HomeMy WebLinkAbout19-066 - Children's Therapy Center / City of Tukwila et al - 2019-2020 Joint Memorandum of Understanding / Human Services2 906
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:
CONTRACT FOR SERVICES
Amendment # 19-066 (A)
Between the City of Tukwila and Children's Therapy Center
19-066(a)
Council Approval N/A
That portion of Contract No. 19-066 between the City of Tukwila and Children's Therapy
Center is hereby amended as follows:
Add the City of Covington and remove the cities of Kent and SeaTac (as noted below):
• WHEREAS, the City is a party to a Memorandum of Understanding Between the Cities of
Auburn, Burien, Covington, Des Moines, Federal Way, Renton and Tukwila for Planning,
Funding, and Implementation of a Joint Human Services Application and Funding Program
(the "MOU"); and
Exhibit A 2020 Updated Scope of Services (please see attached)
All other provisions of the contract shall remain in full force and effect.
Dated this 2--°)Iv‘ day of FC,10(v2drj. , 20 7-0
CITY OF TUKWIL:'
Allan Ekberg, Mayor
ATTEST/AUTHENTICATED
Christy O'Flaherty, MMC, City Clerk
CA Revised December 2016
CONTRACTOR
Printed Name,;
vr v )e,..." CA,
1
Page 1 of 1
Joint
To:
City of Tukwila
Stacy Hansen
Human Services
6200 Southcenter Blvd.
Tukwila, WA 98188
stacy.hansen@tukwilawa.gov, 206-433-7180
Exhibit A 2020 Updated Scope of Services
MOU for Auburn, Burien, Covington, Des Moines, Federal Way, Renton, Tukwila
Agency:
Children's Therapy Center
Kelli Nakayama
10811 SE Kent-Kangley
Kent, WA 98030
kellin@,ctckids.org, 253-216-0772
The Agency shall provide residents in the MOU cities of Tukwila, Auburn, Burien, Covington, Des Moines, Federal Way and Renton (the
"Cities") with a variety of necessary therapeutic services, including but not limited to: Physical therapy, occupational therapy, speech
therapy, oral motor and feeding, social skills, aquatic and hippotherapy, fitness center group, early intervention and parent education.
2019-20 SERVICE UNITS
Auburn el f rmance Measures
$11,0
Annual Goal
Goal 1st
Quarter
Goal 2nd
Quarter
Goal 3rd
Quarter
Goal 4th
Quarter
Number of Unduplicated Clients
40
10
10
10
10
Number of Medical Care visits
80
20
20
20
20
Number of Unduplicated Clients
Annual Goal
24
Goal 18'
Quarter
6
Goal 2nd
Quarter
6
Goal 3rd
Quarter
6
Goal 4th
Quarter
6
Number of Medical Care Visits
47
12
12
12
11
Covir gt n P rf in e M 3i urer
Annual Goal
Goal 1st
Quarter
Goal 2nd
Quarter
Goal 3rd
Quarter
Goal 4th
Quarter
Number of Unduplicated Clients
37
10
9
9
9
Number of Medical Care Visits
74
20
18
18
18
MoinesPerformance Measures
Annual Goal
Goal 1't
Quarter
Goal 2"d
Quarter
Goal 3rd
Quarter
Goal 4th
Quarter
Number of Unduplicated Clients
11
3
3
3
2
Number of Medical Care Visits
22
6
6
6
4
Federal Way; erf >rmance Measures
$8,00'
Annual Goal
Goal 1st
Quarter
Goal 2"d
Quarter
Goal 3rd
Quarter
Goal 4th
Quarter
Number of Unduplicated Clients
28
7
7
7
7
Number of Medical Care Visits
55
14
14
14
13
Number of Unduplicated Clients
Annual Goal
26
Goal ist
Quarter
7
Goal 2nd
Quarter
7
Goal 3rd
Quarter
6
Goal 4th
Quarter
6
Number of Medical Care Visits
52
13
13
13
13
Number of Unduplicated Clients
Annual Goal
25
Goal 1st
Quarter
7
Goal 2nd
Quarter
6
Goal 3rd
Quarter
6
Goal 401
Quarter
6
Number of Medical Care Visits
50
14
12
12
12
The City of Tukwila will use a variety of measures as indicators of satisfactory contract performance.
The Agency will be expected to meet at least 90% of the performance goals (outputs) as defined above.
If the Agency does not meet the 90% of performance goals, payment for services rendered under the
agreement will be reduced by the number of percentage points below the 90% level. At a 90% success
rate, the Agency will be reimbursed at 100%. Any exceptions must be negotiated with the City.
Exceptions may be made in cases where circumstances beyond the Agency's control impact their ability
to meet their service unit goals and the Agency has shown reasonable effort to overcome those
circumstances. Exceptions are made at the discretion of the City's Human Services Program
Coordinator.
The Agency shall make all reasonable efforts to ascertain the eligibility of applicants for Agency services,
such eligibility to require residence within the City, and shall provide services under this Agreement only
to eligible applicants.
Personnel/Operating
$55,121.00
Non -Personnel
Budget/Annual award total
$55,121.00
Demographic and Outcome Data Report
The Agency shall collect and retain demographic data from the persons served through this contract. Data
should be tracked in an ongoing manner and submitted annually by January 30 of the following year. Outcome
data shall be submitted annually in conjunction with the Demographic report. Data should be collected and
demonstrate the program's progress toward Outcomes as specified below.
Outcome: 75% of children who exit the program who improved their acquisition of knowledge and skills,
including early language, communication, and early literacy.
Measurement: For every child in our Early Intervention program, their therapy team completes a Child
Outcomes Summary (COS), a standardized tool that rates a child's functioning relative to age -expected
behaviors at intake and exit (when the child turns 3 or when they no longer need services, whichever
comes first). The # enrolled in the program is all children served by CTC during the year. The #
measured for outcome is the # of children who graduate from our El program after at least 6 months. The
# achieving the outcome is the # of children who exit the program who improved their acquisition of
knowledge and skills.
Quarterly Reports: The Agency shall prove to the City of Tukwila with quarterly reports outlining the
Agency's progress in meeting these performance measures. These quarterly reports shall describe the
services provided specifically to each of the Cities. These quarterly reports shall be provided on the due
dates specified below.
QUARTERLY REPORTS
DUE DATES
1st thru 3rd quarter reports
1st = April 15th
2nd = July 15th
3rd = October 15th
4th and final annual reimbursement
First week in January. Date to be announced.
Outcomes and demographics
January 31st, 2020 / January 29th 2021
Annual Monitoring Visit: The Agency shall allow the City to conduct an annual monitoring visit to the
Agency, at a date and time agreeable to the parties.
Joint MOU Cities
OPERATING BUDGET FOR 2020
PLANNED QUARTERLY EXPENDITURES
CHILDREN'S THERAPY CENTER
ANNUAL BUDGET SUMMARY
ANNUAL AWARD QUARTERLY AWARD
11
,
$11,610.00
$2902.50
(7 /
$ 6,880.00
$1720.00
$10,800.00
$2700.00
$3,075.00
$768.75
/ ill
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74
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$8,000.00
$2000.00
$7,500.00
$1875.00
/
Tt'KWIL '
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$7,256.00
$1814.00
TTAL
$55,121.00
$13,780.25
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
CONTRACT FOR SERVICES
Contract Number: 19-066
Council Approval 117/19
This Agreement is entered into by and between the City of Tukwila, Washington, a non -charter
optional municipal code city hereinafter referred to as "the City," and Children's Therapy Center,
hereinafter referred to as "the Contractor," whose principal office is located at 10811 SE Kent-Kangley
Road, Kent, WA, 98030.
WHEREAS, the City is a party to a Memorandum of Understanding Between the Cities of Auburn,
Burien, Des Moines, Federal Way, Kent, Renton, SeaTac, and Tukwila for Planning, Funding, and
Implementation of a Joint Human Services Application and Funding Program (the "MOU"); and
WHEREAS, the City is the lead city for the purposes of contracting for the nonprofit services
provided by the Contractor and desires to contract with the Contractor for performance of such services
pursuant to certain terms and conditions; now, therefore,
IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties
hereto agree as follows:
1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform
those services described on Exhibit A attached hereto and incorporated herein by this reference as if
fully set forth. In performing such services, the Contractor shall at all times comply with all Federal,
State, and local statutes, rules and ordinances applicable to the performance of such services and the
handling of any funds used in connection therewith. The Contractor shall request and obtain prior
written approval from the City if the scope or schedule is to be modified in any way.
2. Compensation and Method of Pa moment. The City shall pay the Contractor for services rendered
according to the rate and method set forth on Exhibit A attached hereto and incorporated herein by
this reference. The total amount to be paid shall not exceed $7,256 for 2019 and $7,256 for 2020.
3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the
maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City
whenever the Contractor desires to amend its budget in any way.
4. Duration of A reement. This Agreement shall be in full force and effect for a period commencing
January 1, 2019, and ending December 31, 2020, unless sooner terminated under the provisions
hereinafter specified.
5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor
with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be
considered to create the relationship of employer and employee between the parties hereto. Neither
Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees
by virtue of the services provided under this Agreement. The City shall not be responsible for
withholding or otherwise deducting federal income tax or social security or contributing to the State
Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the
Contractor, or any employee of the Contractor.
CA Revised December 2016
Page 1 of 7
6. Indemnification. The Contractor shall defend, indemnify and hold the Public Entity, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or
suits including attorney fees, arising out of or in connection with the performance of this Agreement,
except for injuries and damages caused by the sole negligence of the Public Entity.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115,
then, in the event of liability for damages arising out of bodily injury to persons or damages to property
caused by or resulting from the concurrent negligence of the Contractor and the Public Entity, its
officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the
extent of the Contractor's negligence. It is further specifically and expressly understood that the
indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial
Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been
mutually negotiated by the parties. The provisions of this section shall survive the expiration or
termination of this Agreement.
7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in connection
with the performance of the work hereunder by the Contractor, their agents, representatives,
employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and
limits as required herein shall not be construed to limit the liability of the Contractor to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in
equity.
A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits
described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury and
property damage of $1,000,000 per accident. Automobile liability insurance shall cover all
owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance
Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability
coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence,
$2,000,000 general aggregate and $2,000,000 products -completed operations aggregate limit.
Commercial General Liability insurance shall be as least at broad as ISO occurrence form CG
00 01 and shall cover liability arising from premises, operations, independent contractors,
products -completed operations, stop gap liability, personal injury and advertising injury, and
liability assumed under an insured contract. The Commercial General Liability insurance shall
be endorsed to provide a per project general aggregate limit using ISO form CG 25 03 05 09
or an equivalent endorsement. There shall be no exclusion for liability arising from explosion,
collapse or underground property damage. The City shall be named as an additional insured
under the Contractor's Commercial General Liability insurance policy with respect to the work
performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and
Additional Insured -Completed Operations endorsement CG 20 37 10 01 or substitute
endorsements providing at least as broad coverage.
3.Workers' Compensation coverage as required by the Industrial Insurance laws of the State of
Washington.
B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General
Liability insurance policies are to contain, or be endorsed to contain that they shall be primary
insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage
CA Revised December 2016
Page 2 of 7
maintained by the City shall be excess of the Contractor's insurance and shall not contribute with
it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating
of not less than A: VII.
D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of
the amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of the Contractor before commencement of
the work. Upon request by the City, the Contractor shall furnish certified copies of all required
insurance policies, including endorsements, required in this Agreement and evidence of all
subcontractors' coverage.
E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance
coverage and limits required, if any, to be obtained by subcontractors, which determination shall
be made in accordance with reasonable and prudent business practices.
F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this
work with written notice of any policy cancellation, within two business days of their receipt of such
notice.
G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as
required shall constitute a material breach of contract, upon which the City may, after giving five
business days notice to the Contractor to correct the breach, immediately terminate the contract
or, at its discretion, procure or renew such insurance and pay any and all premiums in connection
therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion
of the City, offset against funds due the Contractor from the City.
8. Record Keeping and Reporting.
A. The Contractor shall maintain accounts and records, including personnel, property, financial and
programmatic records which sufficiently and properly reflect all direct and indirect costs of any
nature expended and services performed in the performance of this Agreement and other such
records as may be deemed necessary by the City to ensure the performance of this Agreement.
B. These records shall be maintained for a period of seven (7) years after termination hereof unless
permission to destroy them is granted by the office of the archivist in accordance with RCW
Chapter 40.14 and by the City.
9. Audits and Inspections. The records and documents with respect to all matters covered by this
Agreement shall be subject at all times to inspection, review or audit by law during the performance of
this Agreement.
10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor
thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products
on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for
any reason, the City shall have the right to terminate this Agreement immediately.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age,
veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence
of any disability, or any other protected class status under state or federal law, in the selection and
retention of employees or procurement of materials or supplies.
12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the
services contemplated by this Agreement without the written consent of the City.
CA Revised December 2016 Page 3 of 7
13. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Contractor and
supersedes all prior negotiations, representations, or agreements written or oral. No amendment or
modification of this Agreement shall be of any force or effect unless it is in writing and signed by the
parties.
14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or
unenforceable or limited in its application or effect, such event shall not affect any other provisions
hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement,
which by their sense and context are reasonably intended to survive the completion, expiration or
cancellation of this Agreement, shall survive termination of this Agreement.
15. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk, City of Tukwila
6200 Southcenter Blvd.
Tukwila, Washington 98188
Notices to the Contractor shall be sent to the address provided by the Contractor upon the
signature line below.
16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington. In the event any suit, arbitration, or other
proceeding is instituted to enforce any term of this Agreement, the parties specifically understand
and agree that venue shall be properly laid in King County, Washington. The prevailing party in any
such action shall be entitled to its attorney's fees and costs of suit.
DATED this day of � ` �� �''� , 20
CITY OF TUKWILA CONTRACTOR
AIIanEkberg, Mayor
ATTEST/AUTHENTICATED:
7
City Clerk, Christy O'Flaherty
APPROVED AS TO FORM:
By:
Printed Name and Title:
Address: '1
CA Revised December 2016
Page 4 of 7
Exhibit A 2019-2020 Service Report
Joint MOU for Auburn, Burien, Covington, Des Moines, Federal Way, Renton, Tukwila
To:
City of Tukwila
Stacy Hansen
Human Services
6200 Southcenter Blvd.
Tukwila, WA 98188
206-433-7180
Agency:
Children's Therapy Center
Kelli Nakayama
10811 SE Kent-Kangley
Kent, WA 98030
, 253-216-0772
The Agency shall provide residents in the MOU cities of Tukwila, Auburn, Burien, Covington, Des Moines, Federal Way and Renton (the
"Cities") with a variety of necessary therapeutic services, including but not limited to: Physical therapy, occupational therapy, speech therapy,
oral motor and feeding, social skills, aquatic and hippotherapy, fitness center group, early intervention and parent education.
2019-20 SERVICE UNITS
Auburn Performance Measures
$11,610
Number of Unduplicated Clients
Annual Goal
40
Goal 1st Goal 2nd
Quarter Quarter
10 10
Number of Medical Care visits
Burien Performance Measures
$6,880
Number of Unduplicated Clients
Number of Medical Care Visits
80
Annual Goal
20
Goal 3rd
Quarter
10
20
Goal 1st
Quarter
24
Goal 2nd
Quarter
20
Goal 3rd
Quarter
Goal 4th
Quarter
10
20
Goal 4th
Quarter
6 6 6
47 12 12
Covington Performance Measures
$10,800
Number of Unduplicated Clients
Number of Medical Care Visits
Annual Goal
Goal 1st
Quarter
Des Moines Performance Measures
$1,075
Number of Unduplicated Clients
Number of Medical Care Visits
Federal Way Performance Measures
$8,000
Number of Unduplicated Clients
Number of Medical Care Visits
CA Revised December 2016
2
Goal 2"
Quarter
9
12
6
11
Goal 3rd
Quarter
Goal 4th
Quarter
9
18
18
Goal 2nd
Quarter
1
Goal 3rd
Quarter
37
10
74 20
Annual Goal
Goal 1st
Quarter
4
1
7
Annual Goal
9
18
Goal 4th
Quarter
Goal 4th
Quarter
13
Page 5 of 7
Renton Performance Measures
$7,500
Annual Goal
Goal lst
Quarter
Goal2"d
Quarter
Goal 3rd
Quarter
Goal 4th
Quarter
Number of Unduplicated Clients
Number of Medical Care Visits
26
7
7
6
6
13
..................52
13
13
13.__............._
Tukwila Performance Measure
$7,256
Number of Unduplicated Clients
Number of Medical Care Visits
Annual Goal
Goal 1st
Quarter
25 7
50
14
Goal 2nd
Quarter
6
12
Goal 3rd
Quarter
Goal 4th
Quarter
6 6
12 12
The City of Tukwila will use a variety of measures as indicators of satisfactory contract performance. The
Agency will be expected to meet at least 90% of the performance goals (outputs) as defined above. If the
Agency does not meet the 90% of performance goals, payment for services rendered under the
agreement will be reduced by the number of percentage points below the 90% level. At a 90% success
rate, the Agency will be reimbursed at 100%. Any exceptions must be negotiated with the City.
Exceptions may be made in cases where circumstances beyond the Agency's control impact their ability
to meet their service unit goals and the Agency has shown reasonable effort to overcome those
circumstances. Exceptions are made at the discretion of the City's Human Services Program
Coordinator.
The Agency shall make all reasonable efforts to ascertain the eligibility of applicants for Agency services,
such eligibility to require residence within the City, and shall provide services under this Agreement only
to eligible applicants.
Personnel/Operating
Non -Personnel
Budget/Annual award total
Demographic and Outcome Data Report
The Agency shall collect and retain demographic data from the persons served through this contract. Data
should be tracked in an ongoing manner and submitted annually by January 30 of the following year. Outcome
data shall be submitted annually in conjunction with the Demographic report. Data should be collected and
demonstrate the program's progress toward Outcomes as specified below.
Outcome: 75% of children who exit the program who improved their acquisition of knowledge and skills,
including early language, communication, and early literacy.
Measurement: For every child in our Early Intervention program, their therapy team completes a Child
Outcomes Summary (COS), a standardized tool that rates a child's functioning relative to age -expected
behaviors at intake and exit (when the child turns 3 or when they no longer need services, whichever
comes first). The # enrolled in the program is all children served by CTC during the year. The # measured
for outcome is the # of children who graduate from our El program after at least 6 months. The #
achieving the outcome is the # of children who exit the program who improved their acquisition of
knowledge and skills.
Quarterly Reports: The Agency shall prove to the City of Tukwila with quarterly reports outlining the
Agency's progress in meeting these performance measures. These quarterly reports shall describe the
CA Revised December 2016 Page 6 of 7
QUARTERLY REPORTS
1st thru r • uarter resorts
4th and final annual reimbursement
Outcomes and demographics
DUE DATES
3'd = October 15th
First week in January. Date to be announced.
January 31st, 2020 / January 29th 2021
Annual Monitoring Visit: The Agency shall allow the City to conduct an annual monitoring visit to the
Agency, at a date and time agreeable to the parties.
ANNUAL BUDGET SUMMARY
AUBURN
Joint MOU Cities
OPERATING BUDGET FOR 2019-20
PLANNED QUARTERLY EXPENDITURES
CHILDREN'S THERAPY CENTER
ANNUAL AWA D
$11,610.00
BURIEN
COVINGTON
DES MOINES
FEDERAL WAY
RENTON
TOTAL
$ 6,880.00
$10,800.00
$1,075.00
$8,000.00
$7,500.00
7,256..0
$53,121.00
QUARTERLY AWARD
$2902.50
$1720.00
$2700.00
$268.75
$2000.00
$1875.00
$18144,'0
$13,280.25
CA Revised December 2016
Page 7 of 7