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HomeMy WebLinkAboutReg 2019-04-01 Item 4C - Contract - 2019 Annual Small Drainage Program with KPG Inc for $78,984COUNCIL AGENDA SYNOPSIS Meeting Date Prepared by Mayor:i review Co nal oiew 04/01/19 H H /41 \ ITEM INFORMATION ITEM NO. 4.C. STAFF SIR )NSOR: HENRY HASH ORIGINAL AG I I'N/ DA DATE: 04/01/19 A(3ENDA ITEM Till .1 2019 Annual Small Drainage Program Design Consultant Agreement with KPG, Inc. CATEGORY 0 Discus/on Mtg Date IZ Motion Mtg Date 04/01/19 [1] Resolution Alts Date Ordinance Mtg Date • Bid Award El Public Hearing Mtg Date . Other Mfg Date Mrs Date SPONSOR Council LIAIayor EF.R DCD Finance flFire flTS pe.,R Police PIF Court SPONSOR'S This contract is for design of the 2019 Annual Small Drainage Program. Three consultant SUMMARY firms were short-listed from the MRSC Consultant Works Roster and KPG was chosen as the most qualified. Eight sites were compiled throughout the City for small drainage improvements with one site finishing design. Council is being asked to approve the design contract with KPG for $78,984.00. REVIEW11) BY C.O.W. Mtg. CDN Comm Finance Comm. E] Public Safety Comm. LE] Trans &Infrastructure fl Arts Comm. 0 Parks Comm. Planning Comm. DATE: 03/19/19 COMMniEE CHAIR: ZAK IDAN RECOMMENDATIONS: SPoNsoR/ADmIN. CommiTru, Public Works Department Majority Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURI RIQUIR.1,:1) AMOUNT BUDGETED APPROPRIATION REQUIRED $78,984.00 $80,000.00 $0.00 Fund Source: 412 SURFACE WATER FUND (PG. 88, 2019 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 04/01/19 MTG. DATE ATTACHMENTS 04/01/19 Informational Memorandum dated 03/15/19 Qualification Review Page 88, 2019 CIP KPG Consultant Agreement, Scope of Work, and Fee Minutes from the Transportation & Infrastructure Committee meeting of 03/19/19 17 18 Allan Ekberg, Mayor Public Works Department - Henry Hash, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director /I BY: Ryan Larson, Senior Program Manager CC: Mayor Allan Ekberg DATE: March 15, 2019 SUBJECT: Surface Water Fund - 2019 Annual Small Drainage Program Project No. 91941201 Design Consultant Selection and Agreement ISSUE Approve the contract with KPG, Inc. (KPG) to design the 2019 Annual Small Drainage Program. BACKGROUND The Annual Small Drainage Program repairs and installs needed surface water infrastructure that is identified through maintenance activities as well as citizen complaints. For the 2019 Annual Small Drainage Program, staff is proposing the design of eight projects for possible construction in 2019. DISCUSSION The current MRSC Consultant Roster was reviewed and three firms were short-listed to provide design services. The firms were: KPG; Otak, and PACE Engineers Inc. The Summary of Qualifications were evaluated from each firm and KPG was selected as the firm that best met the requirements. KPG has designed the Annual Small Drainage Program since 1991 and Public Works continues to be very satisfied with their work. KPG also worked on the 2018 Annual Small Drainage Program and is knowledgeable of the sites. Public Works staff reviewed the list of known system deficiencies and compiled a list of eight projects for design in 2019. One of the projects was substantially designed in 2017, but not constructed due to budget constraints. The design projects are: 1. Gilliam Creek & S 154th St Drainage Structure 5. S 140th St at 38th Ave S (pipe lining) 2. 14811 42nd Ave S 6. S 152nd St at 42nd Ave S (pipe lining) 3. Stairs at Gilliam Creek Control Structure 7. S 130th St at 33rd PI S (pipe lining) (finish design) 8. 40th Ave S at Southcenter Blvd (pipe lining) 4. Southcenter Blvd at 61st Ave S (pipe lining) FINANCIAL IMPACT KPG's proposed fee for the 2019 Small Drainage Program's design contract is $78,984.00 and the 2019 design budget is $80,000. RECOMMENDATION Council is being asked to approve the design consultant agreement with KPG, Inc. in the amount of $78,984.00 for the 2019 Small Drainage Program and consider this item on the Consent Agenda at the April 1, 2019 Regular Meeting. ATTACHMENTS • Qualification Review • Page 88, 2019 CIP • KPG Consultant Agreement W:1PW Eng1PROJECTSIA- DR Projects\Annual Small Drainage Programs12019 SDP (91841201)1Consultant Seleclionllnfo Memo Design 2019 SDP.docx 19 20 2019 Small Drainage - Qualification Review (1= Top Choice, 2 = Second Choice, 3 = Third Choice) Relevant Project Experience / stscl c'k/ 1 2 2 Experience with HPA/Creek Work 1 1 2 Small Scale Projects 2 1 Ability to keep project on schedule and within Budget 1 2 1 Project Team Availability of Key Team Members 2 2 2 Knowledge of City , Plan Process, Drainage System 1 2 2 TOTALS (Lowest Total Score is best) 7 11 10 Firm Rank (1 - 3, Lowest = Best) 1 3 2 W:\PW Eng\PROJECTSM- DR Pro jecis\Annual Small Drainage Programs12019 SDP (91841201)\Consultant Selection\Proposal Rating 2019 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Annual Small Drainage Program Project No. 9XX41201 DESCRIPTION: Select, design, and construct small drainage projects throughout the City. JUSTIFICATION: Provide drainage corrections for existing/ongoing drainage problems throughout the City, including culvert replacements, drain extensions, and pavement upgrades. STATUS: Projects for this annual program are taken from Small Drainage Project List. MAINT. IMPACT: Reduces maintenance. COMMENT: Ongoing project, only one year shown in first column. Construction expenses may occur over two calendar years. FINANCIAL Through Estimated 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 50 80 80 80 80 80 80 80 80 690 Streamgages/Monitor 31 35 35 35 36 36 36 36 40 320 Const. Mgmt. 90 45 80 80 80 80 80 80 80 695 Construction 448 600 515 515 514 513 514 514 513 4,646 TOTAL EXPENSES 619 760 710 710 710 709 710 710 713 6,351 FUND SOURCES Awarded Grant 0 Proposed Grant 65 65 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 619 695 710 710 710 709 710 710 713 6,286 TOTAL SOURCES 619 760 710 710 710 709 710 710 713 6,351 Project Location: Entire System 2019 - 2024 Capital Improvement Program 22 88 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: CONSULTANT AGREEMENT FOR ENGINEERING SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City", and KPG, Inc., hereinafter referred to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform engineering services in connection with the project titled `2019 Small Drainage Program'. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending December 31, 2019, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than December 31, 2019 unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $78,984.00 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 23 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. CA revised : 1-2013 Page 2 24 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. D. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. Certificates of coverage and endorsements as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. E. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. CA revised : 1-2013 Page 3 25 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. CA revised : 1-2013 Page 4 26 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: KPG, P.S. 3131 Elliott Avenue, Suite 400 Seattle, WA 98121 18. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. DATED this day of , 2019. CITY OF TUKWILA CONSULTANT A!4 By: Mayor, Allan Ekberg Printed Name:Nelson Davis, KPG Title: Principal Attest/Authenticated: Approved as to Form: City Clerk, Christy O'Flaherty Office of the City Attorney CA revised : 1-2013 Page 5 27 28 EXHIBIT A City of Tukwila 2019 Small Drainage Program Scope of Work March 4, 2019 PROJECT DESCRIPTION The Consultant shall prepare final Plans, Specifications and Estimates for the 2019 Small Drainage Program. The project will include the following sites: Site 1: Gilliam Creek & S 154th Drainage Structure Provide improved access to allow maintenance of the bird cage inlet structure at the inlet to the culvert that carries Gilliam Creek under Southcenter Boulevard. This site may require an HPA and City of Tukwila Building Permit. Site 2: 14811 42nd Avenue South Install a new drainage structure with bird cage inlet to reduce plugging risk and overflows onto 42"`r Avenue S. This site may require an HPA. Site 3: Stairs at Gilliam Creek Control Structure Install new stairs for access to the debris gate. Preliminary design was completed in 2016, but Crystal Springs Emergency Repairs prevented completion at that time. It is anticipated that design will follow preliminary design work completed in 2016. This site may require an HPA and City of Tukwila Building Permit. Sites 4-8: Cured in Place Pipe (CIPP) Lining Projects Install CIPP liners to the following pipe segments to correct root intrusion and minor damage that has been discovered through maintenance videos: 4. Southcenter Boulevard at 61" Avenue South (DR04298 to DR04726) 5. South 1406 Street at 386 Avenue South (DR04742 to DR04743 to DR04724) 6. South 152" `r Street at 42nd Avenue South (DR02222 to DR02223 to DR 01867) 7. South 1306 Street at 33r`r Place South (DR04373 to DR04372 & DR04371 to DR04370) 8. 406 Avenue South at Southcenter Boulevard (DR01533 to DR01532) The Consultant shall provide necessary surveying, project design, quantity and cost estimates, and utility coordination required to complete final bid documents. It is anticipated that sites will be bid as a single bid package for the 2019 Small Drainage Program as budget or other considerations allow. The Consultant shall provide surveyed base maps with horizontal utility locations (Sites 1-3), or base maps created from field measurements, ortho-photography, and GIS data as necessary (Sites 4-8) for each site. If necessary, surveyed base maps will include right-of-way line work based on available public records. City of Tukwila 2019 Small Drainage Program Page 1 of 4 KPG March 2019 29 Project horizontal and vertical datum will be assumed on all sites. No topographic survey or right of way work is anticipated for the CIPP lining projects. The Consultant shall prepare an easement document, legal description, and exhibit for Site 2. The City will perform negotiations to obtain signature and record the easement. The Consultant shall prepare a SEPA checklist and HPA application where required. A building permit will be acquired for the access and safety projects if required. No additional permits are anticipated. It is the Consultants understanding that none of the 2019 Small Drainage Program sites require biological assessments, additional permits beyond those listed, wetland delineations, geotechnical review, detention facilities, or water quality treatment facilities. The budget assumes a straightforward approval process with no special studies or extensive coordination. Aside from Site 2, all work will be completed within City rights of way or easements and no easement acquisition is anticipated. SCOPE OF WORK TASK 1— 2019 Small Drainage Program Design 1.1 MANAGEMENT/COORDINATION/ADMINISTRATION • The Consultant shall provide continuous project management and administration for the duration of the Project. (Estimate 4 months). • Hold project coordination meetings with the City to update progress and review submittals. Assume (3) meetings. • The Consultant shall provide monthly status reports and billings. • The Consultant shall provide independent QA/QC reviews by senior in-house staff of all deliverables prior to submittal to the City. 1.2 Previously obtained mapping for sites 1 - 3 will be utilized for those sites and supplemented with additional topographic survey as required. Aerial base maps will be utilized for sites 4-8. 1.3 For Site 1, the Consultant shall work collaboratively with City staff to determine the preferred alternative to improve safety and access. Final structural design for the preferred alternative will be completed by a subconsultant licensed to practice structural engineering in the State of Washington. The Consultant shall include final civil and structural plans and specifications in the Bid Documents. 1.4 For Site 2, the Consultant shall prepare a 50% layout for proposed improvements as well as necessary easement and legal descriptions. The City will review the project and easement needs to obtain approval from the property owner. The Consultant shall make necessary revisions to design approach and easement needs to obtain the approval and include the final design in the Bid Documents. 1.5 The Consultant has previously prepared designs for site 3. This site shall be field reviewed to confirm no significant changes that would affect project design. Minor updates and revisions are anticipated, and will be included in the Bid Documents. City of Tukwila 2019 Small Drainage Program Page 2 of 4 KPG March 2019 30 1.6 For Sites 4-8, the Consultant shall prepare maps using aerial mapping and GIS data provided by the City. Each structure will be reviewed in the field to note general size, type, and depth of structures which will require access for CIPP lining. These observations will be made from the surface, no survey or manned entry into drainage structures will be performed. The City shall provide video inspection for each pipe segment to receive CIPP lining. 1.7 The Consultant shall prepare 50% & 90% plan review submittals for all sites. 1.8 The Consultant shall prepare a SEPA checklist for the 2019 Small Drainage Program containing information on all sites requiring SEPA review. This is anticipated to be Sites 1-3 only. 1.9 The Consultant shall prepare a JARPA and coordinate with Washington Department of Fish and Wildlife to obtain HPA where required. This is anticipated to be Sites 1-3. 1.10 The Consultant shall develop plans to the 90% design level and prepare and submit building permit applications for Sites 1 & 3, if required. Specifications will be shown on the plan sheets and reference WSDOT specifications as applicable. It is anticipated that detailed fabrication shop drawings will be provided by the contractor and may be required for final building permit approval. 1.11 The Consultant shall prepare the Contract Specification per 2018 WSDOT Standard Specifications for the 90% Review Submittal and the Bid Documents 1.12 The Consultant shall calculate quantities and prepare Engineers Estimate of Probable Construction Cost for each review submittal and the Bid Documents. 1.13 The Consultant shall distribute 50% review submittals to franchise utility owners to identify potential conflicts within the Project limits, 1.14 The Consultant shall prepare final Bid Documents for the proposed improvements including the following: o Plans shall be prepared with such provisions in such detail as to permit field layout and construction within a degree of accuracy acceptable to the City and per industry standards. o Details will be prepared for items not available as standard details from the City, State, or WSDOT standard drawings. o The plans shall illustrate complete details of construction of the proposed improvements including limits of construction and removals, proposed invert elevations, rim elevations and required construction materials. o Drainage designs will be determined through consultation with City staff and from previous experience rather than detailed basin modeling, 1 15 The Consultant shall provide bid period services to include responses to bidder inquiries, preparation of addenda, attendance at bid opening, preparation of bid tabulation, and recommendation to award or reject the apparent low bidder. The budget assumes a straight forward review process with the low bidder receiving the contract award. City of Tukwila 2019 Small Drainage Program Page 3 of 4 KPG March 2019 31 • Assumptions o No federal funding is anticipated for the Project engineering or construction. o No utility upgrades are anticipated in the project design. o Drainage & Water Quality Reports will not be required. o Geotechnical Engineering services will not be required. o Environmental Documentation will not be required. o Potholing of existing underground utilities will not be required. o Any fees for City Building Permit will be paid by the City. o City to provide video inspection results for Sites 4-8. o City to obtain easement approval and record easement for Site 2. o Any fees for BXWA.com will be paid by the City. • Deliverables o SEPA Checklist for Sites 1-3. o JARPA form for Sites 1-3. o Building permit applications to City for Sites 1 & 3. o 50% review submittal with Plans and Estimate (6 sets + pdf). o 90% review submittal with Plans, Specifications, and Estimate (6 sets + pdf). o Bid Documents and Engineer's Estimate (10 sets''/2 size plans, specs, and estimate) o Coordinate upload of Plans and Specifications to Builders Exchange. Additional Services The City of Tukwila may require other services of the consultant. These services could include additional design, right of way, utility potholing, environmental documentation, construction phase services, or other work tasks not included in the scope of work. At the time these services are required, the Consultant will provide the City with a detailed scope of work and an hour and fee estimate. The Consultant will not proceed with the work until the City has authorized the work and issued a Notice to Proceed. City of Tukwila 2019 Small Drainage Program Page 4 of 4 KPG March 2019 32 HOUR AND FEE ESTIMATE Project: City of Tukwila 2019 Small Drainage Program EXHIBIT B I PG ♦ Architecture • Landscape Architecture • Civil Engineering • Task Description Labor Hour Estimate Total Fee Project Manager $ 210.00 Senior Engr $ 184.00 Senior Arch $ 150.00 Project Engr/Sury $ 140.00 Design Engineer $ 117.00 Engr/Sury Technician $ 100.00 Survey Crew $ 166.00 Senior Admin $ 115.00 Office Admin $ 92.00 Fee Task 1 - 2019 Small Drainage Program Design 1.1 Management/Coordination/Administration 4 0 0 0 0 0 0 4 8 $ 2,036.00 1.2 Survey and Base Maps 0 0 0 8 16 24 20 0 0 $ 8,712.00 1.3 Site 1 Design 2 2 2 24 16 8 0 0 0 $ 7,120.00 1.4 Site 2 Design and legal descriptions 2 0 0 24 8 8 0 4 0 $ 5,976.00 1.5 Site 3 field review and minor updates 2 0 2 8 4 8 0 0 0 $ 3,108.00 1.6 Site 4-8 CIPP lining design 2 0 0 24 24 8 0 0 0 $ 7,388.00 1.7 50%, 90%, and Bid Submittals 0 0 0 6 12 24 0 6 0 $ 5,334.00 1.8 Prepare SEPA Checklist 2 0 0 8 0 4 0 0 2 $ 2,124.00 1.9 Prepare JARPA / WDFW coordination 2 0 0 4 0 4 0 0 2 $ 1,564.00 1.10 Prepare building permit applications for sites 1 and 3 0 0 8 2 0 0 0 0 2 $ 1,664.00 1.11 Prepare Specifications 2 2 0 8 8 0 0 0 4 $ 3,212.00 1.12 Quantity and Cost Estimating 2 2 0 8 8 0 0 0 0 $ 2,844.00 1.13 Utility coordination 0 0 0 4 0 0 0 0 2 $ 744.00 1.14 Finalize Bid Documents 2 2 0 8 8 8 0 2 2 $ 4,058.00 1.15 Bid Period Services 2 0 0 4 8 0 0 0 2 $ 2,100.00 Reimbursable - Mileage $ 200.00 Reimbursable - Reproduction $ 800.00 Reimbursable - Structural Allowance $ 20,000.00 Task 1 Total 24 8 12 140 112 96 20 16 24 $ 78,984.00 Total Estimated Fee: $ 78,984.00 3/5/2019 34 City of Tukwila City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes March 19, 2019 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Zak Idan, Chair; and Thomas McLeod (Kate Kruller, absent) Staff: David Cline, Henry Hash, Hari Ponnekanti, Han Kirkland, Ryan Larson, Greg Villanueva, Bryan Still, Pat Brodin, and Gail Labanara Guests: Greg Haffner, Curran Law Firm; Louise Strander and Greg Mills, residents CALL TO ORDER: Committee Chair Idan called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA Surface Water - 2019 Annual Small Drainage Design Consultant Selection and Agreement Staff is seeking Council approval of an agreement with KPG, Inc. in the amount of $78,984.00 for the design of the 2019 Small Drainage Program. This program repairs and installs surface water infrastructure identified through maintenance activities and resident complaints, and for 2019 staff has identified eight projects for design. Number 3 was substantially designed in 2017 but was not constructed due to budget constraints. The 2019 design budget is $80,000. Consultant contracts are not decided by bid results; the most qualified consultant is hired. Construction contracts are awarded by bid. MAJORITY APPROVAL. FORWARD TO APRIL 1, 2019 REGULAR CONSENT AGENDA. B. NPDES Program 2018 Annual Report and 2019 Stormwater Management Program Plan Staff provided an overview of the National Pollutant Discharge Elimination System (NPDES) 2018 Annual Report and 2019 Stormwater Management Program (SWMP) Plan. The Annual Report reflects activities completed in 2018. The SWMP Plan is required by the NPDES Program to show that the City complies with requirements outlined in the NPDES Phase II permit. A new NPDES Phase II permit will be issued on August 1, 2019 for a five-year term. DISCUSSION ONLY. C. Surface Water - King County Regional Stormwater Decant Facility Use Agreement Renewal 2019-2023 Staff is seeking Council approval to renew the King County Regional Stormwater Decant Facility Use Agreement for 2019 through 2023. This agreement allows the City to properly dispose of storm pipe and catch basin waste at the King County's Renton decant facility. Our NPDES permit requires that the City environmentally dispose of all stormwater waste. The fees have not changed, and the contract is estimated to cost $66k over the five years and thus requires Council approval. Staff reported that fees may be high in 2019 due to the snow storm and the sand and grit that has accumulated from the snow response. Mr. Cline added that we are looking to add a decant facility to our Public Safety Plan Public Works Shops, but it would be based on the overall Master Plan and would more than likely be located at the UPS site in Phase II. MAJORITY APPROVAL. FORWARD TO APRIL 1, 2019 REGULAR CONSENT AGENDA. 35