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Home My WebLink AboutReg 2019-04-01 Item 7 - Reports - City Administrator / Public Safety Plan Monthly UpdateAllan Ekberg, Mayor TO: ayor's Office - David Cline, City Administrator The City of opportunity, the community of choice Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: March 27, 2019 SUBJECT: City Administrator's Report The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. I. Intergovernmental Update • Sound Cities Association: Mayor Ekberg hosted the monthly Sound Cities Association South End Mayor's meeting at Billy Baroos on March 19. • BisNow Conference: Mayor Ekberg attended the BisNow conference held on March 20 in Seattle focused on the new federal opportunity zones tax incentive. Economic Development staff offered opening remarks to the approximately 230 developers and investors who attended the event. Tukwila partnered with the Burien and SeaTac for this event. • SCATBrd Meeting: Community Development staff attended the monthly meeting of the SCATBrd with Councilmember Hougardy. The SCATBrd members received an update from King County Metro on the status of the Rapid Ride I Line serving Renton, Kent, and Auburn; as well as an update on the Community Connections projects in South King County. • Regional Transit Committee Meeting: Community Development staff attended the monthly Regional Transit Committee meeting, where the 2019 workplan was adopted and King County Metro and Hopelink gave a presentation on how they are positioning their agencies to be innovative as they continue providing a range of mobility options in the context of advancements in technology and the sharing economy. • Meeting with SeaTac re: Tukwila International Boulevard: Planning, Engineering Services and Economic Development met with their counterparts at the City of SeaTac to discuss on - street parking on Tukwila International Boulevard, Sound Transit's Bus Rapid Transit (BRT) stop at Tukwila International Boulevard Station (TIBS) and the Sound Transit Access Grant Screening Projects. There was agreement to meet on a quarterly basis as well as continue to coordinate on individual projects where there is mutual interest and impact. • Kent Valley Marketing Website: Economic Development staff is working with the Cities of Auburn, Kent, and Renton on a marketing website that would be used to build awareness of the Kent Valley as a premier location for aerospace and advanced manufacturing. Staff Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 115 City Administrator's Report March 27, 2019 Page 2 proposes applying for a grant from the Port of Seattle for funding the project and will bring this item to the Community Development and Neighborhoods Committee. II. Project Updates • 42nd Ave Phase III: Estimated Completion: April 2019 Seattle City Light and Comcast are removing their overhead utility lines and thereafter the utility poles. • 53rd Ave S: Estimated Completion: June 2019 The construction contractor is grading and compacting the subgrade of the road. Curbs and gutters are completed. The first lift of asphalt is tentatively scheduled to begin by the end of March, weather permitting. • BAR Bridge Rehabilitation: Estimated Completion: April 2019 The contractor and the design team are working on a small area in the middle of the bridge that has developed a delamination problem. The design engineer is developing a remedial plan to fix the delamination. • S 140th St/TIB Intersection Improvements: Estimated Completion: May 2019 Construction began March 18. Survey complete and construction of new ramps are underway. • Justice Center: As part of the justice center construction project, Economic Development staff accepted the handover of the Deja vu building from the operators of the old club. • Tukwila Village: The Tukwila Village Community Development Association (TVCDA) board of directors continues to meet monthly. They are negotiating an agreement with Kona Kai Coffee for managing the Sullivan Center rentals for up to two years. City staff continues supporting TVCDA's work. Boards and Commissions • Arts Commission: Vacant Position: Position #7 Resident. • Civil Service Commission: No vacancies. • COPCAB: Vacant Positions: School District Representative and Student Representative. Application received. Appointment recommendation scheduled for April 1. • Equity & Social Justice Commission: Vacant Position: Student Representative. • Human Services Advisory Board: Vacant Position: Position #3 Resident. • Landmark Commission: No vacancies. • Library Advisory Board: Vacant Positions: Position #7 Resident & Student Representative. • Lodging Tax Advisory Committee: No vacancies. • Park Commission: Vacant Positions: Position #4 Resident & Student Representative. • Planning Commission: No vacancies. Phone: 206-433-1800 Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 116 T0KW|LAPU0LIC SAFETY'PL&0 Monthly Update Overall Plan Outreach � Team anticipates two events for the public in 2019, starting with a ground breaking ceremony for all Public Safety Plan Projects at the future F35I on Saturday, March 30, 2019. Financial Oversight Committee 0 The Committee will meet on April 11, 2019. Siting Advisory Committee � The Siting Advisory Committee voted to defer regular meetings as the major decisions have been made. They will meet on an as -needed basis. Acquisition Lease Updates 0 Staff secured leases with the businesses at the Justice Center site. Disadvantaged Business Enterprise (D8E)Outreach ~ A formal update was provided to the Council at the February 25, 2019 COW meeting. ~ The Justice Center project teannnnadeapresentationtoNAK4AC(NationalAssociat|ouof Minority [ontr@CtOrd/which isattached tothis memo. The Mayor and City Administrator also attended the event. Near -term Council D2cisions and Key Dates 0 Contract amendments to Public Safety Committee and Council. Fire Stations Siting r With Council approval received, the team completed demolition of the single-family home onthe Station 54site. • Team will be working on lot consolidation for Station 54 to consolidate the main parcel with the smaller parcel. Architecture and Programming Design and Permitting 117 • Concurrent review and pricing of the Schematic Design by GCCIVI Contractor, Lydig, and estimating consultant has been completed and was shared with Council jnFebruary 2018. Council gave approval tobegin D8signOevdOpnoentforStation51. • Design Development for Station 51 began mid -February; the team met meeting weekly. Design Development effort wrapped upinJune, 2018Vvith Design Development pricing effort |nJuly and August. • Construction Documents phase for Station 51 were completed and distributed to the team Decennber2[i 2018. • Schematic Design phase for Station 52 was completed on schedule in January 2019. Estimating Station 52Schematic Design isunderway. • Design Development for Station 52 began February 2019. * Permitting coordination meetings with City Staff are ongoing for Station 5land Station 53. • Building permit for Station 51 was submitted in October. Building permit was received in all areas except wetlands report. Permit revisions for accepted alternates for Station 51vYi|l be submitted. • Station 52 anticipated to be phased permitting. Pre -application for Station 52 permit was submitted inNovember, 2Ol8and the pre -application meeting for Station 52was held inDecember, 2D18. • Station S2traffic determination was submitted in February, 2018. • Station 52 Conditional Use Application and Design Review Application have been submitted. Bidding and Construction • Pre -construction services starting for Station 51and 52are underway. • Lydig completed the selection of mechanical and electrical subcontractors through the Electric Contractor/Construction Management (ECCM) and Mechanical Contractor Construction Management (MCCKq) selection process. Valley Electric and Johansen Mechanical Inc. were selected. With Council decision to not move forward with FS54, we cannot move forward with EC[IVI. K4CCM method for mechanical subcontractor will provide for aconsistent mechanical subcontractor for all three stations and will be able toprovide critical expertise during the Design Development phase. This contract \s managed bythe GCCMunder the pre -construction phase. ~ Bidding began for SlinJanuary, 3019 with construction for Slto begin late N1ay/2O19. * Bidding and construction phases scheduled tDbegin for 52inJune, 2Ol9. Early site work iSanticipated tO begin inJuly. Justice Center Siting 118 � The City has ownership of all properties on the Justice Center site with the exception of the Travelodge. The long -vacant building between Church by the Side of the Road and the Tr8ve|odgehas 'now been demolished. Demolition ofthe Travek7dgebegan Vn Tuesday, February 26, 2019. Architecture and Programming ~ DLR Group's Building Program Report was submitted December 8, 2017. Program and Estimate was presented to Public Safety Committee in December and Council in ]anuary,ZO1O. Design and Permitting w DLRarchitects completed the Design Development phase ofthe project. The Design Development and budget was presented tnthe Council inOctober. ° The project team has completed the SEPA, Design Review, Conditional Use Permit and Parking Determination processes. The 3EPAdeternlinothon was issued in November and the Conditional Use Permit and Design Review approvals were received in December. • DLR architects began the Construction Documents phase in October and issued the 9596 Construction Documents in January. The 100% Construction Documents will be issued following receipt ofconstruction permits. w The project team submitted application for Public Works Permit (sitevvork/Vti|ities) in November of2O18,which has been obtained. The application for Building Permit was submitted inJanuary pf2O19. Bidding and Construction ~ BN8ui|ders the selected Gr/CM,started pre -construction services following Council approval oftheir contract on March 19, 2018. • BNBui|ders will continue to work with the team on design phases, constructab1|ity,cOst estimating and scheduling throughout design and preconstruction. • BN8ui|ders will release the first subcontract bid packages in late January. • Construction scheduled to begin in April, 2019 with hazardous materials abatement and demolition of remaining buildings onthe site, followed bVgrading and underground utilities work. Public Works Facility Siting • Due diligence items related tosite acquisition are complete. The assessment otexisting structures iscomplete. • The City has agreements with all of the businesses on the Public Works site. m The Public Use and Necessity trial was held Friday, May 25and the City was granted its request. * Team will be working on lot consolidation for two of the three parcels in 2019. 119 Architecture and Programming w Team solicited for Architectural services. Council approved acontract for programming and master planning services with SHK3inNovember '3Ul8. ~ K4asterplanning and progTannnn|ngphase began ih|ateZOID.with regular meetings with Public Works staff. Master planning and programming is scheduled to be completed in June of2O19' Design and Permitting 0 Phase I design scheduled to begin Q2/Q3, 2019, after council approval. Bidding and Construction 0 Phases scheduled to begin in Q4, 2019. Based on Council direction to move forward with Station 51, Station 52, Justice Center and Public Works Facility ($30M), team has updated the budgets. See attached. Schedule April 2D19 • Justice Center Construction Permit (main building) issuance • Justice Center construction begins (building demolition and hazardous materials abatement) • Fire Station5Z design development cost estimating complete with GCCK4 involvement • Fire Station 5ZSEPAdetermination May 2019 • Fire Station 51 construction begins • Fire Station 52 design development cost estimating to Public Safety Committee • Fire Station 53construction documents begin w Fire Station 53conditional use/BAR public hearing w Public Works phase 1contractor solicitation June2G19 * Fire Station 51 construction complete • Fire Station 5Zdesign development estimate toCommittee and Council • Fire Station 52 phase l (grading/wall) permit submitted • Fire Station SI phase l bidding • Public Works programming and estimates toCommittee and Council 120 July 2019 ~ Fire Station 5l move -in m Fire Station 5Zphase 1 (grading/wall) permit received • Fire Station 52 phase 2 (building) permit submitted • Fire Station 52 phase 1 Lyclig contract amendment to Committee and Council • Public Works phase ldesign begins August3019 w Public Works Phase ldesign complete • Fire Station 5Zconstruction documents begin w Fire Station 52 phase Zbidding Septenlber2Ol9 0 Fire Station 52 Lydig contract amendment to Public Safety Committee and Council October%019 * Fire Station 5Zphase 2(buiidino) permit issued • Fire Station 5Zphase Iconstruction begins • Public Works Phase I construction contract approval to Public Safety Committee and Council Nonember2O19 0 Public Works Phase 1construction begins Decernbar20l9 JonumrV2O2O February 2020 ~ Public Works Phase 1construction complete March202O ~ Public Works Phase lmove-in Septernber2Q20 0 Justice Center construction complete, start move -in 121 122 ��UK��UI��UA�� '_''-'---''-__'----'_ --- KHonthk/DBEOUTREACH EFFORTS 3.19.19 Outreach Consultant updates for March 2019 w Lydig'sOutreach Efforts o Kiel Lunsfordwas atthe NAMCGenera| Monthly Meeting 8I19 for the I:l session that had started atS30pnl * BN13Outreach Efforts o Geri Urbas & Jeff Clark participated at NAMC General Monthly Meeting 3.7.19 for the l:1session that had started atS3OpnT o 131\113 also had presented that evening to NAMC members and City of Tukwila officials o Still awaiting for March 19, 2019 bid results ~ March 22, 2019 @ 1025am-1115am to speak to Foster High School senior about opportunities w/the building trades (Julie Polwarth & Nichelle Page) are point of contact. Past Lawrence Willis will bejoining n1easwell. ° April 4,ZO19Lyd~ &BN8are scheduled tnparticipate atthe Career Fair. 0 1 have also been including ex -council member Joe Duff ie with regards to upcoming meetings Lydig'&BN13aswell asthe outreach efforts w/FosterHigh School. 123 124 TUKWILA PUBLIC SAFETY PLAN FIRE'STATION 51. A/E PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY FIRE STATION 2 A/E PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY JUSTICE CENTER A/E PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY PUBLIC WORKS A/E PROCUREMENT MASTER SITE PLAN DESIGN PHASE 1 BIDDING/CONSTRUCTION PHASE 1 MOVE-IN/OCCUPANCY PHASE 1 N U1 2016 2017 2018 2019 2020 44, 411111111111111111111111111111111111111111111111111111 Ell 2021 PROJECT A/E PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY INIP VIM N a) City of Tukwila - Facilities Plan TOTAL PROJECT MONTHLY Budget Report (REVISED Budgets; D-20 Plan Adopted by Council) Life to Date Costs as of March 19, 2019 (reconciled 1We-wag that Mar 13, 2019 GI) COUNCIL REPORTING SUMMARY - JUSTICE CENTER AJE Services (both Design & CA) Permits/Fees Construction (Pre -Con, Coast & Tax) Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) Contingency for Site Contamination (soils,hazmat) Land Acquisition Contingency for Land Acquisition Original Budget $ 3,278,125 $ 700,000 $ 38,738,678 $ 2,112,639 $ 1,815,875 $ 6,507,731 $ - $ 14,133,295 $ 1,250,000 Budget Tempters 221,875 $ - $ (11,315) $ 210,000 $ 266,721 $ (1,656,239) $ 750,000 $ (81,042) $ 300,000 Current Budget 5 3,500,000 $ 700,000 $ 38,727,363 $ 2,322,639 $ 2,082,596 $ 4,851,492 $ 750,000 $ 14,052,253 $ 1,550,000 Committed Budget LT, to Date Con ens Rtaink Committed Remaining Budget Colt at Completion 3,141,729 $ 205,980 $ 563,671 $ 562,398 $ 1,967,303 $ - $ - $ 13,708,596 $ 906,784 2,180,300 205,980 S 414,037 S 264,705 939,219 S - S S 13,679,370 906,784 961,429 $ - 149,634 297,693 S 1,028,084 - - S 29,227 S - 58,271 $ 494,020 $ 38,163,692 $ 1,760,241 $ 115,293 $ 4,851,492 $ 750,000 $ 343,657 $ 643,216 - $ . $ - $ - $ - $ - $ . $ - $ - ToTAL $ 68,536,343 S- $ 68,536,343 $ 21,056,461 $ 18,590,395 S 2,466,066 $ 47,479,882 - COUNCIL REPORTING SUMMARY- FIRE STATION 51 A/E Services (both Design & CA) Land Acquisition Permits/Fees Construction (Pre -Con, Const & Tax) Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) Original Bridget S 1,070,000 S - $ 234,000 $ 9,396,000 $ 931,000 $ 526,000 $ 1,116,000 Budget Transfers S 222,781 $ - S - $ - $ - $ - $ (222,781) Curran Budget 1,292,781 $ - $ 234,000 $ 9,396,000 $ 931,000 $ 526,000 $ 893,219 „ .,.,.......... . .. Cannotirted Budget . . . ... . ....... Life to Date Cons . ....,. .., .,....... ........ Remaireg Committed .,.,.. ....,......... Remaining Budget .......... ............... Cost at Completion . S 1,236,572 $ _S $ 102,042 $ 165,000 $ 133,726 $ 345,077 $ - 776,125 -S S 92,042 $ 99,273 $ 81,733 $ 134,551 $ - $ 460,447 - $ 10,000 $ 65,727 $ 51,993 $ 210,526 $ -5 S 56,209 - 5 131,958 S 9,231,000 S 797,274 180,923 893,219 S - $ - $ - $ . $ - $ $ - TOTAL $ 13,273,000 5 13,273,000 S 1,982,416 S 1,183,724 S 798,693 $ 11,290,583 5 - ......, .......... . COUNCIL. REPORTING SUALlIARY - FIRE STATION 52 AILS Services (both Design & CA) Land Acquisition Permits/Fees Construction (Pre -Con, Const & Tax) Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) Original Budget ,415,000 S 16,000 $ 353,000 $ 13,298,000 $ 1,398,000 $ 787,000 $ 1,343,000 Budget Transfers 234,222 $ 9,160 $ - $ 456,500 $ (9,160) $ - $ (40,722) Current Budget 1,649,222 $ 25,160 $ 353,000 $ 13,754,500 $ ' 1,388,840 $ 787,000 $ 1,302,278 .. .. .. . ......................... Cann:fitted Budget Lift to Date Cott, .................. Renutin'g Committed ...... ... ...... .. Remaining Budget ............... . .. . Cost a Camploion S 1,580,863 S 25,157 $ 72,688 $ 137,500 $ 393,8t5 $ 532,289 $ -S 339,878 5 17,157 S 12,511 - 5 16,258 207,609 - 1,240,9 _ $ 8,000 $ 60,177 S 137,500 $ 377,557 $ 324,680 $ - 5 68,3 9 $ 3 $ 280,312 S 13,617,000 $ 995,025 $ 254,711 $ 1,302,278 5- S - S- S - S - S - 18,610,000 S 650,000 S 19,260,000 2,742,311 S 593,412 2,148,899 $ 16,517,689 $ ............ - ........ ... .... . .. - COUNCIL REPORTING SUMMARY. FIRE STATION 54 Services (both Design & CA) Land Acquisition Permits/Fees Construction (Pre -Con, Const & Tax) Constniction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) Original Budget 50,000 S 902,668 $ 20,000 $ 230,000 $ 50,000 $ 107,500 $ 41,832 Budget Transfers 5 (7,000) $ 39,206 $ - $ (5,610) $ 1,875 $ - $ (28,471) Current Budget 143,000 $ 941,874 $ 20,000 $ 224,390 $ 51,875 $ 107,500 $ 13,361 Committed Budget . ..... Life to Date Costs . .. Rernaireg Committed .. ... . .. . Remaining Budget Cott ut Completion 132,995 5 94t,875 S 1,517 S 106,700 $ 33,802 $ 106,665 $ -S S 131,495, 933,775 5 1,517 67,856 S 22,798 5 86,066 - 0 S 8,100 - S 38,844 S 11,004 S 20,599 -S S 10.005 $ 18,483 5 117,690 18,073 5 835 3,361 5- - _ 5- 5- 5 - TOTAL S 1,502,000 S - 1,502,000 1,323,554 S 1,243,507 $ 80,047 $ 178,446 $ - ... comal. REPORTING SUMMARY- PUBLIC WORKS Original Budget Budget Transfers . ... ...... .. . ()went Budget Committed Budget ... .... - - - - ................. Life to Date Costs ......-...........- .................................................................................. Reaming Committed .........-......... Remaining Budget Cost at Completion A/F Services (both Design & CA) Land Acquisition Permits/Fees Construction (Pre -Con, Const & Tax) Construction Related Costs (incl Bond) _...x. PM Services (inci Other Professional Svcs) N.) Contingency (incl Construction & Project) 767,385 $ 22,000,046 $ 110,000 $ 4,950,000 $ 529,036 $ 668,426 5 975,107 15,000 $ 3,386,413 $ (20,000) $ (1,895,000) $ (416,293) $ (348,426) $ (721,694) 782,385 $ 25,386,459 $ 90,000 $ 3,055,000 S 112,743 $ 320,000 $ 253,413 318,882 $ 25,358,693 $ - $ - $ 65,643 $ 279,832 $ -S 92,014 S 25,344,993 - - S 50,471 139,845 - 5 226,868 $ 13,700 $ - $ - $ 15,172 $ 139,987 $ - 463,503 $ 27,766 $ 90,000 $ 3,055,000 $ 47,100 $ 40,168 $ 253,413 S . $ - $ . $ . $ - $ - $ . TOTAL ' $ 30,000,000 - $ 30,000,000 $ 26,023,050 $ 25,627,323 395,727 3,976,950 S - .. ................................................. . N 03 City of Tukwila Justice Center Project BNB BNBuilders City of Tukwila Justice Center Project Overview ■ GC/CM Project ■ 46,969 SF Ground -up Building Located Along Tukwila International Blvd ■ New Police Station, Emergency Operations Center and Municipal Court ■ Construction Start April 1st, 2019 ■ Completion Date September 29th, 2020 ■ Apprenticeship Opportunities ■ M/WDBE and SBE Opportunities City of Tukwila Justice Center Bid Packages Advertised for Bid Solicitations ■ Bid Package 07.40 — Exterior Siding ■ Bid Package 07.50 — Roofing ■ Bid Package 21.00 — Fire Protection ■ Bid Package 22.00 — Mechanical (Including Plumbing) ■ Bid Package 26.00 — Electrical Bids Due: March 19th, 2019, 10:00am Bid Opening Location: 2601 4th Ave Suite 350 (BNBuilders Office) Questions: Please call Jeff Clark (206) 550-0960 or Geri Urbas (206) 473-2798 BNBuilders City of Tukwila Justice Center Bid Packages Advertised for Bid Solicitations ■ Bid Package 06.40 —Architectural Casework ■ Bid Package 14.20 — Elevator Bids Due: March 21st, 2019, 10:00am Bid Opening Location: 2601 4th Ave Suite 350 (BNBuilders Office) Questions: Please call Jeff Clark (206) 550-0960 or Geri Urbas (206) 473- 2798 BNBuilders City of Tukwila Justice Center Upcoming Bid Packages ■ Bid Package 03.01 — Site Concrete ■ Bid Package 08.10 — Doors, Frames and Hardware ■ Bid Package 09.90 — Paintings and Coatings ■ Bid Package 08.40 —Aluminum Systems, Skylights, ■ Bid Package 10.00 — Misc Specialties/Equipment Glass and Glazing Bid Package 12.20 — Window Coverings ■ Bid Package 09.20 — GWB Assemblies/Insulation • Bid Package 32.12 —Paving and Striping ■ Bid Package 09.50 —Acoustical Assemblies • Bid Package 32.90 — Irrigation and Landscaping ■ Bid Package 09.60 — Floor Coverings BNBuilders