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Home My WebLink AboutPS 2019-04-01 Item 2B - Public Safety Plan - Contract Amendment #4 for Justice Center Water Main Replacement Design with DLR Group1906 Administrative Services Department- Rachel Bianchi, Deputy CityAdministrator INFOR ATIONAL E ORANDU Allan Ekberg, Mayor TO: Public Safety Committee FROM: Rachel Bianchi, Deputy City Administrator BY: Justine Kim, Senior Program Manager. Shiels Obletz Johnsen CC: Mayor Allan Ekberg DATE: March 29, 2019 SUBJECT: Public Safety Plan — Justice Center Project Number 91630501, Contract 17-157 DLR Group, Amendment No. 4 ISSUE Approve Amendment No. 4 with DLR Group, Inc. BACKGROUND The City of Tukwila hired DLR Group Inc. to perform architectural design and planning services for the Justice Center as part of the Tukwila Public Safety Plan. Their original contract amount was $2,146,084. Amendment No. 1 was for 953,830 due to the increase in the building's construction cost estimate. Amendment No. 2 added the SEPA checklist for $21,395 and Amendment No. 3 added SEPA-related arborist services, archeological/cultural resources and contaminated soils remediation services for $18,920, bringing the new not -to -exceed contract amount to $3,140,229. ANALYSIS Amendment No. 4 is for additional services and fees for King County Water District 125 water main replacement design and additional procurement, delivery and installation support for Furniture, Fixture, and Equipment (FF&E). These are anticipated expenditures and are included in the Council approved project budget. FISCAL IMPACT DLR Group, Inc. has provided a cost of $29,475 to perform the additional services in Amendment No. 4. The total contract amount will now be $3,169,704. The Project Management Quality Assurance (PMQA) consultant has reviewed these documents and provided his concurrence. A. Original Contract Amount $2,146,084.00 B. Amendment No. 1 — Budget Design & Property Conditions $953,830.00 C. Amendment No. 2 — SEPA checklist, ADA Counseling $21,395.00 D. Amendment No. 3 — Arborist/SEPA/Contaminated soils $18,920.00 E. Amendment No. 4 — Water main replacement/FF&E $29,475.00 New Contract Amount $3,169,704.00 RECOMMENDATION Council is being asked to approve Amendment No. 4 for $29,475.00 to DLR Groups' Contract No. 17- 157 and to consider this item at the April 8, 2019 Committee of the Whole and subsequent April 15, 2019 Regular Council. ATTACHMENTS DLR Group, Inc. Amendment No. 4, Council Monthly Budget Report Summary W12019 Info Memos\DLR Memo.docx 13 14 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: 17-157(d) CONTRACT FOR SERVICES Amendment No. 4 Between the City of Tukwila and DLR Group, Inc. That portion of Contract No. 17-157 between the City of Tukwila and DLR Group, Inc. is hereby amended as follows: Section 1 Proiect Designation: The Consultant is retained by the City to perform Architectural Design and Planning services in connection with the project titled Tukwila Public Safety Plan. Section 2 Scope of Services: The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. Section 4 Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: Payment for the work provided by the Consultant shall be made as provided on Exhibit "A" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $3,169,704 (including estimated expenses) without express written modification of the Agreement signed by the City. The total fee for the additional services related to Amendment No. 4 will be $29,475. ($11,000 + $18,475) All other provisions of the contract shall remain in full force and effect. Dated this day of 2019 CITY OF TUKWILA CONSULTANT Allan Ekberg, Mayor Erica Loynd, Principal CA Revised December 2016 Page 1 of 1 15 16 an Architecture Engineering Planning Interiors 51University Street, Suite 600 Seattle, WA 98101 Justine Kim 8hie|aOb|etzJohnsen 101Yeo| bOb Seattle, WA 98104 Project Name: City 0fTukwila Justice Center DLRGroup Project No.: 73q7158-00 Re: Design Services Proposal — Additional Services #4 Dear Justine: This letter will serve as our proposal for design work of the approved scope for the new water line atTukwila International Boulevard (YD'125)for City nfTukwila Justice Center in Tukwila, WA. We appreciate the opportunity to continue to develop this project ondenaOreitnneetsthe requirements ofthe City and utilities. The proposal from KPFF, the civil engineer, provides detailed description of the agreed scope, Additionally, iOthis proposal, wewould like to reallocate budgetalready with Additional Service #02 for SEPA and code review. This additional service included Karen Braitmayer to review the accessibility requirements for the Design Review Board for the Justice Center. These funds have been closed and will not be fully used. However, the effort bySwift Company associated with the planning comments and review have exceeded the anticipated scope. Therefore, we are proposing reallocating the [n[nain|Ug $6,500.00 from KarenBca|trnaye/o proposal to Swift Company for the additional efforts they have provided to resolve the multiple rounds ofpermitting comments and additional meetings tnclarify scope and intentions. This will beanet zero add tothis proposal. These funds were already invoiced and were to bnadeductive line item tQthis proposal, therefore will not be added tofuture invoices. The scope of services provided in the additional services include the following: KPFF $10l00 Addition toSwift Company scope $ 6,500 Reduction toKaren Braitmeyerscope inAdditional Service #O3 500) 1O96OLRGroup consultant mark-up (NTEvalue) $ 1.000 Total additional service (NTE) $11,000 Seattle and locations worldwide Justine Kim March 1S'2O1O Page Should the City request additional documentatVn, public hearings, or detailed response outside the identified review process for the design team, an amendment for additional service may be required. The total fee for the additional design services described above |onot to exceed value of eleven thousand dollars and zero cents ($11,000.00). Thank you for the opportunity toprovide this proposalfo additional services, and we look forward to our continued partnership with City of Tukwila. QLR Group Erica Loynd Principal Encl: Consultant proposal cc: Ethan Bernau 18 EXHIBIT A 1601 Fifth Avenue, Suite 1600 Seattle. WA 98101 206.622.5822 kpff.corn AGREEMENT FOR PROFESSIONAL SERVICES DATE: March 12, 2019 JOB NUMBER: 1700643 CLIENT: DLR Group PROJECT NAME: Tukwila Justice Center RE: Additional Service #3 — KCWD 125 Water Main Replacement SCOPE OF SERVICES As requested, we submit this additional service proposal to prepare plans for approximately 415 linear feet of eight inch water main replacement along Tukwila International Boulevard. The water main will be owned and operated by King County Water District 125 (KCWD 125). KPFF will design the main replacement per KCWD 125 standards and document demolition of the existing main. Our deliverable will include plan and profile views of the water main in addition to details, as needed. Per our previous coordination with the City of Tukwila and KCWD 125, we assume the proposed water main will be eight inch ductile iron located behind the curb and below the sidewalk. Clearances to trees and other utilities will be coordinated with KCWD 125 and the City of Tukwila. SCHEDULE We estimate the design and documentation of the water main will be complete within three weeks after Notice -to -Proceed is received. FEE We propose to accomplish the above scope of work for a lump -sum fee of $10,000 in accordance with our current contract with DLR Group: Offered By (KPFF, Inc.) (Signature) Michael Herseth, PE, Civil Engineer (Print Name/Title) Accepted by (DLR Group) (Signature) (Print Name/Title) Page 1 of 1 19 �K�U�� G0oup Architecture Engineering Planning Interiors 51University Street, Suite 600 Seattle, WA 98101 Justine Kim Shiehs Obletz Johnsen 1O1Yee|erWay Suite bO0 Seattle, WA 98104 PCity QfTukwila Justice Center DLRGroup Project No.: 73'17158-00 Re: Design Services Proposal — Additional Services #5 Dear Justine: Following discussions with Ethan Bernau, this letter will serve as our proposal for ongoing support ofFurniture, Fixture, and installation after selection k;complete. The base scope ofservices included iSthe design and layout ofthe FFEthroughout the building tnprovide adetailed order that |nprovided tothe owner to coordinate directly with the manufacturer. The ongoing process once the package |sidentified 1stypically provided byamember Ofthe agency for procurement and delivery ofthe product tothe job site. DLRGroup iapleased to participate in this coordination which would include the following additional tasks (all times are nrntp): l. Review ofthe Purchase Order the client and dealers and Final confirmation ofpurchase with the client and dealer. a. This |sresolved over the course ofmultiple phone calls throughout the purchasing process. 2. Tracking Ofthe product during production and manufacturing. a. This provides tracking of the product and coordination Ofdelays that may occur. This may occur with some ofthe products inthe order, not the overall order. 3. Coordination of delivery and installation including on site delivery oversight. o. This involves two people on site during the move inand delivery tOensure items are installed or brought into the correct locations. 4. Punch list review Vfall products throughout. a. This involves two people Vnsite after the items are all installed topunch all the equipment and ensure it works appropriately, is not damaged, and iuaccurate tothe order. This |s additional tothe building punch 8S|twill happen at a later stage of the construction after the building is officially complete. �@ttk? and locations worldwide � ' 20 EXHIBIT A Justine Kim March 19, 2019 Page 2 The scope of services provided in the additional services include the following: DLR Group $18,113 —2% Reimbursables (limited for site visits) 362 Total additional service (NTE) $18,475 Should the City request additional documentation or detailed response outside the identified review process for the design team, an amendment for additional service may be required. The total fee for the additional design services described above a lump sum fee of eighteen thousand four hundred seventy five dollars and zero cents ($18,475.00). Thank you for the opportunity to provide this proposal for additional services, and we look forward to our continued partnership with City of Tukwila. Sincerely, DLR Group Erica Loynd Principal Encl: none cc: Ethan Bernau 22 City of Tukwila - Facilities Plan TOTAL PROJECT MONTHLY Budget Report (REVISED Budgets; D-20 Plan Adopted by Council) Life to Date Costs • n(Mnnrle 19 sae Ir,:r•,n,r;r!„/,,,i,,,•�(o rr,r,r n,r e / x COUNCIL REPORTING SW MIA P - JUSTIC'F. CENTEROriginal Nudger !lodger l-r,nxfi•n Corneal Rinker Com,nirled nudge, Life m Mee Cans Remain g Committed Remaining Runtel OM al C n,rplerinn A/EService s(bothDesign&CA) Permits/Fees Construction (Pre -Con, Contt & Tax) Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) Contingency for Site Contamination (soils,haanat) Land Acquisition Contingency for Land Acquisition $ 3,278,125 $ 700,000 5 38,738,678 $ 2,112,639 $ 1,815,875 $ 6,507,731 $ - $ 14,133,295 $ 1,250,000 3 221,875 $ - $ (11,315) $ 210,000 $ 266,721 $ (1,656,239) $ 750,000 $ (81,042) $ 300,000 S 3,500,000 5 700,000 5 38,727,363 $ 2,322,639 $ 2,082,596 $ 4,851,492 $ 750,000 $ 14,052,253 $ 1,550,000 $ 3,141,729 $ 205,980 $ 563,671 $ 562,398 $ 1,967,303 $ - $ - $ 13,708,596 $ 906,784 $ 2,180,300 $ 205,980 $ 414,037 $ 264,705 $ 939,219 $ - $ - S 13,679,370 : 5 906,784 $ 961,429 $ - $ 149,634 $ 297,693 $ 1,028,084 5 - 1 $ - I $ 29,227 I S - $ 358,271 $ 494,020 $ 38,163,692 $ 1,760,241 $ 115,293 $ 4,851,492 $ 750,000 $ 343,657 $ 643,216 $ - $ - $ - $ $ - $ $ - S - S ""- TOTAL" S 68,536,343 5 - S 68,536,343 $ 21,056,461 $ 18,590,395 $ 2,466,066 S 47,479,882 $ - COUNCIL REPORTING SL41L11,IRP- FIRE .CT1T1(1N5f Original Midge,Midget ,dge, Trainfe, Current Rinker Conm,irred Manger Li/e ron,uec nr Reminneg i,mum9red Rem nming limiter c ar ar Completion A/E Services (both Design & CA) Land Acquisition Permlts/Fees Construction (Pre -Con, Coast & Tax) Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) $ 1,070,000 $ - $ 234,000 $ 9,396,000 $ 931,000 $ 526,000 $ 1,116,000 $ 222,781 $ - $ - $ - $ - $ - $ (222,781) $ 1,292,781 $ - $ 234,0,00 $ 9,396,000 $ 931,000 $ 526,000 $ 893,219 $ 1,236,572 $ - $ 102,042 S 165,000 $ 133,726 $ 345,077 $ - $ 776,125 $ - ! $ 92,042 I $ 99,273 1 $ 81,733 S 134,551 $ - $ 460,447 5 - I $ 10,000 i $ 65,727 $ 51,993 $ 210,526 S - $ 56,209 $ - S 131,958 $ 9,231,000 $ 797,274 $ 180,923 $ 893,219 $ $ - $ - S - $ - 5 $ - "., TOTAL :% 5 13,273,000 $ - $ 13,273,000 5 1,982,416 5 1,183,724 $ 798,693 S 11,290,583 $ - COUNCIL REPORTING SUMSlIRI' - FIRE ST-I TfON 52 Original I6rdgel !linger l'raiDli, Curren, N,dg.a Committed 0,,dgr, Up in Dale Cagy Rerouin'g Committed Remaining Budget ('o,t or Cnmprerinn A/E Services (both Design & CA) Land Acquisition Permits/Fees Construction (Pre -Con, Const & Tax) Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) $ 1,415,000 $ 16,000 $ 353,000 $ 13,298,000 $ 1,398,000 $ 787,000 $ 1,343,000 $ 234,222 $ 9,160 S - $ 456,500 $ (9,160) $ - $ (40,722) $ 1,649,222 $ 25,160 $ 353,000 $ 13,754,500 $ 1,388,840 $ 787,000 $ 1,302,278 $ 1,580,863 $ 25,157 $ 72,688 $ 137,500 $ 393,815 $ 532,289 5 - $ 339,878 $ 17,157 $ 12,511 $ - $ 16,258 $ 207,609 S - $ 1,240,985 $ 8,000 $ 60,177 $ 137,500 $ 377,557 , $ 324,680 1 $ - $ 68,359 $ 3 $ 280,312 $ 13,617,000 $ 995,025 $ 254,711 S 1,302,278 $ - $ - $ $ - $ - S $ - .., 5 18,610,000 $ 650,000 $ 19,260,000 5 2,742,311 S 593,412 S 2,148,899 S 16,517,689 $ - COUNCI RF_P(1RTLVGSlI,1Ll11Rf- FIRE S T I7'10N 54 Original Rnd.e( g g Midget %r,m.ren f Current !loner g Communed r, L' m Ram en f Ren ,aim:e ebnrmrimed R.•mrnl„in t nn,rger ci,rr ar (nm plain', A/E Services (both Design & CA) Land Acquisition Permits/Fees Construction (Pre -Con, Contt & Tax) Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) Contingency (incl Construction& Project) $ 150,000 $ 902,668 $ 20,000 $ 230,000 $ 50,000 $ 107,500 $ 41,832 5 (7,000) S 39,206 $ - 5 (5,610) $ 1,875 $ - $ (28,471) $ 143,000 $ 941,874 5 20,000 $ 224,390 $ 51,875 $ 107,500 $ 13,361 $ 132,995 $ 941,875 $ 1,517 $ 106,700 $ 33,802 $ 106,665 $ - $ 131,495 $ 933,775 $ 1,517 S 67,856 $ 22,798 $ 86,066 $ - $ 1,500 S 8,100 S - 5 38,844 $ 11,004 $ 20,599 5 - $ 10,005 5 (I) $ 18,483 $ 117,690 $ 18,073 $ 835 5 13,361 S 5 $ $ - $ $ - $ - . TOTAL S 1,502,000 $ - $ 1,502,000 $ 1,323,554 S 1,243,507 $ 80,047 $ 178,446 $ - .�' C(JIILIC%/. REP(IR7'/;REPORTINGUe1LIL,IR1'- Original Ringer PUBLIC 'FORKS nudger r,,o1•ry Current Badger Committed nudger Life in Dare Con Rnnaink CommineJ Remaining !lodge( ('Mum ('mmplei,n, A/E Services (both Design & CA) Land Acquisition Permits/Fees Construction (Pre -Con, Const & Tax) Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) 5 767,385 $ 22,000,046 $ 110,000 $ 4,950,000 $ 529,036 S 668,426 $ 975,107 $ 15,000 $ 3,386,413 $ (20,000) $ (1,895,000) $ (416,293) $ (348,426) $ (721,694) S 782,385 $ 25,386,459 $ 90,000 $ 3,055,000 $ 112,743 $ 320,000 $ 253,413 $ 318,882 $ 25,358,693 $ - $ - $ 65,643 $ 279,832 S - $ 92,014 $ 25,344,993 $ - 5 - $ 50,471 $ 139,845 $ - $ 226,868 $ 13,700 $ - $ - $ 15,172 $ 139,987 $ - $ 463,503 $ 27,766 $ 90,000 $ 3,055,000 $ 47,100 $ 40,168 $ 253,413 $ $ - 5 - 5 - $ - $ - $ - . ." . TOTAL " $ 30,000,000 $ - $ 30,000,000 $ 26,023,050 S 25,627,323 $ 395,727 $ 3,976950 S -