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HomeMy WebLinkAboutESJ 2019-05-02 Agenda PacketTUKWILA EQUITY AND SOCIAL JUSTICE COMMISION May 2, 2019 5:15 P.M. Hazelnut Conference Room 6200 Southcenter Boulevard, Tukwila, WA 98168 AGENDA I. Call to Order II. Introductions (2 minutes) III. Approval of Agenda (3 minutes) IV. Approval of Minutes, April 4, 2019 (5 minutes) V. Business Items (50 minutes) • Introduction of City of Tukwila Equity Committee Wynetta Bivens, Nate Robinson, Alison Turner, Hodo Hussein • Inclusive Hiring Practices & Employee Retention Recommendations Overview • Workplan and committee assignments update • Legislation target calendar • Community feedback and knowledge VI. Miscellaneous VII. Adjournment TUKWILA EQUITY AND SOCIAL JUSTICE COMMISTON April 4, 2019 5:15 P.M. Tukwila City Hall, Hazelnut Conference Room 6200 Southcenter Boulevard, Tukwila, WA 98168 MINUTES I. Call to Order II. Introductions (2 minutes) Mikkell Roeland, Chair Bridgette Agpaoa-Ryder, Vice -Chair Nora Gierloff Aaron Dragonav Nichelle Page Councilmember Kathy Hougardy Joe Duffy Rachel Bianchi Niesha Fort -Brooks III. Approval of Agenda (3 minutes) IV. Approval of Minutes, April 4, 2019 Minutes were approved V. Business Items • New position available for the ESJ Commission and recruitment to fill the spot. • Niesha Fort -Brooks presented an overview of the Tukwila Connectors program. Nichelle recommended bridging the Community Connectors with the Tukwila School District Community Liaisons. • Rachel Bianchi discussed the 2019 High School Internship Program. Job positing is accessible on the City of Tukwila website, staff tabled at Foster High School for Career Day. Nichelle promoted the internship program via social media platforms. • Niesha Fort -Brooks and Rachel Bianchi are both attending the GARE annual conference. • Mikkell Roeland discussed the workplan and went over the tasks for each ESJ commission member. • The group reviewed the legislation target calendar provided in the packet. • Commission members shared the following information in the Feedback and Knowledge item: o Kathy Hougardy discussed Challenge Seattle and the involvement of tech company's financial contribution to find solutions for the homeless crisis. o Aaron Dragonav shared out that the Tukwila School District has a program for teachers on home buying programs. Cost of living for teachers in Tukwila does not allow home ownership opportunities. o Nichelle Paige announced April 2019 school events at Showalter Middle School and Foster High School. Summer School programming will be not available for this summer due to new construction. VI. Miscellaneous VII. Adjournment 6:25 p.m. TUKWILA EQUITY AND SOCIAL JUSTICE COMMIS ON City Council Potential Agenda Items IMPORTANT NOTE: Items often shift meeting dates; please review published agendas to ensure items are scheduled. This is not a comprehensive or final list as items may be added list minute. For up to date information visit: ttp://www.Tukwila A.gov/ epart ents/City-Council Month Item Committee & Next Steps April Planning Commission appointments and team Discussion Only May Ordinance for development agreement with Homestead for the Riverton Cascade Development CDN; potential referral to COW Regular May Authorization to apply for 2020 CDBG funds for the Minor Home Repair Program Consent 5/20 June Police Department peer support program and resiliency training N/A TUKWILA EQUITY AND SOCIAL JUSTICE COMMISION Boards and Commissions Agenda Items IMPORTANT NOTE: Items often shift meeting dates; please review published agendas to ensure items are scheduled. This is not a comprehensive or final list as items may be added list minute. For up to date information visit: ttps://www.tukwilawa.gov/depart ents/ avors-office/i>>oar ds-and® co issions/ Board and Commission Update Parks Commission 2018 focus on supporting and championing the Tukwila New Green Program. 2019 focus on Parks, Recreation, & Open Space (PROS) (acquisition) Planning Commission Public hearing update of the Shoreline Master Program (3/28/2019) — update of the environmentally critical areas on (4/11/2019) with recommendations on these items to the council on (4/25/2109). 6/27/2019 planning for Fire station 52 design review and conditional use permit. Lodging Tax Advisory Brandon Miles would like to come and provide information about the Lodging Tax Advisory. Inclusive Hiring Practices & Employee Retention Recommendations Creation of Task Force :s»fie ::lc In ::. thief,WitI) t Presented idea to the Equity and Social Justice Commission Task Force created Information Gathering and Research arIehr icl ce rizai' n, Interviewed arid, received guidance from Rachel Bianchi Development HIMUmmmmUMM,mmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmHHHImmm IIIIIII Created final draft of recommendations Presentation to Admin. Team Progress happening in the City Involvement of stakeholders in hiring processes g Efforts made to create a diverse management team within the City Recommendations For Inclusive Hiring & Employee Retention 1. Develop an inclusive hiring practices document provided to everyone administering and/or assisting in a hiring process. Such as a one -page instruction sheet or a handbook 2. Broaden awareness of the Employee Assistance Program (EAP) as a resource that includes support for equity related issues for all City Staff. 3. Remove job qualification barriers and create equitable pathways to meet requirements. Review job descriptions to remove any non -essential requirements Remove certification requirements that may be obtained after being hired. For positions that qualify for a signing bonus, allow employee to determine if they would like to use a portion to cover required certification cost(s). Otherwise qualified candidates are allowed a 90-day grace period to obtain the required certifications. 4. Be intentional and strategic when advertising job openings to reach a broader pool of candidates. xpana jOe aav sing eos such as • Associations that represent diverse groups of professionals • Religious groups in the Tukwila community • Newspapers (regional/community based) • Attend local job fairs with partner agencies and organizations • Social media • Colleges/Universities • Local libraries • Unemployment offices 5. Trainings/Education to support Equity and Diversity All departments schedule a mandatory Equity and Diversity training annually. • Led by an external facilitator to allow all staff to participate • Tailored to the department Provide city-wide Equity and Diversity training at minimum once a year. Add an Equity component to the on -boarding process for every new staff/board and commission member. Adcitional Recommendations 1. Internal employee mentorship program 2. Budget for Equity set aside in every department 3. Add equity -related questions to the employee survey 4. Provide resources for people who need help with the application process 5. Create a place/process for Equity related issues/concerns for employees to receive support and for accountability 6. Transparency, consistency, and equal opportunity should be practiced with all internal job openings Thank you The Equity Team would like to thank you for this opportunity and for your consideration of these recommendations.