HomeMy WebLinkAboutCDN 2019-04-23 Item 2A - Agreement - Parks, Recreation and Open Space (PROS) Plan with MIGCity of Tukwila
Allan Ekberg, Mayor
2905
TO:
FROM:
BY:
CC:
INFOR ATIONAL E ORANDU
Community Development and Neighborhoods
Rick Still, Director Parks & Recreation
Robert Eaton, Parks & Recreation Manager
Mayor Ekberg
DATE: April 17, 2019
SUBJECT: Consultant Agreement for Parks, Recreation, & Open Space Plan Update
ISSUE
Authorize the Mayor to sign a Consultant Agreement to conduct the City's 6-year Parks,
Recreation, & Open Space Plan that is due for an update.
BACKGROUND
The current 2014 - 2019 Parks, Recreations, and Open Space (PROS) Plan was adopted by
Ordinance Number 2207 on February 18, 2014. The RCW 35A.63.061 authorizes cities to
perform comprehensive planning, including recreation, park and open space planning. This
work is completed every six years by the Parks & Recreation department hiring a consultant to
perform the services required to develop, and update, the PROS Plan. Staff is proposing to
update the PROS Plan in 2019 for the following reasons:
• The current PROS Plan was adopted in 2014 and will expire in 2020.
• The PROS Plan serves as a valuable tool for future park, recreation, and open space
planning.
• The Plan is budgeted in the 2019-2024 Capital Improvement Program to be updated in
2019, with adoption in early 2020.
• The PROS Plan serves as the Master Plan for Parks, Recreation, and Open Space. In
order to continue to qualify for Federal and State Grant Funding through the Recreation
and Conservation Office, this must be updated.
• The PROS Plan will incorporate the recently updated and ongoing Citywide Strategic Plan
and dive deeper with respect to Parks, Recreation, and Open Space.
• Significant changes have occurred since the current Plan was adopted in 2014, including
demographic, financial climate, service providers, and department staffing levels. The plan
will help to forecast future trends and their impact on parks, recreation and equality in
access to recreational opportunities for all residents.
• The PROS Plan will evaluate programs, facilities, and parks to identify underserved
portions of the community.
• The PROS Plan will take into account the City's Strategic Plan, Walk and Roll Plan,
Comprehensive Plan, and countywide planning policies and Growth Management Act.
DISCUSSION
A Request for Proposals (RFP) was advertised in two papers for two weeks and specifically
distributed to fifteen Parks and Recreation Planning consultant firms from the Municipal
Research and Services Center roster. Five proposals were received in response to the RFP. A
review committee rated the five proposals based on Creative Approach, Qualifications and
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INFORMATIONAL MEMO
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Expertise, Effective Public Involvement, Experience with Implementation, Professional
Presentation, and Adherence to RFP Requirements. This review narrowed the field and the top
two consultants were interviewed. MIG was rated with the highest score and selected as the
most qualified consultant.
FINANCIAL IMPACT
The budget for this plan is $125,000 (CIP Budget Book page 35, Project No. 81330101).
RECOMMENDATION
The Community Development and Neighborhoods Council Committee is being asked to
approve the consultant agreement with MIG in the amount of $125,000 and move this item to
the Consent Agenda at the May 6, 2019 Regular Meeting.
ATTACHMENTS
Consultant Agreement
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Mound Agenda Items Parks and Recreation\CDN PROS PlanIMEMO - PROS Consultant Agreement (4-17-19) - FINAL,doc
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City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number:
CONSULTANT AGREEMENT FOR
PLANNING, DESIGN, & COMMUNITY ENGAGEMENT SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as "the City", and MIG, hereinafter referred to as "the Consultant", in consideration of the
mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform Parks & Recreation
Planning, Design, & Community Engagement services in connection with the project titled
Tukwila Parks, Recreation, & Open Space Plan Update.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3 Duration of Agreement; Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending March 31, 2020, unless sooner
terminated under the provisions hereinafter specified. Work under this Agreement shall
commence upon written notice by the City to the Consultant to proceed. The Consultant
shall perform all services and provide all work product required pursuant to this Agreement
no later than March 31, 2020, unless an extension of such time is granted in writing by the
City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall
not exceed $125,000.00 without express written modification of the Agreement signed
by the City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be
made to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will
be made promptly upon its ascertainment and verification by the City after the
completion of the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary
to complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
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5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services rendered under this Agreement.
7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits including attorney fees, arising out of or resulting from the acts, errors or
omissions of the Consultant in performance of this Agreement, except for injuries and
damages caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's
liability hereunder shall be only to the extent of the Consultant's negligence. It is further
specifically and expressly understood that the indemnification provided herein constitutes the
Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the
purposes of this indemnification. This waiver has been mutually negotiated by the parties.
The provisions of this section shall survive the expiration or termination of this Agreement.
8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees. Consultant's maintenance of insurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at
law or in equity.
A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the
types and with the limits described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily
injury and property damage of $1,000,000 per accident. Automobile Liability
insurance shall cover all owned, non -owned, hired and leased vehicles.
Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a
substitute form providing equivalent liability coverage. If necessary, the policy
shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $1,000,000 each
occurrence, $2,000,000 general aggregate. Commercial General Liability
insurance shall be written on ISO occurrence form CG 00 01 and shall cover
liability arising from premises, operations, independent contractors and personal
injury and advertising injury. The City shall be named as an insured under the
Consultant's Commercial General Liability insurance policy with respect to the
work performed for the City.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
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4. Professional Liability with limits no less than $1,000,000 per claim and
$1,000,000 policy aggregate limit. Professional Liability insurance shall be
appropriate to the Consultant's profession.
B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to contain, or be endorsed to contain that they
shall be primary insurance with respect to the City. Any Insurance, self-insurance, or
insurance pool coverage maintained by the City shall be excess of the Consultant's
insurance and shall not be contributed or combined with it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A:VII.
D. Verification of Coverage. Consultant shall furnish the City with original certificates and
a copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the
Consultant before commencement of the work. Certificates of coverage and
endorsements as required by this section shall be delivered to the City within fifteen (15)
days of execution of this Agreement.
E. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City
may, after giving five business days notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be
repaid to the City on demand, or at the sole discretion of the City, offset against funds
due the Consultant from the City.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the services
provided under this Agreement. The City shall not be responsible for withholding or
otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, otherwise assuming the duties of an employer with respect to
the Consultant, or any employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent
upon or resulting from the award or making of this contract. For breach or violation of this
warrant, the City shall have the right to annul this contract without liability, or in its discretion
to deduct from the contract price or consideration, or otherwise recover, the full amount of
such fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, religion, creed, color, national
origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political
affiliation or the presence of any disability in the selection and retention of employees or
procurement of materials or supplies.
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12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to
do so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the
Consultant shall at all times comply with, all applicable federal, state and local laws,
regulations, and rules, including the provisions of the City of Tukwila Municipal Code and
ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is
instituted to enforce any term of this Agreement, the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing party in
any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action
arising from or related to this Agreement shall be exclusively in King County Superior Court.
16. Severability and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any
other provisions hereof and all other provisions shall remain fully enforceable. The
provisions of this Agreement, which by their sense and context are reasonably intended to
survive the completion, expiration or cancellation of this Agreement, shall survive termination
of this Agreement.
17. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
18. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed by the parties.
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DATED this day of , 20
CITY OF TUKWILA CONSULTANT
By:
Allan Ekberg, Mayor
Attest/Authenticated:
Printed Name:
Title:
Approved as to Form:
City Clerk, Christy O'Flaherty Office of the City Attorney
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APPENDIX A: SCOPE OF WORK
General Assumptions
1. City staff will be responsible for project management throughout the process, including:
managing the overall process; providing relevant reports and documentation to MIG; reviewing
all documents and providing comments; publicizing and arranging public meetings; and
scheduling/arranging workshops and public hearings. MIG will provide project management
support for City staff and be responsible for management of the MIG team,
2. The project budget is an estimate of how project costs are allocated among phases and tasks and
among MIG team members. The MIG Team will not exceed the total contract amount without
the express approval of the City. MIG may reallocate costs among phases and tasks and team
members as needed to carry -out the phases and tasks in Scope of Work. MIG will notify the City
of significant cost reallocations in conjunction with monthly invoicing.
3. The City will arrange, advertise, host and facilitate all public meetings, workshops, study sessions
and public hearings, unless otherwise noted in the Scope of Work. The MIG Team will provide
content and conduct the meetings, workshops and study sessions as noted in the Scope of Work,
4. City staff will provide a single, consolidated set of comments in electronic format on all
documents. All comments will be reviewed by City staff to resolve any inconsistencies and
provide clear direction, If possible, changes will be provided using track -changes or similar digital
comment format,
5. The MIG Team will provide digital files of all documents and products to the City suitable for
posting on the City website and for printing paper copies. The City will be responsible for the
printing and distribution of paper copies of all documents, unless otherwise noted in the Work
Plan.
1. Project Kick-off and Foundation
L'i PROJECT KICK-OFF, TOUR, AND ENGAGEMENT STRATEGY (TAG MEETING 3)°
MIG will join City staff to initiate the project, including a Yz-day tour of park facilities, followed by the
first TAG meeting. The tour will be used to provide the team with an update on any changes, major
acquisitions, and improvements since the 2014 Plan. The tour will also help our design team to begin
a more detailed assessment of site conditions to be used as a foundation for the capital
improvement program. At this first TAG meeting MIG will review the project scope, obtain TAG
perspectives on key planning and implementation needs and issues, and discuss the Community
Engagement Plan.
1„2 SYSTEM INVENTORY AND EVALUATIONo
During this task, MIG will conduct a detailed assessment of park assets and facilities to document and
describe site conditions and potential capital improvement projects for Phase 3. This task will also
include an updated park system inventory. This task assumes that the City will provide a consolidated
list of information on the existing system for the system inventory. MIG will check the City's
inventory against GIS data to ensure that acreage numbers are consistent and accurate, We further
City of Tukwila Parks, Recreation, and Open Space Plan Update I Appendix A Al
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review and analyze the City's inventory to cross-check park classification and facility counts, This
product will result in an update of the inventory, linking it spatially to the GIS park data.
1-3 BACKGROUND INFORMATION AND SEPA REVIEW-
After receiving relevant background information and GIS data from the City, MIG will conduct a
review of information related to the PROS Plan, including an initial assessment of the SEPA checklist
to uncover needed information for plan development, review, and adoption. As part of this task, MIG
will outline relevant sections of other City plans related to the PROS Plan effort. This information will
be used as a reference guide as part of the Final Plan document. The City is responsible for providing
the preferred data source for the most recent available information on demographics and population
to be used for the project.
L4 UPDATED PARKS AND TRAILS INVENTORY AND MAP:
Based on the updated inventory confirmed by the City, MIG will develop an updated map of existing
parks, trails, and recreational facilities.
1.5 CoMNMUNITY ENGAGEMENT PLAN:
Based on the City's preferred approach, MIG will develop the Community Engagement Plan that
outlines the goals, tools, and strategies to conduct a comprehensive outreach program for the
process. This will ensure that we work in close coordination with planned and ongoing efforts such as
the 10-Minute Walk program, to maximize effectiveness and reduce any potential for participation
burnout from the public and stakeholders, During our first TAG meeting, we'll identify the best tools
to use for this process based on identified underserved communities, which may include an online
mapping tool, a series of pop-up events, in -person interviews, social media, and language translation.
Our approach includes budget in three phases to carry -out the Engagement Plan and MIG will
custom tailor our engagement tools to match the preferred strategies we identify together. As part
of our approach, MIG recommends working with the Community Connector program and our
proposed budget includes a stipend amount to offset these costs as needed. MIG assumes that
preferred and agreed upon community engagement activities will not exceed the level of effort or
expense allocated for each task related to engagement,
L6 PHASE x SUMMARY -STATE OF THE SYSTEM (GOALS AND PO,0055 BENCHMARK):
MIG will develop a concise Word document summary of major findings from this first phase to serve
as a foundation for the next phases of the project. This task includes one draft and one final version.
Specifically, the summary will describe:
An updated progress summary of goals and policies from the 2014 Plan;
Changes in demographics and recreation trends, including demographic changes within
Tukwila in the last 30 years, and future implications from these findings;
A list of relevant plans, goals, and policies;
Existing level of service standards;
Observations from the park evaluation and inventory;
Budget and operating expenses; and
Existing recreation activities, programs, and events,
City of Tukwila Parks, Recreation, and Open Space Plan Update I Appendix A A2
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1.7 PHASE 1 PROJECT MANAGEMENT AND ADMINISTRATION:
MIG will hold one -hour project management calls with the City twice a month. This task includes
budget for these coordination calls, as well as routine project management and administration for
this phase.
MIG Deliverables
• TAG Meeting 1 agenda and summary memo
• Updated Park System Inventory spreadsheet (Draft and Final)
• Updated Parks, Trails, and Recreational Facilities Map (Draft and Final)
• Community Engagement Plan (Draft and Final)
• State of the System Summary (Draft and Final)
2. Community Needs Assessment
2,1. PARK COMMISSION MEETINGS - VISION AND GOALS:
MIG will meet with the Park. Commission to present the State of the System Summary and
Engagement Plan and conduct an interactive discussion about the vision and goals from the 2014
Plan. The results of this meeting will help refine updates to park and recreation policies and provide
an opportunity to coordinate on community engagement events. This is the first of eight review
meetings MIG will hold to discuss the plan.
2.2 COMMUNITY ENGAGEMENT PLAN IMPLEMENTATION (PHASE 2):
This is the first of three tasks that includes budget to carry out engagement activities identified in the
final Community Engagement Plan. Phase 2 engagement will focus on listening and offering outreach
tools that are fun, accessible, and meaningful. We expect this task to require the highest level of
effort in terms of gathering needs and reaching a broad range of community members and have
budgeted accordingly. For all three Community Engagement Plan implementation tasks (2.2, 3.8, and
4,7), we plan to work with the Community Connectors program to ensure we reach Tukwila's diverse
community members and this task includes budget to offset costs of the program.
2.3 LEVEL OF SERVICE ANALYSIS AND COST RECOVERY MEMO:
This task will evaluate Tukwila's existing park levels of service, focusing on equitable access to parks
and recreation in coordination with the 10-Minute Walk program findings, as well as comparison's to
NRPA standards. This task includes a series of updated access analysis maps (up to five) showing gaps
and opportunities in the current network. Based on findings from Phase 1, this task will also identify
potential updates to cost recovery for recreation activities, programs, special events, park
maintenance, and golf operations. This task includes one draft and one final version of the map
series and memo.
2.4 PHASE 2 SUMMARY - NEEDS ASSESSMENT:
MIG will develop a Needs Assessment summary that describes community needs for parks and
recreation based on results from Phase 1 documentation, Phase 2 outreach, and the Park
Commission Meeting. This task includes one draft and one final version. Specifically, the Needs
Assessment will document the following:
City of Tukwila Parks, Recreation, and Open Space Plan Update I Appendix A A3
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A Community Needs Assessment that documents needs from community engagement events
and results of relevant studies, including the senior needs assessment and 10-Minute Walk
program, This will include a description of changes from the 2014 Plan, including needs for
seniors, adults, young adults, and youth. This will combine relevant findings from the recent
Older Adults Recreation Services Needs Assessment and include a prioritized list of strategic
implementation tactics.
An update to the Park Access Analysis completed for the 2014 PROS Plan in coordination with
analysis from the 10-Minute Walk Program to examine needs for equitable park access.
A Capital Improvement Needs Assessment that documents level of service needs, including
quantity (park acreages, trail miles, and recreation facilities numbers), and quality (park
condition and characteristics) to drive maintenance practices, capital improvements,
budgeting, and decision making. This assessment will also include needs for park
infrastructure improvements.
2.5 TAG MEETING 2 - REVIEW AND PRIORITIZE KEY NEEDS:
Scheduled on the same day as the City Council meeting, MIG will hold the second TAG meeting to
present results of Phase 2 community engagement and discuss key findings from and any
refinements to the Needs Assessment.
2.6 CITY COUNCIL UPDATE J. - REVIEW KEY NEEDS:
Scheduled on the same day as the TAG meeting, MIG will provide an update to City Council on plan
progress, focusing on high-level findings from the Needs Assessment. This is the second of eight
review meetings MIG will hold to discuss the plan.
2.77 PHASE 2 PROJECT MANAGEMENT AND ADMINISTRATION:
MIG will hold one -hour project management calls with the City twice a month. This task includes
budget for these coordination calls, as well as routine project management and administration for
this phase.
MIG Deliverables
• Park Commission agenda and summary memo
• Phase 2 public engagement materials to be outlined in the Public Engagement Plan, including
agendas, presentations, and one summary memo as needed. Budget for this task includes a
stipend for Community Connectors.
• Level of Service Analysis and Cost Recovery Memo (Draft and Final)
• Needs Assessment Summary (Draft and Final)
• TAG Meeting 2 agenda and summary
3. Capital Improvement Program
3.1 DRAFT CAPITAL PROJECTS LIST, IMPLEMENTATION, AND PRIOPJT`I6=�S:
MIG will develop recommendations for each existing site in the system, including proposed new
parks and facilities. This will be accompanied by a capital projects list summarizing recommended
improvements in a matrix. MIG will develop standardized decision -making criteria to prioritize
recommendations and improvements and a process for evaluating priorities regularly. This task will
include guidance for site acquisition, development, and preservation, focusing on Tukwila Urban
City of Tukwila Parks, Recreation, and Open Space Plan Update I Appendix A A4
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Center. In addition, implementation recommendations will include potential strategies to ensure
equitable access to parks, as well as considerations to address potential future gentrification caused
by system investments. This task includes one draft and one final version.
3,2 PROPOSED SYSTEM MAP:
MIG will develop a draft system map showing park improvements, connections, and other projects
identified in the Draft Capital Projects List.
3,3 TAG MEETING 3: CAPITAL PROJECTS AND PRIORYTIES:
At this third meeting, MIG will meet with the TAG to discuss the Draft Capital Projects List and system
map and identify any refinements and next steps needed for implementation and prioritization.
3,4 CITY COUNCIL UPDATE 2 - CAPITAL PROJECTS AND PRIORITIES:
Held on the same day as TAG Meeting 3, MIG will present draft findings from Phase 3 to the City
Council and identify any refinements required before beginning Phase 4. This is the third of eight
review meetings MIG will hold to discuss the plan,
3.5 DRAFT STAFF, MAINTENANCE, AND OPERATIONS ,STRATEGY;
Based on existing levels and resources identified from the Phase 1 Summary, MIG will outline draft
staffing needs, and maintenance and operations costs and service levels to match needs from the
Phase 2 Summary (Community Needs). Based on the needs identified in Task 2.4, this task will
provide a strategy to meet any gaps in maintenance and staffing levels of service with the demands
of ongoing park operations.
3,E IMPLEMENTATION FUNDING AND PHASING.
MIG will develop a recommended list of funding sources in a table format to align with specific
projects and investments, as well as a phasing strategy for priority projects.
3.7 PREUMINARY URBAN CENTER coNCEPT.
Based on recommendations targeting the Urban Center, MIG will develop a draft conceptual
illustration for park provision in the Urban Center. We completed a similar effort during Shoreline's
PROS Plan update. This illustrative diagram will show how the vision and potential recommendations
in the Urban Center will respond to the context of Tukwila's unique urban environment. This task
includes one draft and one final version.
3.8 COMMMUNRTY ENGAGEMENT PLAN IMPLEMENTATION (PHASE
Phase 3 engagement will focus on documenting, presenting, and receiving opinions on potential
projects, recommendations, and priorities. We expect this task to require less level of effort than
Phase 2 and we've budgeted accordingly. As with other implementation tasks, we plan to work with
the Community Connectors program to ensure we reach Tukwila's diverse community members and
this task includes budget to offset costs of the program.
3.9 PHASE 3 PROJECT MANAGEMENT AND ADMINISTRATION
MIG will hold one -hour project management calls with the City twice a month. This task includes
budget for these coordination calls,, as well as routine project management and administration for
this phase.
MIG Deliverables
• Draft Capital Projects List, Implementation, and Priorities (Draft and Final)
• Proposed System Map
City of Tukwila Parks, Recreation, and Open Space Plan Update I Appendix A A5
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TAG Meeting 3 agenda and summary
Draft Staff, Maintenance, and Operations Strategy (Draft and Final)
Implementation Funding and Phasing table (Draft and Final)
Preliminary Urban Center Concept (Draft and Final)
Phase 3 public engagement materials to be outlined in the Public Engagement Plan, including
agendas, presentations, and summary memo as needed. Budget for this task includes a
stipend for Community Connectors.
4. Review and Adoption
4,1 DRAFT PLAN UPDATE:
Building on updated deliverables in Phase 3, MIG will prepare an Administrative Draft Plan for
internal review by City staff. This draft will be provided in basic Word format to facilitate edits and
feedback. City staff will provide MIG with a single set of consolidated comments on the
Administrative Draft Plan prior to review by the TAG (Task 4.2).
4.2 TAG MEETING 4 - DRAFT PLAN REVIEW
MIG will hold the fourth and final meeting with the TAG to present the Draft Plan and make any
necessary refinements for the Public Draft Plan.
4.3 PUBLIC DRAFT MASTER PLAN.
Using comments from City staff and TAG on the first Draft, MIG will update the Public Draft plan for
the City to post online. The Public Draft will present the six -year plan and goals, objectives, and
implementation strategies for parks, programs, maintenance, and operations. This will include a list
of priorities and tactics for quick wins, and potential short-term opportunities. This draft will be used
throughout the review process to ensure that every comment is made from a consistent version of
the document. The document will be delivered in PDF format sized for high -quality printing, as well
as online distribution. City Staff will provide the public draft plan to Park Commission, Planning
Commission, and City Council.
4,4 PUBLIC DRAFT PLAN SEPA CHECKLIST,
MIG assisted with SEPA compliance for the 2014 Plan and anticipates a similar level of effort to
complete the initial SEPA Checklist for compliance with state requirements.
4.5 PUBLIC DRAFT PLAN REVIEW HEARINGS.
In addition to the three review meetings in previous phases (2.1, 2.6, and 3.4), MIG
five review hearings related to the City's official process for adoption.
upport up to
4,6 FINAL PLAN AND COMPREHENSIVE PLAN UPDATE,
MIG will make final changes to the Plan following public review and City Council review hearings. As
part of this task, MIG will also work with the City team to update the Comprehensive Plan element in
coordination with the review hearings. As part of this task, MIG will develop a reference section that
outlines relevant sections of other City plans related to the PROS Plan as an appendix to the Final
Plan.
4.7 COMMUNITY ENGAGEMENT PLAN IMPLEMENTATION (PHASE 4)t
Phase 4 engagement will focus on, presenting the Draft Plan and receiving comments for the Final
Plan. We expect this task to require a similar level of effort as Phase 3 and we've budgeted
City of Tukwila Parks, Recreation, and Open Space Plan Update I Appendix A A6
14
accordingly. As with other implementation tasks, we plan to work with the Community Connectors
program to ensure we reach Tukwila's diverse community members and this task includes budget to
offset costs of the program.
4.8 PHASE 4 PROJECT MANAGEMENT AND ADMrNVSTRA°r#ON
MIG will hold one -hour project management calls with the City twice a month. This task includes
budget for these coordination calls, as well as routine project management and administration for
this phase. MIG will send all final digital files to the City as part of this task.
MIG Deliverables
• Draft Plan Update
• TAG Meeting 4 agenda and summary
• Public Draft Master Plan
• Public Draft Plan SEPA Checklist
• Final Plan and Comprehensive Plan Update
• Phase 4 public engagement materials to be outlined in the Public Engagement Plan, including
agendas, presentations, and summary memo as needed. Budget for this task includes a
stipend for Community Connectors.
• Five printed and bound hard copies of the Final Plan
City of Tukwila Parks, Recreation, and Open Space Plan Update I Appendix A A7
15
16
project budget
1.2
.3
1.4
Project Kick-off, Tour, and Engagement Strategy (TAG Meeting 1)
System Inventory and Evaluation
Background Information and SEPA Review
pdated Parks and Trails Inventory and Map
1.5 ICommunity Engagement Plan
Phase 1 Summary: State of the System (Goals and Policies Benchmark)
Phase 1 Project Management and Administration
(y A*t5€rs5ftfei31
2.1 ,Park Commission Meeting: Vision and Goals
2.2
1 2.4
3-
1 2.5
2.6
ommunity Engagement Plan Implementation (Phase 2)
2,3 ILevel of Service Analysis and Cost Recovery Memo
Phase 2 Summary: Needs Assessment
TAG Meeting 2: Review and Prioritize Key Needs
City Council Update 1: Review Key Needs
Phase 2 Project Management and Administration
Sabtola
$1,320 6 S870 50 4 $540
S440 8
SO 8
0 S2,200) 40
Subtotal 10
1 3.1 Draft Capital Projects List, Implementation, and Priorities [ 2
1
3.2 Proposed System Map
3.3
3.4
3.5
3.6
3.7
1
3.6
TAG Meeting 3: Capital Projects and Priorities
City Council Update 2: Capital Projects and Priorities
Draft Staff, Maintenance, and Operations Strategy
Implementation Funding and Phasing
Preliminary Urban Center Concept
Community Engagement Plan Implementation (Phase 3)
Phase 3 Project Management and Administration
4
2
Subtotal I 13
$1,320
$880jj1 16
$0{ 6
$0 2
S2,2001 62
$1,160
$1,160
$5,800
$2,320
$1,160
$2,320
$1,860I
$1,240
S3,100 1 10
$0 1 j S75 17 S2,805 g $800
9
$1,000 $0 24 $3,120 � $100
0 10 $1,000
$1,350142
$0
$1,200 4
S01 2
54,2001 7
$01 $01 1 $o
16 $2,480 6 5810 I $0
16 S2,4801 i $01 $0
S0 12 ; S1,6201 16 $1,600
6 $930 I $Oh $0
$290 2
$1,1601
$8,9901 40
S440 6 $870
$0 4 $580
$880 6 $870
S440 2 S290
$0
$2,860
52
$1,160
$5801-
$1,740 8
$1,160
$7,540
2-t
SO
$6,2001 /8
S0
S0
S0
soi
$I,ss0l
10
so(
2,430 /6
$01
S0
$930 4 1 $540
$01
$1,2401
$0
S3,720
14 5/,890I 42
$1,6001 18
$1,200
$1,400
$0i 16 1 $1,600
$01 1 SO 4
$4,2001 4
City of Tukwila Parks, Recreation, and Open Space Plan Update I Exhibit B
16
12
$300) 34
$150 10
$150
$450
So
24
$300) 52
$300 16
S1,350
SO
4
10
30
18
10
$0 4
$0 22
$1,870 I
$1,290 a
s
$2,440
S4,340 I
$1,310 11
517,175 f 59001
51,0201 $100
57,380 s 52,000
$3,640 1
$6,720 1
S2,100 1
5600
$1, 310
S600
522,770 $2,700
S3,860 a
51,980 $1,980
-1
$1,750 $800 $2,5501
$730 l
$3,590
$1,760 u I $1,760
$2,180 ) $2,180 I
53,100 I $1,200 $4,400
$1,460 01,460
$3,605 1
S3 220
$1,870
$1,290
$2,440 7
S4,340
$1,310
$18,075 1
9,380
$3,640 I
$6,720 1
$2,700 1
$600
S25,470 I
$3,590 I
SO( 12
SOI 20
SO t 21
S300 12
-i-
S300( 149
t _
$3,860 1
520,510 52,0001 $21,510
Bl
00
project budget
Roview-anti Adoption
` 4.1 Draft Plan Update
4.2 TAG Meeting 4: Draft Plan Review
4.3 Public Draft Master Plan
4.4
I 4.6
4.7
4.8
Public Draft Plan SEPA Checklist
Public Draft Plan Review Hearings
Final Plan and Comprehensive Plan Update
ommunity Engagement Plan Implementation (Phase 4)
Phase 4 Project Management and Administration
$880 16 $2,3201 8 S1,240!
E0, 8 $1,1601 $O
$440 14 $2,030 4 $620!
$0 8 $1,160 S0
SO 24 53,480 8 $1,2401
5220 10 $1,450
8
$1,160
$1 ,160!
513,920 30
1_0801 26
$0
$06 16
SO 6
SOj
$1,080 [ 62
$2,600 8 $600
$1,600
$6,200
8
36
27
S300 12
81,6501 2
$8,720 3 $8,720
$1,160 I $100 1 $1,260 I
S4,690 I $4,690 l
S1,760 I $1,760
1 —
R51,870I $1,800
$3,070 s $500
53,530 r $603311-
$6,670
$3,570
$4,130
51,460
29,260
$3,000
$1,460
S32,260 I
City of Tukwila Parks, Recreation, and Open Space Plan Update I Exhibit B B2