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Home My WebLink AboutCOW 2019-03-25 Item 4C - Powerpoint Presentation Shown at Meeting - Public Safety Plan: Justice Center and Fire Station 51 Maximum Allowed Construction CostsJustice Center and Fire Station 51 Mini-MACC and MACC Council Consideration Bottom Line • Both projects are on schedule • Market conditions continue to be an issue; Sound Transit and WSDOT alone currently working on $5.6+ Billion on current projects • Justice Center mini-MACC under budget; many large bid packages remain • Fire Station 51 over budget • The City has opportunities to address the overage at Fire Station 51 • The Administration recommends achieving the Fire Station 51 budget delta with Justice Center savings, as well as funding key alternates GCCM Process • City had an RFP process for GCCM services for Fire Stations and Justice Center • GCCM joins the process early to inform team on cost impacts associated with design • Once design is complete, GCCM creates specific bid packages for competitive bidding, per state law • GCCM promotes bid packages to encourage a high number of bidders • Bid packages opened at a specific time; lowest responsive bidder must be chosen Justice Center Mini-MACC • Presenting the "mini-MACC" today, which includes: • Demolition and abatement • Foundations, structure and waterproofing • Earthwork and utilities • Allowance for shoring • Allowance for contaminated groundwater • Allowance for shop drawings and engineering for elevator, fire protection, mechanical and electrical • Formula -driven fees associated with the GCCM contract for negotiated support services, MACC contingency, GCCM fee and Specified General Conditions City of Tukwila Justice Center Mini-MACC PUBLIC SAFE PLAN Demolition & Abatement Foundation/Structure/Waterproofing Earthwork and Utilities Allowance — shoring Allowance — contaminated groundwater Allowance - Shop drawings and engineering Negotiated Support Services MACC Contingency (2.5%) GCCM Fee (5%) Specified General Conditions Total Mini-MACC Contract $910,582 $4,301,047 $5,057,079 $192,995 $4,288,300 $4,874,410 $50,000 $20,000 $250,000 $221,283 $241,893 $506,944 $248,633 $10,984,458 ($717,587) ($12,747) ($182,669) ($843,003) UPDATED City of Tuk Justice Center Mini-MACC PU:LI Contract total Washington State Sales Tax Total mini-MACC Mini-MACC under budget by: Soft cost savings due to savings above: Land acquisition under budget by: Total under budget to date: $10,894,458 $1,089,446 $11,983,903 $843,003 $147,525 $341,809 $1,332,337 Remaining Services to be Bid City of Tuk LI Architectural casework Exterior siding Mechanical Electrical Insulation/GWB Assemblies Miscellaneous specialties and equipment Irrigation and landscaping TOTAL Bid packages remaining (does not include formula -driven fees) $18,940,632 Justice Center Budget City of Tuk LI A/E Services Permits/Fees Construction, including sales tax Construction related costs PM Services, including other professional services Contingency, including construction and project Contingency for potential contamination Land Acquisition Contingency for land acquisition TOTAL $3,500,000 5700.000 $38,727,363 $2,282,639 $2,112,596 $4,861,492 $750,000 $14,052,253 $1,550,000 $68,536,343 $3,141,729 5111.317 $563,671 $562,398 $1,967,303 $358,271 5588.683 $38,163,692 $1,720,241 $145,293 $4,861,492 $750,000 $13,679,370 $343,657 $898,962 $651,038 $20,953,976 $47,582,367 Fire Station 51 MACC • MACC includes all of the construction costs • MACC includes $312,015 in priority alternates • As discussed previously, the project requires an additional $200,000 outside of the contract to address an unforeseen issue with electricity due to PSE's inadequate as-builts • With tax, electrical allowance, MACC and priority alternates, Fire Station 51 is over budget by $1,541,632 • Market conditions exacerbated by relatively small budget UPDATED Fire Station MACC City of Tukwila Earthwork/Utilities/Asphalt $661,444 $753,900 $92,456 Site Concrete $287,922 $391,500 $103,578 Concrete and Steel Structure, and Enclosure $1,799,575 $1,798,890 ($685) Masonry $253,878 $310,097 $56,219 Glazing Package $276,415 $298,628 $22,213 GWB, Metal Framing and Insulation/Acoustical Ceiling $467,883 $523,500 $55,617 Miscellaneous Package Tile, Resilient Flooring and Traffic Coatings $706,056 $704,500 ($1,556) $35,436 $38,500 $3,064 Fencing and Gate Enclosures $172,553 $299,000 $126,447 Landscaping and Irrigation $237,778 $262,451 $24,673 Electrical Contractor $1,026,413 $1,235,963 $200,106 Mechanical...... �... $1,398,430 .. .. .... $1,455,361 $56,931 Formula -driven costs $1,382,509 Value Engineering List ($179,500) Alternates $312,015 Total $9,587,314 Fire Station 51 Budget City of Tuk LI A/E Services Permits/Fees Construction, including sales tax Construction related costs PM Services, including other professional services Contingency, including construction and project Land Acquisition TOTAL $13,273,000 $1,954,050 $11,318,950 $1,292,781 S234.000 $9,396,000 $931,000 $526,000 $893,219 $1,236,572 S44.557 $165,000 $163,241 $344,681 $56,209 S189.443 $9,231,000 $767,759 $181,319 $893,219 UPDATED Fire Station 51 Alternates City ofTuk PU = LI Fire hydrant in NE corner of rear apron Additional paving for trailer parking Four -fold doors Fume hood for the shop Rough in for new SCBA gear washer Underground utilities for fueling station Remainder of fueling station Total alternates: $190,000 $60,642 $84,228 $8,434 $25,128 $180,648 $621,970 (this cost includes the $180,648 above $990,402 $83,200 $51,350 $81,565 $18,121 $4,438 $142,812 $333,209 $714,695 NEW Fire Station 51 Alternates Administration and City of Tuk LI Fire Department Recommendations Fire hydrant in NE corner of rear apron $83,200 Four -fold doors $81,565 Rough in for new SCBA gear washer $4,438 Underground utilities for fueling $142,812 station $83,200 $164,765 $169,203 $312,015 In addition, there is consensus among the project team that if there are an additional contingency funds available toward the end of the project, the first priority should be to add back the additional paving for trailer parking alternate at $51,350. Fire Station 51 Funding Options • Use contingency funds from Fire Station 51 • Use savings from Justice Center mini-MACC and a transfer from the project's contaminated soils budget • Use the Council's contingency fund generated from 10% set aside of one-time funds • Use General Fund ending fund balance Other Considerations • Fire Station 52 includes $750,000 alternate to build out the Administration space • Fire Station 52 likely to experience a premium similar to Fire Station 51 • Justice Center full MACC will be done this spring; remaining bids not likely to see much savings • Public Works master plan will be done in May • Currently $3M in construction budget (including tax) to retrofit Heiser building; unknown at this time what budget will be needed Recommendation • Proceed with the mini-MACC for the Justice Center, which is under budget. • The Administration recommends utilizing the $1,332,337 savings from the Justice Center and a $200,000 from the Justice Center's contaminated soils budget to achieve Fire Station 51's budget delta. • The project team does not believe that there are any additional value engineering targets on Fire Station 51 that would not affect the functionality of the building or the firefighters who work there. • The four alternates previously discussed totaling $312,015 are important and should be moved into the base budget. • The Council's Project Management Quality Assurance consultant agrees with these recommendations. Justice Center Council Consideration: • The Council is being asked to provide the mayor the authority to: • Sign a contract with BNBuilders for $10,894,458 for initial construction of the Justice Center. • Spend $1,089,446 in sales tax associated with the contract above. • If needed, approve the use of the proportional amount of the project's contingency fee, budgeted at 10% of the total construction cost, or up to $1,089,446. Fire Station 51 Council Consideration: • The Council is being asked to provide the mayor the authority to: • Move $1,541,632 from the Justice Center budget to cover the additional costs due to market conditions and the four priority alternates. • Sign a contract with Lydig Construction for $9,587,314 for the Fire Station MACC. • Spend $968,318 in sales tax associated with the contract above. • If needed, approve the use of the contingency budget of $893,219. Council Review and Actior ttl 1'/WMdN.1 +ro.1 +ro.1$440.11+' VV,40N`bYN`.ltsW4t,WVImNI, t,$001 . +N,z),W +,,,z), . W'N ✓^ YAMV. VNNNNNNNNNNNNNNNNNt NNNNNNNNNNNNNNNNNNNtl' Fire Station #51 Fire Station #52 ' ustice Center Public Works Facility APRIL AY DUNE AUGUST SEPTEMBERI OCTOBER NOVEMBER * Tarot dates NEW Six Year Financial Plan Update City of Tukwila LICS E General Fund 2018 Projected YE 11,864,536 726,038 12,590,574 10,838,667 Balance Updated 2018 Actuals (preliminary) NEW Original and Revised Budgets Justice Center Fire Station 51 Fire Station 52 Fire Station 54 Fire Apparatus and Equipment Total PSP Bond Measure Fire Impact Fee General Fund Total $28.6M $11.4M $5.6M $7.3M $29.9M $82.8M $77.3M $4.7M $900K $82.9M City of Tukwila PUBLIC SAFETY P Revised $68.5M $13.3M $19.2M $1.6M $14.9M $117.5M $39.9M $1.9M $13.6M ($5.7M) ($15M) $34.7M AN Funding delta was achieved and adopted by the Council by including additional funds from: • Additional fire impact fees • Land sales • REET NEW Potential Budget Impact of August Delay —Justice Center City of Tuk LI Escalation of the market at 6% per annum in 5 months @ $110,000 Bidding in the middle of busy construction season premium —approx. 5% Retaining the construction team for 5 months Potential rainy season earthwork risk (site water control, import/export, Tess productive) TOTAL $550,000 $1,750,000 $387,200 $800,000 $3,487,200 A non -budgetary impact of delay would include the inability to continue coordinating construction with the City of SeaTac on their Military Road project. The cities have been collaborating and SeaTac delayed their project to meet Tukwila's construction schedule. NEW Potential Budget Impact of August Delay — Fire Stations City of Tukwila PUBLIC SAFETY PLAN Escalation of the market at 6% per annum in 5 months @ $40,000 Bidding in the middle of busy construction season premium —approx. 5% Retaining the construction team for 5 months at $25,000 per month Potential rainy season earthwork risk (site water control, import/export, Tess productive) TOTAL Escalation of the market at 6% per annum in 10 months @ 52,500 Bidding in March of 2020 after contractors filled their workload premium —approx. 5% Retaining the construction team for 10 months at $25,000 per month TOTAL $200,000 $400,000 $125,000 $400,000 $1,125,000 $525,000 $600,000 $250,000 $1,375,000