on senior human services needs as referenced by Mr. Quinn. He thanked BERK Consulting and staff for their assistance with obtaining feedback and input from attendees. c. Staff There was no report. d. Council Analyst There was no report. ADJOURNMENT 8:05 p.m. COUNCIL PRESIDENT HOUGARDY DECLARED THE COMMITTEE OF THE WHOLE MEETING ADJOURNED. Andy Youn, Deputy City Clerk APPROVED BY THE COUNCIL PRESIDENT: 3/18/19 AVAILABLE ON THE CITY WEBSITE: 3/19/19