HomeMy WebLinkAboutPS 2019-04-01 COMPLETE AGENDA PACKETCity of Tukwila
Public Safety Committee
O. Dennis Robertson, Chair
0. Kate Kruller
40. Zak Idan
AGENDA
MONDAY, APRIL 1, 2019 — 5:30 PM
HAZELNUT CONFERENCE ROOM
(At east entrance of City Hall)
Distribution: Mayor Ekberg
D. Robertson D. Cline
K. Kruller R. Bianchi
Z. Idan C. O'Flaherty
K. Hougardy L. Humphrey
Item
Recommended Action
Page
I. PRESENTATION(S)
2. BUSINESS AGENDA
a. An amendment to the contract with Weinstein A+U for
a. Forward to 4/8 C.O.W. and
Pg.1
the Public Safety Plan.
4/15 Regular Mtg.
Rachel Bianchi, Deputy City Administrator
b. An amendment to the contract with DLR Group for the
b. Forward to 4/8 C.O.W. and
Pg.13
Public Safety Plan.
4/15 Regular Mtg.
Rachel Bianchi, Deputy City Administrator
3. MISCELLANEOUS
4. ANNOUNCEMENTS
Next Scheduled Meeting: Monday, April 15, 2019
6 The City of Tukwila strives to accommodate individuals with disabilities.
Please contact the City Clerk's Office at 206-433-1800 (TukwilaCityClerk(aTukwilaWA.gov) for assistance.
2906
Administrative Services Department - Rachel Bianchi,Deputy CityAdministrator
INFOR ATIONAL E ORANDU
Allan Ekberg, Mayor
TO: Public Safety Committee
FROM: Rachel Bianchi, Deputy City Administrator
BY: Justine Kim, Senior Project Manager, Shiels Obletz Johnsen, Inc.
CC: Mayor Allan Ekberg
DATE: March 29, 2019
SUBJECT: Public Safety Plan — Fire Station 52
Project No. 90830405, Contract 17-068
Weinstein Architectural Design & Planning Amendment No. 3
ISSUE
Execute contract amendment No. 3 to provide driveway design and acoustical analysis services for
Public Safety Plan - Fire Station 52. These costs are well within the project budget and staff is not
asking for additional budget authority.
BACKGROUND
In April 2017, the Council approved an initial not to exceed contract for design services with Weinstein
AU in the amount of $2,089,717.00. This is well within the combined design budget for the three
stations of $3,275,000.00.
In September 2018, Council approved Amendment No 1. for $395,537.00, making the new contract
amount $2,485,254.00. Amendment No. 1 eliminated FS 54 from Weinstein AU contract. In December
2018, Council approved Amendment No 2 for $383,462.00, for design of the driveway, and the new
contract amount was $2,868,716.
FISCAL IMPACT
Amendment No. 3 is for additional services including acoustical analysis and final driveway design
for Fire Station 52. The amount is well within the project budgets. The following table shows the
original contract amount, the owner's contingency and the total.
Original Contract Amount —
$2,089,717.00
Amendment No. 1
395,537.00
Amendment No. 2
383,462.00
Proposed Amendment No. 3
20,950.00
Owner Contingency (30%)
6,285.00
Total
$2,895,951.00
RECOMMENDATION
Council is being asked to approve Weinstein AU's Amendment No. 3 to Contract No. 17-068 in the
amount of $20,950 and to consider this item at the April 8, 2019 Committee of the Whole and the
April 15, 2019 Regular Council meeting.
ATTACHMENTs
Weinstein AU contract amendment, scope of work and fee
W:12019 Info Memos1WAU Amendment memo.docx
1
2
City of Tukwila Agreement Number: 17-068(c)
6200 Southcenter Boulevard, Tukwila WA 98188
CONTRACT FOR SERVICES
Amendment No. 3
Between the City of Tukwila and Weinstein AU, LLC.
That portion of Contract No. 17-068 between the City of Tukwila and Weinstein AU, LLC.
is hereby amended as follows:
Section 1 Project Designation: The Consultant is retained by the City to perform
Architectural Design and Planning services in connection with the project titled Tukwila Public
Safety Plan, Fire Station 52 site.
Section 2 Scope of Services: The Consultant agrees to perform the services, identified on
Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and
supplies.
Section 3 Duration of Agreement; Time for Performance: This Agreement shall be in full
force and effect for a period commencing upon execution and ending December 31, 2021,
unless sooner terminated under the provisions hereinafter specified. Work under this
Agreement shall commence upon written notice by the City to the Consultant to proceed. The
duration of the contract is now through December 31, 2021, unless modified by supplemental
agreement.
Section 4 Payment: The Consultant shall be paid by the City for completed work and for
services rendered under this Agreement as follows:
Payment for the work provided by the Consultant shall be made as provided on Exhibit "A"
attached hereto, provided that the total amount of payment to the Consultant shall not exceed
$2,889,666 (including estimated expenses) without express written modification of the
Agreement signed by the City. The total amount for this amendment is $20,950. ($5,780 +
$15,170).
All other provisions of the contract shall remain in full force and effect.
Dated this day of , 2019
CITY OF TUKWILA CONTRACTOR
Allan Ekberg, Mayor
ATTEST/AUTHENTICATED
Christy O'Flaherty, MMC, City Clerk
CA Revised December 2016
Printed Name: Edward Weinstein
APPROVED AS TO FORM
Office of the City Attorney
Page 1 of 1
3
4
EXHIBIT A
E
STE!A+U
ARCHITECTS+ -URBAN DESIGNERS
February 14, 2019
Justine Kim
Spiels I Obletz I Johnsen
101 Yesler Way, Suite 606
Seattle, WA 98104
RE: Tukwila Fire Station 52 -Driveway Design
Dear Justine:
Additional Services Request 21 requests additional fees for the supplementary analysis required by the Tukwila Fire
Department for the design of the driveway at the new Fire Station 52.
Our civil engineering consultant, LPD Engineering, PLLC, collected data, attended meetings, produced exhibits and will
produce an engineering report describing the final driveway design and design process, all at the request of the Tukwila Fire
Department, and above and beyond their contracted scope of services. That work was approved by SOJ via email on 1/23/19
and has been ongoing in order to meet the tight schedule for this project. For a detailed description of the work provided
thus far and that yet to be completed, please refer to LPD's Additional Services Agreement #2, dated February 7, 2019, and
attached to this letter.
Weinstein A+U's fee covers coordination between LPD and the City of Tukwila via phone, email and two extra meetings at
the City's offices.
Fee requested for the above services is as follows:
Task Description
LPD
Civil Engineering
Weinstein A&U
Architectural
Total
Additional Service 21
$12,700.00
$1,200.00
$13,900.00
10% Markups
$1,270.00
$0
$1,270.00
A5 21 subtotals
$13,970.00
$1,200.00
$15,170.00
While LPD has already been released to proceed with this work, please provide formal acceptance of this proposal at your
earliest convenience.
Sincerely,
Emma Nowinski, AIA
2200 Western Avenue Suite 301, Seattle, WA 98121
WeinsteinAU.com T 206 443 8606 F 206 443 1218
5
P
D
engineering p
Proposal for Additional Civil Engineering Services
Additional Services Agreement (ASA #2)
Date: February 7, 2019
1
To: Weinstein A+U
2200 Western Avenue, Suite 301
Seattle, WA 98121
Attn: Emma Nowinski, AIA, Project Manager
From: Marc Servizi, PE Laurie J. Pfarr, PE, Principal
Project: Tukwila Fire Station 52 - Driveway Design (ASA#2)
EXHIBIT A
1932 First Avenue, Suite 201
Seattle, Washington 98101
P. 206.725.1211
F. 206.973.5344
Ipdengineering.com
Thank you for the opportunity to provide this additional services proposal, which is an amendment to our original
contract dated April 19, 2017 and revised Proposal for Civil Engineering Services dated June 26, 2018. This
proposal is to confirm our understanding of the additional scope of services and compensation for this project. We
look forward to continued work with you on this project.
Description of Additional Services
This proposal is for additional civil engineering services associated with the design of the driveway approach for
Fire Station #52 in Tukwila, Washington. LPD Engineering's civil scope of work for this project, as outlined in
our original contract, encompassed the preparation of SD, DD and civil permit and construction drawings.
The City's Fire Department has requested a supplementary component of civil work for the project involving the
additional services, as listed herein. This requested civil work requires additional coordination, meetings, site
visits, research and preparation of an Engineering Report, all of which are outside of the originally approved
project scope. Therefore, an amended scope of services and corresponding fee for this supplementary work are
provided below.
Additional Scope of Services
This additional services proposal is for the scope of work outlined below.
Driveway Design (SD)
1. Design and Coordination - Work Completed
a) In December 2018, and at the request of TFD, LPD prepared plans that included horizontal turning
movements, a proposed road profile, curb profile, and vertical analysis of the fire trucks along the
incoming route that was submitted to the City of Tukwila.
b) LPD attended two (2) additional meetings on January 17 and January 24, 2019, which included a site
exploration with TFD staff and preparation of field reports.
c) LPD conducted research, provided coordination and prepared a revised driveway profile based on
input from TFD.
6
EXHIBIT A
February 7, 2019
Proposal for Additional Civil Engineering Services
Fire Station 52 (ASA #2)
Page 2
d) LPD prepared changes to the SD plans that reflect new vertical driveway alignment.
2. Engineering Report for Fire Department access road, as requested and as scoped by TFD
a) Analysis to include both new and old ladder trucks (Truck standards including dimensions/turning
radius/clearances to be provided by others)
b) Note minimum distances from road to lowest point of ladder truck as well as from the road to front
and back of apparatus for both ladder trucks.
c) Prepare a narrative describing truck clearances of both ladder trucks.
d) Show that all approaches and turns were evaluated from 65th to the fire department access road and
from the fire department access road to 65'. Based upon the provided truck standards and utilizing
Autodesk Vehicle tracking, show that both ladder trucks can navigate the alignment. This will include
four turning movements with tracking shown for inside wheel for two vehicles, which results in 8
profiles.
e) Update plans with new proposed centerline design for the driveway utilizing King County standards
for arterial road intersection approach.
0 Evaluate the effect of the revised longitudinal slope has on the site, the Cowlitz driveway, excavation
and retaining walls due to expanding the vertical curve.
g) Provide PE stamped engineering report.
3. Follow-up Coordination
a) Follow up coordination with TFD after issuance of the report. We have assumed approximately eight
(8) hours for the follow up coordination effort.
Proposed Fee for Additional Services
Our anticipated fee for services is based upon the information that we have at this time. We propose to provide
civil engineering consulting and drafting services on a lump sum basis. Our anticipated maximum fee for this
additional work is as follows.
Additional Task / Deliverable
I. Design and Coordination
Lump Sum Fee
$5,420
2. Engineering Report
$5,970
3. Follow-up
$1,310
Total Additional Compensation
$12,700
Assumptions
• Unless otherwise noted, the same assumptions and exclusions from our Original Contract dated April 19,
2017 and revised Proposal for Civil Engineering Services dated June 26, 2018, apply.
7
EXHIBIT A
February 7, 2019
Proposal for Additional Civil Engineering Services
Fire Station 52 (ASA #2)
Page 3
Thank you again for inviting this proposal. Please notify us if you have any concerns or disagree with any of the
scope, terms, or conditions. We request that you sign and return a copy of this document to confirm that you have
read and agree with the content of this additional services agreement. This proposal constitutes the entire
agreement for ASA #2 between the client and LPD Engineering and supersedes any prior understanding or
representation of any kind preceding the date of this proposal. This proposal will serve as an amendment to our
original Contract dated April 19, 2017 and revised Proposal for Civil Engineering Services dated June 26, 2018
with Weinstein A+U. We look forward to continuing our work with you on this project.
Sincerely,
LPD Engineering PLLC
1 1L.--
Laurie J. 11/farr, P.E.
Principal I Owner
Marc Servizi, PE
Sr Project Manager I Senior Civil Engineer
cc: File
For Weinstein A+U Date
Printed Name
8
E I 'N�SlFEU/1fU
ARCHITECTS + URBAN DESIGNERS
Justine Kim
Shiels IONetzIJohnsen
701Ye |erWay 5uitebo*
Seattle, WA 98104
RE: Tukwila Fire Stations—FS52 Acoustical Analysis
Dear Justine:
Additional Services Request 23requests additional fee tocover the Cost ofthe acoustical amaknisequiredhy theCity of
Tukwila Department o[Community Development a,part ofthe B52Conditional Use Permit application. WmUhas enlisted
the GeenbuschGroup toproduce anacoustical report predicting the sound levels ufall exterior mechanical equipment mn
the FS52 site as they reach the property lines. Please refer to the attached Greenbusch proposal for more detail on the scope
ofservices. VVAUfees include coordination ofGneen6usch'swork.
Fee nouestedfor the above services basfollows:
Task Description
Greenbu,dh
Acoustical
Consultant
Wenstein/&&U
Architectural
Total
Additional Service 2J
$4,800.00
g500.00
$s.»On.VO
ln%Markups
$480.00
$o
$400,00
AS 23,ubtvuob
$5'280.00
$50040
$5,780.00
As this report will besubmitted as part of the CUP for F552, which has acritical review timeline, wewill be releasing
Greenbusch to proceed with this work immediately. Please provide written confirmation that these fees are acceptable at
your earliest convenience. Weunderstand from previous discussions with the team that the costs incurred for this Additional
Service will be included in our upcoming contract revision.
Emma Nowinski,|A
zzooWestern Avenue Suite 3u/.Seattle, Wxsm121
EXHIBIT A
THE GREENB[/SCH GR-{)\]P, INC.
March 1, 2018
Emma Nowinski.AJALEEDAP
VVeinstenA+U
121 Stewart Street, Suite 200
Seattle, Washington S81O1
Re: New Tukwila Fire Station Building —Pire Station 52
Acoustical Consulting Services
Dear Emma;
Thanks very much for thinking of us to expand our contributions to the design of the new
Tukwila Fire Station 52Project. We are very pleased tohave this opportunity tocollaborate
with you again on another important project,
SCOPE OF WORK
The following proposal is for a scope of services to conduct an acoustical review of off -site
noise levels from proposed exterior mechanical equipment. Acoustical review nfany other
portion of the project is specifically exc|Uded, including but not limited to interior sound
levels from mechanical equipment.
We propose toperform the following work:
1Utilize current mechanical plans and basis of design equipment selections 8]predict
sound levels atadjacent property boundaries.
2. Develop noise control recommendations if predicted |aveb; exceed regulatory limits
(City ofTUNw||a).
3. Author a draft and final report documenting our analysis for submission to the City of
Tukwila.
FEE
The estimated fee for the work described above is $4J800,billed onafixed-fee basis.
Any vYn[k performed in addition to the services described above will be invoiced on on
hourly basis at the following rates for our staff as applicable: Pr|nn|pn|. $210 per hour,
Acousticians $75-$130 per hour. This fee estimate |s based on linear design schedules.
Significant delays or interruptions will result in additional design cost and requests for
additional services. Services will be provided in accordance with our existing contract on this
project for mechanical engineering services.
Sincerely;
The Greenbusch Group, Inc.
Adam{. Jenkins, PE
Principal
p)2[�378.O569mVfree: O55.47O.2874 1800m/Nickerson St.Suite 201 Seattle, WA 98119
10
City of Tukwila - Facilities Plan
TOTAL PROJECT
MONTHLY Budget Report
(REVISED Budgets; D-20 Plan Adopted by Council)
Life to Date Costs
as of March 19, 2019 (reconciled le/accig lhru Mar 13, 2019 GL)
JUSTICE CENTER REPORTING S(I,ilaf iRY
JU.STIC'E
A/E Services (both Design & CA)
Permits/Fees
Construction (Pre -Con, Coast &Tax)
Construction Related Costs (matt Bond)
PM Services (incl Other Professional Svcs)
Contingency (incl Construction & Project)
Contingency for Site Contamination (soils,haamat)
Land Acquisition
Contingency for Land Acquisition
Original R,Nget
$ 3,278,125
$ 700,000
$ 38,738,678
$ 2,112,639
$ 1,815,875
$ 6,507,731
5 -
$ 14,133,295
5 1,250,000
IIo3grl 'Tran.gerr
$ 221,875
$ -
$ (11,315)
$ 210,000
$ 266,721
$ (1,656,239)
$ 750,000
$ (81,042)
$ 300,000
Omen, Rodgel
$ 3,500,000
$ 700,000
$ 38,727,363
$ 2,322,639
5 2,082,596
$ 4,851,492
$ 750,000
$ 14,052,253
$ 1,550,000
Committed lI,dg.l
$ 3,141,729
$ 205,980
5 563,671
$ 562,398
$ 1,967,303
$ -
$ -
$ 13,708,596
5 906,784
I Lif.•m Dare Carl.
Reuminj; (bmudnrd
111
Rr omitting !burg.,
('o.a.r Cmoplrtion
$ 2,180,300
$ 205,980
$ 414,037
$ 264,705
$ 939,219
$ -
$ -
$ 13,679,370
$ 906,784
$ 961,429
$ -
S 149,634
5 297,693
$ 1,028,084
$ -
$ -
$ 29,227
$ -
$ 358,271
$ 494,020
$ 38,163,692
$ 1,760,241
$ 115,293
$ 4,851,492
$ 750,000
$ 343,657
$ 643,216
$ -
$
$ -
$ -
$ -
$ -
$ -
$ -
$ -
..
$ 68,536,343
S -
$ 68,536,343
S 21,056,461
5 18,590,395
S 2,466,066
S 47,479,882
$ -
COUA,''C7/. REPORTINGSUMMARY -
FIRE .S7:IT!(1(VS/
A/E Services(both Design & CA)
Land Acquisition
Permits/Fees
Construction (Pre -Con, Coast & Tax)
Construction Related Costs (Intl Bond)
PM Services (incl Other Professional Svcs)
Contingency (Intl Construction & Project)
Original Midget
$ 1,070,000
$ -
$ 234,000
5 9,396,000
$ 931,000
$ 526,000
$ 1.116,000
Rodger Tr,rn.rfrre
$ 222,781
5 -
$ -
$ -
$ -
5 -
$ (222,781)
Current Rndgrr
$ 1,292,781
$ -
$ 234,000
$ 9,396,000
5 931,000
5 526,000
$ 893,219
Committed trudges
$ 1,236,572
5 -
$ 102,042
$ 165,000
$ 133,726
$ 345,077
$ -
tile.Date C-nar
Rr,ado5Committed
Rottnnri,rg RItgrr
CannaCnu+plrrinn
$ 776,125
$ -
$ 92,042
$ 99,273
$ 81,733
$ 134,551
$ -
$ 460,447
$ -
$ 10,000
$ 65,727
5 51,993
$ 210,526
$ -
$ 56,209
$ -
$ 131,958
$ 9,231,000
$ 797,274
$ 180,923
$ 893,219
$ -
$
8 -
$ -
$ -
$
5 -
$ 13,273,000
S 1,982,416
S 1,183,724
$ 798,693
$ 11,290,583
S -
FIRESE,RF'P(1RTh,�rG SL;VAl.IRti
FIRE ST ATION 52
AEServices(hathDes &CA)
Land Acquisition
Permits/Fees
Construction (Pre -Con, Coast & Tax)
Construction Related Costs (incl Bond)
PM Services (Intl Other Professional Svcs)
Contingency (Intl Construction & Project)
Original Rud rl
x g
$ 1,415,000
$ 16,000
$ 353,000
$ 13,298,000
$ 1,398,000
$ 787,000
$ 1,343,000
Budget Tramp.:
g f
$ 234,222
S 9,160
$ -
$ 456,500
5 (9,160)
5 -
$ (40,722)
Correia !lodger
x
$ 1,649,222
$ 25,160
$ 353,000
$ 13,754,500
$ 1,388,840
$ 787,000
5 1,302,278
('onm,irtr,l lima,
x
$ 1,580,863
$ 25,157
$ 72,688
$ 137,500
$ 393,815
$ 532,289
$ -
Jrto Datrc..a.
1
Rr,,, 6, Committed
g
Remaining Ruda
x Budget
Colt nr Completion
$ 339,878
$ 17,157
$ 12,511
$ -
5 16,258
$ 207,609
5 -
$ ),240,985
$ 8,000
$ 60,177
$ 137,500
5 377,557
$ 324,680
$ -
$ 68,359
$ 3
$ 280,312
$ 13,617,000
$ 995,025
$ 254,711
$ 1,302,278
$
$
$ -
$
$ -
$
$
,
5 18,610,000
5 650,000
$ 19,260,000
S 2,742,311
5 593,412
S 2,148,899
5 16,517,689
S
FIRES7/, REPORTING SC'3L1/IRI' Original Rodger
FIRE.ST4TION 54
!hnIger Tr,nnft''rc
Omelet Budget Cnm,,,h',I Rodger
x A
Li rn Darr Co.crr
(
II
Rrn u,inFCmrmrinrd
Rr nnining Rndgrr
Colt at Coinplerinn
AIE Services (both Design & CA)
Land Acquisition
Permits/Fees
Construction (Pre -Con, Const & Tax)
Construction Related Costs (Intl Bond)
PM Services (Intl Other Professional Svcs)
Contingency (Intl Construction & Project)
$ 150,000
$ 902,668
$ 20,000
$ 230,000
$ 50,000
$ 107,500
$ 41,832
$ (7,000)
$ 39,206
5 -
$ (5,610)
$ 1,875
$ -
$ (28,471)
$ 143,000
$ 941,874
$ 20,000
$ 224,390
$ 51,875
$ 107,500
$ 13,361
$ (32,995
5 941,875
$ 1,517
$ 106,700
$ 33,802
$ 106,665
$ -
$ t31,495
$ 933,775
$ 1,517
$ 67,856
$ 22,798
$ 86,066
$ -
$ 1,500
$ 8,100
$ -
$ 38,844
$ 11,004
$ 20,599
$ -
$ 10,005
$ (1)
S 18,483
$ 117,690
$ 18,073
$ 835
$ 13,361
$ -
$ -
$ -
$ -
$ -
$ -
$
.. TOTAL .. .
$ 1,502,000
$ -
S 1,502,000
$ 1,323,554
$ 1,243 507
$ 80,047
S 178,446
S -
(MUNCH. REPORTING SC51131rIRY-
PUlILIC Ir (1RI%S
Dri,g,..1 Dodge,
!holmritil,fer..
OM," Midget
Ca,,,,,, m-J lhrdger
We. Dan C'nar
Rrn+arn t e'nnm,ir,M
Remaining Igo
Cba in ('nrnplrlinn
AJE Services (both Design & CA)
Land Acquisition
Permits/Fees
Construction (Pre -Con, Coast & Tax)
Construction Related Costs and Bond)
PM Services (incl Other Professional Svcs)
Contingency (Intl Construction & Project)
5 767,385
$ 22,000,046
$ 110,000
$ 4,950,000
$ 529,036
$ 668,426
$ 975,107
$ 15,000
$ 3,386,413
$ (20,000)
$ (1,895,000)
$ (416,293)
$ (348,426)
$ (721,694)
$ 782,385
$ 25,386,459
$ 90,000
$ 3,055,000
$ 112,743
$ 320,000
$ 253,413
$ 318,882
$ 25,358,693
$ -
$ -
$ 65,643
$ 279,832
$ -
$ 92,014
$ 25,344,993
$ -
$ -
$ 50,471
$ 139,845
$ -
$ 226,868
$ 13,700
$ -
$ -
$ 15,172
$ 139,987
$ -
$ 463,503
$ 27,766
$ 90,000
$ 3,055,000
$ 47,100
$ 40,168
$ 253,413
5
$ -
$
$ -
$ -
$ -
$ -
,.
S 30,000,000
$ -
$ 30,000,000
$ 26,023,050
$ 25,627,323
$ 395,727
$ 3,976,950
S -
12
1906
Administrative Services Department- Rachel Bianchi, Deputy CityAdministrator
INFOR ATIONAL E ORANDU
Allan Ekberg, Mayor
TO: Public Safety Committee
FROM: Rachel Bianchi, Deputy City Administrator
BY: Justine Kim, Senior Program Manager. Shiels Obletz Johnsen
CC: Mayor Allan Ekberg
DATE: March 29, 2019
SUBJECT: Public Safety Plan — Justice Center
Project Number 91630501, Contract 17-157
DLR Group, Amendment No. 4
ISSUE
Approve Amendment No. 4 with DLR Group, Inc.
BACKGROUND
The City of Tukwila hired DLR Group Inc. to perform architectural design and planning services
for the Justice Center as part of the Tukwila Public Safety Plan. Their original contract amount
was $2,146,084. Amendment No. 1 was for 953,830 due to the increase in the building's
construction cost estimate. Amendment No. 2 added the SEPA checklist for $21,395 and
Amendment No. 3 added SEPA-related arborist services, archeological/cultural resources and
contaminated soils remediation services for $18,920, bringing the new not -to -exceed contract
amount to $3,140,229.
ANALYSIS
Amendment No. 4 is for additional services and fees for King County Water District 125 water
main replacement design and additional procurement, delivery and installation support for
Furniture, Fixture, and Equipment (FF&E). These are anticipated expenditures and are included in
the Council approved project budget.
FISCAL IMPACT
DLR Group, Inc. has provided a cost of $29,475 to perform the additional services in Amendment
No. 4. The total contract amount will now be $3,169,704. The Project Management Quality
Assurance (PMQA) consultant has reviewed these documents and provided his concurrence.
A. Original Contract Amount
$2,146,084.00
B. Amendment No. 1 — Budget Design & Property Conditions
$953,830.00
C. Amendment No. 2 — SEPA checklist, ADA Counseling
$21,395.00
D. Amendment No. 3 — Arborist/SEPA/Contaminated soils
$18,920.00
E. Amendment No. 4 — Water main replacement/FF&E
$29,475.00
New Contract Amount
$3,169,704.00
RECOMMENDATION
Council is being asked to approve Amendment No. 4 for $29,475.00 to DLR Groups' Contract No. 17-
157 and to consider this item at the April 8, 2019 Committee of the Whole and subsequent April 15,
2019 Regular Council.
ATTACHMENTS
DLR Group, Inc. Amendment No. 4, Council Monthly Budget Report Summary
W12019 Info Memos\DLR Memo.docx
13
14
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number: 17-157(d)
CONTRACT FOR SERVICES
Amendment No. 4
Between the City of Tukwila and DLR Group, Inc.
That portion of Contract No. 17-157 between the City of Tukwila and DLR Group, Inc. is
hereby amended as follows:
Section 1 Proiect Designation: The Consultant is retained by the City to perform
Architectural Design and Planning services in connection with the project titled Tukwila
Public Safety Plan.
Section 2 Scope of Services: The Consultant agrees to perform the services, identified
on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment
and supplies.
Section 4 Payment. The Consultant shall be paid by the City for completed work and for
services rendered under this Agreement as follows:
Payment for the work provided by the Consultant shall be made as provided on Exhibit "A"
attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $3,169,704 (including estimated expenses) without express written modification of
the Agreement signed by the City. The total fee for the additional services related to
Amendment No. 4 will be $29,475. ($11,000 + $18,475)
All other provisions of the contract shall remain in full force and effect.
Dated this
day of 2019
CITY OF TUKWILA CONSULTANT
Allan Ekberg, Mayor Erica Loynd, Principal
CA Revised December 2016
Page 1 of 1
15
16
an
Architecture Engineering Planning Interiors
51University Street, Suite 600
Seattle, WA 98101
Justine Kim
8hie|aOb|etzJohnsen
101Yeo| bOb
Seattle, WA 98104
Project Name: City 0fTukwila Justice Center
DLRGroup Project No.: 73q7158-00
Re: Design Services Proposal — Additional Services #4
Dear Justine:
This letter will serve as our proposal for design work of the approved scope for the
new water line atTukwila International Boulevard (YD'125)for City nfTukwila
Justice Center in Tukwila, WA. We appreciate the opportunity to continue to develop
this project ondenaOreitnneetsthe requirements ofthe City and utilities. The
proposal from KPFF, the civil engineer, provides detailed description of the agreed
scope,
Additionally, iOthis proposal, wewould like to reallocate budgetalready
with Additional Service #02 for SEPA and code review. This additional service
included Karen Braitmayer to review the accessibility requirements for the Design
Review Board for the Justice Center. These funds have been closed and will not be
fully used. However, the effort bySwift Company associated with the planning
comments and review have exceeded the anticipated scope. Therefore, we are
proposing reallocating the [n[nain|Ug $6,500.00 from KarenBca|trnaye/o proposal to
Swift Company for the additional efforts they have provided to resolve the multiple
rounds ofpermitting comments and additional meetings tnclarify scope and
intentions.
This will beanet zero add tothis proposal. These funds were already invoiced and
were to bnadeductive line item tQthis proposal, therefore will not be added tofuture
invoices.
The scope of services provided in the additional services include the following:
KPFF $10l00
Addition toSwift Company scope $ 6,500
Reduction toKaren Braitmeyerscope inAdditional Service #O3 500)
1O96OLRGroup consultant mark-up (NTEvalue) $ 1.000
Total additional service (NTE) $11,000
Seattle and locations worldwide
Justine Kim
March 1S'2O1O
Page
Should the City request additional documentatVn, public hearings, or detailed
response outside the identified review process for the design team, an amendment
for additional service may be required.
The total fee for the additional design services described above |onot to exceed
value of eleven thousand dollars and zero cents ($11,000.00).
Thank you for the opportunity toprovide this proposalfo additional services, and we
look forward to our continued partnership with City of Tukwila.
QLR Group
Erica Loynd
Principal
Encl: Consultant proposal
cc:
Ethan Bernau
18
EXHIBIT A
1601 Fifth Avenue, Suite 1600 Seattle. WA 98101 206.622.5822 kpff.corn
AGREEMENT FOR PROFESSIONAL SERVICES
DATE: March 12, 2019
JOB NUMBER: 1700643
CLIENT: DLR Group
PROJECT NAME: Tukwila Justice Center
RE: Additional Service #3 — KCWD 125 Water Main Replacement
SCOPE OF SERVICES
As requested, we submit this additional service proposal to prepare plans for approximately
415 linear feet of eight inch water main replacement along Tukwila International Boulevard. The
water main will be owned and operated by King County Water District 125 (KCWD 125).
KPFF will design the main replacement per KCWD 125 standards and document demolition of
the existing main. Our deliverable will include plan and profile views of the water main in
addition to details, as needed.
Per our previous coordination with the City of Tukwila and KCWD 125, we assume the
proposed water main will be eight inch ductile iron located behind the curb and below the
sidewalk. Clearances to trees and other utilities will be coordinated with KCWD 125 and the
City of Tukwila.
SCHEDULE
We estimate the design and documentation of the water main will be complete within three
weeks after Notice -to -Proceed is received.
FEE
We propose to accomplish the above scope of work for a lump -sum fee of $10,000 in
accordance with our current contract with DLR Group:
Offered By (KPFF, Inc.)
(Signature)
Michael Herseth, PE, Civil Engineer
(Print Name/Title)
Accepted by (DLR Group)
(Signature)
(Print Name/Title)
Page 1 of 1
19
�K�U��
��G0oup
Architecture Engineering Planning Interiors
51University Street, Suite 600
Seattle, WA 98101
Justine Kim
Shiehs Obletz Johnsen
1O1Yee|erWay Suite bO0
Seattle, WA 98104
PCity QfTukwila Justice Center
DLRGroup Project No.: 73'17158-00
Re: Design Services Proposal — Additional Services #5
Dear Justine:
Following discussions with Ethan Bernau, this letter will serve as our proposal for
ongoing support ofFurniture, Fixture, and installation after
selection k;complete. The base scope ofservices included iSthe design and layout
ofthe FFEthroughout the building tnprovide adetailed order that |nprovided tothe
owner to coordinate directly with the manufacturer. The ongoing process once the
package |sidentified 1stypically provided byamember Ofthe agency for
procurement and delivery ofthe product tothe job site.
DLRGroup iapleased to participate in this coordination which would include the
following additional tasks (all times are nrntp):
l. Review ofthe Purchase Order the client and dealers and Final
confirmation ofpurchase with the client and dealer.
a. This |sresolved over the course ofmultiple phone calls throughout the
purchasing process.
2. Tracking Ofthe product during production and manufacturing.
a. This provides tracking of the product and coordination Ofdelays that may
occur. This may occur with some ofthe products inthe order, not the
overall order.
3. Coordination of delivery and installation including on site delivery oversight.
o. This involves two people on site during the move inand delivery tOensure
items are installed or brought into the correct locations.
4. Punch list review Vfall products throughout.
a. This involves two people Vnsite after the items are all installed topunch
all the equipment and ensure it works appropriately, is not damaged, and
iuaccurate tothe order. This |s additional tothe building punch 8S|twill
happen at a later stage of the construction after the building is officially
complete.
�@ttk? and locations worldwide
�
'
20
EXHIBIT A
Justine Kim
March 19, 2019
Page 2
The scope of services provided in the additional services include the following:
DLR Group $18,113
—2% Reimbursables (limited for site visits) 362
Total additional service (NTE) $18,475
Should the City request additional documentation or detailed response outside the
identified review process for the design team, an amendment for additional service
may be required.
The total fee for the additional design services described above a lump sum fee of
eighteen thousand four hundred seventy five dollars and zero cents
($18,475.00).
Thank you for the opportunity to provide this proposal for additional services, and we
look forward to our continued partnership with City of Tukwila.
Sincerely,
DLR Group
Erica Loynd
Principal
Encl: none
cc:
Ethan Bernau
22
City of Tukwila - Facilities Plan
TOTAL PROJECT
MONTHLY Budget Report
(REVISED Budgets; D-20 Plan Adopted by Council)
Life to Date Costs
• n(Mnnrle 19 sae Ir,:r•,n,r;r!„/,,,i,,,•�(o rr,r,r n,r e / x
COUNCIL REPORTING SW MIA P -
JUSTIC'F. CENTEROriginal
Nudger
!lodger l-r,nxfi•n
Corneal Rinker
Com,nirled nudge,
Life m Mee Cans
Remain g Committed Remaining Runtel
OM al C n,rplerinn
A/EService s(bothDesign&CA)
Permits/Fees
Construction (Pre -Con, Contt & Tax)
Construction Related Costs (incl Bond)
PM Services (incl Other Professional Svcs)
Contingency (incl Construction & Project)
Contingency for Site Contamination (soils,haanat)
Land Acquisition
Contingency for Land Acquisition
$ 3,278,125
$ 700,000
5 38,738,678
$ 2,112,639
$ 1,815,875
$ 6,507,731
$ -
$ 14,133,295
$ 1,250,000
3 221,875
$ -
$ (11,315)
$ 210,000
$ 266,721
$ (1,656,239)
$ 750,000
$ (81,042)
$ 300,000
S 3,500,000
5 700,000
5 38,727,363
$ 2,322,639
$ 2,082,596
$ 4,851,492
$ 750,000
$ 14,052,253
$ 1,550,000
$ 3,141,729
$ 205,980
$ 563,671
$ 562,398
$ 1,967,303
$ -
$ -
$ 13,708,596
$ 906,784
$ 2,180,300
$ 205,980
$ 414,037
$ 264,705
$ 939,219
$ -
$ -
S 13,679,370
: 5 906,784
$ 961,429
$ -
$ 149,634
$ 297,693
$ 1,028,084
5 -
1 $ -
I $ 29,227
I S -
$ 358,271
$ 494,020
$ 38,163,692
$ 1,760,241
$ 115,293
$ 4,851,492
$ 750,000
$ 343,657
$ 643,216
$ -
$ -
$ -
$
$ -
$
$ -
S -
S
""- TOTAL"
S 68,536,343
5 -
S 68,536,343
$ 21,056,461
$ 18,590,395
$ 2,466,066
S 47,479,882
$ -
COUNCIL REPORTING SL41L11,IRP-
FIRE .CT1T1(1N5f Original
Midge,Midget ,dge, Trainfe,
Current Rinker Conm,irred Manger
Li/e ron,uec nr
Reminneg i,mum9red
Rem nming limiter
c ar ar Completion
A/E Services (both Design & CA)
Land Acquisition
Permlts/Fees
Construction (Pre -Con, Coast & Tax)
Construction Related Costs (incl Bond)
PM Services (incl Other Professional Svcs)
Contingency (incl Construction & Project)
$ 1,070,000
$ -
$ 234,000
$ 9,396,000
$ 931,000
$ 526,000
$ 1,116,000
$ 222,781
$ -
$ -
$ -
$ -
$ -
$ (222,781)
$ 1,292,781
$ -
$ 234,0,00
$ 9,396,000
$ 931,000
$ 526,000
$ 893,219
$ 1,236,572
$ -
$ 102,042
S 165,000
$ 133,726
$ 345,077
$ -
$ 776,125
$ -
! $ 92,042
I $ 99,273
1 $ 81,733
S 134,551
$ -
$ 460,447
5 -
I $ 10,000
i $ 65,727
$ 51,993
$ 210,526
S -
$ 56,209
$ -
S 131,958
$ 9,231,000
$ 797,274
$ 180,923
$ 893,219
$
$ -
$ -
S -
$ -
5
$ -
"., TOTAL :%
5 13,273,000
$ -
$ 13,273,000
5 1,982,416
5 1,183,724
$ 798,693
S 11,290,583
$ -
COUNCIL REPORTING SUMSlIRI' -
FIRE ST-I TfON 52
Original I6rdgel
!linger l'raiDli,
Curren, N,dg.a
Committed 0,,dgr,
Up in Dale Cagy
Rerouin'g Committed
Remaining Budget ('o,t or Cnmprerinn
A/E Services (both Design & CA)
Land Acquisition
Permits/Fees
Construction (Pre -Con, Const & Tax)
Construction Related Costs (incl Bond)
PM Services (incl Other Professional Svcs)
Contingency (incl Construction & Project)
$ 1,415,000
$ 16,000
$ 353,000
$ 13,298,000
$ 1,398,000
$ 787,000
$ 1,343,000
$ 234,222
$ 9,160
S -
$ 456,500
$ (9,160)
$ -
$ (40,722)
$ 1,649,222
$ 25,160
$ 353,000
$ 13,754,500
$ 1,388,840
$ 787,000
$ 1,302,278
$ 1,580,863
$ 25,157
$ 72,688
$ 137,500
$ 393,815
$ 532,289
5 -
$ 339,878
$ 17,157
$ 12,511
$ -
$ 16,258
$ 207,609
S -
$ 1,240,985
$ 8,000
$ 60,177
$ 137,500
$ 377,557
, $ 324,680
1 $ -
$ 68,359
$ 3
$ 280,312
$ 13,617,000
$ 995,025
$ 254,711
S 1,302,278
$ -
$ -
$
$ -
$ -
S
$ -
..,
5 18,610,000
$ 650,000
$ 19,260,000
5 2,742,311
S 593,412
S 2,148,899
S 16,517,689
$ -
COUNCI RF_P(1RTLVGSlI,1Ll11Rf-
FIRE S T I7'10N 54
Original Rnd.e(
g g
Midget %r,m.ren
f
Current !loner
g
Communed r,
L' m Ram en
f
Ren ,aim:e ebnrmrimed
R.•mrnl„in t nn,rger
ci,rr ar (nm plain',
A/E Services (both Design & CA)
Land Acquisition
Permits/Fees
Construction (Pre -Con, Contt & Tax)
Construction Related Costs (incl Bond)
PM Services (incl Other Professional Svcs)
Contingency (incl Construction& Project)
$ 150,000
$ 902,668
$ 20,000
$ 230,000
$ 50,000
$ 107,500
$ 41,832
5 (7,000)
S 39,206
$ -
5 (5,610)
$ 1,875
$ -
$ (28,471)
$ 143,000
$ 941,874
5 20,000
$ 224,390
$ 51,875
$ 107,500
$ 13,361
$ 132,995
$ 941,875
$ 1,517
$ 106,700
$ 33,802
$ 106,665
$ -
$ 131,495
$ 933,775
$ 1,517
S 67,856
$ 22,798
$ 86,066
$ -
$ 1,500
S 8,100
S -
5 38,844
$ 11,004
$ 20,599
5 -
$ 10,005
5 (I)
$ 18,483
$ 117,690
$ 18,073
$ 835
5 13,361
S
5
$
$ -
$
$ -
$ -
. TOTAL
S 1,502,000
$ -
$ 1,502,000
$ 1,323,554
S 1,243,507
$ 80,047
$ 178,446
$ -
.�' C(JIILIC%/. REP(IR7'/;REPORTINGUe1LIL,IR1'- Original Ringer
PUBLIC 'FORKS
nudger r,,o1•ry
Current Badger
Committed nudger
Life in Dare Con
Rnnaink CommineJ Remaining !lodge(
('Mum ('mmplei,n,
A/E Services (both Design & CA)
Land Acquisition
Permits/Fees
Construction (Pre -Con, Const & Tax)
Construction Related Costs (incl Bond)
PM Services (incl Other Professional Svcs)
Contingency (incl Construction & Project)
5 767,385
$ 22,000,046
$ 110,000
$ 4,950,000
$ 529,036
S 668,426
$ 975,107
$ 15,000
$ 3,386,413
$ (20,000)
$ (1,895,000)
$ (416,293)
$ (348,426)
$ (721,694)
S 782,385
$ 25,386,459
$ 90,000
$ 3,055,000
$ 112,743
$ 320,000
$ 253,413
$ 318,882
$ 25,358,693
$ -
$ -
$ 65,643
$ 279,832
S -
$ 92,014
$ 25,344,993
$ -
5 -
$ 50,471
$ 139,845
$ -
$ 226,868
$ 13,700
$ -
$ -
$ 15,172
$ 139,987
$ -
$ 463,503
$ 27,766
$ 90,000
$ 3,055,000
$ 47,100
$ 40,168
$ 253,413
$
$ -
5 -
5 -
$ -
$ -
$ -
. ." . TOTAL "
$ 30,000,000
$ -
$ 30,000,000
$ 26,023,050
S 25,627,323
$ 395,727
$ 3,976950
S -
24