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PS 2019-04-15 COMPLETE AGENDA PACKET
City of Tukwila Public Safety Committee <> Dennis Robertson, Chair <> Kate Kruller • Zak Idan AGENDA MONDAY, APRIL 15, 2019 — 5:30 PM HAZELNUT CONFERENCE Room (At east entrance of City Hall) Distribution: Mayor Ekberg D. Robertson D. Cline K. Kruller R. Bianchi Z. Idan C. O'Flaherty K. Hougardy L. Humphrey Item Recommended Action Page 1. PRESENTATION(S) 2. BUSINESS AGENDA a. Three contracts to provide project neutral agreement a. Forward to 4/22 C.O.W. Pg.1 services for the Public Safety Plan. and Special Meeting to Rachel Bianchi', Deputy City Administrator follow. b. Purchase of a vehicle for the Police K9 unit. b. Forward to 4/22 C.O.W. Pg.33 Eric Lund, Police Commander and Special Meeting to follow. c. Update on SCORE Jail. c. Discussion only. Pg.47 Vicky Carisen, Finance Director 3. MISCELLANEOUS 4. ANNOUNCEMENTS Next Scheduled Meeting: Monday, May 6, 2019 15 The City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206-433-1800 (TukwilaCityClerk(aTukvvilaVVA.gov) for assistance. Allan Ekberg, Mayor Administrative Services Department - Rachel Bianchi, Deputy City Administrator INFOR ATIONAL E ORANDU TO: Public Safety Committee FROM: Rachel Bianchi, Deputy City Administrator BY: Justine Kim, Senior Program Manager, Shiels Obletz Johnsen CC: Mayor Allan Ekberg DATE: March 23, 2019 SUBJECT: Public Safety Plan — Justice Center/Fire Station 51/52 (JC) Project No. 91630601, (FS51/52) Project No. 90830402 Project Neutral Services — Steve Amento ISSUE Execute contract to provide Project Neutral Agreement Services for the Public Safety Plan — Justice Center, Fire Station 51 and Fire Station 52 Projects. BACKGROUND The principle objective of the Project Neutral is to prevent and assist with the resolution of potential construction claims and/or disputes between the owner "City of Tukwila" and the GCCM ("BNBuilders" or "Lydig"). The Project Neutral will act in an independent and neutral manner, to act as a mediator, seeking mutual agreement. Steve Amento is being recommended as the Project Neutral. The City has confirmed that Steve is well qualified to conduct the work requested. Fire Station 52 project will need Project Neutral services at a future date. The City will issue the initial notice to proceed solely for amount needed for Fire Station 51 and the Justice Center. Because the proposed fee is an estimate and will vary based on actual services required during construction, a 10% contingency has been added. FISCAL IMPACT The contract amount is well within the project budgets. The following table shows the not to exceed contract amounts per project, the FS52 allowance, the contingency amount and the total. Project Neutral Agreement — Justice Center $15,800.00 Project Neutral Agreement — Fire Station 51 $15,800.00 Project Neutral Agreement — Fire Station 52 (Allowance) $13,700.00 Contract Amount $45,300.00 Contingency (10% of above) $4,530.00 Total $49,830.00 RECOMMENDATION Council is being asked to approve Steve Amento's Contract in the amount of $45,300 and to consider this item at the April 22, 2019 Committee of the Whole and authorize the Mayor to sign the contract at the Special meeting to follow that same night. ATTACHMENTS: Project Neutral contract, scope of work, and fee W:\2019 Info Memos\ Info Memo Steve Amento - Project Neutral Services 03182019.docx 1 2 TUKWILA PUBLIC SAFETY PLAN — JUSTICE CENTER PROJECT DISPUTE RESOLUTION PROJECT NEUTRAL AGREEMENT This Agreement is entered into among the City of Tukwila ("COT"), BNBuilders, Inc. ("BNB"), and Steve Amento ("Project Neutral"). The alternative dispute resolution process for the Tukwila Public Safety Plan Justice Center Project ("Project") shall be provided by the Project Neutral and shall govern the resolution of claims and disputes by BNB and its subcontractor with COT under the terms of this Agreement, pursuant to Public Safety Plan — Justice Center, City Project No. 91630501, Contract 18-049 AIA Document A133 — 2009 Article 9 -Dispute Resolution. The Project Neutral, Steve Amento, shall serve until the completion of the Project. The Project Neutral may be replaced as provided below. COT and BNB agree to indemnify and hold harmless the Project Neutral from any liability arising from the execution of duties as a Project Neutral, as described in this Agreement. As a condition to accepting an appeal from BNB on behalf of one of its subcontractors or subconsultants, BNB shall present to COT at the time of delivering the appeal notice a certificate, signed by an authorized representative of the subcontractor or subconsultant, in which the subcontractor or subconsultant agrees to indemnify and hold harmless the Project Neutral from liability arising from the execution of his duties as the Project Neutral. I DESCRIPTION OF THE WORK The Project Neutral shall provide fair, prompt and cost-effective consideration of disputes placed before it. The Project Neutral is not the representative or advocate of COT or BNB. OBJECTIVES The principal objective of the Project Neutral is to assist the resolution of construction claims and/or disputes between COT and BNB, without resorting to litigation. If this objective is achieved, disputes can be resolved promptly with minimum expense, and with minimum disruption to the administration and performance of the work on this Project. In formal matters, the Project Neutral will make written recommendations, which are not binding on COT or BNB. All formal Project Neutral decisions and recommendations will be in writing. By creating this process, it is not intended that COT or BNB abandon their obligation to amicably and fairly settle their differences without resorting to the Project Neutral process. The Project Neutral will encourage settlement of differences at the job level and encourage COT and BNB to refer matters to the Project Neutral only when they cannot reasonably resolve a dispute. Tukwila Public Safety TPN Agreement — Justice Center February 27, 2019 DRAFT page 1 3 RESPONSIBILITY OF THE PROJECT NEUTRAL In facilitating the prompt and fair resolution of disputes among or between COT and BNB arising from performance of the work on the Project, the Project Neutral shall strive, whenever possible, to act as a mediator, seeking mutual agreement. The Project Neutral shall become familiar with the Contract Documents, be provided access to any documents by COT and BNB that would be helpful in keeping the Project Neutral informed about the Project. The Project Neutral should receive copies of any key written communications between the parties. The Project Neutral should visit the job site as needed, accompanied by representatives of COT and BNB. The Project Neutral shall refrain from giving any advice or consulting services to either COT or BNB, shall refrain from entering into any business relationship with COT or BNB during the course of service and shall refrain from any act which would create an appearance of unfairness. The Project Neutral will act in an independent and neutral manner. As a condition to its selection, the Project Neutral hereby affirms that he is free of any conflict of interest. The foregoing shall not, however, be interpreted as restricting the Project Neutral from serving as project neutral or Dispute Resolution Board member on other projects for COT or BNB. Regular construction progress meetings among COT, BNB, and their respective representatives are held at or near the job site. The Project Neutral is welcome to attend any of these meetings and may be called upon to participate. BNB will prepare minutes of these meetings. The Project Neutral will be on the circulation list for meeting minutes. INFORMAL GUIDANCE MEETINGS The parties are encouraged to involve the Project Neutral in resolution of any emerging disputes or problems as early as possible. The Project Neutral shall be available on relatively short notice to meet with the parties to provide informal non -binding guidance on the preliminary thoughts of the Project Neutral regarding any issue. Either party may request such a meeting through telephone, facsimile, or email communication with the Project Neutral. The informal review is in addition to the formal process set forth below. These meetings will be very informal discussions with input and comments encouraged from all parties. Initial impressions and guidance will be provided by the Project Neutral orally. No written recommendation will be made by the Project Neutral, unless requested by both COT and BNB. Use of the Project Neutral informally shall not waive the requirements of the Contract Documents. GENERAL PROCEDURE GOVERNING FORMAL DISPUTES If informal guidance does not resolve a dispute, COT or BNB may reques resolution proceeding by written notice to the Project Neutral. a fo al dispute The Project Neutral shall determine the procedures for the formal dispute process. COT and Tukwila Public Safety TPN Agreement — Justice Center February 27, 2019 DRAFT page 2 4 BNB may submit whatever relevant evidence each believes supports its position in the dispute and shall submit any additional evidence or information the Project Neutral requests. COT and BNB will furnish copies of all submissions to each other. The Project Neutral may elect to hear testimony or oral argument or may decline to do so. The Project Neutral shall endeavor to resolve each dispute in an expeditious and cost-effective manner. The Project Neutral shall promptly render his recommendation or decision in writing to COT and BNB. Within 30 days of the Project Neutral's decision, COT and BNB shall confer and attempt to reach an agreement regarding implementation of the decision, and if appropriate, enter into a written agreement, which may be a change order. The Project Neutral shall decide when to conduct hearings. If the matter is not urgent, the hearing may be scheduled during the time of the Project Neutral's next regular visit to the site. For an urgent matter, the Project Neutral should convene a hearing at the earliest convenience for all parties, provided, however, in no event shall the hearing commence later than 30 days after delivery of a written appeal to the Project Neutral, unless agreed to by the parties. The Project Neutral may designate any location to conduct the hearing where it deems convenient. However, strong preference should be given to locations at or near the site to minimize impact on the work force and to provide opportunities to timely adjourn to the site to further evaluate the claims. COT and BNB shall cooperate in the scheduling and conduct of the hearings and may have representatives at any hearing. The Project Neutral will determine the order and manner in which information is presented at any hearing. At any time, the Project Neutral may ask questions, request clarification, or ask for further data. The Project Neutral's decision/recommendation shall be based on the pertinent Contract Documents and the relevant facts and circumstances involved in the dispute. The Project Neutral is free to conduct his own investigation of any matter presented to it, provided that any such independent investigation and the results thereof shall be detailed in the written decision/recommendation of the Project Neutral. The Project Neutral will determine when he has received sufficient information from the parties to the dispute and when to close the evidence. After the hearings are concluded, the Project Neutral shall deliberate in private and reach a conclusion. The decision or recommendation of the Project Neutral will be announced in writing. In a dispute, if the Project Neutral's recommendations do not resolve the dispute, the Project Neutral's written recommendations will be admissible as evidence in any subsequent litigation. COT and BNB may present in any subsequent litigation only evidence that falls into one or more of the following categories: (1) of those facts or circumstances giving rise to or supporting the dispute presented to the Project Neutral prior to the Project Neutral's written findings and recommendations; (2) of those facts and circumstances that could not have been discovered Tukwila Public Safety TPN Agreement — Justice Center February 27, 2019 DRAFT page 3 5 through due diligence; or (3) of costs which could not be reasonably ascertained prior to the hearing may be added after the Project Neutral process. Any party to a dispute may request reconsideration of a Project Neutral recommendation by requesting the same within five business days of the date of receipt of the Project Neutral's determination. However, the Project Neutral's reconsideration will be limited solely to hearing new arguments. No new evidence will be considered. II OBLIGATIONS OF THE PARTIES FURNISHING DOCUMENTS The Project Neutral shall have access to such Contract Documents as he shall request. COT will furnish the Project Neutral with a copy of the General Conditions, and BNB shall furnish the Project Neutral with a copy of all Prime or GCCM subcontracts related to the Project. COT and BNB will make the necessary representatives available to conduct a joint briefing of the Project Neutral on the status of the Project at a time to be mutually agreed upon. COT and BNB will furnish the Project Neutral with relevant schedule documents, minutes of relevant meetings, and other information the Project Neutral may request. CONSTRUCTION SITE VISITS The Project Neutral shall visit the Project site to keep abreast of construction activities and to develop a familiarity of the work in progress. The frequency, exact time, and duration of these visits shall be as mutually agreed among COT, BNB, and the Project Neutral. PROJECT NEUTRAL REPLACEMENT The Project Neutral serves as the mutual consent of COT and BNB, and the services of the Project Neutral shall cease on notification that COT or BNB wish to withdraw their consent. Should the need arise to appoint a replacement, the replacement shall be appointed with the mutual consent of COT and BNB. The appointment of any replacement will begin promptly upon determination of the need for replacement and shall be completed within 21 calendar days. COORDINATION AND SERVICES COT and BNB will cooperate in the coordination of Project Neutral operations. COT will arrange or provide a meeting facility convenient to the project site and will provide secretarial and copy services. COT will maintain complete cost records for COT's and BNB's shared expenses of the Project Neutral, and these records will be available for inspection by BNB. These expenses include the Project Neutral's fees and travel expenses, local lodging and subsistence, and direct costs associated with the Project Neutral operations. Travel, lodging, subsistence, and other direct Tukwila Public Safety TPN Agreement — Justice Center February 27, 2019 DRAFT page 4 6 costs require prior approval by COT and BNB. III TIME FOR BEGINNING AND COMPLETION The Project Neutral is to be available until notified in writing by COT that there are no pending issues or disputes. IV PAYMENT The costs for the Project Neutral shall be borne equally by COT and BNB for services rendered under this Agreement as provided hereinafter. Such payments shall be full compensation for work performed or services rendered, and for all labor, materials, supplies, equipment, and incidentals necessary to the operation of the Project Neutral. ALL INCLUSIVE RATE PAYMENT The Project Neutral shall be paid at the rate of $225 per hour, not to exceed 4 hours per month for regular monthly services. Services beyond that shall be paid at the same hourly rate. Subsequent changes in the rate are subject to agreement among COT, BNB, and the Project Neutral. PAYMENTS The Project Neutral may submit invoices not more than once per month to COT for payment for authorized work completed by the Project Neutral. Such invoices shall be in a format approved by COT and accompanied by a general description of activities performed during that billing period. COT shall be reimbursed 50% by BNB for payments made to the Project Neutral of amounts properly invoiced by Project Neutral. The maximum amount of payments (including reimbursable expenses) under this Agreement is $15,800 ($7,900 each for COT and BNB). Any modification to this amount must be approved by COT and BNB in writing as a change to this Agreement. INSPECTION OF COSTS RECORDS The Project Neutral shall keep available the cost records and accounts pertaining to this Agreement for inspection by representatives of COT and BNB for a period of six years after final payment. If any litigation, claim, or audit arising out of, in connection with, or related to this Agreement is initiated before the expiration of the six -year period, the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is completed. Tukwila Public Safety TPN Agreement — Justice Center February 27, 2019 DRAFT page 5 7 V ASSIGNMENT OF TASKS OF WORK The Project Neutral shall not assign any of the work of this Agreement without the written consent of COT and BNB. VI LEGAL RELATIONSHIP The parties agree that the Project Neutral, in the performance of his duties, is acting as an independent contractor and not as an agent or employee of COT or BNB. VII DISPUTES Any Claim which cannot be resolved by negotiation and mutual concurrence among the parties and the assistance of the Project Neutral may, at the instance of any party, be referred to the Superior Court of the State of Washington in King County. The parties may agree to mediate any dispute prior to litigation. VIII PERSONAL JURISDICTION For purposes of enforcement of these provisions, COT, BNB, and Project Neutral hereby consent to the personal jurisdiction of the Superior Court of the State of Washington, situated in King County. IX THE PROJECT NEUTRAL The undersigned Project Neutral consents to these terms and further affirms the following Code of Ethics: 1 I shall uphold the integrity and fairness of the Project Neutral process; 2. I shall disclose any interest or relationship likely to affect impartiality or which might create an appearance of partiality or bias; 3. I shall avoid impropriety or the appearance of impropriety in communicating with COT and BNB; 4. I shall conduct the proceedings fairly and diligently; 5. I shall make decisions in a just, independent, and deliberate manner; and 6. I shall be faithful to the relationship of trust and confidentiality inherent as a Project Neutral. Tukwila Public Safety TPN Agreement — Justice Center February 27, 2019 DRAFT page 6 8 EFFECTIVE THIS DAY OF , 2019. PROJECT NEUTRAL Date: Steve Amento THE CITY OF TUKWILA BNBUILDERS, INC By: By: Title: Title: Date: Date: Tukwila Public Safety TPN Agreement — Justice Center February 27, 2019 DRAFT page 7 9 10 TUKWILA PUBLIC SAFETY PLAN — FIRE STATION 51 DISPUTE RESOLUTION PROJECT NEUTRAL AGREEMENT This Agreement is entered into among the City of Tukwila ("COT"), Lydig Construction ("Lydig"), and Steven Amento ("Project Neutral"). The alternative dispute resolution process for the Tukwila Public Safety Plan Fire Station 51 Project ("Project") shall be provided by the Project Neutral and shall govern the resolution of claims and disputes by Lydig and its subcontractor with COT under the terms of this Agreement, pursuant to Public Safety Plan — Fire Station 51, Project No. 90830402, Contract 18-001 AIA Document A133 — 2009 Article 9 -Dispute Resolution. The Project Neutral, Steve Amento, shall serve until the completion of the Project. The Project Neutral may be replaced as provided below. COT and Lydig agree to indemnify and hold harmless the Project Neutral from any liability arising from the execution of duties as a Project Neutral, as described in this Agreement. As a condition to accepting an appeal from Lydig on behalf of one of its subcontractors or subconsultants, Lydig shall present to COT at the time of delivering the appeal notice a certificate, signed by an authorized representative of the subcontractor or subconsultant, in which the subcontractor or subconsultant agrees to indemnify and hold harmless the Project Neutral from liability arising from the execution of his duties as the Project Neutral. I DESCRIPTION OF THE WORK The Project Neutral shall provide fair, prompt and cost-effective consideration of disputes placed before it. The Project Neutral is not the representative or advocate of COT or Lydig. OBJECTIVES The principal objective of the Project Neutral is to assist the resolution of construction claims and/or disputes between COT and Lydig, without resorting to litigation. If this objective is achieved, disputes can be resolved promptly with minimum expense, and with minimum disruption to the administration and performance of the work on this Project. In formal matters, the Project Neutral will make written recommendations, which are not binding on COT or Lydig. All formal Project Neutral decisions and recommendations will be in writing. By creating this process, it is not intended that COT or Lydig abandon their obligation to amicably and fairly settle their differences without resorting to the Project Neutral process. The Project Neutral will encourage settlement of differences at the job level and encourage COT and Lydig to refer matters to the Project Neutral only when they cannot reasonably resolve a dispute. Tukwila Public Safety TPN Agreement — Fire Station 51 February 27, 2019 page 1 11 RESPONSIBILITY OF THE PROJECT NEUTRAL In facilitating the prompt and fair resolution of disputes among or between COT and Lydig arising from performance of the work on the Project, the Project Neutral shall strive, whenever possible, to act as a mediator, seeking mutual agreement. The Project Neutral shall become familiar with the Contract Documents, be provided access to any documents by COT and Lydig that would be helpful in keeping the Project Neutral informed about the Project. The Project Neutral should receive copies of any key written communications between the parties. The Project Neutral should visit the job site as needed, accompanied by representatives of COT and Lydig. The Project Neutral shall refrain from giving any advice or consulting services to either COT or Lydig, shall refrain from entering into any business relationship with COT or Lydig during the course of service and shall refrain from any act which would create an appearance of unfairness. The Project Neutral will act in an independent and neutral manner. As a condition to its selection, the Project Neutral hereby affirms that he is free of any conflict of interest. The foregoing shall not, however, be interpreted as restricting the Project Neutral from serving as project neutral or Dispute Resolution Board member on other projects for COT or Lydig. Regular construction progress meetings among COT, Lydig, and their respective representatives are held at or near the job site. The Project Neutral is welcome to attend any of these meetings and may be called upon to participate. Lydig will prepare minutes of these meetings. The Project Neutral will be on the circulation list for meeting minutes. INFORMAL GUIDANCE MEETINGS The parties are encouraged to involve the Project Neutral in resolution of any emerging disputes or problems as early as possible. The Project Neutral shall be available on relatively short notice to meet with the parties to provide informal non -binding guidance on the preliminary thoughts of the Project Neutral regarding any issue. Either party may request such a meeting through telephone, facsimile, or email communication with the Project Neutral. The informal review is in addition to the formal process set forth below. These meetings will be very informal discussions with input and comments encouraged from all parties. Initial impressions and guidance will be provided by the Project Neutral orally. No written recommendation will be made by the Project Neutral, unless requested by both COT and Lydig. Use of the Project Neutral informally shall not waive the requirements of the Contract Documents. GENERAL PROCEDURE GOVERNING FORMAL DISPUTES If informal guidance does not resolve a dispute, COT or Lydig may request a formal dispute resolution proceeding by written notice to the Project Neutral. The Project Neutral shall determine the procedures for the formal dispute process. COT and Tukwila Public Safety TPN Agreement — Fire Station 51 February 27, 2019 page 2 12 Lydig may submit whatever relevant evidence each believes supports its position in the dispute and shall submit any additional evidence or information the Project Neutral requests. COT and Lydig will furnish copies of all submissions to each other. The Project Neutral may elect to hear testimony or oral argument or may decline to do so. The Project Neutral shall endeavor to resolve each dispute in an expeditious and cost-effective manner. The Project Neutral shall promptly render his recommendation or decision in writing to COT and Lydig. Within 30 days of the Project Neutral's decision, COT and Lydig shall confer and attempt to reach an agreement regarding implementation of the decision, and if appropriate, enter into a written agreement, which may be a change order. The Project Neutral shall decide when to conduct hearings. If the matter is not urgent, the hearing may be scheduled during the time of the Project Neutral's next regular visit to the site. For an urgent matter, the Project Neutral should convene a hearing at the earliest convenience for all parties, provided, however, in no event shall the hearing commence later than 30 days after delivery of a written appeal to the Project Neutral, unless agreed to by the parties. The Project Neutral may designate any location to conduct the hearing where it deems convenient. However, strong preference should be given to locations at or near the site to minimize impact on the work force and to provide opportunities to timely adjourn to the site to further evaluate the claims. COT and Lydig shall cooperate in the scheduling and conduct of the hearings and may have representatives at any hearing. The Project Neutral will determine the order and manner in which information is presented at any hearing. At any time, the Project Neutral may ask questions, request clarification, or ask for further data. The Project Neutral's decision/recommendation shall be based on the pertinent Contract Documents and the relevant facts and circumstances involved in the dispute. The Project Neutral is free to conduct his own investigation of any matter presented to it, provided that any such independent investigation and the results thereof shall be detailed in the written decision/recommendation of the Project Neutral. The Project Neutral will determine when he has received sufficient information from the parties to the dispute and when to close the evidence. After the hearings are concluded, the Project Neutral shall deliberate in private and reach a conclusion. The decision or recommendation of the Project Neutral will be announced in writing. In a dispute, if the Project Neutral's recommendations do not resolve the dispute, the Project Neutral's written recommendations will be admissible as evidence in any subsequent litigation. COT and Lydig may present in any subsequent litigation only evidence that falls into one or more of the following categories: (1) of those facts or circumstances giving rise to or supporting the dispute presented to the Project Neutral prior to the Project Neutral's written findings and recommendations; (2) of those facts and circumstances that could not have been discovered Tukwila Public Safety TPN Agreement — Fire Station 51 February 27, 2019 page 3 13 through due diligence; or (3) of costs which could not be reasonably ascertained prior to the hearing may be added after the Project Neutral process. Any party to a dispute may request reconsideration of a Project Neutral recommendation by requesting the same within five business days of the date of receipt of the Project Neutral's determination. However, the Project Neutral's reconsideration will be limited solely to hearing new arguments. No new evidence will be considered. II OBLIGATIONS OF THE PARTIES FURNISHING DOCUMENTS The Project Neutral shall have access to such Contract Documents as he shall request. COT will furnish the Project Neutral with a copy of the General Conditions, and Lydig shall furnish the Project Neutral with a copy of all subcontracts related to the Project. COT and Lydig will make the necessary representatives available to conduct a joint briefing of the Project Neutral on the status of the Project at a time to be mutually agreed upon. COT and Lydig will furnish the Project Neutral with relevant schedule documents, minutes of relevant meetings, and other information the Project Neutral may request. CONSTRUCTION SITE VISITS The Project Neutral shall visit the Project site to keep abreast of construction activities and to develop a familiarity of the work in progress. The frequency, exact time, and duration of these visits shall be as mutually agreed among COT, Lydig, and the Project Neutral. PROJECT NEUTRAL REPLACEMENT The Project Neutral serves as the mutual consent of COT and Lydig, and the services of the Project Neutral shall cease on notification that COT or Lydig wish to withdraw their consent. Should the need arise to appoint a replacement, the replacement shall be appointed with the mutual consent of COT and Lydig. The appointment of any replacement will begin promptly upon determination of the need for replacement and shall be completed within 21 calendar days. COORDINATION AND SERVICES COT and Lydig will cooperate in the coordination of Project Neutral operations. COT will arrange or provide a meeting facility convenient to the project site and will provide secretarial and copy services. COT will maintain complete cost records for COT's and Lydig's shared expenses of the Project Neutral, and these records will be available for inspection by Lydig. These expenses include the Project Neutral's fees and travel expenses, local lodging and subsistence, and direct costs associated with the Project Neutral operations. Travel, lodging, subsistence, and other direct Tukwila Public Safety TPN Agreement — Fire Station 51 February 27, 2019 page 4 14 costs require prior approval by COT and Lydig. III TIME FOR BEGINNING AND COMPLETION The Project Neutral is to be available until notified in writing by COT that there are no pending issues or disputes. IV PAYMENT The costs for the Project Neutral shall be borne equally by COT and Lydig for services rendered under this Agreement as provided hereinafter. Such payments shall be full compensation for work performed or services rendered, and for all labor, materials, supplies, equipment, and incidentals necessary to the operation of the Project Neutral. ALL INCLUSIVE RATE PAYMENT The Project Neutral shall be paid at the rate of $225 per hour, not to exceed 4 hours per month for regular monthly services. Services beyond that shall be paid at the same hourly rate. Subsequent changes in the rate are subject to agreement among COT, Lydig, and the Project Neutral. PAYMENTS The Project Neutral may submit invoices not more than once per month to COT for payment for authorized work completed by the Project Neutral. Such invoices shall be in a format approved by COT and accompanied by a general description of activities performed during that billing period. COT shall be reimbursed 50% by Lydig for payments made to the Project Neutral of amounts properly invoiced by Project Neutral. The maximum amount of payments (including reimbursable expenses) under this Agreement is $15,800 ($7,900 each for COT and Lydig). Any modification to this amount must be approved by COT and Lydig in writing as a change to this Agreement. INSPECTION OF COSTS RECORDS The Project Neutral shall keep available the cost records and accounts pertaining to this Agreement for inspection by representatives of COT and Lydig for a period of six years after final payment. If any litigation, claim, or audit arising out of, in connection with, or related to this Agreement is initiated before the expiration of the six -year period, the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is completed. Tukwila Public Safety TPN Agreement — Fire Station 51 February 27, 2019 page 5 15 V ASSIGNMENT OF TASKS OF WORK The Project Neutral shall not assign any of the work of this Agreement without the written consent of COT and Lydig. VI LEGAL RELATIONSHIP The parties agree that the Project Neutral, in the performance of his duties, is acting as an independent contractor and not as an agent or employee of COT or Lydig. VII DISPUTES Any Claim which cannot be resolved by negotiation and mutual concurrence among the parties and the assistance of the Project Neutral may, at the instance of any party, be referred to the Superior Court of the State of Washington in King County. The parties may agree to mediate any dispute prior to litigation. VIII PERSONAL JURISDICTION For purposes of enforcement of these provisions, COT, Lydig, and Project Neutral hereby consent to the personal jurisdiction of the Superior Court of the State of Washington, situated in King County. IX THE PROJECT NEUTRAL The undersigned Project Neutral consents to these terms and further affirms the following Code of Ethics: I. I shall uphold the integrity and fairness of the Project Neutral process; 2. I shall disclose any interest or relationship likely to affect impartiality or which might create an appearance of partiality or bias; 3. I shall avoid impropriety or the appearance of impropriety in communicating with COT and Lydig; 4. I shall conduct the proceedings fairly and diligently; 5. I shall make decisions in a just, independent, and deliberate manner; and 6. I shall be faithful to the relationship of trust and confidentiality inherent as a Project Neutral. Tukwila Public Safety TPN Agreement — Fire Station 51 February 27, 2019 page 6 16 EFFECTIVE THIS DAY OF , 2019. PROJECT NEUTRAL Date: Steve Amento THE CITY OF TUKWILA LYDIG CONSTRUCTION By: By: Title: Title: Date: Date: Tukwila Public Safety TPN Agreement — Fire Station 51 February 27, 2019 page 7 17 18 TUKWILA PUBLIC SAFETY PLAN — FIRE STATION 52 DISPUTE RESOLUTION PROJECT NEUTRAL AGREEMENT This Agreement is entered into among the City of Tukwila ("COT"), Lydig Construction ("Lydig"), and Steven Amento ("Project Neutral"). The alternative dispute resolution process for the Tukwila Public Safety Plan Fire Station 52 Project ("Project") shall be provided by the Project Neutral and shall govern the resolution of claims and disputes by Lydig and its subcontractor with COT under the terms of this Agreement, pursuant to Public Safety Plan — Fire Station 52, Project No. 90830402, Contract 18-001 AIA Document A133 — 2009 Article 9 -Dispute Resolution. The Project Neutral, Steve Amento, shall serve until the completion of e Project. The Project Neutral may be replaced as provided below. COT and Lydig agree to indemnify and hold harmless the Project Neutral from any liability arising from the execution of duties as a Project Neutral, as described in this Agreement. As a condition to accepting an appeal from Lydig on behalf of one of its subcontractors or subconsultants, Lydig shall present to COT at the time of delivering the appeal notice a certificate, signed by an authorized representative of the subcontractor or subconsultant, in which the subcontractor or subconsultant agrees to indemnify and hold harmless the Project Neutral from liability arising from the execution of his duties as the Project Neutral. I DESCRIPTION OF THE WORK The Project Neutral shall provide fair, prompt and cost-effective consideration of disputes placed before it. The Project Neutral is not the representative or advocate of COT or Lydig. OBJECTIVES The principal objective of the Project Neutral is to assist the resolution of construction claims and/or disputes between COT and Lydig, without resorting to litigation. If this objective is achieved, disputes can be resolved promptly with minimum expense, and with minimum disruption to the administration and performance of the work on this Project. In formal matters, the Project Neutral will make written recommendations, which are not binding on COT or Lydig. All formal Project Neutral decisions and recommendations will be in writing. By creating this process, it is not intended that COT or Lydig abandon their obligation to amicably and fairly settle their differences without resorting to the Project Neutral process. The Project Neutral will encourage settlement of differences at the job level and encourage COT and Lydig to refer matters to the Project Neutral only when they cannot reasonably resolve a dispute. Tukwila Public Safety TPN Agreement — Fire Station 52 February 27, 2019 page 1 19 RESPONSIBILITY OF THE PROJECT NEUTRAL In facilitating the prompt and fair resolution of disputes among or between COT and Lydig arising from performance of the work on the Project, the Project Neutral shall strive, whenever possible, to act as a mediator, seeking mutual agreement. The Project Neutral shall become familiar with the Contract Documents, be provided access to any documents by COT and Lydig that would be helpful in keeping the Project Neutral informed about the Project. The Project Neutral should receive copies of any key written communications between the parties. The Project Neutral should visit the job site as needed, accompanied by representatives of COT and Lydig. The Project Neutral shall refrain from giving any advice or consulting services to either COT or Lydig, shall refrain from entering into any business relationship with COT or Lydig during the course of service and shall refrain from any act which would create an appearance of unfairness. The Project Neutral will act in an independent and neutral manner. As a condition to its selection, the Project Neutral hereby affirms that he is free of any conflict of interest. The foregoing shall not, however, be interpreted as restricting the Project Neutral from serving as project neutral or Dispute Resolution Board member on other projects for COT or Lydig. Regular construction progress meetings among COT, Lydig, and their respective representatives are held at or near the job site. The Project Neutral is welcome to attend any of these meetings and may be called upon to participate. Lydig will prepare minutes of these meetings. The Project Neutral will be on the circulation list for meeting minutes. INFORMAL GUIDANCE MEETINGS The parties are encouraged to involve the Project Neutral in resolution of any emerging disputes or problems as early as possible. The Project Neutral is available on relatively short notice to meet with the parties to provide informal non -binding guidance on the preliminary thoughts of the Project Neutral regarding any issue. Either party may request such a meeting through telephone, facsimile, or email communication with the Project Neutral. The informal review is in addition to the formal process set forth below. These meetings will be very informal discussions with input and comments encouraged from all parties. Initial impressions and guidance will be provided by the Project Neutral orally. No written recommendation will be made by the Project Neutral, unless requested by COT and Lydig. Use of the Project Neutral informally shall not waive the requirements of the Contract Documents. GENERAL PROCEDURE GOVERNING FORMAL DISPUTES If informal guidance does not resolve a dispute, COT or Lydig may request a formal dispute resolution proceeding by written notice to the Project Neutral. The Project Neutral shall determine the procedures for the formal dispute process. COT and Tukwila Public Safety TPN Agreement — Fire Station 52 February 27, 2019 page 2 20 Lydig may submit whatever relevant evidence each believes supports its position in the dispute and shall submit any additional evidence or information the Project Neutral requests. COT and Lydig will furnish copies of all submissions to each other. The Project Neutral may elect to hear testimony or oral argument or may decline to do so. The Project Neutral shall endeavor to resolve each dispute in an expeditious and cost-effective manner. The Project Neutral shall promptly render his recommendation or decision in writing to COT and Lydig. Within 30 days of the Project Neutral's decision, COT and Lydig shall confer and attempt to reach an agreement regarding implementation of the decision, and if appropriate, enter into a written agreement, which may be a change order. The Project Neutral shall decide when to conduct hearings. If the matter is not urgent, the hearing may be scheduled during the time of the Project Neutral's next regular visit to the site. For an urgent matter, the Project Neutral should convene a hearing at the earliest convenience for all parties, provided, however, in no event shall the hearing commence later than 30 days after delivery of a written appeal to the Project Neutral, unless agreed to by the parties. The Project Neutral may designate any location to conduct the hearing where it deems convenient. However, strong preference should be given to locations at or near the site to minimize impact on the work force and to provide opportunities to timely adjourn to the site to further evaluate the claims. COT and Lydig shall cooperate in the scheduling and conduct of the hearings and may have representatives at any hearing. The Project Neutral will determine the order and manner in which information is presented at any hearing. At any time, the Project Neutral may ask questions, request clarification, or ask for further data. The Project Neutral's decision/recommendation shall be based on the pertinent Contract Documents and the relevant facts and circumstances involved in the dispute. The Project Neutral is free to conduct his own investigation of any matter presented to it, provided that any such independent investigation and the results thereof shall be detailed in the written decision/recommendation of the Project Neutral. The Project Neutral will determine when he has received sufficient information from the parties to the dispute and when to close the evidence. After the hearings are concluded, the Project Neutral shall deliberate in private and reach a conclusion. The decision or recommendation of the Project Neutral will be announced in writing. In a dispute, if the Project Neutral's recommendations do not resolve the dispute, the Project Neutral's written recommendations will be admissible as evidence in any subsequent litigation. COT and Lydig may present in any subsequent litigation only evidence that falls into one or more of the following categories: (1) of those facts or circumstances giving rise to or supporting the dispute presented to the Project Neutral prior to the Project Neutral's written findings and recommendations; (2) of those facts and circumstances that could not have been discovered Tukwila Public Safety TPN Agreement — Fire Station 52 February 27, 2019 page 3 21 through due diligence; or (3) of costs which could not be reasonably ascertained prior to the hearing may be added after the Project Neutral process. Any party to a dispute may request reconsideration of a Project Neutral recommendation by requesting the same within five business days of the date of receipt of the Project Neutral's determination. However, the Project Neutral's reconsideration will be limited solely to hearing new arguments. No new evidence will be considered. II OBLIGATIONS OF THE PARTIES FURNISHING DOCUMENTS The Project Neutral shall have access to such Contract Documents as he shall request. COT will furnish the Project Neutral with a copy of the General Conditions, and Lydig shall furnish the Project Neutral with a copy of all subcontracts related to the Project. COT and Lydig will make the necessary representatives available to conduct a joint briefing of the Project Neutral on the status of the Project at a time to be mutually agreed upon. COT and Lydig will furnish the Project Neutral with relevant schedule documents, minutes of relevant meetings, and other information the Project Neutral may request. CONSTRUCTION SITE VISITS The Project Neutral shall visit the Project site to keep abreast of construction activities and to develop a familiarity of the work in progress. The frequency, exact time, and duration of these visits shall be as mutually agreed among COT, Lydig, and the Project Neutral. PROJECT NEUTRAL REPLACEMENT The Project Neutral serves as the mutual consent of COT and Lydig, and the services of the Project Neutral shall cease on notification that COT or Lydig wish to withdraw their consent. Should the need arise to appoint a replacement, the replacement shall be appointed with the mutual consent of COT and Lydig. The appointment of any replacement will begin promptly upon determination of the need for replacement and shall be completed within 21 calendar days. COORDINATION AND SERVICES COT and Lydig will cooperate in the coordination of Project Neutral operations. COT will arrange or provide a meeting facility convenient to the project site and will provide secretarial and copy services. COT will maintain complete cost records for COT's and Lydig's shared expenses of the Project Neutral, and these records will be available for inspection by Lydig. These expenses include the Project Neutral's fees and travel expenses, local lodging and subsistence, and direct costs associated with the Project Neutral operations. Travel, lodging, subsistence, and other direct Tukwila Public Safety TPN Agreement — Fire Station 52 February 27, 2019 page 4 22 costs require prior approval by COT and Lydig. III TIME FOR BEGINNING AND COMPLETION The Project Neutral is to be available until notified in writing by COT that there are no pending issues or disputes. IV PAYMENT The costs for the Project Neutral shall be borne equally by COT and Lydig for services rendered under this Agreement as provided hereinafter. Such payments shall be full compensation for work performed or services rendered, and for all labor, materials, supplies, equipment, and incidentals necessary to the operation of the Project Neutral. ALL INCLUSIVE RATE PAYMENT The Project Neutral shall be paid at the rate of $225 per hour, not to exceed 4 hours per month for regular monthly services. Services beyond that shall be paid at the same hourly rate. Subsequent changes in the rate are subject to agreement among COT, Lydig, and the Project Neutral. PAYMENTS The Project Neutral may submit invoices not more than once per month to COT for payment for authorized work completed by the Project Neutral. Such invoices shall be in a format approved by COT and accompanied by a general description of activities performed during that billing period. COT shall be reimbursed 50% by Lydig for payments made to the Project Neutral of amounts properly invoiced by Project Neutral. The maximum amount of payments (including reimbursable expenses) under this Agreement is $13,700 ($6,850 each for COT and Lydig). Any modification to this amount must be approved by COT and Lydig in writing as a change to this Agreement. INSPECTION OF COSTS RECORDS The Project Neutral shall keep available the cost records and accounts pertaining to this Agreement for inspection by representatives of COT and Lydig for a period of six years after final payment. If any litigation, claim, or audit arising out of, in connection with, or related to this Agreement is initiated before the expiration of the six -year period, the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is completed. Tukwila Public Safety TPN Agreement — Fire Station 52 February 27, 2019 page 5 23 V ASSIGNMENT OF TASKS OF WORK The Project Neutral shall not assign any of the work of this Agreement without the written consent of COT and Lydig. VI LEGAL RELATIONSHIP The parties agree that the Project Neutral, in the performance of his duties, is acting as an independent contractor and not as an agent or employee of COT or Lydig. VII DISPUTES Any Claim which cannot be resolved by negotiation and mutual concurrence among the parties and the assistance of the Project Neutral may, at the instance of any party, be referred to the Superior Court of the State of Washington in King County. The parties may agree to mediate any dispute prior to litigation. VIII PERSONAL JURISDICTION For purposes of enforcement of these provisions, COT, Lydig, and Project Neutral hereby consent to the personal jurisdiction of the Superior Court of the State of Washington, situated in King County. IX THE PROJECT NEUTRAL The undersigned Project Neutral consents to these terms and further affirms the following Code of Ethics: 1. I shall uphold the integrity and fairness of the Project Neutral process; 2. I shall disclose any interest or relationship likely to affect impartiality or which might create an appearance of partiality or bias; 3. I shall avoid impropriety or the appearance of impropriety in communicating with COT and Lydig; 4. I shall conduct the proceedings fairly and diligently; 5. I shall make decisions in a just, independent, and deliberate manner; and 6. I shall be faithful to the relationship of trust and confidentiality inherent as a Project Neutral. Tukwila Public Safety TPN Agreement — Fire Station 52 February 27, 2019 page 6 24 EFFECTIVE THIS DAY OF , 2019. PROJECT NEUTRAL Date: Steve Amento THE CITY OF TUKWILA LYDIG CONSTRUCTION By: By: Title: Title: Date: Date: Tukwila Public Safety TPN Agreement — Fire Station 52 February 27, 2019 page 7 25 26 s safini.2017©gmail.com / 206.200.3338 _xoenence CONSULTANT - SOLE PRACTITIONER PRINCIPAL AND CEO Founding principal and CEO of consulting firm building expert solutions for hundreds of clients including contractors, attorneys, public and private owners, developers and design professionals. Amento Group specializes in resolving construction claims, building defect forensics and building remediation. See www.amentogroup.com. CONSTRUCTION DISPUTES (SELECT PROJECTS) * For Owners • $21 M City Hall, Meridian ID. Trial testimony on behalf of City supporting claim against construction manager for new City Hall. $25M Urban Highway Renovation Project, Shoreline WA. Retained by City to defend Contractor's $3.6M claim for additional work and delays. Claim settled at mediation. • $16M Soils Remediation and Shoring Project, Seattle WA. Retained by the City to defend Contractor's $1.1 M claim for additional work and delays. Claim settled at mediation. • $19M Condominium, Kirkland WA. Coordinated defect investigation and repair claim, litigation support for mediated settlement; construction manager for $5M remediation project. • $10M Condominium, Seattle WA. Managed defect investigation, provided litigation support and repair claim, arbitration testimony; construction manager for $3.2M remediation project. • $11 M Condominium, Redmond WA. Managed defect investigation and repair claim, litigation support through mediated settlement; programed $3M repair project; AG provided CM and architecture services. • $22M Golf Course Club House, Seattle WA. Managed defect investigation and repair claim through mediated settlement. AG managed repair project. • $4M Condominium, Everett WA. Managed defense investigation and repair estimate; litigation and subrogation against special inspection company. • $7M Condominium conversion, Lake Forest Park WA. Managed defect investigation, provided litigation support and repair claim, trial testimony. • $2M Office and Residential Condominium, Ketchum ID. On behalf of Owners, prepared claim for cladding, waterproofing and fireproofing defects. Provided expert testimony and litigation support. $12M Apartment, Lynnwood WA. Provided litigation support and trial testimony on behalf of Owner in suit against Owner's representative on recladding project for 27 building apartment complex. • $200M Condominium, Seattle WA. Developed and co -managed defect investigation and preparation of repair scope for a 3 tower, $200M mixed -use project. After mediation of claims, AG was retained to manage 30-month, $23M remediation project for residential and commercial Owners. • $27M Condominium, Seattle WA. Co -managed defect investigation and preparation of repair scope for a 12-story mixed -use property. Participated in successful mediation of $13M claim. • $220M Condominium, Bellevue WA. Co -managed defect investigation and preparation of repair scope for a 2 tower mixed -use project. Participated in successful mediation of $75M claim. *SELECT PROJECTS excludes matters which are currently underway and have not been resolved through mediation or judicial proceedings. 27 For General Contractors • $30M Sealife Center, Seward AK. Prepared impact claim and defended construction defect for General Contractor -lawsuit settled out of court. • $2.5M Sewage Lift Station Modernization, Seattle WA. Prepared impact and delay claim for General Contractor -claim settled at mediation. • $10M Condominium Remediation, Bellevue WA. Prepared impact and delay claim for General Contractor - claim settled at mediation. • $3.2M Gun Range, Bellevue WA. Retained by Contractor to prepare delay and impact claim and defend Contractor against Owner claims for construction defects and personal injury. • $85M Library Archives Museum, Juneau AK. Prepared claim for additional compensation related to project delay caused by Owner's decision to reject post -tension system after installation. $1 1 M Apartment Restoration Project, Seattle WA. Retained by General Contractor to prepare impact and delay analysis for $3M claim and defended $3.1 counterclaim for delays and building defects. Claim settled at mediation. • $65M City Bus Facility Expansion Project, Los Angeles CA. Assisted General Contractor prepare and settle claim with builder's risk insurer related to collapsed concrete deck repairs. • $200M+ Luxury Resort, Santa Barbara CA. Represented General Contractor. Coordinated defense experts on defect claim. Claim settled. • $28M Shopping Center, Gresham WA. On behalf of General Contractor, analyzed claims for defective exterior cladding and prepared work product required for mediated settlement. Subsequently retained by Owner for claims against third parties. • $31 M Shopping Mall, Tukwila WA. Retained by General Contractor to defend Owner's $5.3M claim for defective parking deck waterproofing and resulting water damage. Claim settled at mediation. • $6M Residence, Bellevue WA. Retained by General Contractor to defend Owner's $4M claim for cost overruns and building defects. Claim settled at mediation. For Subcontractors and Suppliers • $50M University Washington, Tacoma Campus, Tacoma WA. Prepared claim for drywall contractor and presented case to Disputes Board Hearing. • $18M SeaTac Airport Expansion, SeaTac WA. Arbitration testimony on behalf of sheet metal subcontractor defending claim by supplier. • $180M US Army Human Resources Center, Ft. Knox, KT. Retained by Subcontractor for preparation of delay and impact claim. Provided expert testimony in arbitration. • $750M VA Hospital, Denver WA. On behalf of Subcontractor, prepared delay and impact claim caused by incomplete and defective design documents. • $28M Highway Project, Seattle WA. Retained by Electrical Subcontractor for preparation of $1.7M claim for extra work, delays and defense of General Contractor's counterclaim. • $3M Apartment, Tacoma WA. Defended wood siding manufacturer in product defects suit, and provided expert testimony at trial. $12M Student Center, Spokane WA. Retained by Precast Subcontractor for preparation of $1M claim for delay and impact. Provided expert testimony at arbitration. 28 As Project Neutral • $35M Condominium, Seattle WA. Facilitated delay and impact claim resolution between Developer, Contractor and Architect. • $51 M Central Waterfront Project, Seattle WA. "Neutral" expert retained by Owner, General Contractor, Architect and Major Subcontractors to resolved impacts due to multiple changes -resolved through change orders. • $14M Sea Wall and Road Project, Burien WA. "Neutral" expert retained by County and General Contractor to resolved impact claim. • $51M Hospital Expansion Project, Moses Lake WA. "Neutral" expert retained by Owner, General Contractor, Architect, and Prime Subcontractors to resolve claims totaling $2.5M for extra work and resulting delays. $11M Condominium, Bellevue WA. "Neutral" expert hired by developer and association, coordinated defect investigation and repair claim through mediated settlement; construction manager $5M repair project. As Dispute Board • $475M North Satellite Terminal Expansion Project, Seattle Tacoma Airport. Member of three -panel board conducting quarterly meetings with Owner, Contractor and Design team on GCCM project. • $215M Mauka Terminal Expansion Project, Daniel Inouye International Airport, Honolulu. Chairman of three -panel board conducting quarterly meetings with Owner, Contractor and Design team. • $24M WSDOT SR 99 Tunnel Project South Approach Structure, Seattle WA. Member of three -panel board conducting quarterly meetings with Owner, Contractor and Design team. For Insurance Defense and Coverage • $55M Carpenters Tower, Seattle WA. Retained by excess Insurer for coverage action resulting from claims for defective post -tension concrete and waterproofing. Subsequently retained by second excess insurer for testimony in related coverage action. • $50M University of California Community Center, San Francisco CA. Analyzed and defended $32M claim for various defects including EIFS, waterproofing, aquatics, MEP, acoustics and concrete. Provided testimony in subsequent insurance coverage action. Ec ucation IOWA STATE UNIVERSITY • B.S. in Construction Engineering, May 1978 • Significant Coursework: Structural Materials and Design, CPM Scheduling, Concrete Formwork Design, Business Law and Accounting, Surveying, Computer Science, Architecture, Construction Equipment and Material Science. CONTINUING EDUCATION • Numerous seminars and classes focused on construction delays and CPM schedule analysis, construction insurance coverage and claims, building envelope forensics, building envelop product technology and application, computer programs, DRB (Disputes Review Board) training, and construction and insurance law 29 30 City of Tukwila - Facilities Plan TOTAL PROJECT MONTHLY Budget Report (REVISED Budgets; D-20 Plan Adopted by Council) Life to Date Costs COUNCIL REPORTING SUMMARY - JUSTICE CENTER Original Midget Rodger Transfers Corrent [Weigel Committed drudge, 1 Life to Thee Con, Iftentain in Committed Remainkg Maga Cort al Completion A/E Services (both Design & CA) Permits/Fees Construction (Pre -Con, Const & Tax) Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) Contingency for Site Contamination (soils,hannat) Land Acquisition Contingency for Land Acquisition 3,278,125 $ 700,000 $ 38,738,678 $ 2,112,639 S 1,815,875 5 6,507,731 $ - $ 14,133,295 S 1,250,000 5 221,875 S - $ (11,315) $ 210,000 S 266,721 $ (1,656,239) $ 750,000 $ (81,042) $ 300.000 3,500,000 700,000 $ 38,727,363 $ 2,322,639 $ 2,082,596 $ 4,851,492 $ 750,000 $ 14,052,253 $ 1,550,000 3,141,729 9 205,980 S 563,671 S 562,398 9 1,967,303 $ - S - $ 13,708,596 $ 906,784 2,180,300 205,980 S 414,037 264,705 939,219 - S - S 13,679,370 S 906,784 961,429 S - $ 149,634 $ 297,693 $ 1,028,084 $ - S - $ 29,227 S - 358,271 $ 494,020 S 38,163,692 $ 1,760,241 $ 115,293 $ 4,851,492 $ 750,000 $ 343,657 $ 643,216 - S - $ - 5 - S - $ - $ . $ - $TOTAL - S 68,536,343 $ - S 68,536,343 $ 21,056,461 S 18,590,395 2,466,066 S 47,479,882 S - MUNCH. REPORT/AY:SUMMARY - FIRE STATION 51 AIR Services(both Design & CA) Land Acquisition Permits/Fees Construction (Pre -Con, Const & Tax) Construction Related Costs (incl. Bond) PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) Original nix,',Budget 1,070,000 $ - $ 234,000 $ 9,396,000 $ 931,000 $ 526,000 S 1,116,000 Trausli.rs 222,7 1 $ - S - $ - 5 - $ - $ (222,781) Current Midget 1,292,781 - 234,000 9,396,000 5 931,000 S 526,000 5 893,219 CO/11111illell Widget Lift to nate Com Iltentuheg Committed RellIdilling Hinkel Coo at Completion ,236,572 - $ 102,042 S 165,000 $ 133,726 S 345,077 $ - S 776,125 - 92,042 99,273 81,733 S 134,551 5 - S 460, 7 - 10,000 5 65,727 51,993 210,526 - 56,209 $ _ S 131,958 $ 9,231,000 $ 797,274 S 180,923 893,219 S- - - 5- - S_ - TOTAL S 13,273,000 5 - $ 13,273,000 S 1,982,416 S 1,183,724 S 798,693 S 11,290,583 S - COUNCIL REPORTING SUMMARY - FIRE STATION .52 Original fledge/ ltsnlget Trani -fir, Omen, ill/4w Con/mined Ifonlid Life to Date Cour Rentaireg Committed Remaining nudge, Cost at Completion .4110 Services DesignCA) Land Acquisition Permits/Fees Construction (Pre -Con, Const & Tax) Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) Contingency (toe! Construction & Project) ,415,000 $ 16,000 $ 353,000 $ 3,298,000 $ 1,398,000 5 787,000 1,343,000 $ 234,222 S 9,160 S - $ 456,500 5 (9,160) S - $ (40,722) 5 1,649,222 S 25,160 $ 353,000 $ 13,754,500 $ 1,388,840 $ 787,600 S I 302,278 S L580,863 S 25,157 $ 72,688 $ 137,500 $ 393,815 S 532,289 S - S 339,878 S 17,157 $ 12,511 $ - $ 16,258 $ 207,609 S - 5 1,240,985 $ 8,000 $ 60,177 $ 137,500 $ 377,557 $ 324,680 S - 6 , 9 $ $ 280,312 $ 13,617,000 $ 995,025 $ 254,711 $ 1,302,278 - - - _ - _ . TOTAL $ 18,610,000 S 650,000 $ 19,260,000 8 2,742,311 5 593,412 5 2,148,899 S 16,517,689 S - COUNCIL REPORTING SUILI/AR Y - Original Maga FIRE STATION 54 Midget Trani:fen (. urrent Hinkel Committed Midget I Life to Da, Com Rensaink Conanitted Remaining trudge, Coll al Completion A/E Services (both DesignCA) Land Acquisition Permits/Fees Construction (Pre -Con, Const & Tax) Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) 150,000 S 902,668 $ 20,000 S 230,000 5 50,000 $ 107.500 S 41,832 S (7,000) $ 39,206 $ - $ (5,610) $ 1,875 $ - $ (28,471) 143,000 $ 94 1,874 $ 20,000 $ 224,390 $ 51,875 $ 107,500 S 13,361 $ 132,995 S 941,875 $ 1,517 $ 106,700 5 33,802 $ 106,665 S - S 131,495 933,775 S 1,517 $ 67,856 S 22,798 $ 86,066 $ - S 1,500 8,100 S - 5 38,844 5 11,004 S 20,599 S - 5 10,005 $ (I) $ 18,483 5 117,690 $ 18,073 $ $ 13,361 - $ - - 5 - - _ - 5TOTAL S 1,502,000 S 1,502,000 5 1,323,554 1,243,507 S 80,047 5 178,446 S - COUNCIL REPORTING SUMMARY - PUBLIC WORKS Original Hodge, Ittolger Trans:Pm Cases Budget Conominrel Rudget Life to flak CovIv Remain'g Committed Remaining Ihnlga Cott or Complain', ALE Services (both Design CA) Land Acquisition Permits/Fees Construction (Pm -Con, Const & Tax) Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) 767, 85 22,000,046 5 110,000 $ 4,950,000 S 529,036 S 668,426 $ 975,107 S 15,000 S 3,386,413 S (20,000) $ (1,895,000) $ (416,293) S (348,426) $ (721,694) 782,385 $ 25,386,459 $ 90,000 $ 3,055,000 $ 112,743 S 320,000 S 253,413 5 318,882 S 25,358,693 S - $ - S 65,643 $ 279,832 $ - 5 92, 14 $ 25,344,993 $ - $ - $ 50,471 $ 139,845 S - 5 226,868 13,700 - $ - 15,172 139,987 S - 5 463,503 $ 27,766 $ 90,000 $ 3,055,000 $ 47,100 $ 40,168 S 253,413 - - - 5 - 5 - - - TOTAL S 30,000,000 S - $ 30,000,000 S 26,023,050 S 25,627,323 S 395,727 $ 3,976,950 S - 4, 32 City of Tukwila Allan Ekberg, Mayor INFOR ATIONAL E ORANDU TO: Public Safety Committee FROM: Chief Bruce Linton BY: Commander Eric Lund CC: Mayor Ekberg DATE: April 9th, 2019 SUBJECT: Purchase of Police Vehicle ISSUE A vehicle is needed to be purchased for use in early 2020; however, the car must be ordered with the May Fleet purchase in order to be available to be road -ready by the 1st of the new year. BACKGROUND The department is bringing the K9 program back in 2020 and will need a vehicle to accommodate the officer and K9. DISCUSSION The process to purchase a police vehicle from order to delivery takes approximately 7 months with orders being due soon. The police department will need a new K9 specific patrol vehicle for 2020. Ford is redesigning the police utility vehicle for 2020. Several 3rd party vendors that are used for equipment will have to redesign their products, possibly causing further delays. FINANCIAL IMPACT This vehicle is adding to the Police Department Fleet and will incur a $91,000.00 expenditure that was not budgeted for in 2019. RECOMMENDATION The Council is being asked to consider this item at the April 22nd, 2019 Committee of the Whole meeting and Special meeting to follow that same night. ATTACHMENTS PD Patrol K-9 Platform 2020 K-9 SPS Quote K-9 Order Sheet 33 34 ���� ����� ����� �n��u�u����r°wSUV Vehicle Part# Qty Description Total Item Cost 2OlBFORD P[}L|CE|NTEACEPT[)RSUV AVVD'P[1���[T��T�O ' l Base vehicle O -��4,5gS.00 SALES TAX $4059.50 501'03'694.480.64,00 BASE VEHICLE SUB TOTAL $44,654.50 Licensing $49.50 BASE VEHICLE GRAND TOTAL $44'704.00 501O�5944OOG4OO ` ^ ^ ^ ' SP5OUTFITTING INSTALL AND LIGHTING PACKAGE $25,918.00 APXO5oOwy05fucepiate 80OMHz Radio <3,000.00 AXOM[AyNERAS $800,00 AXOML|CENSE $6'000.00 Tablet and softvvare � �4,OOO.0U Sector Ticket Printer $1.092.40 S3011K STOP STICK $516.24 5POWER FLARES $600.00 AED $1'468.40 CradiePoint&Antenna $1'100'00 SOI�I548�60�4O� ' ` ^ ` ` I FIRE EXTINGUISHER $25.00 1 FIRST AID KIT $28.00 l BBPK|T $16.00 PDDECAL3 l GRAPHICS $800.00 OUTFITTING TOTAL $- 3G4.U4 EST. In-house Outfitting Labor Cost Summary Base vehicle $44'704'00 Outfitting $45'364.04 Grand Total Capitalization $90,068,04 Budget (/0ner)/Under Budget Outfitting Labor $0.00 Grand Total <90'068.04 Approvals NOTE: All items listed are based on proper outfitting of this particulormake, model andyearof vehicle. All prices are based onsupplier's pricing ottime ofquote and issubject tochange without notice, Department Director's Signature: Date: Public Works Director's Signature: Date; Finance Director's Signature: Date: CITY ADMINISTRATOR Signature: Date: 36 ESTIMATE #: 038128 City of Tukwila Fleet Services 14000 Interurban Ave Tukwila, WA 98168 Home 206-433-1866 Cust ID : 715 Ref#: Systems for Public Safety Inc. 8909 South Tacoma Way Lakewood, WA. 98499 Phone - 253-983-1103 Fax - 253-983-1101 Safety is Our Business 2020 Ford - Utility - Lic # - WA Unit#: VIN#: Hat# Print Date : 4/5/2019 Odometer In : 0 Odometer Out : 0 Part Description I Number abor Description LEGACY WC 48" RW/BW/RW/BW GB8DEDE Carbide Siren System with CanPort Module CCSRNT5F ION T-SERIES LINEAR LT BLUE TLIB ION T-SERIES LINEAR LT RED TLIR ION T-SERIES LINEAR DUO RNV TLI2D ION T-SERIES LINEAR DUO BAN TLI2E ION Slim LED DUO Red White I2D ION Slim LED DUO Blue White I2E 100W Siren Speaker, Whelen SA315P- Universal Siren Speaker Bracket SAKI Headlight Flasher, Interceptor SUV SSFFP16 HIDEBLAST 6PAK Blue W/Twist Lock H B6PAK-PI-B 3" Round Compartment Light, Red/White 3SRCCDCR Power Distribution Unit P3 SPS INUT Pigtail & Harness 1106/1107 SPS INUT Ford PIU Console Solution w/ Cup -Arm -Motion -Filler PKG-SPS-101 PB400 VS Aluminum Bumper Full BK0534lTU16 Fender Protector Wraps Utility PB5 FK0400ITU 16 Universal Gun Lock W/Handcuff Key SC-6#HK Single T-Rail Weapon Mount (No lock) GK1024SSCA 2020 Ford Police Interceptor Utility Black K9 Transport System Install Emergency Equipment, Lighting and customer supplied radio. Install Coban Titan Camera System. Technician installed Whelen Duo Legacy lightbar, activated factory mirror beams, installed headlight flasher, headlight leds in cutouts, hatch mounted ION T leds, license plate leds, tail light leds, activated arrow stick in lightbar and work lights in lightbar. Installed push bumper, pit wraps, single prisoner cage, Aedec prisoner seat with center pull belts, and single tail shot gun rack, connecting release to siren controller. Install SPS Plug N Play Utility wire harness and SPS power distribution set to one hour power down. InstalledCarbide siren control head, amplifier, and siren speaker onto push bumper. Installed customer supplied Motorola APX6500 radio, with external speaker mounted to the top of prisoner cage in driver compartment. Drilled and mounted three antennas, one for radio, one for gps, and one for coban camera system. Installed Havis console with cup holder and arm rest. Installed Close to Dash mount and keyboard. Installed flashlight charger, and supplied sector printer. Installed customer supplied Axiom camera system and cradle point. Install k9/Door pop system P3: Radio: Motorola APX 6500 Make/Model/Serial # Page 1 of 3 LumpSumEst Copyright (c) 2019 Mitchell Repair Information Company, LLC 8.20.14jd 37 City ofTukwila Fleet Services 14OOOInterurban Ave Tukwila, WA 88168 Honne2OG-433'18GG Cuet|D :715 Ref#: 2O2OFord ' Utility ' Lio#/-VVA Unit#: V|N#/ Hot#: Odometer |n:O Odometer Out: 0 Part Description / Number K9-F20-B FSeries KBDeployment & Heat Alert System with Pa Universal Gunlock Insert GC'O|NGERT NMO K]t17ft NMO5OUpL Dome Light, 12LED Red/White ECVDMLTALOO Stmam|ightGL20charging sleeve SL22O52 Gtmem|igh1124/|tDCCar Charger Cord SL22O51 Able 2Triple Accessory Outlet 14_O55D Magnetic MioConversion Kit, Single Unit MM8U1 MoviaRugged Keyboard Mount and Adapter Combo C-KBM-2O2 Fond Police Interceptor Utility Dash Mount 71O0-OO21 2OAmp Circuit BneakenU'Fuoo DG9Z-14520-BA PentsxPrinter Headrest o||'in-onesolution UyHR Brother Pocket Jet Sector Printer PJ723 Mnnowe|BarcodeScanner 4475286 SeUno13'10Ford Int. Utility Fold UpTray TK2231|TU12 Rain Cap, Black QVVRCB Haviom1ic Clip Bracket C'MCO Carbon Monoxide Detector AS8'CO'D Shipping onEquipment-|noert Freight Custom truck vault Box Box Radio Kit v/Speaker CS AxinnCamoro CO Antenna Puck CS Flashlight CS Shop Supplies Page zofo LumpSumE*Copyright w2019Mitchell Repair Information Company,uo8.2u`4jd 38 City ofTukwila Fleet Services 14OOOInterurban Ave Tukwila, WA 98168 Home2O8-433'1OSG Ref#: 202OFord - Utility ' Lio#:'VVA Unit #: yIN#: Had#: Odometer |n:0 Odometer Out: O Part Description / Number Labor Description [ Technicians : Cal|bven.eonoao58g Ruaitt,Cody smt~*zve EnterE Note: All Parts and Labor momucd in Total Estimate: 25,917.38 Visit UsOnline: www.systemsforpublicsafety.com I hereby authorize the above repair work to be done along with the necessary material and hereby grant you and/or your employees permission to operate the vehicle described for testing and/or inspection. Express mechanic�s lien is hereby acknowledged on above vehicle to secure the amount of repairs thereto. SMOG: I understand that I can have emission service and/or adjustments done elsewhere. I hereby waive this right. TEARDOWN ESTIMATE: I understand that my vehicle will be reassembled within days of the date shown above if I choose not to authorize the service recommended. All Parts removed will be discarded unless instructed otherwise: Save all Parts NOT RESPONSIBLE FOR LOSS OR DAMAGE TO CARS OR ARTICLES LEFT IN CARS IN CASE OF FIRE, THEFT OR ANY OTHER CAUSE. Signature Date Time Page 3ovo Lumps°"Es,Copyright wzu9 Mitchell Repair Information Company, uco.2n ^w 39 40 Create Vehicle Quote Page 1 of 5 Contract Automobile Request System (CARS) Create Vehicle Quote Contract & Dealer Information Contract 8: 05916 Motor Vehicles View Contract Dealer; Columbia Ford - W403 700 7In Avenue Longview WA 98032 1) Washington State Deportment of _,..;-..-/lEnterprise Services Dealer Contact: Marie Tellinghtusen Dealer Phone: (360) 423-4321 Ext: 187 Dealer Email: orders@coltord.com Order Code Vehicle Description 2020-0519-001 2020 Ford Police Interceptor AWD Pursuit -Rated Ulilily/SUV (K8A/500A) View contract standard specifications Organization Information Base Price 532,800.00 Organization: TUKUVILA, CITY OF - 21729 Lyji My org is not listed Email Address: Jeft.moiton@tukwilawa,gov Final Vehicle Location: Tukwila Internal Notes: Color Options Color Name Qty Agate Black (UM) 1 Edit -- Select vehicle color-- „ Add Color Tax Exempt: DYes Vehicle Options Order Code Option Description Unit Price 0 2020-0519-002 INFORMATION ONLY: Columbia Ford offers a $300 prompt payment discount if payment is remitted within 20 clays of S0,00 vehicle delivery, 0 2020-0519-003 INFORMATION ONLY: (8010-099 Ford Factory Options) (VSO Vehicle Special Order options to be added in the future. i.e. $0.00 red/red LEDs) (8200-299 Dealer -Installed Options. including Selina Uplits) (11350-399 Day VVireless Upfits) D 2 0 20- 0519,00 4 INFORMATION ONLY (updated 0 MG/2019): [EXTERIOR Dimensions: 198.8in Overall Length, 119.1in Wheelbase. 69.4in $O 00 Height, 78.9in Widtn (mirrors folded). 89.3in Width (mirrors extended), Ground Clearances (7.4in WI 3.3L HEV, 7.2in w/ 3.0L Ecoftoest 7.6in w/ 3.3L Direct-injechon V6),IIINTERIOR Dimensions, Front/Rear Head (40.7in/40,4in), Shoulder I Etini6 I Jirni, I (59,3in(59 lin), Leg (40 9int40,7ini, Cargo Opening I-leight 31.9in, Cargo Opening Width 47.6in, Cargo Area \881111147 Oin Canto Area Length .10 2inj WI 2020-0519-010 2020 Ford Police Interceptor AVVD Pursuit -Rated Utility/SUV, 3.3L VG Direct -injection (285 HP @ 6500 RPM, 260 lb.-ft 50.00 Torque @ 3000 RPM) (136-MPH Top Speed), 10-Speed Automatic Police -Calibrated Transmission (Column Shifter). 255/GOR 18 All -Season BSW Tires, ND Steel Wheels, HD 80-Amp 730CCA Battery, HD 250 Amp Alternator, 21.4 Gallon Fuel Tank, 3.73 Axle Ratio, 6465)1 GVVVR, 16708 Payload. 50008 Towing Capacity, 7,Gin Ground Clearance (K8A/500Ai THIS IS THE BASE VEHICLE — Please review standard specs to view complete description. 02020.0519-011 NEW Alternative Engine. 3.0L VG EcoBoost with 10-Speed Automatic Transmission, 400 HP @ 5500 RPM, 415 lb It .54,041.0D Torque @ 3000 RPM, 65001/ GVAIR, 16701/ Payload, 50008 Towing Capacity, 7,2in Ground Clea.rance, 3.31 Axle Ratio 048-MPH Top Speed) (99C/44U) El 2020-0519-012 NEW Alternative Hybrid (NEV.) Engine System [318 t-IP (combined system HP), 285 HP (gas engine) @ 6500 RPM, 260 $3,302.00 lb.-ft. Torque @ 4000 RPM) (68408 GM/18, 1670 Payload, 50008 To mg Capacity, 7Ain Ground Clearance) [Includes 3.3L VG Direct -Injection Hybrid Engine System, Lithium Ion Battery Pack (does not intrude into the cargo area), police calibrated high-performance regenerative braking system. DC/DC converter 220-Amp (in lieu of alternator), H7 AGM Battery https://apps.des.wa.gov/CARS/CreateQuote.aspx?v=1 197 4/10/2019 41 Create Vehicle Quote Page 2 of 5 0 2020-0519-031 Daytime Running Lights (942) g6 2020-05)9-032 Dark Oar Feature (courtesy lamp disable when any door is opened) (Not available with Daytime Running Lights 4943) (43D) $25 00 g 2020.051g-033 Police Engine Idle Feature (when activated, allows the bey to be removed from ignition while vehicle remains idling, which $260,00 allows striver to leave the engine running and prevents vehicle from unauthorized use when driver is outside of the vehicle) (4 7A) El 2020-0519-034 Badge Delete (deletes Police Interceptor badging on rear liftgate and Interceptor bodging on front hood when ordered with 00.00 EcoBoost engine) (16D) uS 2020-0519-035 BLIS Blind Spot Monitoring with Cross -Traffic Alert (Includes manual fold -away healed mirrors) (55B/54Z) 5543,00 L: 2020-0519-035 Heated Sideview Mirrors (included with BUS 1155B)(5,19) S61.00 D 2020-05)9-037 575.00 = 800 CCA I 80-Amp. 19-Gallon Fuel lank. 8-Yoar/100,000-Mile Hybrid Unique Component Warranty) (Not compatible with 3.0L V6 EcoBoosi option) (901A1144B) 2020.0519.013 Ready tor the. Road Package, (Includes contents of Front Headlamp Lighting Solution 066A, Tail Lamp Lighting Solution 83.586.00 I:66B, Rear Lighting Solution t)6GC; Pre -wiring for grille LED lights, siren and speaker ti160A, 100 Watt Siren/Speaker //18X, Roar console Plate 085R, Hidden Door -Lock Plunger/Rear Door Handles/Rear Windows Inoperable 052P, PLUS. Grille Linear LED Lights (Red/Blue) and harness; WheIon Concern Light Controller Head with dimmable backlight; Whalen' Cencont Relay Center/Siren/Amp with Traffic Advisor mounted behind 2nd row seal: Light controller/relay concom wiring (wiring harness) with additional input/output pigtails; high current pigtail; Whelan Specific WECAN cable (console to cargo area) connects Concern to Control Head] (Not available with Ultimate Wring Package 1/67U or Interior Upgrade Package )i05U ) (07H) D 2020.0519.014 Ultimate Wring Package [Includes Rear Console Mounting Plate 085R, Pre -wiring for Grille LED Lights. Siren and Speaker 5560.00 060,A. Plus: Wring harness UP to Roar Cargo Area (overlay): two (2) light cables -supports up to six (6) LED lights (engine comparimenUgrille) and one (1) ID -amp siren/speaker circuit engine cargo area; rear halchfcargo area wiring - supports up to six (6) rear LED lights) (Does not include LED lights, side connectors or controller) (Recommend Police Wire Harness Connector Kit 067V) (Not available with Interior Upgrade Mg //GSU or Reedy for the Road Pkg 067H) ( 67U) D 2020.0519-0)5 Front Headlamp Lighting Solution [Includes Pre -wire for Grille LED Lights, Siren and Speaker //GOA: LED Low Beam/High S893,00 Bears Headlamp, Wig -Wag function and Red/Blue/W(14e LED side warning lights (driver side WibiteiRed, passenger side White/Blue): Wring, LED lights are included; Controller trot included) (Included with Ready for the Road Package) (Wien ordered cis a stand-alone oplirrir recommend also ordering Ultimate Wring Package 067U) (66A) 2020.0519.016 Rear Lighting Solution [Includes Iwo (2) backlit flashing linear high -intensity LED lights (driver side red/passenger side blue) 5r155.00 mounted to inside litigate glass: two (2) backlit flashing linear high -intensity LED lights (driver side fed/passenger side blue) installed on inside lip el litigate (lights activate whorl litigate is open); LED lights only; Wring and controller not included) (Included with Ready for the Road Package:167H) (When ordered ass stand-alone option, recommend also ordering Ultimate Wring Package /167U) (66C) aS 2020.0519-017 Tail Lamp/Housing Only (Includes ore -existing holes with standard twist lock sealed capability) (does not include LED 561.00 strobe) (Not available with Tail Lamp Lighting Solution 1166B or Ready for the Road Package 057H) (86T) D 2020.0519018 Tail Lamp Lighting Solution (Includes LED lights plus two (2) rear integrated hemispheric lighthead white LED side warning $428.00 lights in tail lamps: LED lights only; Wring and controller are not included.) (Recommend also ordering Ultimate Wring Package 067U) (Included with Ready for the Road Package 66711 )(666) 0 2020-0519-019 NEW- Police Wire Harness Connector Kit - Front/Rear (For connectivity to Ford PI Package Solutions) [FRONT includes $185,00 two (2) male 4-pin connectors for siren, five (5) female 4-pin connectors for lighting/siren/speaker. one (1) 4-pin IP connector for speakers, one (1) 4-pin IP connector for siren controller connectivity, one (1) 8-pin sealed connector, one (1) 14-pin IP connector] [REAR includes one (1) 2-pin connector for rear lighting. one (1)2-pin connector, six (6) female 4-pin connectors, six (6) male 4-pin connectors, one (1) 10-pin connector) (67V) 0 2020-0519-020 Front Warning Auxiliary LED Light (Driver side - Red / Passenger side - Blue) (Located bo.low tread lamps, above bumper $5.50,00 Insole) (Must also order Pre -Wiring for Grille Lamp, Siren and Speaker /160A) (2)1...) g 2020-0519-021 Side Marker LED, Sideview Mirrors (Driver side - Red / Passenger side - Blue) (Located on backside of exterior mirror 5290.00 housing) (LED lights only. Wiring and controller are rot included.) (Must also order Pre -wiring for grille lamp, siren and speaker #60A) (638) D 2020-0519-022 Rear Quarter Glass Side Marker LED Lights (Driver side - Red / Passenger side - Blue) (63L) 5574,00 0 2020-0519-023 Front Interior Visor Light Bar (LED) (Super low -profile warning LED light bar fully integrated into the lop of the windshield $1,142,00 near the headliner Fully programmable. Red/Red or Blue/Blue operation. Willie Take Down and Scene capabilities.) (961A1 20200519-024 Rear spoiler Tragic Warning Lights (LED) Fully integrated in rear spoiler for enhanced visibility, Provides red/blue/amber $1,491,00 directional lighting. Fully programmable,) (96T) 0 2020.0519.025 NEW - Interior Upgrade (Includes 1st/2nr1 row carpeting, carpeted floor mats, rear cloth seals, center floor console wi $390,00 cupholders) (Also includes SYNC3: enhanced voice recognition communications and entertainment system, 4,2in color LCD screen in center -stack smart display, AppLink, 911 Assist) (retains column shifter) (deletes standard console mounting plate between treat seals) (Not available with Rosily for the Road 0671-1, Ultimate Wring r167U or Rear Console Plate/185R) (May be combined with Front Visor/Rear Spoiler Light options) (65U) D 2020-0519-026 Carpeting, ist and 2nd row, also includes floor mats (included with Interior Upgrade Package 065U)(16C) 5125.00 2020.05)S-027 Pre-VViring for Grille LED Lights, Siren and Speaker (00A) $52.00 2020-0510-028 Siren/Speaker 100 Wan (includes bracket 5. pigtail) (18X) $314,00 W., 2020.05)9.02g Noise Suppression Bonds (Ground Straps)(60R) 5100.00 1. S 2020.0519.030 Switchable RedeAbite Lighting in Cargo Amon (deletes 3rd row map light) (17T) $500 $48.0D 42 https://apps.dcs.wa.gov/CARS/Creatc uotc.aspx?v=1 1 97 4/10/2019 Create Vehicle Quote Page 3 of 5 NEW - Doors/Locks, Rear Door Controls Inoperable • locks. handles and windows (locks/v,dridows operable from drivers door switches) (006.1 gi 2020-0519-038 NEW- Doors/Looks: Hidden Door Lock Plunger with Rear Door Controls Inoperable locks, handles and windows $161.00 (locks/windows operable from drivers door swilcnest (included with Ready for the Road Package 11671-1)(52P) D 2020.0519-039 Heater, Engine Block (41FO 590.00 2020-0519-040 Rearview Camera. Alternative (video will be displayed In 4in center stack instead of in rearview minor)(087R)(No Charge) $000 ,c6 2020-0519.041 NEW- Rearview Camera On -Demand (allows driver to enable rear camera on demand, includes 10-second timc-r) (19V) 5229.00 2020-0519-042 Reverse Sensing System (75R) 5274.00 D 2020-0519-043 Perin eter Anli-Theft 'Alarm (activated by hood, door or if gate - when unauthorized entry occurs, systern will flash the 5120.00 headlamps. parking lamps and sound the horn) (Must also order Remote Keyless Entry 1155F) (Not available with Fleet Keyed Alike oplionl (593) 2020.0519-04,1 NEW Police Perimeter Alert - detects motion in an approximately 270•degree radius on sides and back of vehicle (If $673.00 movement is determined to be a threat, chime will sound at Level 1; Doors will lock and windows will automatically go up at Level 2; Includes visual display in center stack with tracking) (68B) o 2020-0519-045 NEW- Pre -Collision ed Assist v,+ith Pestrian Detection (Includes Forward Collision VVarning and Automatic Emergency $144.00 Braking and unique disable switch for Law Enforcement use) (Not available with Front Interior Visor Lightbar #96VV) (76P) WI 2020-0510-046 Global Lock/Unlock Feature (Door panel switches will lock/unlock all doors and rear litigate, Eliminates overhead console 5000 litigate unlock switch and 45..second timer. Also eliminates the blue litigate release button it ordered with Remote Keyless Entry System 1155F) (18D) 2020-0519-047 Remote Keyless Entry with Four (I) FOBS/Transmitters (includes Litigate Release Button) (Does not include Keyless Entry 533800 Door Keypad) (If ordered with Fleet Keyed Alike option, fobs are unique and are not fobbed -alike) (55F) 22020-0519.048 Fleet Keyed Alike (Call dealer for available key codes) (Allowed to also order Remote Keyless Entry #55F) (KEY) $51,00 gi 2020.0519-049 Rear Console Plate (wiring conduit from front console plate to rear sceall (Induded with Ready for the Road Pkg t1671-1) (Not 544,00 available with Interior Upgrade Pkg I/65U or Front Console Plate Delete 1185D) (Fi5R) o 2 02 05 9 0 50 Spot Lamp, LED Bulb, Driver Only (Unity) (51R) 5394.00 cei 2020-0519-05) Spot Lamp, LED Bulb, Driver Only (Wbelen) (51T) 5419.00 2020-0519-052 Spct Lamps, LED Bulbs. Dual (Unity) (5(S) $618.00 fp 2020-0519-053 Spot Lamps, LED Bulbs, Dual (IA/herein (51V) 5654,00 El 2020-0519-054 Spot Lamp Prep Kit, Driver Side (does NOT include spot lamp housing and bulb) (51P) 5139.00 2020-0519-055 Spot Lamp Prep Kit, Dual Side (does NOT include spot lamp housing and bulbs) (51W) $279.00 D 2020-0519-055 V1dheel covers (18in full face wheel covers) (65L) $31,00 0 2020-0519-057 18in Painted Aluminum Wheels (spare is conventional 18in police black steel wheel) (54E) 5474,00 D 2020-0519-055 Privacy Glass DELETE 2nd Row, Rear Quarter and Litigate VVinclow (replaces with solar -holed glass (92G) $120,00 D 2020-0519-059 Privacy Glass DELETE 2nd Row Only (replaces with solar -tinted glass (92R) 565.00 2020-0510-000 Underbody Deflector Plate (engine and transmission shield) (76D) $331.00 0 2020-0519-061 Power Passenger Seat (6-Way) WI 2-Way Manual Recline end Lumbar (.87p) 5325.00 o 2 02 0 - 051 9 .162 2nd Row Cloth Seal in lieu of Vinyl (Charcoal) (Included with Interior Upgrade Pkg 1/1151)) (SU) .50000 2020-0519-063 NEW- Rear Center Seat Delete (Includes scalier 5 Itt I to Iray) Net available will) Interior Upgrade Pkg #651.1 or Vinyl 110.00 Rear Seal) (No credit) (855) 5020.0519064 Auxiliary Air -Conditioning (can now be ordered whir Cargo Storage Vault #63V) (17A) $600.00 0 2020.0519-065 Cargo Storage Vault (located in driver side rear cargo wall) (includes lockable door and compartment light) (53V) 5244.00 2020-0519-065 Front Console Mounting Plate Delete (N/A with Ready for the Road Pkg 116714. Ultimate Wiring Pkg #67U or Rear Console $0.00 Plate 485R) (Included with Interior Upgrade Pkg 4651.1) (85D) (No Credit) 0 2020-0519-057 Ballistic Door Panel (Level 1114) - Driver Front Door Only (900) 51,581.00 2020-0519-058 Ballistic Door Panels (Level III+) - Driver & Passenger Front Doors Only (90E) 53,163,00 D 2020:0519-009 Ballistic Door Panels (Level IVO Driver Front Door Only (90F) 52,409.00 F.] 2020-0519-070 Ballistic Door Panels (Level IVut Driver & Passenger Front Doers Only (90G) $4,817,00 D2020,0519-071 NEW- Class Ill Trailer Tow Lighting Package (Includes 4-pin aan nd 7-pin cormectors d wiring) (Class III 'hailer Hitch $00.00 Receiver wt 5000,1 maximum low capacity is standard equipment) (521') !?..i 2020-0519-072 NEW- 1-18 AGM Battery Upgrade (SOO CCA / 92.Arnp) (19K) $109.00 2020-0519-030 VSO Special Paint Fire Engine Red (Note: Vermillion Red is available at no -charge) (Add 30 days for VSO scheduling) 51,108.00 (12R13) D 2020-0519.081 VSO Red/Red LEDs in lieu of Red/Blue (Grille, Liftgate. Front Marker and Rear Marker) (Only available with Ready for the 0331.00 Road Package itG714) (ZEH/ZEL/ZEP/ZET) 202o-0519-082 VSO Red/Red LEDs in lieu of Red/Blue/While (Front tvlarker) (Only available with Front Lighting Solution 1166A) (ZEP) 5201,00 2020.0519-083 VSO Red/Red LEDs in lieu of Red/Blue/Mite (Rear Marker) (Only available with Tail Lamp Lighting Solution i/GGB) (ZET) $47,00 D 2020-0519.084 VSO Red/Red LEDs in lieu of Red/Blue (Side Marker Mirrors) (Only available with Side Marker LED Sideview Mirrors V63B) $47.00 (ZEN) LI 2020-0519.085 547,00 https://apps.cles.wa.gov/CARS/CreateQuote.aspx?v=1 197 4/10/2019 43 Create Vehicle Quote Page 4 of 5 VSO Red/Red LEDs in lieu of Red/Blue (Rear Quarter Glass Markers) (Only available with Rear Quarter Glass Side Marker Liahts 1163L) (2EX) 0 2020-0519.086 VSO led/Fted LEDs in lieu of Reel/Blue (Front Auxiliary located below headlamps) (Only available with Front Warning 5150.00 Auxiliary Light 1121L) (ZEJ) 0 2020-0519-037 VS0 Red/Red LEDs in ken of Red/Blue (Rear LiItgate) (Only available with Rear Lighting Solution II66C) (ZEL) 547 00 0 2020-0519.033 VS0 RedIBlue Split LEDs in lieu of White/Red and White/Blue (Front Marker) (Only available with Front Lighting Solution $201 00 I/66A) (ZER) 0 2020-0519-080 VS0 Bed/Blue Split LEDs in lieu of White/Recl and Vt./bile/Blue (Rear Marker) (Only available with Tail Lamp Lighting 547 00 Solution a66B) tZEU) 2020-0519-090 VSO Red Driver / Blue Passenger LEDs in lieu of Wnile/Red and VVriiteelue (Front Marker) (Only available with Front 5201.00 Lighting Solution 1/66A) (ZED) 0 2020-0519-091 VSO Red Driver I Blue Passenger LEDs in lieu of Write/Red and Vvbile/Blue (Rear Marker) (Only available with Tail Lamp 547.00 Lighting Solution I/06(3) (ZEV) 2' 2020-0519-099 INFORMATION ONLY: Delayed Warranty Start, customer submits request at vamv.fordwsti.com 50,00 D 2020.0519.200 INFORMATION ONLY: 200-299 Dealer -Installed Options 50.00 g2020-0510-201 Keys, 2 Extra Keys (for a total of 6 keys) (Cannot order extra RKE Fobs, max of dean be programmed to vehicle) (DLR) 51000 0 2020.0519-202 Fire Extinguisher, 2.5a Dry Chemical ADC Rated w/ Mounting Bracket, umnstalled (DLR) $3500 O 2020-0519-203 Flare Kit. 3 Piece Triangle with Storage Box for Roadside Emergency Use, uninstalled (DLR) 554 00 [12020-0519-204 Manuals, Service ICE/1(DLR) $221 .00 0 2020-0519.205 Service Wiring Diagram. Paper (DLR) 587,00 D 2020.0519-2013 Mud Flans, HD Plastic (Set of 4) (DLR) 590.00 0 2020-0519-207 Undercoating (wheel wells) (DLR) 5125 00 0 2020-0519-208 Extra 13in Steel Vvbeel (No Tire) (shipped lease) (DLR) 5267 00 D 2020-0519-209 Credit for pickup from Dealer (Orders for Eastern Washington) (Deduch(DLR) (5130.00) 0 2020-0519.210 Credit for pickup from Dealer (Orders for 'Western Washington) (Deducl)(DLI) (530.00) 0 2020-0519.211 Stock Vehicle Unchargu (Call (waterier availability) Delivery within 14 days when available (DLR) 5250.00 LTJ 2020-0510-250 INFORMATION ONLY, I/250-209 Selina Manufacturing equipment Will he installed by dealer prior to vehicle delivery. 50.03 Contact dealer it you ‘vould like parthiens and/or transport seals shipped uninstalled Additional options available as requested by customer. 0 2020-0519-251 Push Bumper Upgrade, HD Fender Wraps (PIT Bars) (Selina PB5) (Must also order a Selina Push Bumper) (Not 5384.00 compatible with Ford's Front Warning Auxiliary Light //21L) (DLR) 0 2020.0519-252 Push Bumper, HD w/ Welded Upper Cross Support (Selina PB400) (DLR) 5410.00 0 2020-0510-253 Push Bumper, Lighted Pursuit, Front/Side Red/Blue LEDs (Selina PB450L4) (DLR) 5974.00 02020-0519.254 Push Bumper, Lighted Pursuit, Front/Side Red/Red LEDs (Selina PB450L4) (DLR) 5974.00 D 2020-0519-255 Push Bumper, Lighted Pursuit, Front/Side Amber/Amber LEDs (Selina PB450L4) (DLR) 5974.00 0 2020-0519-256 Push Bumper, Lighted Pursuit, Front/Side Red/Blue LEDS, Front Center Clear Linear Strobe (Selina PB4501.5) (DLR) S1,120,00 0 2020-0519-257 Door Panels, Rear Doers (TPO, Selina) (Must also order Ready for the Road Package/167)-I, Hidden Door Lock Plunger 5213.00 #52P or Inoperable Rear Door Locks/166G) (DLR) 0 2020-0519.253 VVindow Barriers, Rear Doors, HD Steel Bars (Selina) (Must also order Ready for the Road Package/167H, Hidden Door $190,00 Lock Plunger 552P or Inoperable Rear Door Locks II65G) (DLR) 132020-0519-259 Window Barriers. Rear Doors, Polycarbonale Panels (Selina) (Must also order Ready for the Road Package /167H, Hidden $210.00 Door Lock Plunger 1I52P or Inoperable Rear Door Locks II/33G) (DLR) 0 2020-0519-250 1/1.rindow Barriers, Steel Horizontal, 3-Piece Rear Cargo Compartment (DLR) 5330.00 2020-0510-261 Partition, Front Horizontal wilh Sliding Polycarbonate Window (Selina 10VS) (DLR) 0 2020-0519-262 Partition, Front Horizontal With Sliding Polycarbonate Window. including Recess Panel (Selina IOVSRP) PLR) 56,12.00 $742.00 0 2020-0519-263 Partition, Front - XL Upgrade with center and side recess panel (allows additional legroom for rear right -side passenger) 520.00 (Must also order a front partition) (Selina XL) (DLR) 2020-0510-,264 Partition, Front - Tallman Upgrade (allows additional seat recline for driver) (Must else order a front partition) (Selina T) 520,00 (DLR) Li 2020-0519-265 Partition, Front - Upgrade, Vinyl coated metal mush screen with poly slider (must also order a front aarlition) (DLR) 520.00 0 2020-0519..266 Weapons Mounting System DUAL (Standard Shotgun. Lock and Adjustable Universal Lock with key override and tinter) 5349.00 (Must also order Front Partition ).v/ Recess Panel (II OVSRP) (OLP) 0 2020,0519-257 Weapons Mounting System, DUAL (Standard Shotgun Lock and Dim -Rao 1082E with Dual 7--Rain (Must also order Front $g(31,00 Partition w/ Recess Panel a1OVSRP) (DLR) 0 2020.0519-268 Weapons Mounting System, DUAL (Universal XL Lock and Blac-Rac 1082E with Dual I -Rail) (Must also order Front $92000 Partition w/ Recess Panel #10VSRP) (DLR) 0 2020-0519-269 Weapons Mounting System, SINGLE (1082E Black-RaC electric, Single Weapon Lock, Dual T-Rail Mount) (Must also order 5627.00 Front Partition w/ Recess Panel Il10VSRP) (DLR) 0 2020-0519-270 Partition. Rear Metal Mesh (Selina 12VS) (DLR) 5410.00 44 https://apps.cles.wa.gov/CARS/CreateQuote.aspx?v=1 197 4110/2019 Create Vehicle Quote Page 5 of 5 0 2020-0519-271 Partition, Rear- Polycarbonale Panel (Selina 12VS/P) (DLR) 3441.00 0 2020-0510,272 Seat, Setina HD TPO Full Replacement Rear Prisoner Transport Seat (includes Center -Originating Seat Belts with Docking 3813.00 Buckles on front partition) (Factory seat shipped loose in cargo area) (Must also order Selina Rear Partition 12VS or 12VSIP)'(OLR) O2020.0519-273 Seat. Salina l ID TPO Cover -Style Rear Prisoner Transport Seal (includes canter -originating seat belts with Docking 5813.00 0ucldes on front partition) (installed over factory seal) (Must order with Selina Rear Partition 12VS or 12VSIP) (Selina recommends also ordering the XL Paiutia!) Upgrade) (Foot compatible with Tall Man Front Partition) (SETPTSCB) (DLR) L 2020-0519.274 Selina TPO Plastic Floor Pan (Must also order a Selina Prisoner'(ransporl Sent) (DUI) S170.00 CI2020-051g-275 Duel Prisoner Transport (includes 50150 Poly Walt to separate rear seat transportees) (Must also older both a Front and 5472.00 Rear Selina Partition) (compatible with Factory or Selina Sealst)DLR) D 2020-0519-276 Single Prisoner Transport. (includes GVS Front Partition, 70/30 Split) (Must also order Rear Partition 12VS) (Compatible with 5897;00 Factory or Selina Full Seats) (If also ordering Weapons Mounting System, it will be mounted behind driver)(DLR) 02020.0519.277 Single Prisoner Transport (includes GVS Front Partition, 70/30 Split. and Selina TPO 30% Seal Cover with factory stock ,208.00 seat belts) (Must also order Rear Partition 12VS or 12VS/P) Of also ordering Weapons Mounting System, it will be mounted behind driver) (DLR) E2020-051 g-27e Single Prisoner Transport Partition Upgrade, Vinyl Coated Metal Mesh in lieu of Poly (Selina 7VS) (DLR) (Ho Charge) 50.00 ❑ 2020-0519.279 Rear Cargo Storage Module, Lower Drawer, Upper Locking Box. (choice of combination or key), installed (retains access to 51,091.00 spare tire) (rnusi also order Selina Rear Partition 12V5 or 12V51P) (Selina) (DLR) Cl 2020 0519.280 Cargo Radio Tray installed under rear cargo storage module (Selina) (DLR) 5309.00 0 2020-05 tto :161 Sauna Easy Lin Cargo Deck with Lower Tray (removable lilt -lap hatch :with Icoytock compatible with Rear Cargo Modules, 5429.00 retains easy access to spare tire) (DLR) ❑ 2020-0519.282.'Selina Easy Lift Cargo Dec): with Lower Tray and Upper Compartment (removable lift -top hatch with key lock, compatible 5038.00 with Rear Cargo Modules, retains easy access to spare tire) DISPLAY UPFIT OPTIONS CI Quote Totals !chicle fvlenu Clerar F Total Vehicles: 1 Sub Total. 540,595.00 1.4 % Sales Tax:. $3,409.98 Oriole Total: 544,004.90 qn Cnpy ri i 2012"L'Cpr iisru of Es https://apps.des.wa,gov/CAR/CreateQuote.asUx?v=1197 4/10/2019 45 46 City of Tukwila Allan Ekberg, Mayor INFOR ATIONAL E ORANDU TO: Finance Committee FROM: Vicky Carisen, Finance Director CC: Mayor Ekberg DATE: April 10, 2019 SUBJECT: Update on SCORE Jail ISSUE Update the Finance Committee on the status of SCORE jail. BACKGROUND In September 2018, Federal Way gave notice of their intent to withdraw its membership and terminate its participation in the SCORE ILA effective January 1, 2020. Federal Way is an owner member city along with five other cities — Tukwila, Renton, Auburn, SeaTac and Burien. Des Moines is also a member city but serves as the host city instead of an owner city. A sub -committee was formed to examine opportunities to - 1. Reduce costs, 2. Increase revenues, and 3. Restructure the funding formula used to allocate costs among the seven member cities. With the assistance of Berk Consulting, four sub -committee meetings were convened, and a report was delivered to the SCORE Administrative Board on February 27, 2019. DISCUSSION The 52-page report presented to the SCORE Administrative Board included recommendations in four major categories: 1. Revenue and cost control 2. Contract reform 3. Member formula reform 4. Recommended management practices The recommendation pages have been excerpted from the report and are included with this memorandum as an attachment. Two financially impactful recommendations concern increasing bed rates for the Department of Corrections (DOC) inmates -- for premium services associated with specialty housing and for base bed rates. DOC contracts with SCORE for housing services and utilizes a large portion of available beds. In 2018, approximated half of inmates housed at SCORE came from DOC under their contract with SCORE. The SCORE Executive Director and others have been lobbying the legislature to include increased funding for DOC in the State's budget. The results have been promising as reported in the March 25 through March 31, 2019 Legislative Update by Foster Government Relations, as follows. 47 INFORMATIONAL MEMO Page 2 Law Enforcement Conversations continue with legislators and staff to discuss the need for an additional $7 million in funding for the South Correctional Entity (SCORE) Regional Jail. Funding of $3.88 million was in included in the House budget that would allow the Department of Corrections to increase the $85/day rate but does not mandate it. The Senate budget includes $7.869 million for increased jail services although it does not provide a specific daily rate increase. RECOMMENDATION For information only. ATTACHMENT Federal Way Notification to Withdraw Membership, September 7, 2018 SCORE Sub -Committee Report, February 27, 2019 — Section IV, Recommendations 48 CITY OF Executive Director Devon |Schrum SCORE 208I717 1^Avenue South Des Moines, \NA 98I98 Dear Executive Director Schrum, MAYOR'S OFFICE 33325 8th Avenue South Federal Way, WA 98003-6325 Jim Ferrell, Mayor This letter serves as notice pursuant to Section 4 of the Amended and Restated SCORE Interlocal Agreement (SCORE |LA),dated October 1,2UO9,that the City ofFederal VVayvviUmdthdrawhs membership and terminate its participation in the SCORE ILA effective January 1, 2020. The City will transfer all ufitprisoners out ofthe SCORE facility 6yDec 3l,2O1g. The City acknowledges its continuing obligation to pay its portion of the debt service onthe Series ZOO9 Bonds issued to raise capital to construct the SCORE facility after it terminates participationinthe SCORE ILA. During the one-year notice period required under Section 4 of the SCORE ILA, and until the effective date of the City's withdrawal, the City will continue to participate in the various boards that govern the 'affairs ofSCORE. ayor Jim Ferrell City ofFederal Way CC: City of Federal Way City Council 49 50 Agenda A. Continue to pursue better DOC pharmaceutical reimbursements ✓B. Refinance debt for operational savings ontinue to pursue DOC medic psych housing premiums D. Continue to pursue DOC base increases Revenue and Cost Control ant! E. Revisit operations board requests for field meets, custody transfers, and felony rushes. F. Investigate top resource consuming activities from cost allocation exercise for efficiencies SCORE has an opportunity to pursue pharmaceutical reimbursements for DOC inmates that could result in an additional $ 7 50,000 in revenue from this contract. SCORE's credit rating improved in 2017 and now has an opportunity to refinance debt obligations. The average annual savings increases the closer to the call date of January 1, 2020 SCORE refinances. SCORE should continue to Pursue every advocacy for Do's use of specialty housing. e Separate from the premiums, SCORE, perhaps in coalition with other facilities contracted to house DOC violators, should continue with legislative action to enact a new maximum base rate and escalation mechanism (inflation) for these contracts. SCORE has proposed a base rate of up to $124 per bed -day and DOC has proposed an increase to $89.25 (from $85). The DOC proposal would result in roughly $350k in additional revenue. The SCORE proposal would result in over $3 million in additional revenue. The Operations Board should consider whether these costs are in line with the SCORE vision of "premium service" or perks for being a member and worth retaining. This may be considered an acceptable additional expense for providing member value. to secure these funds to cover the full cost of service The cost of service analysis generated data on SCORE activities and cost pools as well as the cost of products and services. SCORE staff can use these data to investigate activities that appear to consume a large amount of staff time and resources for potential efficiencies and develop recommendations for the Operations Board. * ' Completed actions, not yet included in scenario outputs Impact 150k —$300k $1.9m -$350k-$3 --$0-300k (total of three services) TBD Agenda 2: Contract Reform The Admin Board should direct staff and a subcommittee to undertake a comprehensive contract reform effort. The effort would include understanding the market and designing standard contracts that maximize value to customers, align with true costs of service, and promote future flexibility. The same group would consider whether a path to membership is a viable opportunity. Recommendation A. Set the stage for contract reform in the short-term B. Longer term comprehensive contracts reform C. Consider articulating the path to membership for interested cities. SCORE should increase rates in new contracts using the current structure, and begin the process of gathering input from customers to understand the perceived value of SCORE to various market segments and to signal to customers that a new contract structure is in process. Short-term contract options to explore include charging medical and psych premiums to contract cities comparable to other full -service jails, a nominal booking fee to discourage booking and transfers, and extending contract termination times (from 30 days) to provide more stability in revenue. A new contracting structure can take a strategic and segmented view of the market for services. Some cities may prefer a streamlined, all-inclusive contract, with high levels of customer service. Others prefer to pay only what they use and need additional detail on itemized costs. There may be other segments to consider. SCORE should use contracting relationships to gather information on cities' needs, priorities, and the services SCORE offers that are the most valuable to them. For each segment, SCORE should develop pricing tiers that match with levels of service and are able to recover costs of that service. All funding alternatives analyzed in this study resulted in better outcomes for individual SCORE member cities when there are more members to share costs. The interlocal agreement does consider the possibility of additional members but does not go into detail. Other cities may be willing to opt -into membership of the value was clearly articulated and the staff were to manage toward specific targets for that value. Agenda 3: Member Formula Reform Examined alternatives considered criteria of stability, predictability, true reflection of use, and administrative feasibility. No alternative is optimal according to all criteria. No alternative creates "winners" of all member cities. The Subcommittee recommends the Admin Board establish clear priorities among these criteria for a formula reform. The Finance Committee will then develop a new formula under the following guidelines that will be part of a revised/updated ILA. Recommendation A. Revise member formula to consider total costs of owning and operating as a whole B. Adjust member funding formula to use new data C. Establish a forward update cycle D. Consider non -formula strategies to increase stability Description We find the current method using two allocation methods (2007 ADP and Last Years ADP) is cumbersome and can obscure true/full costs of ownership. The new formula should use recent actual use data (ADP or Value of services SCORE should also establish a forward update cycle to take advantage of most recent data, but on a cycle that gives individual cities some predictability. Strategies may include multi -year budgeting, stability reserve policies, and/or less conservative policies for budgeting contract revenue. Agenda 4: Recommended Management Practices The Subcommittee recommends proactive practices and targets to manage toward maximizing value to member cities. Recommendation A. Policy monitoring B. Marketing research and strategy C. Research and maximize non -contract, non-member revenue D. Leverage operating and financial data E. Articulate and set targets for the value of membership in SCORE Description SCORE should proactively monitor developments at the state and local level for potential opportunities and impacts. These may relate to mental health, substance use, and public health, in addition to public safety. HB 1388 is a current example of reform in behavioral health that can impact SCORE. SCORE should continually segment markets and develop strategies based on city priorities (reducing recidivism, lowest casts, reducing emergency health care expenses) which may evolve with time and different administrations. For example, current research on how city budgets being impacted by the opiate crisis and the return -on -investment for recidivism outcomes can help SCORE develop tailored value propositions to customers. SCORE should maintain up-to-date understating of federal, state, and county grants that may be related to services they provide. Current trends may create funding opportunities in chemical dependency (opiates), public health, drug control, and mental health. A few examples of funds that SCORE may consider pursuing or working with partners to pursue include King County MIDD funds, BJA Residential Substance Abuse Treatment (RSAT), ONDCP). Defining and monitoring some key metrics from these data will put SCORE in a stronger position to advocate for itself, proactively understand if they are off track for goals related to member value, and strategically manage the contract side of the business. Some examples of interesting analyses include: -Track whether (and for which cities) full sentences from contract cities are served at SCORE. -Track entries to SCORE that were previously turned away from other jails. SCORE may Consider charges for "jailer of last resort" or ways to structure preferential pricing around "primary jailer" status. This data could also drive advocacy for state and other public funding for psych/high-medical needs population services -Inmate mix at the contract level to understand profitability or subsidy at a per jurisdiction basis. Develop metrics and targets for member value for staff to manage towards. These goals may include a $ per ADP goal (relative to contracts), timeliness/service goals, a total value of services relative to member contribution goal, a member contribution stability goal. .1 I