HomeMy WebLinkAboutReg 2019-04-15 Item 4D - Public Safety Plan - Contract Amendment #4 for Justice Center with DLR Group for $29,475COUNCIL AGENDA SYNOPSIS
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NleetingDate
Prepared by
Ma or's mien,
Council review
04/15/19
RB
,
ITEM INFOR
ATION
ITEM No.
4.D.
S TAPE SPONSOR: RACHEL BIANCHI
ORIGIN AL AGENDA DATE: 04/15/19
AGENDA ITEM TITLE Amendment to DLR Group's contract #17-157.
CATEGORY E Discussion
Mtg Date
F1
Motion
Date 4/15/19
EiResolutzon
illts Date
E Ordinance
111t,g Date
0 Bid Award
Ali:g Date
Ej Pub& Hearing
Mtg Dale
Ej Other
AN Date 1
Mtg
SPONSOR 'ounal 4Maoe EHR DDCD Eflname 'zre ETS E P&R. Polzce flPIV Court
SPONSOR' S Staff is seeking approval on an amendment to DLR Group's contract to add services for
SUMMARY King County Water District 125 water main replacement design and additional
procurement and installation services for furniture, fixtures and equiment. These are
anticipated expenditures and are included in the Council approved project budget.
REv11-,WId) BY E C.O.W. Mtg. E CDN Comm
El Trans &Infrastructure E Arts Comm.
DATE: 4/1/19
El Finance
111 Parks
Comm.
Comm.
CHAIR: ROBERTSON
11 Public Safety Comm.
E Planning Comm.
COMMI I'l EE
RECOMMENDATIONS:
SPONSOR/ADMIN%
COMMITTEE
Mayor's Office
Unanimous Approval; Forward to Consent
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
4/15/19
MTG. DATE
ATTACHMENTS
4/15/19
Informational Memorandum dated March 25, 2019
DLR Group Contract Amendment No. 4
DLR Group Scope of Services
Project budget
Minutes from the Public Safety Corn. meeting of 4/1/19
45
46
Allan Ekberg, Mayor
Administrative Services Department- Rachel Bianchi, Deputy CityAdminis rata,.
INFOR ATIO AL E ORANDU
TO: Public Safety Committee
FROM: Rachel Bianchi, Deputy City Administrator
BY: Justine Kim, Senior Program Manager. Shiels Obletz Johnsen
CC: Mayor Allan Ekberg
DATE: March 29, 2019
SUBJECT: Public Safety Plan — Justice Center
Project Number 91630501, Contract 17-157
DLR Group, Amendment No. 4
ISSUE
Approve Amendment No. 4 with DLR Group, Inc.
BACKGROUND
The City of Tukwila hired DLR Group Inc. to perform architectural design and planning services
for the Justice Center as part of the Tukwila Public Safety Plan. Their original contract amount
was $2,146,084. Amendment No. 1 was for 953,830 due to the increase in the building's
construction cost estimate. Amendment No. 2 added the SEPA checklist for $21,395 and .
Amendment No. 3 added SEPA-related arborist services, archeological/cultural resources and
contaminated soils remediation services for $18,920, bringing the new not -to -exceed contract
amount to $3,140,229.
ANALYSIS
Amendment No. 4 is for additional services and fees for King County Water District 125 water
main replacement design and additional procurement, delivery and installation support for
Furniture, Fixture, and Equipment (FF&E). These are anticipated expenditures and are included in
the Council approved project budget.
FISCAL IMPACT
DLR Group, Inc. has provided a cost of $29,475 to perform the additional services in Amendment
No. 4. The total contract amount will now be $3,169,704. The Project Management Quality
Assurance (PMQA) consultant has reviewed these documents and provided his concurrence.
A. Original Contract Amount
$2,146,084.00
B. Amendment No. 1 — Budget Design & Property Conditions
$953,830.00
C. Amendment No. 2 — SEPA checklist, ADA Counseling
$21,395.00
D. Amendment No. 3 — Arborist/SEPA/Contaminated soils
$18,920.00
E. Amendment No. 4 — Water main replacement/FF&E
$29,475.00
New Contract Amount
$3,169,704.00
RECOMMENDATION
Council is being asked to approve Amendment No. 4 for $29,475.00 to DLR Groups' Contract No. 17-
157 and to consider this item at the April 8 2019 Committee of the Whole and subsequent April 15,
2019 Regular Council.
ATTACHMENTS
DLR Group, Inc. Amendment No. 4, Council Monthly Budget Report Summary
W:I2019 Info MemosIDLR Memo.docx
47
48
City of Tukwila Agreement Number: 17-157(d)
6200 Southcenter Boulevard, Tukwila WA 98188
CONTRACT FOR SERVICES
Amendment No. 4
Between the City of Tukwila and DLR Group, Inc.
That portion of Contract No. 17-157 between the City of Tukwila and DLR Group, Inc. is
hereby amended as follows:
Section 1 Project Designation: The Consultant is retained by the City to perform
Architectural Design and Planning services in connection with the project titled Tukwila
Public Safety Plan.
Section 2 Scope of Services: The Consultant agrees to perform the services, identified
on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment
and supplies.
Section 4 Payment. The Consultant shall be paid by the City for completed work and for
services rendered under this Agreement as follows:
Payment for the work provided by the Consultant shall be made as provided on Exhibit "A"
attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $3,169,704 (including estimated expenses) without express written modification of
the Agreement signed by the City. The total fee for the additional services related to
Amendment No. 4 will be $29,475. ($11,000 + $18,475)
All other provisions of the contract shall remain in full force and effect.
Dated this day of , 2019
CITY OF TUKWILA CONSULTANT
Allan Ekberg, Mayor Erica Loynd, Principal
CA Revised December 2016
Page 1 of 1
49
50
In
DU RGroup
Architecture Engineering Planning Interiors
5lUniversity Street, CuMeboo
Seattle, WA 98101
Justine Kim
Shbe|aOb|etzJohnsen
7O1Yes|g[Way Suite dOb
Seattle, WA 98104
Project Name: City ofTukwila Justice Center
DLRGroup Project NV:73'l7l58'OQ
Re: Design Services Proposal — Additional Services #4
Dear Justine:
This letter will serve as our proposal for design work of the approved scope for the
new water line atTukwila International Boulevard (VD- 75)for City ofTukwila
Justice Center iDTukwila, WA. VVe appreciate the opportunity tocontinue todevelop
this project and ensure it meets the requirements cYfthe City and utilities. The
proposal from KPFF, the civil engineer, provides detailed description of the agreed
scope.
Additionally, |nthis proposal, wewould like provided
with Additional Service #02 for SEPA and code review. This additional service
included Karen B[8ltneyertUreview the accessibility requirements for the Design
Review Board for the Justice Center. These funds have been closed and will not be
fully used. However, the effort bVSwift Company associated with the planning
comments and review have exceeded the anticipated scope. Therefore, we are
proposing reallocating the remaining $h,5O0.00from Karen Bra|trnayer^S proposal to
Swift Company for the additional efforts they have provided to resolve the multiple
rounds ofpermitting comments and additional meetings toclarify scope and
intentions.
This will be a net zero add tothis proposal. These funds were already invoiced and
were tobga deductive line item tothis proposal, therefore will not bSadded tofuture
invoices.
The scope ofservices provided inthe additional services include the following:
KPFF $10,000
Addition toSwift Company scope $ 6,500
Reduction ioKaren Braitmoyerscope |nAdditional Service #O2 ($6'500)
10% [>LRGroup consultant mark-up (NTEva|ue) $ 1.000
Total additional service (NTE) $11,000
Se«atfleanolocations worldwide
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EXHIBIT A
Justine Kim
March l5,2Ol0
Page 2
Should the City request additional dpcunnentaUon, public hearings, or detailed
response outside the identified review process for the design team, an amendment
for additional service may be required.
The total fee for the additional design services described above ionot bzexceed
value of eleven thousand dollars and zero cents ($11,000.00).
Thank you for the opportunity toprovide this proposalfor additional services, and YV8
look forward toour continued partnership with City nfTukwila.
Sincerely,
0LR Group
Erica Loynd
Principal
Enc|'Conaultont proposal
cc:
Ethan Bernau
52
�...�
, .
...
1601 Fifth Avenue, Suite 1600 Seattle, WA 98101 206.622.5822 kpff.com
AGREEMENT FOR PROFESSIONAL SERVICES
DATE: March 12, 2019
JOB NUMBER: 1700643
CLIENT: DLR Group
PROJECT NAME: Tukwila Justice Center
RE: Additional Service #3 — KCWD 125 Water Main Replacement
SCOPE OF SERVICES
As requested, we submit this additional service proposal to prepare plans for approximately
415 linear feet of eight inch water main replacement along Tukwila International Boulevard. The
water main will be owned and operated by King County Water District 125 (KCWD 125).
KPFF will design the main replacement per KCWD 125 standards and document demolition of
the existing main. Our deliverable will include plan and profile views of the water main in
addition to details, as needed.
Per our previous coordination with the City of Tukwila and KCWD 125, we assume the
proposed water main will be eight inch ductile iron located behind the curb and below the
sidewalk. Clearances to trees and other utilities will be coordinated with KCWD 125 and the
City of Tukwila.
SCHEDULE
We estimate the design and documentation of the water main will be complete within three
weeks after Notice -to -Proceed is received.
FEE
We propose to accomplish the above scope of work for a lump -sum fee of $10,000 in
accordance with our current contract with DLR Group:
Offered By (KPFF, Inc.)
(Signature)
Michael Herseth, PE, Civil Engineer
(Print Name/Title)
Accepted by (DLR Group)
(Signature)
(Print Name/Title)
Page 1 of 1
53
Architecture Engineering Planning Interiors
5lUniversity Street, ouue*Do
Seattle, VvAga1O1
March l92O19
Justine Kim
Shieka[)b|etzJohnsen
1O1\/eS|grWay Suite 0Ob
Seattle, WA 98104
Project Name: City ofTukwila Justice Center
DLRGroup Project NQ.: 73'17158'00
Re: Design Services Proposal — Additional Services #5
Dear Justine:
Following discussions with Ethan BennaU`this letter will serve ooour proposal for
ongoing support of Furniture, Fixture, and Equipment (FFF) installation after
selection is complete. The base scope of services included is the design and layout
nfthe FFEthroughout the building toprovide adetailed order that isprovided tothe
owner to coordinate directly with the manufacturer. The ongoing process once the
package isidentified istypically provided hyamember ofthe agency for
procurement and delivery 0fthe product tothe job site.
DLR Group is pleased to participate in this coordination which would include the
following additional tasks (all times are approximate):
1. Review ofthe Purchase Order /P[Awith the client and dealers and Final
confirmation of purchase with the client and dealer.
o. This isresolved over the course Ufmultiple phone calls throughout the
purchasing process.
2. Tracking ofthe product during production and manufacturing.
8. This provides tracking Vfthe product and coordination ofdelays that may
occur. This may occur with some ofthe products inthe order, not the
overall order.
3. Coordination ofdelivery and installation including onsite delivery oversight.
a' This involves two people onsite during the move |nand delivery toensure
items are installed or brought into the correct |Voot|Vna.
4. Punch |\at [eV|evy of all products throughout.
o. This involves two people on site after the items are all installed to punch
all the equipment and ensure it works appropriately, is not damaged, and
is accurate to the order. This is additional to the building punch as it will
happen ata later stage Vfthe construction after the building |sofficially
complete.
Seattleand locations =v,Nwid,
54
^
^
Justine Kim
March 1g.2O10
Page 2
The scope of services provided in the additional services include the following:
OLR Group $18,113
—2Y6Reinnburaob|eo(limited for site visits) 562
Total additional service (NTE) $18,475
Should the City request additional documentation or detailed response outside the
identified review process for the design team, an amendment for additional service
may Uerequired.
The total fee for the additional design services described above alump sum fee of
eighteen thousand four hundred seventy
five dollars and zero cents
Thank you for the opportunity toprovide this proposal for additional services, and we
look forward to our continued partnership with City of Tukwila.
Sincerely,
DLR Group
Erica Loynd
Principal
End:OOnO
cc:
EthonBernou
56
City of Tukwila - Facilities Plan
TOTAL PROJECT
MONTHLY Budget Report
(REVISED Budgets; D-20 Plan Adopted by Counci )
Life to Date Costs
7 ,
COUNCIL REPORTING SUMMARY -
JUSTICE CENTER
Original Bagel
Iladgel Tralolos
Curren: Mager 01111111ifta Budget
I Life. Date Cogy
IRemain'g Committed
Remai ning Bodge( ott at Complain"
A/E Services (both Design & CA)
Permits/Fees
Construction (Pre -Con, Const & Tax)
Construction Related Costs (incl Bond)
PM Services (incl Other Professional Svcs)
Contingency (incl Construction & Project)
Contingency for Site Contamination (soils,harmat)
Land Acquisition
Contingency for Land Acquisition
S 3,278,125
$ 700,000
5 38,738,678
S 2,112,639
5 1,815,875
S 6,507,731
$ -
$ 14,133,295
S 1,250,000
S 221,875
$ -
$ (11,315)
S 210,000
$ 266,721
5 (1,656,239)
5 750,000
5 (81,042)
$ 300,000
$ 3,500,000
S 700,000
$ 38,727,363
5 2,322,639
$ 2,082,596
S 4,851,492
S 750,000
5 14,052,253
$ 1,550,000
$ 3,141,729
$ 205,980
$ 563,671
3 562,398
$ 1,967,303
$ -
$ -
$ 13,708,596
5 906,784
S 2,180,300
$ 205,980
5 414,037
S 264,705
$ 939,219
$ -
$ -
$ 13,679,370
S 906,784
5 961,429
$ -
$ 149,634
$ 297,693
$ 1,028,084
$ -
$ -
$ 29,227
5 -
S 358,271
S 494,020
5 38,163,692
3 1,760,241
$ 115,293
$ 4,851,492
$ 750,000
S 343,657
5 643,216
S -
5 -
$ _
5
$ -
$
S _
$ _
5 -
TOTAL
S 68,536,343
S -
S 68,536,343
S 21,056,461
S 18,590,395
2,466,066
S 47,479,882
S -
COUNCIL REPORTING SUMMARY -
FIRE STATIOV 51
Original Rodger
Ihulger reantlen
Current Ratko Committed BoolgO
Life. Dale ('art,
Remain'g Committed
Remaining Rodger Cow or Completion
A/E Services (both Design & CA)
Land Acquisition
Permits/Fees
Construction (Pre -Con, Coast & Tax)
Construction Related Costs (incl Bond)
PM Services (inc) Other Professional Svcs)
Contingency (incl Construction & Project)
3 1,070,000
S -
S 234,000
3 9,396,000
3 931,000
3 526,000
$ 1,116,000
$ 222,781
3 -
$ -
5 -
5 -
5 -
$ (222,781)
$ 1,292,781
S -
5 234,000
5 9,396,000
3 931,000
$ 526,000
$ 893,219
$ 1,236,572
$ -
$ 102,042
$ 165,000
$ 133,726
5 345,077
$ -
$ 776,125
$ -
S 92,042
$ 99,273
$ 81,733
$ 134,551
-
$ 460,447
$ -
S 10,000
S 65,727
5 51,993
5 210,526
-
S 56,209
$ -
$ 131,958
3 9,231,000
3 797,274
S 180,923
5 893,219
S _
$ -
$ -
$ .
5 -
5 -
S -
TOTAL
5 13,273,000
S -
$ 13,273,000
1,982,416
5 1,183,724
5 798,693
S 11,290,583
S -
COUNCIL REPORTING SUIL141 RY -
FIRE STATION 52
Original !lodge!
nudger frart,ferr
Current Thttlger
Committed Bolger
Life fa Dale Cm,
Remain.g Committed
Remaining IhulgO Cott or Completion
A/E Services (both Design & CA)
Land Acquisition
Permits/Fees
Construction (Pre -Con, Const & Tax)
Construction Related Costs (incl Bond)
PM Services (incl Other Professional Svcs)
Contingency (incl Construction & Project)
$ 1,415,000
3 16,000
5 353,000
3 13,298,000
5 1,398,000
$ 787,000
$ 1,343,000
$ 234,222
$ 9,160
$ -
S 456,500
5 (9,160)
S -
$ (40,722)
$ 1,649,222
3 25,160
5 353,000
5 13,754,500
$ 1,388,840
$ 787,000
$ 1,302,278
$ 1,580,863
5 25,157
S 72,688
S 137,500
$ 393,815
S 532,289
5 -
5 339,878
S 17,157
S 12,511
S -
$ 16,258
S 207,609
S -
$ 1,240,985
$ 8,000
5 60,177
3 137,500
3 377,557
5 324,680
1 $ -
3 68,359
$ 3
S 280,312
S 13,617,000
$ 995,025
$ 254,711
1,302,278
$ -
S -
$ _
S _
S -
5
$ _
TOTAL
$ 18,610,000
S 650,000
S 19,260,000
5 2,742,311
S 593,412
2,148,899
5 16,517,689
S
COUNCIL REPORTING SUILMA RY -
FIRE STATION 54
Original Budget
Rodger Tramfery
Current /bodge, Committed Budgo
Life. Rare Om
Remain .g. Committed
Remaining Budget
Corral Completion
A/E Services (both Design & CA)
Land Acquisition
Permits/Fees
Construction (Pre -Con, Const & Tax)
Construction Related Costs (incl Bond)
PM Services (incl Other Professional Svcs)
Contingency (incl Construction & Project)
S 150,000
S 902,668
3 20,000
$ 230,000
$ 50,000
5 107,500
$ 41,832
5 (7,000)
S 39,206
5 -
$ (5,610)
$ 1,875
5 -
5 (28,471)
5 143,000
5 941,874
S 20,000
S 224,390
3 51,875
3 107,500
$ 13,361
$ 132,995
$ 941,875
S 1,517
S 106,700
$ 33,802
$ 106,665
$ -
$ 131,495
$ 933,775
$ 1,517
S 67,856
$ 22,798
$ 86,066
$ -
3 1,500
S 8,100
5 -
S 38,844
5 11,004
5 20,599
$ -
5 10,005
$ (I)
$ 18,483
3 117,690
5 18,073
$ 835
$ 13,361
5 -
$
$ _
$ -
$ -
$ -
$ -
TOTAL
5 1,502,000
5 -
S 1,502,000
S 1,323,554
, $ 1,243,507
S 80,047
$ 178,446
COUNCIL REPORTING SUMMARY -
PUBLIC WORKS Original lodger
Rodger, rafen
Tni
Current Midget
Conomoiml Maga
I Life. torte Calk
Remaink Committed
Remaining Rodger Catt ett Complerion
AIR Services (both Design & CA)
Land Acquisition
Permits/Fees
Construction (Pre -Con, Coast & Tax)
Construction Related Costs (incl Bond)
PM Services (incl Other Professional Svcs)
Contingency (incl Construction & Project)
3 767,385
5 22,000,046
$ 110,000
$ 4,950,000
$ 529,036
5 668,426
$ 975,107
$ 15,000
$ 3,386,413
S (20,000)
5 (1,895,000)
5 (416,293)
5 (348,426)
5 (721,694)
S 782,385
$ 25,386,459
S 90,000
3 3,055,000
5 112,743
5 320,000
$ 253,413
$ 318,882
$ 25,358,693
S -
5 -
$ 65,643
5 279,832
S -
S 92,014
5 25,344,993
$ -
$ -
5 50,471
S 139,845
$ -
$ 226,868
$ 13,700
S -
$ -
5 15,172
$ 139,987
S -
$ 463,503
$ 27,766
$ 90,000
5 3,055,000
5 47,100
$ 40,168
$ 253,413
5
S .
S _
$ _
$ _
5 _
$ -
TOTAL
5 30,000,000
-
S 30,000,000
$ 26,023,050
$ 25,627,323
S 395,727
S 3,976,950
S-
58
City of Tukwila
City Council Public Safety Committee
PUBLIC SAFETY COMMITTEE
Meeting Minutes
April 1, 2019 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: Dennis Robertson, Chair; Kate Kruller (by phone)
Staff: David Cline, Rachel Bianchi, Bruce Linton, Jay Wittwer, Laurel Humphrey
Guests: Justine Kim & Ethan Bernau, Shiels Obletz Johnsen
CALL TO ORDER: Chair Robertson called the meeting to order at 5:30 p.m.
I. ANNOUNCEMENT
II. BUSINESS AGENDA
A. Contract Amendment: Public Safety Plan - Station 52
Staff is seeking Council approval of amendment No. 3 to the contract with Weinstein AU, LLC in
the amount of $20,950.00 to provide driveway design and acoustical analysis services for Fire
Station 52. The amount is within the project budget approved by Council. MAJORITY
APPROVAL. FORWARD TO APRIL 16 2019 REGULAR CONSENT AGENDA.
B. Contract Amendment: Public Safety Plan - Justice Center
Staff is seeking Council approval of amendment No. 4 to the contract with DLR Group, Inc in the
amount of $29,475.00. The amendment will provide additional services and fees for King
County Water District 125 water main replacement design and additional procurement, delivery
and installation support for Furniture, Fixture & Equipment (FF&E). These are anticipated
expenses and within the project budget approved by Council. MAJORITY APPROVAL.
FORWARD TO APRIL 16, 2019 REGULAR CONSENT AGENDA.
III. MISCELLANEOUS
Adjourned 5:32 p.m.
V\,.)
Summary by LH
Committee Chair Approval
59