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HomeMy WebLinkAboutReg 2019-04-01 Item 2C - Reappointments - Public Safety Bond Financial Oversight CommitteeCOUNCIL AGENDA SYNOPSIS Initials th' Mens Date Prepared by Mayor's r iew Council review 04/01/19 LH ITEM INFORMATION ITEM No. 2.C. STAFF SPONSOR: LAUREL HUMPHREY ORIGINAL AGENDA DATE: 4/1/19 Aci•NDA Imm TITLE Reappointments to the Public Safety Bond Financial Oversight Committee CATI,GORY fl Discussion Mtg Date Z Motion Mig Date 4/1/19 E Resolution Mtg Date E Ordinance Mtg Date E Bid Award Mtg Date 0 Public Hearing Mtg Date E Other Mtg Date SPONSOR Council Mayor EHR EDcD EFinance EFire TS MIP&R flPolice PW Court Si) oNtioie S Reappointments to the Public Safety Bond Financial Oversight Committee: Summ,\Ry * Randy Coplen, Position 3, with a term expiring 12/31/21 * Sean Goode, Position 4, with a term expiring 12/31/21 * Jessica Jerwa, Position 5, with a term expiring 12/31/21 REVIEWED BY Ej C.O.W. Mtg. E CDN Comm El Trans &Infrastructure Arts Comm. DATE: 3/25/19 Finance Comm. E Public Safety Comm. Comm. El Planning Comm. CHAIR: MCLEOD Parks COMMITTEE RECOMMENDATIONS: SPoNsoR/ADmiN, Commn-rm COST IMPACT / FUND SOURCE EXPENDITURE REQUIRH1) AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 4/1/19 MTG. DATE ATTACHMENTS 4/1/19 Informational Memorandum dated 3/ 20/19 Minutes from the Public Safety Committee meeting of 3/25/19 9 10 'rV y2 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Finance Committee FROM: Laurel Humphrey, Council Analyst CC: Mayor Ekberg DATE: March 20, 2019 SUBJECT: Reappointments to Public Safety Bond Financial Oversight Committee DISCUSSION Pursuant to Ordinance No. 2509, the City Council established a Public Safety Bond Financial Oversight Committee to independently represent taxpayers concerning the City's expenditure of revenues received from the sale of general obligation bonds. On October 3, 2016 the City Council adopted a Charter for the Public Safety Bond Financial Oversight Committee which established a membership of five individuals to be appointed by the City Council and requires meetings no fewer than twice per year. Positions #3, #4, and #5 expire on March 31, 2019, and the individuals have all expressed an interest in continuing to serve. • Randy Coplen, Position #3 (business) • Sean Goode, Position #4 (resident) • Jessica Jerwa, Position #5 (at large) In addition, staff recommends making the terms of appointment run through December 31 of the expiration year to match the City's other boards and commissions and to align with the Public Safety Bond Financial Oversight Committee's timing of its election of Chair and Vice - Chair, which is intended to occur at the first meeting of each calendar year. Mr. Goode and Ms. Jerwa were elected to continue serving as Chair and Vice -Chair, respectively, at the August 6, 2018 meeting. Once the reappointments for all five positions are corrected to end in December the election schedule can proceed per the By-laws. The Financial Oversight Committee intends to convene a meeting in early April to review bond expenditures made since its last meeting. Recommendation Staff recommends reappointing Randy Coplen to Position #3, Sean Goode to Position #4, and Jessica Jerwa to Position #5, all for a term through December 31, 2021 for consideration at the April 1, 2019 Council Meeting. Attachment Draft August 6, 2018 Minutes 11 12 City of Tukwila Public Safety Bond Financial Oversight Committee August 6, 2018 6300 Building, Rainier Conference Room 3:30 p.m. MINUTES I. Call to Order II. Roll Call Committee members: Sean Goode, Chair, Jessica Jerwa, Vice -Chair, Andy Reiswig, Jun Castillo, Randy Coplen City staff: David Cline, Laurel Humphrey, Peggy McCarthy, Aaron Williams Guest: Deb Sorensen, resident III, Approval of Agenda Mr. Reiswig moved approval of the agenda, and Mr. Coplen seconded. The motion carried unanimously and the agenda was approved. IV. Approval of Minutes Mr. Castillo moved approval of the April 19, 2018:minutes with the spelling of his name corrected, and Mr. Reiswig seconded. The motion carried unanimously and the minutes were approved as amended. V. New Business 1. Election of Chair and Vice -Chair Mr. Reiswig nominated Mr. Goode to serve a second term as Chair and no further nominations were made. By a show of hands, Mr. Goode was re-elected as Chair. Mr. Reiswig nominated Ms. Jerwa to serve a second term as Vice -Chair and no further nominations were made. By a show of hands, Ms. Jerwa was re-elected as Vice -Chair. 2. Public Safety Plan Project Update/Overview City staff updated the Committee on the status of projects associated with the Public Safety Plan. After several months of considering options to address the market -related funding gap, the City Council in June made the decision to remove Fire Station 54 from the program. Stations 51, 52 and the Justice Center are moving through the design stages with realistic budgets now known. The Council is being asked to approve amendments to bring all contracts in alignment with current budgets. Mr. Goode asked about the impacts of redirecting certain funding for parks to the Public Safety Plan. While this is an impact on parks, the City has not adequately addressed facility needs for decades. Mr. Goode also asked if the budgets reflect the cost of site acquisitions on Tukwila International Boulevard, and staff confirmed that they do. 13 3. Public Safety Plan Financial Overview The Committee reviewed the original and revised revenue and expenditure budgets for the Public Safety Plan. Total actual revenues through July 31, 2018 are $39,446,760 from the voter -approved bond, fire impact fees, real estate excise tax, and investment interest. The total for actual and projected revenues is $117,745,139.00. The total expenditure budget change is $34,752,107. The City's bond rating was recently affirmed at AA stable. Mr. Reiswig asked how fire impact fees are estimated and staff stated that it is based upon past years and an assessment of current development. The City estimates fee revenue conservatively. The fire apparatus budget decreased because the Council's financing plan includes financing the apparatus through a State program in the out -years. Station 51 was originally slated to be the headquarters station and the revised budget reflects the change to Station 52. Mr. Reiswig asked how contingency is estimated and staff confirmed that it is a percentage of construction cost. Mr. Castillo and Mr. Coplen asked for clarification on the fire apparatus budget. Some equipment has already been purchased, and everything else on the schedule is funded through 2029. 4. Expenditure Reports The Committee reviewed actual Public Safety Plan expenditures through July 31, 2018, including a detailed list and current contracts. Actual expenditures through July 31, 2018 are $7,673,440.00. Mr. Goode asked why settlement agreement amounts vary and staff stated that the businesses have different values and the City hired an independent appraiser to provide information. Mr. Reiswig inquired how the City is tracking the "not to exceed" amounts in the contracts and if the full amounts will be used. Shiels Obletz Johnsen, the City's project manager closely monitors all contracts and the dollar amounts should be close to the actuals at this point. 5. Committee Charter The Committee is tasked with reviewing its Charter once per year and recommending any desired changes. Staff noted that one Committee responsibility is to review copies of performance or financial audits of bond programs, and while no specific Public Safety Plan report exists at this time, the annual audits for the City are clean. Mr. Coplen moved to renew the Charter as written and Ms. Jerwa seconded. The motion unanimously passed and the Charter was renewed with no changes. VI. Miscellaneous • The Chair and Vice -Chair will work with City staff on scheduling a report to the City Council. • Mr. Coplen expressed appreciation for the service Mr. Goldblatt, the Council's Public Safety Plan Program Management Quality Assurance consultant, is providing. He is impressed with Mr. Goldblatt's knowledge and experience. VII. Adjournment Mr. Goode moved adjournment and Mr. Reiswig seconded the motion. The motion carried and the meeting was adjourned at 4:32 p.m. Minutes byLH, ReviewedbyAW 14 City of Tukwila City Council Finance Committee FINANCE COMMITTEE Meeting Minutes March 25, 2019 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Thomas McLeod, Chair; Verna Seal, De'Sean Quinn Staff: David Cline, Jeff Friend, Aaron Williams, Tami Eberle -Harris, Eric Compton, Roman Linsao, Vicky Carlsen, Han Kirkland, Joel Bush, Bruce Linton, Jessica Schauberger, Max Baker, Jaimie Reavis, Juan Padilla, Todd Rossi, Brett Waller, Peggy McCarthy, Russell Steinike, David DeGroot, Chris Flores, Laurel Humphrey CALL TO ORDER: Chair McLeod called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Technology & Innovation Services Update Staff from Technology & Innovation Services, Human Resources, Community development, Public Works, Police and Fire briefed the Committee on recent technology improvements in use by their departments. Items discussed included personnel forms, performance evaluations, GIS, asset management, mapping, police vehicles and body cameras, and fire department staffing. DISCUSSION ONLY. B. Reappointments to the Public Safety Bond Financial Oversight Committee Staff is seeking Committee approval to reappoint Randy Coplen to Position 3, Sean Goode to Position 4, and Jessica Jerwa to Position 5 on the Public Safety Bond Financial Oversight Committee, for a new term through December 31, 2021. The applicants submitted comments describing their interest in serving another term and these comments were shared with the Committee. Councilmember Quinn stressed the importance of continuing effective engagement with the Oversight Committee and suggested the Council's Program Management Quality Assurance consultant provide support as well. He would like for the Oversight Committee to increase its visibility with the community and suggested an article in the Hazelnut or other sources. If the Council wishes to adjust the scope of the Oversight Committee the Charter can be amended. UNANIMOUS APPROVAL. FORWARD TO APRIL 1, 2019 REGULAR MEETING. C. January 2019 Departmental Budget-to-Actuals Report Staff presented the Committee with the January 2019 Financial Report, which describes the general state of departmental expenditures and highlights significant trends. General Fund expenditures totaled $5.52 million as compared to the allocated budget of $5.84 million. The 15