HomeMy WebLinkAboutReg 2019-04-15 Item 6C - Reports - City Administrator / 2019 1st Quarter Work Plan UpdateTO:
Ii Allan Ekberg, Mayor
ayor's Office - David Cline, City Administrator
The City of opportunity, the community of choice
Mayor Ekberg
Councilmembers
FROM: David Cline, City Administrator
DATE: April 10, 2019
SUBJECT: City Administrator's Report
The City Administrator Report is meant to provide the Council, staff and community an update on
the activities of the City and on issues that concern Tukwila. Please let me know if you have any
questions or need additional information about any of the following items.
I. Intergovernmental Update
• Testimony Before Senate Ways and Means Committee: Mayor Ekberg testified before the
Washington State Senate Ways and Means Committee on March 25 and April lregarding
Streamlined Sales Tax mitigation.
• Affordable Housing of Today for Elected Officials: Mayor Ekberg attended a forum sponsored
by the Housing Development Consortium of Seattle -King County regardingAffordable
Housing of Today for Elected Officials which included a tour of Plaza Roberto Maestas and a
virtual tour of other King County properties.
• BNSF Intermodal Yard Tour - On March 27th, City Administrator Cline and Deputy Public
Works Director Hari Ponnekanti, met with BNSF (Burlington Northern Santa Fe) local and
national representatives to tour the Intermodal Yard in Allentown. Representatives from
WSDOT (Washington State Department of Transportation), the Northwest Seaport Alliance,
and the Seattle Southside Chamber also joined in the hour-long tour. City representatives
provided maps from the draft Access Study that was funded jointly by the City and BNSF to
evaluate alternative entry points into this facility. This draft study had been previously
discussed at the March 19 Transportation and Infrastructure committee meeting. BNSF
Representatives offered to provide additional tours to City Councilmembers and this can be
coordinated with the City Council's Legislative Analyst Laurel Humphrey. After this tour,
BNSF hosted a meeting of the Great Northern Corridor Coalition, which promotes regional
cooperation around freight movement in states from Illinois to Washington.
• Regional Meeting on Middle -Income Housing Affordability Crisis: Mayor Ekberg and
Council President Hougardy attended a regional meeting hosted by Chris Gregoire, CEO of
Challenge Seattle on the Middle -Income Housing Affordability Crisis on April 2 at the Museum
of Flight.
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1 00 • Website: TukwilaWA.gov
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City Administrator's Report
April 10, 2019
Page 2
Economic Symposium: Economic Development Staff attended an economic symposium
sponsored by Washington State's Employment Security Department.
1405/SR 167 Executive Advisory Group On April 3 Mayor Ekberg and Transportation Senior
Program Manager Cyndy Knighton attended the 1405/SR 167 Executive Advisory Group
meeting with Washington State Secretary of Transportation Roger Millar.
King County City Managers/City Administrators Meeting: City Administrator David Cline
hosted the monthly King County City Managers/City Administrators meeting on April 3 where
King County provided presentations on Preparing the Region for the 2020 Census, the Urban
Growth Capacity Study and the King County Parks Levy, the Seattle Sports Commission
provided a presentation about the organization and Association of Washington Cities,
Washington City Management Association and Sound Cities Association all provided updates.
Sounder South Corridor Leadership Forum Meeting: City Administrator David Cline
attended a Sounder South Corridor Leadership Forum meeting on April 3 at 3 PM at Auburn
City Hall to discuss the development of a strategic plan to implement the Sounder South
Capacity Expansion program.
Career Day at Foster High School: Mayor Ekberg, City Administrator David Cline and
numerous staff members from various departments throughout the City participated in
Career Day at Foster High School on April 4.
II. Community Events
• Public Safety Plan Groundbreaking: The City hosted the Public Safety Plan groundbreaking
on March 30. Approximately 100 people attended the event representing the community,
user groups and our project partners. Various vehicles from fire, police and public works were
available for tours and exploration by little ones, and the fire department gave a
demonstration of the "jaws of life," showing how they extract patients from vehicle accidents.
III. Staff Updates
Public Safety
• Mailbox Program: The Tukwila Police Department is launching its Crime Prevention Program
of selling and installing high security mailboxes at a reduced price. The program is available
to Tukwila residents and the application can be filled out online at:
http://TukwilaWA.gov/mailbox.
Project Updates
• 42nd Ave Phase III: Estimated Completion: June 2019
Seattle City Light is finishing conversion of their utility lines. Staff has reached out to Comcast
to confirm they have completed their utility line conversion.
• 53rd Ave S: Estimated Completion: June 2019
The contractor finished road grading, laying curbs and gutters, and the base lift asphalt
paving on March 25. They are now pouring concrete sidewalks and driveways, video -
recording the storm drainage system, and finishing storm drainage structure grouting.
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
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City Administrator's Report
April 10, 2019
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• BAR Bridge Rehabilitation: Estimated Completion: April 2019
The project has been completed and all lanes of traffic are open.
• S 140th Street/TIB Improvements: Estimated Completion: May 2019
New curbing has been poured and forms are in place for the new pedestrian refuge islands.
Foundations and asphalt paving around the new curbing should be completed in early April
and the remaining sidewalks and ramps are scheduled be poured the week of April 8.
• Tukwila Village: Economic Development staff distributed parking related documents to key
stakeholders.
• SHAG Shuttles Seniors to Tukwila Community Center: Tukwila SHAG provided a shuttle to
Tukwila Community Center for a group of Seniors to take classes and use the Fitness Room
on April L They were given a fitness room orientation as well as participated in the Enhanced
Fitness Class. This will now be a weekly trip on their activity schedule.
Boards and Commissions
• Arts Commission: Vacant Position: Position #7 Resident.
Civil Service Commission: No vacancies.
• COPCAB: Vacant Position: Student Representative.
• Equity & Social Justice Commission: Vacant Positions: Position #9 Resident & Student
Representative.
Human Services Advisory Board: Vacant Position: Position #3 Resident.
Landmark Commission: No vacancies.
• Library Advisory Board: Vacant Positions: Position #7 Resident & Student Representative.
• Lodging Tax Advisory Committee: No vacancies.
• Park Commission: Vacant Positions: Position #4 Resident & Student Representative.
• Planning Commission: No vacancies.
iv. Responses to Council/Citizen Inquiries
Date of Inquiry
Inquiry
Response
March 25, 2019
Committee of the
Whole Meeting
Councilmember Idan
remarked that a
Tukwila resident was
told they could not park
at Starfire Sports for
free.
Tukwila residents with a valid government
issued ID showing a Tukwila address can park
for free at Starfire Sports. Staff has contacted
Starfire Sports and asked that they reiterate
this policy with their parking attendants.
Phone: 206-433-1800 • Email: Mayor Tukwila A.gov • Website: TukwilaWA.gov
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92
2019 Workplan
Task Name
Corn
Prepare for future growth with regional and local investments
ee
Department
Infrastructure Improvements, planning and development code updates, deployment of community technology resources
TIB Rechannelization Plan and zoning update
53rd Ave S Residential Improvements
42nd Avenue Residential Improvements
Strander Blvd Extension
S 119th St Pedestrian Bridge Repair and Painting
5 140th St Intersection Improvements
Sound Transit TIBS Redevelopment, Boeing Access
Station 1405 BRT Updates
BNSF Intermodal Facility Access implementation
Tukwila Village Updates - Phase 2 & 3, CDA Board
West Valley Highway (1405 to Strander)
42nd Avenue South Bridge Replacement (Allentown)
BAR over Airport Way Seismic Refit
Nurture safe and flourishing neighborhoods
T&I
T& I
T&I
T&I
T&I
T&I
T&I/CDN
T&I
CDN
T&I
T&I
T&I
PW/DCD
PW
PW
PW
PW
PW
DCD
PW
MO
PW
PW
PW
Goal 1
Q1 Accomplishments
PW/DCD worked with consultants to collect additional traffic modeling data.
Rechannelization study with KPG to 4/2/19 TIC.
First lift of asphalt pavement placed 3/27/19
Completed majority of the SCL work, cable to follow,
Completed VE study. Reviewing with design consultant, BergerAbam.
Discussing options with Trantech Engineering.
Project bid, contract awarded, and installation began 3/18/19.
Meeting with stakeholders, developing strategy.
Met with BNSF and participated in IMF tour on 3/27/19.
Board met monthly. Building A is under construction,
Project readvertised for design consultant, three interviews in April.
Consultant is preparing grant application to submit to BRAC in April.
Consultant contract awarded to Trantech Engineering, design is at 10%.
Public Safety/First responder services, Phase 1 of Public Safety Plan, park and recreation innovation and accessibility, traffic and pedestrian safety, public art implementation
TMC Updates - Shoreline Master Plan, Sensitive Areas,
Residential Definitions, Short Term Rental Regulations,
Modular Unit
Water/Sewer Projects
Traffic Calming
Enhanced Code Enforcement
Red Light & School Zone Cameras Pilot Project
SPRINT
Tukwila Technology Initiatives - Citywide WIFI
cc) 04/04/2019
W
CDN
T&I
T&I
CDN
Public Safety
Public Safety
Finance
DCD
PW
PW
DCD
POLICE
POLICE/PW
TIS
Shoreline & Sensitive Areas - released public review drafts, began comment period,
held PC hearing
Andover PK E Sewer updates project completed, Water Main break was fixed near IU
hotel, overlay repair included in 2019 Overlay & Repair.
Data collection was ordered through consultants at various locations.
Updated rental housing inspection form, began inspection audit process
The Red Light camera project has been brought to committee several times and we
continue to work to answer questions regarding implementation. We are in the
process of collecting new analytical data and will compile that data to assist in
answering the most recent block of questions from the Public Safety Committee,
Sprint Officers are working, but Officer Kolstad resigned from the department and
Officer D. Delic is in training to take his place.
Purchased Hardware for phase 2, Working with public works to schedule
deployment.
2019 Workplan
Goal 1
Task Name
Committee
Department
Q1 Accomplishments
Technology Academy (Adults and High School Students)
TIS / P&R
The Adult Technology Academy kicks off on April 9th and runs biweekly until June in
the TCC executive conference room from 6:00 to 7:30. Class will focus on MS Office
Productivity tools, Using the world wide web, and using smart phones more
effectively.
The City of Tukwila, ESRi, and the Tukwila School District will be kicking off Our
second technology focused summer school class July 1st thru August 8th. Students
will be learning to map data about their communities using ArcGis.
PROS Plan
CDN
P&R
Responses to RFP for consultant services received
Senior Needs Levy & Assessment
CDN
P&R
Older adult survey completed, draft assessment is being reviewed
Artist in Residence Program
CDN
P&R
Artist completed research phase and have started programs in the community
Online Portal of historical facts, photos and events
about the Tukwila Community
MO
Begin identifying historical data and construction of the site
Sullivan Center Service Agreement
CDN
MO
P&R was not selected to coordinate and activate the site.
10-Minute Walk
CDN
P&R
Conducted a walking audit westside of TIB
Lake to Sound Trail
CDN
P&R
Preconstruction meeting March 28
Grant Applications - Parks, Port of Seattle Economic
Development
CDN
MO/P&R
P&R applied for several acquisition, art and program grants
146th Street Play Space
CDN
P&R
Applied for CFT grant to acquire property
Lockbox upgrade updates
Public Safety
FIRE
Project Manager in place. April 2019 projection due from Vendor
Fireworks Permits Approval Process
Public Safety
FIRE
Completed in Q1. All 2019 SeaWolf matches are covered.
Development Agreements - BECU, Tukwila South,
Homestead Land Trust
CDN
MO/DCD
BECU is considering their development options. Tukwila South will be reviewed in
2020. Homestead will be reviewed by Council in Q2 2019.
Urban Center Growth Strategies
CDN
DCD
Holden Assisted Living received Design Review approval, construction permits under
review
Small Cell Technology Regulations
T&I/CDN
DCD/PW/TIS
On Hold
Levee Certification /Green River Corridor
T&I/CDN
PW
Consultant has finalized the report. Sharing this with King County FCD.
Green the Green Project
T&I/CDN
DCD/PW
Project is ongoing. Rose Grant dedicated add`I $25k.
Tukwila Locking Mail Box Initiative
Public Safety
Police/PW
PD has purchased (100) 14-16 gauge galvanized steel construction - anti -pry latch
mail boxes at a discount price and will pass -on the benefit to citizens who wish to
take advantage. The $150.00 mail box will cost Tukwila Citizens $108.00. Public
Works will install these boxes upon request.
04/04/2019
2019 Workplan
Goal 2
Task Name
Committee
Department
Q1 Accomplishments
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Engage community and identify unmet needs
Engaging hard -to -reach communities, predicting and adapting social service needs as growth continues,
homelessness prevention, school district engagement
city internships and job shadow program, apprenticeship promotion,
Continued partnership with Tukwila School District:
Afterschool Program Update, TSD Capital Plan
CDN
P&R/DCD/ADMIN
SVCS
Assisting with 21st Century 5-year Grant for additional afterschool education
programming to be provided by TSD
SCORE Financial Update
Public Safety
FINANCE
Update will be presented after the April 1st deadline for Federal Way to
rescind their withdrawal from SCORE and possibly opt out of the bond
refinancing.
Southcenter 50th
CDN
MO
Events with chamber will happen later in year.
Civic discussion between the Police and Foster HS Seniors
Public Safety
Police
In collaboration with various representatives from the National Organization
of Black Law Enforcement Officers (NOBLE) to include our federal partners,
The Tukwila School District and The Tukwila Police Department, we will join
the students on April 17 in a civics discussion surrounding building trust and
legitimacy between LE and the community.
Internship/Job Shadow & Apprenticeships Program
ADMIN SVCS
Internship program posted 4/1 through 4/30; outreach to students at FHS
initiated.
Highline Schools
ADMIN SVCS
Q2
SCA, PSRC, AWC, NLC
MO
Ongoing
Local and regional governments
MO
Ongoing
King County -Cities Collaboration (K4C)
DCD
Participate in monthly meetings
RASKC (Regional Animal Control Services of King County)
MO
Issuance of Pet licenses, run reports, attended Q1 meeting.
Leverage housing partnerships and collaboration
Housing Comprehensive Plan, Regional Affordable Housing Task Force, South
King County Housing & Homelessness Partnership, affordable housing incentives
SKCHP Housing Consortium
CDN
DCD/ADMIN SVCS
Interlocal adopted, staff attending monthly meetings; Councilmember Seal
selected as Tukwila representatives
Implement Housing Element of Comprehensive Plan
CDN
DCD
Development agreement negotiations for Riverton Heights, Bellwether,
Homestead projects; Implementing ADU changes
Minor Home Repair Program
CDN
ADMIN SVCS
2019 funds released; 10 homeowners in the queue.
Utility Discounts
T&I
FINANCE
Surface water discounts have become more generous as they now follow the
King County criteria.
Connect residents to social services
CDN
ADMIN SVCS
Human Services received 656 request for services in Q1; up 16% from Q1
2018
(D 04/04/2019
co
2019 Workplan
Economic Dev
op
en t Plan, regional infrastructure projects, Opportunity Zon
Planned Capital Funding
Finance
es, business relationships
FINANCE
Q1 Accomplishments
This is a 3rd quarter initiative
Goal 3
Economic Development Plan
Lodging Tax Advisory Committee & Funding Applications
CDN
CON
MO
MO
Conducted research in Q1. Will start public outreach in Q2.
Reviewed and processed applications. Examined opportunities to
collaborate with Parks Dept on funding art.
Tukwila Valley South
Duwamish Corridor EIS Update
Boeing Access Road over BNRR Bridge Rehabilitation
Enhanced Business Community Outreach
Central Business District Infrastructure Investments
CON
CON
T&I
Finance
T&I
MO
DCD
PW
MO
PW
Working with developer on residential townhouse design standards Q2
2019.
On hold for Boeing action
Project is substantially completed. Traffic will be open in the middle lanes
in April, 2019.
Will start as time becomes available
Finished Sewer Rehab on Andover Park East.
Seattle Southside Chamber
MO
Ongoing
Soundside Alliance for Economic Development
04/04/2019
MO
Partnered for opportunity zones event on 3/20/19.
2019 Workplan
Goal 4
Task Name
Committee
Department
Q1 Accomplishments
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Ongoing innovation of organizational systems
Phase 1 of Public Safety Plan implementation, technology -based efficiencies, internal workforce diversity, employee development and professional growth process
improvements, long term financial health, priority -based budgeting and performance measures, Equity Policy implementations
Public Safety Plan
Fire Station 51 & 52 Construction
Public Safety
ADMIN SVCS
Council approved MACC for Fire Station 51; groundbreaking held on 3/30/19. Fire
Station 52 in schematic design phase.
Justice Center Construction
Public Safety
ADMIN SVCS
Council approved mini-MACC for Justice Center; abatement and demolition to begin
4/1.
Public Works Master Plan & Implementation
Public Safety
ADMIN SVCS
Master plan underway; all PW user groups involved in planning; multiple tours to
other PW facilities informing master plan.
Bond Issuance (UTGO & LTGO)
Finance
FINANCE
Initial meeting held with bond council and PFM to determine timeline to issue bonds.
Technology system improvements:
JLARC* required electronic data reporting
requirements for Public Records Requests
(*Washington State Joint Legislative Audit and
Review Committee)
Finance
MO
Data has been compiled electronically from the payroll system and electronic logs for
all City departments in conjunction with 18,000+ records reviewed in Q1 in the Clerk's
Office.
GET -IT - Government Electronic Technology
Initiative for Tukwila (online since 2017)
Finance
MO
This online portal was updated with 46,000 images for Development & Land Use
Permits. Meetings occurred with Public Works and the Fire department to begin the
process of incorporating their records into a system that provides online access for the
public.
Laserfiche RIO - Electronic Content
Management System
Finance
MO
Ongoing addition of records for online transparency and delivery of documents for
Public Records Requests. Our staff developed an electronic form to allow customers
the ability to request records through the Laserfiche system for seamless
communication.
Telestaff expansion
Finance
TIS
Fire Department Complete. Starting talks with PD
Permit Tracking
CDN
TIS/DCD
Ran RFQ, Planning transition to hosted cloud model for TrakiT
GIS
Finance
TIS
Increase in users (ArcGIS Online),Creating Training Plan, Collector Deployed
increased self service with iMap, Updated City assets in GIS data warehouse, Started
sampling content for ESRi Data portal
Blue Beam
Finance
TIS/DCD
Installed blue beam and monitors, conducting training, developing procedures
Tukwila Works
CDN
ADMIN SVCS
86 issues reported in first quarter.
Lanteria
Finance
ADMIN SVCS
First quarter goals launched.
Streamline & Update Financial Processes
Indirect Cost Allocation
Finance
FINANCE
Will begin review during 2nd quarter.
c0 04/04/2019
2019 Workplan
Goal 4
Task Name
Committee
Department
Q1 Accomplishments
Surface Water Billing transition to King County
Finance
FINANCE
Transition occurred in January. Finance will continue to bill City owned parcels and
delinquent accounts.
Healthcare Broker
Finance
ADMIN SVCS
RFP for services out; April 15 is due date.
Fleet Funding
Finance
FINANCE/PW
This is a 3rd quarter initiative,
Benefits Update
Finance
ADMIN SVCS
Ongoing meetings and review.
Self -insured healthcare plan
Finance
ADMIN SVCS
Benefit design changes negotiated in 2018 went into effect.
Business license fee increase and transition to
State
Finance
FINANCE
Fee was increased effective 1/1/19 and State began processing City licenses on
3/28/19.
Budget Updates - Priority -Based Budgeting,
Budget Amendments, Streamlined Sales Tax,
2020/2021 Budget Prep
Finance
FINANCE
Update on Priority Based Budgeting presented to Finance Committee.
Financial Sustainability - 10 year model, sales
tax review, reserve policy,
revenue/expenditure review
Finance
FINANCE
This is a 3rd quarter initiative.
Sale of Properties - Longacres, Travelers Choice,
Newporter, HealthPoint Site
Finance
MO
Continued negotiations with Pulte Homes for Longacres.
Equity Policy Implementation
CDN
ADMIN SVCS
Initial changes to ensure more equitable hiring practices implemented; Community
Engagement Manager brought on board.
False Fire Alarm Billing
Public Safety
FIRE
Review of current policies, proposals for changes in process.
Fire Station 54 Maintenance & Revisit plans
Public Safety
ADMIN SVCS
Second quarter activity.
Fire Department Strategic Plan 2020-2025
Public Safety
FIRE
Collecting Data and developing team.
Foster Golf Links - Reclaimed water, marketing,
golf carts
CDN
P&R
Created a social media presence and golf interest
Traffic Impact Fees
T&I
PW
Consultant finished the concurrency study in March. Impact Fees will be developed in
the 2nd quarter.
Waste Management Contract
T&I
PW
WM presentation to TIC on 4/2/19. Contract extension underway.
04/04/2019
2019 Workplan
Goal 5
Task Name
Committee
Department Ctl Accomplishments
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Pr mote°and celebrateidentity
Effective multi -channel communication, Community Connectors, 2020 Census Outreach,
image investments
Police Department Community Policing Team, Night Out Against Crime, community
Night Out Against Crime
POLICE
Night Out Against Crime Planning begins in late May to early June each
year. This year the event is on August 6.
Census Plan Outreach
CDN
DCD/ADMIN
SVCS
On hold for hiring of new community engagement manager
Community Connectors
CDN
ADMIN SVCS
Presentation given to Council.
TukTV
ADMIN SVCS
Ongoing
Hazelnut
ADMIN SVCS
Hazelnut published in February; April edition on track
Facebook & Twitter
ADMIN SVCS
Ongoing
Enhanced website
ADMIN SVCS
Ongoing
E-Hazelnut
ADMIN SVCS
Published every last Monday of the
See You in the Park
P&R
Expanding series & redeveloping site specific event themes.
Community calendar
ADMIN SVCS
Ongoing
City annual report
ADMIN SVCS
Published in first Hazelnut
Healthy Tukwila
CDN
P&R
Community Engagement Q2
Green Tukwila
CDN
P&R
Planning work parties for 2019
Creative Consultancy - Southcenter District
CDN
P&R
Phase 1 conceptual work draft is being reviewed
Police Dept. Community Liaison Team
POLICE
The TPD Community Liaison Team is working on issues of regarding the
homeless and continues to work with our immigrant and refugee population
to solve problems in the community.
Special events calendar
ADMIN SVCS
Planning events for 2019
Ongoing support of block watches
POLICE
PD has been in touch with a number of blockwatches, who report
things are going ok. The first quarter was used to plan for the launch
of the Mailbox Program.
Additionally, the Community Police Academy started February 26th and
graduation is May 28th. There are 11 participants.
co 04/04/2019