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Home My WebLink AboutReg 2019-04-15 Item 4C - Public Safety Plan - Contract Amendment #3 for Fire Station 52 with Weinstein AU for $20,950COUNCIL AGENDA SYNOPSIS ni/ia/s Meeting Date Prepared by Ma or . review Counczl review 04/15/19 RB ITE NFORMATION ITEM No. 4.C. STAFF^ SPONSOR: RACHEL BIANCHI ORIGINAL AGENDA DATE: 4/15/19 ` GI NDA ITI I TITLE Amendment to Weinstein Architects & Urban Designers contract #17-068 CATEGORY Discussion 1l12 Date ►1Motion Date 4/15%19 ❑ Resolution Attg Date E Ordinance i1 ttg Date E Bid Award Mtg Date E Public -learin Mtg Date ❑ Other Mtg Date 1 Mtg SPONSOR Council 11Mayor ❑HR ❑DCD CI~inance Fire NTS ❑Pe R ❑Police ❑PW ❑Court SPONSOR'S Staff is seeking approval on an amendment to Weinstein Architects and Engineering SUMMARY contract to add services for additional driveway design and an acoustical study. The fees for these services are within the project budget and staff is not asking for additional funding for the project. Rim]: E ED BY C C.O.W. Mtg. C CDN Comm E Finance Comm. 11 Trans &Infrastructure E Arts Comm. 111 Parks Comm. DATE: 4/ 1 / 19 COMMITTEE CHAIR: ROBERTSON a Public Safety Comm. E Planning Comm. RECOMMENDATIONS: SPONSOR/ADMIN. COMMITS Mayor's Office Unanimous Approval; Forward to Consent COST IMPACT / FUND SOURCE EXPENDITURP; REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 4/15/19 MTG. DATE ATTACHMENTS 4/15/19 Informational Memorandum dated 4/29/19 Weinstein Architects & Urban Designers Contract Amendment No. 3 Weinstein Architects& Urban Designers Scope of Services Project budget Minutes from the Public Safety Com, meeting of 4/1/ .9 27 28 Allan Ekberg, Mayor Administrative Services Department - Rachel Bianchi, Deputy CityAdministrator INFOR ATIO AL E ORA DU TO: Public Safety Committee FROM: Rachel Bianchi, Deputy City Administrator BY: Justine Kim, Senior Project Manager, Shiels Obletz Johnsen, Inc. CC: Mayor Allan Ekberg DATE: March 29, 2019 SUBJECT: Public Safety Plan — Fire Station 52 Project No. 90830405, Contract 17-068 Weinstein Architectural Design & Planning Amendment No. 3 ISSUE Execute contract amendment No. 3 to provide driveway design and acoustical analysis services for Public Safety Plan - Fire Station 52. These costs are well within the project budget and staff is not asking for additional budget authority. BACKGROUND In April 2017, the Council approved an initial not to exceed contract for design services with Weinstein AU in the amount of $2,089,717.00. This is well within the combined design budget for the three stations of $3,275,000.00. In September 2018, Council approved Amendment No 1. for $395,537.00, making the new contract amount $2,485,254.00. Amendment No. 1 eliminated FS 54 from Weinstein AU contract. In December 2018, Council approved Amendment No 2 for $383,462.00, for design of the driveway, and the new contract amount was $2,868,716. FISCAL IMPACT Amendment No. 3 is for additional services including acoustical analysis and final driveway design for Fire Station 52. The amount is well within the project budgets. The following table shows the original contract amount, the owner's contingency and the total. Original Contract Amount — $2,089,717.00 Amendment No. 1 395,537.00 Amendment No. 2 383,462.00 Proposed Amendment No. 3 20,950.00 Owner Contingency (30%) 6,285.00 Total $2,895,951.00 RECOMMENDATION Council is being asked to approve Weinstein AU's Amendment No. 3 to Contract No. 17-068 in the amount of $20,950 and to consider this item at the April 8, 2019 Committee of the Whole and the April 15, 2019 Regular Council meeting. ATTACHMENTs Weinstein AU contract amendment, scope of work and fee W:12019 Info MemosIWAU Amendment memo.docx 29 30 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: 17-068(c) CONTRACT FOR SERVICES Amendment No. 3 Between the City of Tukwila and Weinstein AU, LLC. That portion of Contract No. 17-068 between the City of Tukwila and Weinstein AU, LLC. is hereby amended as follows: Section 1 Project Desiqnation: The Consultant is retained by the City to perform Architectural Design and Planning services in connection with the project titled Tukwila Public Safety Plan, Fire Station 52 site. Section 2 Scope of Services: The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. Section 3 Duration of Agreement; Time for Performance: This Agreement shall be in full force and effect for a period commencing upon execution and ending December 31, 2021, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The duration of the contract is now through December 31, 2021, unless modified by supplemental agreement. Section 4 Payment: The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: Payment for the work provided by the Consultant shall be made as provided on Exhibit "A" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $2,889,666 (including estimated expenses) without express written modification of the Agreement signed by the City. The total amount for this amendment is $20,950. ($5,780 + $15,170). All other provisions of the contract shall remain in full force and effect. Dated this day of , 2019 CITY OF TUKWILA CONTRACTOR Allan Ekberg, Mayor ATTEST/AUTHENTICATED Christy O'Flaherty, MMC, City Clerk CA Revised December 2016 Printed Name: Edward Weinstein APPROVED AS TO FORM Office of the City Attorney Page 1 of 1 31 32 EXHIBIT A E STE 1 A+U ARCHITECTS + URBAN DESIGNERS February 14, 2019 Justine Kim Shiels I Obletz I Johnsen 101 Yesler Way, Suite 606 Seattle, WA 98104 RE: Tukwila Fire Station 52 —Driveway Design Dear Justine: Additional Services Request 21 requests additional fees for the supplementary analysis required by the Tukwila Fire Department for the design of the driveway at the new Fire Station 52. Our civil engineering consultant, LPD Engineering, PLLC, collected data, attended meetings, produced exhibits and will produce an engineering report describing the final driveway design and design process, all at the request of the Tukwila Fire Department, and above and beyond their contracted scope of services. That work was approved by SOJ via email on 1/23/19 and has been ongoing in order to meet the tight schedule for this project. For a detailed description of the work provided thus far and that yet to be completed, please refer to LPD's Additional Services Agreement #2, dated February 7, 2019, and attached to this letter. Weinstein A+U's fee covers coordination between LPD and the City of Tukwila via phone, email and two extra meetings at the City's offices. Fee requested for the above services is as follows: Task Description LPD Civil Engineering Weinstein A&U Architectural Total Additional Service 21 $12,700.00 $1,200.00 $13,900.00 10% Markups $1,270.00 $0 $1,270.00 AS 27 subtotals $13,970.00 $1,200.00 $15,170.00 While LPD has already been released to proceed with this work, please provide formal acceptance of this proposal at your earliest convenience. Sincerely, Emma Nowinski, AlA 2200 Western Avenue Suite 301, Seattle, WA 98121 WeinsteinAU:com T 206 443 8606 F 206 443 1218 33 34 D engineering p Proposal for Additional Civil Engineering Services Additional Services Agreement (ASA #2) Date: February 7, 2019 1 To: Weinstein A+U 2200 Western Avenue, Suite 301 Seattle, WA 98121 Attn: Emma Nowinski, AlA, Project Manager From: Marc Servizi, PE1Laurie J. Pfarr, PE, Principal Project: Tukwila Fire Station 52 - Driveway Design (ASA#2) EXHIBIT A 1932 First Avenue, Suite 201 Seattle, Washington 98101 P. 206.725.1211 F. 206.973.5344 Ipdengineering.com Thank you for the opportunity to provide this additional services proposal, which is an amendment to our original contract dated April 19, 2017 and revised Proposal for Civil Engineering Services dated June 26, 2018. This proposal is to confirm our understanding of the additional scope of services and compensation for this project. We look forward to continued work with you on this project. Description of Additional Services This proposal is for additional civil engineering services associated with the design of the driveway approach for Fire Station #52 in Tukwila, Washington. LPD Engineering's civil scope of work for this project, as outlined in our original contract, encompassed the preparation of SD, DD and civil permit and construction drawings. The City's Fire Department has requested a supplementary component of civil work for the project involving the additional services, as listed herein. This requested civil work requires additional coordination, meetings, site visits, research and preparation of an Engineering Report, all of which are outside of the originally approved project scope. Therefore, an amended scope of services and corresponding fee for this supplementary work are provided below. Additional Scope of Services This additional services proposal is for the scope of work outlined below. Driveway Design (SD) 1. Design and Coordination - Work Completed a) In December 2018, and at the request of 'TFD, LPD prepared plans that included horizontal turning movements, a proposed road profile, curb profile, and vertical analysis of the fire trucks along the incoming route that was submitted to the City of Tukwila. b) LPD attended two (2) additional meetings on January 17 and January 24, 2019, which included a site exploration with TFD staff and preparation of field reports. c) LPD conducted research, provided coordination and prepared a revised driveway profile based on input from TFD. 35 P D engineering p EXHIBIT A February 7, 2019 Proposal for Additional Civil Engineering Services Fire Station 52 (ASA #2) Page 2 d) LPD prepared changes to the SD plans that reflect new vertical driveway alignment. 2. Engineering Report for Fire Department access road, as requested and as scoped by TFD a) Analysis to include both new and old ladder trucks (Truck standards including dimensions/turning radius/clearances to be provided by others) b) Note minimum distances from road to lowest point of ladder truck as well as from the road to front and back of apparatus for both ladder trucks. c) Prepare a narrative describing truck clearances of both ladder trucks. d) Show that all approaches and turns were evaluated from 65th to the fire department access road and from the fire department access road to 65th. Based upon the provided truck standards and utilizing Autodesk Vehicle tracking, show that both ladder trucks can navigate the alignment. This will include four turning movements with tracking shown for inside wheel for two vehicles, which results in 8 profiles. e) Update plans with new proposed centerline design for the driveway utilizing King County standards for arterial road intersection approach. f) Evaluate the effect of the revised longitudinal slope has on the site, the Cowlitz driveway, excavation and retaining walls due to expanding the vertical curve. g) Provide PE stamped engineering report. 3. Follow-up Coordination a) Follow up coordination with TFD after issuance of the report. We have assumed approximately eight (8) hours for the follow up coordination effort. Proposed Fee for Additional Services Our anticipated fee for services is based upon the information that we have at this time. We propose to provide civil engineering consulting and drafting services on a lump sum basis. Our anticipated maximum fee for this additional work is as follows. Additional Task / Deliverable I. Design and Coordination Lump Sum Fee $5,420 2. Engineering Report $5,970 3. Follow-up $1,310 Total Additional Compensation $12,700 Assumptions • Unless otherwise noted, the same assumptions and exclusions from our Original Contract dated April 19, 2017 and revised Proposal for Civil Engineering Services dated June 26, 2018, apply. 36 EXHIBIT A February 7, 2019 Proposal for Additional Civil Engineering Services Fire Station 52 (ASA #2) Page 3 Thank you again for inviting this proposal. Please notify us if you have any concerns or disagree with any of the scope, terms, or conditions. We request that you sign and return a copy of this document to confirm that you have read and agree with the content of this additional services agreement. This proposal constitutes the entire agreement for ASA #2 between the client and LPD Engineering and supersedes any prior understanding or representation of any kind preceding the date of this proposal. This proposal will serve as an amendment to our original Contract dated April 19, 2017 and revised Proposal for Civil Engineering Services dated June 26, 2018 with Weinstein A+U. We look forward to continuing our work with you on this project. Sincerely, LPD Engineering PLLC (") L Laurie J. Pjfarr, P.E. For Weinstein A+U Date Principal I Owner Mud Servizi, PE Sr Project Manager I Senior Civil Engineer cc: File Printed Name 37 EXHIBIT A E STE I A+U ARCHITECTS + URBAN DESIGNERS. March 4, 2019 Justine Kim Shiels j Obletz !Johnsen 101 Yesler Way, Suite 606 Seattle, WA 98104 RE: Tukwila Fire Stations -F552 Acoustical Analysis Dear Justine: Additional Services Request 23 requests additional fee to cover the cost of the acoustical analysis required by the City of Tukwila Department of Community Development as part of the FS52 Conditional Use Permit application. WAU has enlisted the Greenbusch Group to produce an acoustical reportpredicting the sound levels of all exterior mechanical equipment on the FS52 site as they reach the property lines. Please refer to the attached Greenbusch proposal for more detail on the scope of services. WAU fees include coordination of Greenbusch's work. Fee requested for the above services is as follows: Task Description Greenbusch Acoustical Consultant Weinstein A&U Architectural Total Additional Service 23 $4,800.00 $500.00 $5,300.00 10% Markups $480.00 $0 $480.00 AS 23 subtotals $5,280.00 $500.00 $5,780.00 As this report will be submitted as part of the CUP for FS52, which has a critical review timeline, we, will be releasing Greenbusch to proceed with this work immediately. Please provide written confirmation that these fees are acceptable at your earliest convenience. We understand from previous discussions with the team that the costs incurred for this Additional Service will be included in our upcoming contract revision. Sincerely, Emma Nowinski, AIA 2200 Western Avenue Suite 301, Seattle, WA 98121 WeinsteinAU.com T 206 443 8606 F 206 443 1218 38 T}1 E GREENBUSCH GROUP, INC. March 1,2D1S Emma NowiDmki.A|8LEEOAP We|nste|nA+U 121Stewart Street, Suite 2UO Seattle, Washington B81O1 Re: New Tukwila Fire Station Building — Fire Station 52 Acoustical Consulting Services Dear Emma; Thanks very much for thinking 0fVatnexpand our contributions tothe design Cfthenayv TuKvv|e Fire Station 52 Project. We are very pleased to have this opportunity to collaborate with you again on another important project. SCOPE OF WORK The following proposal is for scope nfservices 8z conduct on acoustical review of off -site noise levels from proposed exterior mechanical equipment. Acoustical raV|eVv of any other portion of the project is specifically EmdVd8d, including but not limited to interior sound levels from mechanical equipment. We propose to perform the following work: 1Utilize current mechanical plans and bens of design equipment no|ect|Uno to predict sound levels at adjacent property boundaries. 2. Develop noise control recommendations if predicted levels exceed regulatory Unn|to (City of Tukwila). 3. Author draft and final report documenting our analysis for submission to the []hv of Tukwila. FEE The estimated fee for the work described above is $4,800, billed on a fixed -fee basis. Any work performed in addition to the services described above will be invoiced on an hourly basis at the following rates for our staff as applicable: Principal, $210 per hour, Acousticians $75 - $120 per hour, This fee estimate is based on linear design schedules. Significant delays or interruptions will result in additional design cost and requests for additional services. Services will be provided in accordance with our existing contract on this project for mechanical engineering services. Sincerely; The Greenbusch Group, Inc. Adam C.Jenkins, PE Principal pa toll free: 855.476.2074 1900Ni Nickerson ��Suite 201 Seattle, WA 98119 39 40 City of Tukwila - Facilities Plan TOTAL PROJECT MONTHLY Budget Report (REVISED Budgets; D-20 Plan Adopted by Council) Life to Date Costs as of ftlarch 19, 2019 (reconciled w/aceig dint Mar 13, 2019 (H) COUNCIL REPORTING SUMMARY - JUSTICE CENTER AJE Services (both Design & CA) Permits/Fees Construction (Pre -Con, Const & Tax) Construction Related Casts (incl Bond) PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) Contingency for Site Contamination (soils,harnat) Land Acquisition Contingency for Land Acquisition Original Itrulget $ 700,000 5 38,738,678 5 2,112,639 5 1,815,875 $ 6,507,731 $ - $ 14,133,295 S 1,250,000 Rage Trarofert 2 ,875 $ - $ (11,315) $ 210,000 5 266,721 $ (1,656,239) $ 750,000 $ (81,042) S 300 000 Current Rodger 3,500,000 $ 700,000 $ 38,727,363 $ 2,322,639 $ 2,082,596 S 4,851,492 $ 750,000 $ 14,052,253 S I 550,000 Committed Midget 3,141,729 $ 205,980 $ 563,671 $ 562,398 5 1,967,303 $ - $ - 5 13,708,596 $ 906,784 Life to Date Carty Remain 'At Committed Remaining Budget Cott at Completion 5 2,180,300 $ 205,980 $ 414,037 $ 264,705 $ 939,219 S - $ - 5 13,679,370 S 906,784 $ 961,429 $ -0 5 149,634 5 297,693 $ 1,028,084 $ - $ - $ 29,227 $ - 5 358,271 494,020 5 38,163,692 $ 1,760,241 $ 115,293 $ 4,851,492 $ 750,000 $ 343,657 $ 643,216 $ - - 0 . - S - - S - _ S _ TOTAL 5 68,536,343 S - S 68,536,343 5 21,056,461 S 18,590,395 S 2,466,066 S 47,479.882 5 - COUNCIL REPORTING SUMMARY - FIRE STATION I S Services (both Design & CA) Land Acquisition Permi(s/Fees Construction (Pre -Con, Coast & Tax) Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) Original Budget 1,070,000 $ - 5 234,000 $ 9,396,000 S 931,000 S 526,000 $ 1,116,000 Iludget Trarnfin. 222,781 S - S - S - $ - S - 5 (222,781) Current Rodger 1,292,781 S - $ 234,000 S 9,396,000 5 931,000 5 526,000 S 893,219 Committed Thodgel Life ro Date Corn Rernaireg CollIllaffed Remaining Rodger Corr orA/E Complaion ,236,572 - $ 02,042 S 165,000 133,726 S 345,077 S -S 776, 25 - $ 92,042 99,273 5 81,733 0 134,551 - 460,447 - 5 10,000 5 65,727 S 51,993 S 210,526 S - S 56,209 S - $ 131,958 $ 9,231,000 $ 797,274 $ 180,923 $ 893,219 5- S - $ _ S - $ - $ - S - TOTAL S 13,273,000 $ - S 13,273,000 5 1,982,416 S 1,183,724 S 798,693 S 11,290,583 S - COUNCIL REPORTING SUAL1LIRY - FIRE STATION S2 Original Budget Ruder rtansfitrs Currenr Midget °manilla Budget tile ro Date Corti Rentairo'g Committed Remaining nudger Cow ta Completion A/E Services (both Design & C A) Land Acquisition Permits/Fees Construction (Pre -Con, Const & Tax) Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) S 1,415,000 S 16,000 5 353,000 $ 13,298,000 5 1,398,000 $ 787,000 $ 1,343,000 S 234,222 $ 9,160 5 - 5 456,500 S (9,160) 3 - $ (40,722) S 1,649,222 3 25,160 S 353,000 $ 13,754,500 $ 1,388,840 S 787,000 S 1.302,278 5 1,580,863 $ 25,157 S 72,688 $ 137,500 $ 393,815 5 532,289 S - $ 339,878 $ 17,157 5 12,511 5 - 5 16,258 5 207,609 S - $ 1,240,985 S 8,000 5 60,177 5 137,500 5 377,557 5 324,680 $ - 5 68,359 $ 3 S 280,312 $ 13,617,000 $ 995,025 $ 254,711 $ 1,302,278 $ - S - $ _ $ ,, 5 - $ . 5 . 650,000 S 19,260,000 S 2,742,311 $ 593,412 S 2,148,899 S 16,517,689 S - COUNCIL REPORTING SUILIIARY - FIRE STATION 5,1 ALE Services (both DesignCA) Land Acquisition Permits/Fees Construction (Pre -Con, Coast & Tax) Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) Original Budget 150,000 S 902,668 $ 20,000 $ 230,000 $ 50,000 5 107,500 $ 41,832 Midget transfers 5 (7,000) $ 39,206 S - 5 (5,610) $ 1,875 5 - 5 (28,471) Current Midget 5 143,000 S 941,874 $ 20,000 $ 224,390 $ 51,875 S 107,500 $ 13,361 COMIllitred nudger 132,995 $ 941,875 S 1,517 $ 106,700 $ 33,802 $ 106,665 S - Wet° Date Co. IRelflaIllq Commirted Remaining Hinkel Cent 111 Completion 1,495 $ 933,775 1,517 S 67,856 22,798 86,066 - 5 1,500 $ 8,100 $ - $ 38,844 $ 11,004 S 20,599 $ - 10,005 $ (1) $ 18,483 $ 117,690 S 18,073 5 835 $ 13,361 _ _ - - - - - TOTAL S 1,502,000 $ - 1,502,000 S 1,323,554 S 1,243,507 80,047 S 178,446 5 - COUNCIL REPORTING SUMMARY - row(' WORKS Services (both Design CA) Land Acquisition Permits/Foes Construction (Pre -Con, Coast & Tax) Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) Orighnd il.,dger 767,305 S 22,000,046 110,000 5 4,950,000 529,036 5 668,426 975,107 ihnig, rr,,,..fi,, S 15,000 $ 3,386,413 $ (20,000) S (1,895,000) $ (416,293) S (348,426) S (721,694) ,,,,,,,,, 'Maga 782,385 5 25,386,459 $ 90,000 $ 3,055,000 $ 112,743 $ 320,000 $ 253,413 ".."'d n.dg, We. Date Com Remain it Committed Remaining nudge COO at Comploion 318,882 S 25,358,693 S - 5 - S 65,643 S 279,832 5 -S 92,014 S 25,344,993 $ - S - S 50,471 $ 139,845 - S 226,868 S 13,700 $ - $ - $ 15,172 $ 139,987 $ - $ 463,503 S 27,766 5 90,000 $ 3,055,000 S 47,100 $ 40,168 S 253,413 4, Vi 4, - $ 30,000,000 S 26,023,050 S 25,627,323 S 395,727 S 3,976,950 S - 42 City of Tukwila City Council Public Safety Committee PUBLIC SAFETY COMMITTEE Meeting Minutes April 1, 2019 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Dennis Robertson, Chair; Kate Kruller (by phone) Staff: David Cline, Rachel Bianchi, Bruce Linton, Jay Wittwer, Laurel Humphrey Guests: Justine Kim & Ethan Bernau, Shiels Obletz Johnsen CALL TO ORDER: Chair Robertson called the meeting to order at 5:30 p.m. I. ANNOUNCEMENT II. BUSINESS AGENDA A. Contract Amendment: Public Safety Plan - Station 52 Staff is seeking Council approval of amendment No. 3 to the contract with Weinstein AU, LLC in the amount of $20,950.00 to provide driveway design and acoustical analysis services for Fire Station 52. The amount is within the project budget approved by Council. MAJORITY APPROVAL. FORWARD TO APRIL 16, 2019 REGULAR CONSENT AGENDA. B. Contract Amendment: Public Safety Plan - Justice Center Staff is seeking Council approval of amendment No. 4 to the contract with DLR Group, Inc in the amount of $29,475.00. The amendment will provide additional services and fees for King County Water District 125 water main replacement design and additional procurement, delivery and installation support for Furniture, Fixture & Equipment (FF&E). These are anticipated expenses and within the project budget approved by Council. MAJORITY APPROVAL. FORWARD TO APRIL 16, 2019 REGULAR CONSENT AGENDA. III. MISCELLANEOUS Adjourned 5:32 p.m. Committee Chair Approval Summary by LH 43