HomeMy WebLinkAbout2019-03-25 Finance MinutesCity of Tukwila
City Council Finance Committee
FINANCE COMMITTEE
Meeting Minutes
March 25, 2019 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: Thomas McLeod, Chair; Verna Seal, De'Sean Quinn
Staff: David Cline, Jeff Friend, Aaron Williams, Tami Eberle -Harris, Eric Compton, Roman
Linsao, Vicky Carlsen, Han Kirkland, Joel Bush, Bruce Linton, Jessica Schauberger,
Max Baker, Jaimie Reavis, Juan Padilla, Todd Rossi, Brett Waller, Peggy McCarthy,
Russell Steinike, David DeGroot, Chris Flores, Laurel Humphrey
CALL TO ORDER: Chair McLeod called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
A. Technology & Innovation Services Update
Staff from Technology & Innovation Services, Human Resources, Community development,
Public Works, Police and Fire briefed the Committee on recent technology improvements in use
by their departments. Items discussed included personnel forms, performance evaluations, GIS,
asset management, mapping, police vehicles and body cameras, and fire department staffing.
DISCUSSION ONLY.
B. Reappointments to the Public Safety Bond Financial Oversight Committee
Staff is seeking Committee approval to reappoint Randy Coplen to Position 3, Sean Goode to
Position 4, and Jessica Jerwa to Position 5 on the Public Safety Bond Financial Oversight
Committee, for a new term through December 31, 2021. The applicants submitted comments
describing their interest in serving another term and these comments were shared with the
Committee. Councilmember Quinn stressed the importance of continuing effective engagement
with the Oversight Committee and suggested the Council's Program Management Quality
Assurance consultant provide support as well. He would like for the Oversight Committee to
increase its visibility with the community and suggested an article in the Hazelnut or other
sources. lithe Council wishes to adjust the scope of the Oversight Committee the Charter can be
amended. UNANIMOUS APPROVAL. FORWARD TO APRIL 1, 2019 REGULAR MEETING.
C. January 2019 Departmental Budget-to-Actuals Report
Staff presented the Committee with the January 2019 Financial Report, which describes the
general state of departmental expenditures and highlights significant trends. General Fund
expenditures totaled $5.52 million as compared to the allocated budget of $5.84 million. The
Finance Committee Minutes March 25, 2019
allocated budget reflects year-to-date spending patterns of the previous year. Significant
variances include $55k over budget in Fire, primarily due to salaries from three pipeline positions
and a Worker's Comp payment, and $110K under budget in Police from salaries, overtime and
insurance. DISCUSSION ONLY.
III. MISCELLANEOUS
Priority -Based Budgeting
Staff provided a status update on the implementation of Priority -Based Budgeting (PBB). PBB will
continue in 2019, including reviewing and possibly adjusting the scoring process and program
attributes, finalizing the formula for allocating programs to tiers, identifying programs in the
remaining funds, identifying performance measures, and continued community outreach.
4' Quarter Sales Tax & Miscellaneous Revenue Report
Staff presented the 2018 Fourth Quarter Sales Tax and Miscellaneous Revenue Report, including
details on retail sales tax, gambling tax, and admissions tax revenues with sales tax broken out by
industry classifications. Sales tax collections increased $302K or 6% over the same period last year.
2018 collections were almost $1.7M, or 10%, more than 2017 totals. Construction activities
contributed $429K during the 4' Quarter.
Sales Tax Research Project
Staff updated the Committee on the efforts of the sales tax staff committee, which is researching
whether Tukwila is receiving all the sales tax it is due. The group received information from MRSC,
which indicated that the Washington State Department of Revenue sales tax database is address -
based and uses geo-codingtools so the issue of the shared zip code should not matter. Tukwila can't
initiate a sales tax audit but could reach out to DOR to request one. The Committee will be kept
updated on these issues.
Adjourned at 6:45 p.m.
Committee Chair Approval
Minutes by LH