HomeMy WebLinkAboutTIC 2019-05-07 Item 2C - Contract Amendment #6 - 53rd Avenue South Construction Management with KPG IncCity of Tukwila
Public Works Department - Henry Hash, Director
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director r' r/-
BY: Peter Lau, Senior Program Manager
CC: Mayor Allan Ekberg
DATE: May 3, 2019
SUBJECT: 53rd Avenue South Project (South 137th Street to South 144th Street)
Project No. 99110301, Contract No. 15-159
Construction Management Amendment No. 6 with KPG, Inc.
ISSUE
Approve Amendment No. 6 to Consultant Contract No. 15-159 with KPG, Inc.
Allan Ekberg, Mayor
BACKGROUND
Contract No. 15-159 with KPG provided design and construction management (CM) services for the 53rd Ave S Project.
DISCUSSION
KPG's Amendment No. 6 will allow the continuation of construction engineering, inspection, and documentation compliance
support for the full completion of the 53rd Ave S Project. The construction project is currently anticipated to be completed by
June 2019. However, the progress of the utility conversion work will dictate when construction will actually be physically
completed. If the slow progress of the utility conversion prohibits the contractor from efficiently completing the construction
project, construction will be suspended until the utility conversion work is completed.
FISCAL IMPACT
The table below shows the project budget and expenditures, with the inclusion of KPG's Amendment No. 6: KPG's fee
of $259,770.00 is reasonable for the scope of work provided to complete this challenging project.
Design CM Construction Budget
Design & ROW (up to Am No. 3) $809,382 $832,000
KPG CM Amendment Nos. 4 & 5 $858,842 870,000
KPG CM Amendment No. 6 259,770
City CM Staff (estimated total) 100,000
SCI Construction Contract w/ sales tax 5,953,250 7,548,000
SCI Change Orders No. 1 to 5 w sales tax 632,017
Construction Contingency 350,000
Total $809,382 $1,218,612 $6,935 267
Grand Total $8.963,261 $9.250.000
The current 2019 CIP project budget is sufficient to cover the cost of KPG's Amendment No. 6 and will leave a
construction contingency of $300,000 to cover all future change orders and other additional costs needed to physically
complete the 53rd Ave S Project.
RECOMMENDATION
Council is being asked to approve Amendment No. 6 to Contract No. 15-159 with KPG, Inc. in the amount of $259,770
for a new contract total of $1,774,201.69 for the 53rd Ave S Project and to consider this item on the Consent Agenda at
the May 20, 2019 Regular Meeting.
Attachments: 2019 CIP, page 3, KPG Amendment No. 6
W:1PW Eng1PROJECTSIA- RW & RS Projects153rd Ave S (99110301)1CN Managementllnfo Memo for KPG Supp #6, gl HH 050319.docx
21
PROJECT:
DESCRIPTION:
JUSTIFICATION:
STATUS:
MAINT. IMPACT:
COMMENT:
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2019 to 2024
53rd Ave S (S 137th St - S 144th St) Project No. 99110301
Design and construct urban residential street improvements that include curb, gutter, sidewalk, undergrounding,
and illumination. Street will coordinate with Water $1.1 m, Sewer $185k, and Surface Water $920k CIP projects.
Provide pedestrian and vehicle safety, drainage, and neighborhood revitalization.
Undergrounding is included at this time.
Reduce pavement, shoulder, and drainage work.
State TIB grant for $2.14M for roadway and drainage. See additional pages in Enterprise funds under
53rd Ave S Projects. Seattle City Light is now negotiating a 60/40 underground split and undergrounding
costs have been added to project. Bond for $2 million.
FINANCIAL
(in $000's)
Through Estimated
2017 2018 2019
2020 2021 2022 2023 2024 BEYOND TOTAL
EXPENSES
Design
607
21
628
Land (R/W)
157
47
204
Const. Mgmt.
435
435
870
Construction
3,239
2,050
5,289
Undergrounding
1,379
880
2,259
TOTAL EXPENSES
764
5,121
3,365
0
0
0
0
0
0
9,250
FUND SOURCES
Utilities W/S/SWM
259
1,161
1,254
2,674
Awarded TIB Grant
65
1,912
364
2,341
Seattle City Light
729
428
1,157
Bond
2,049
2,049
CityOper. Revenue
(1,609)
1,319
1,319
0
0
0
0
0
0
1,029
TOTAL SOURCES
764
5,121
3,365
0
0
0
0
0
0
9,250
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2019 - 2024 Capital Improvement Program
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22
City of Tukwila Agreement Number:
6200 Southcenter oulevard, Tukwila WA 98188
CONTRACT FOR SERVICES
Amendment #6
Between the City of Tukwila and KPG Inc.
That portion of Contract No. 15-159 between the City of Tukwila and KPG Inc. is amended
as follows:
Article 2, Scope of Services, shall be supplemented with the following:
The Consultant agrees to provide construction services in accordance with the scope of
work included as Exhibit A-6.
Article 4, Payment, shall be modified as follows:
Payment for work provided by Consultant shall be made as provided on Exhibit B-6, attached
hereto, provided that the total amount of payment to the Consultant for this work not exceed
$259, 770.00 without express written modification of the Agreement signed by the City. The
new total contract shall not exceed $1,774,201.69 without express written modification of
the Agreement signed by the City.
All other provisions of the contract shall remain in full force and effect.
Dated this
CITY OF TUKWILA
Allan Ekberg, Mayor
day of
ATTEST/AUTHENTICATED
Christy O'Flaherty, MMC, City Clerk
CONTRACTOR
20
Printed Name:
Nelson Davis, KPG
APPROVED AS TO FORM
City Attorney
Page 1 of 1
23
EXHIBIT A-6
Supplement 6
Additional Construction Management Services
Scope of Work
March ���"o2019
City of Tuk,w^U@y
Project No. 99110301
TIB Project No.: 8-1-116K012&_1
KPG Project #: 15085
BACKGROUND
This work willl provide additional construction management services for the construction contract to
complete 53m Avenue S Roadway Improvements /S 144'h' Street to S 137" Street). These additional
services are the result of:
Additional working days added through approved change orders (43 working days .
Anticipated additional working days for force account work and to allow SCL to complete wiring,
energization, of underground systemi, and wreckout of aerial system (27 working days estimated).
a Weather days (3O.Sapproved todate, estimate 351o1a through physical completion)
The original contract duration was Z1Sworking days, beginning onApril 9,J0I8and ending mnFebruary
15,2019. An additional 105 working days are anticipated based on, the change orders and weather days
described above, resulting inacompletion date of1u|yI7,3019.
This supplement is provided to continue construction management and inspection services in accordance
with the original authorization and as detailed below:
N. INTRODUCTION
The following scope of services and associated costs are based upon the assumptions outlined below.
General Assumptions:
The proposed project team for additional working days vviU| include one part-time project
manager, one part-time resident engineer, mnepart'tirnedocummentathonoontrolspedaUst,ome
full-time inspector, additional part-time inspector for certain work elements, design team,
management, and administrative support as required, sub -consultants to provide services for
materials testing, and other supporting tasks ssdeemed necessary. |1isanticipated that fuN-tinne
site observation will berequired for the entire duration ofconstruction.
City 4/Tukwila S3mAve 5
Additional Construction Management 5emice
5copeoƒWork —Jupp6ymeot6
Page I of 4
KPG
Project #15085
March 2019
24
EXHIBIT A-6
The level of service is based on additional project duration of up to 105 working days per the
assumptions in the Background section of this scope of work.
KPG field staff will continue to perform day to day public outreach to ensure affected residents
are notified in advance of impending contractor activities.
The design engineers from KPG will be available during construction to answer questions during
construction and review RAMs, shop drawings, and answer RFIs. The engineer of record will be
available to provide background information on the design should it be necessary.
Services will be performed in accordance with the Contract plans & special provisions, WSDOT
Local Agency Guidelines ("LAG"), the WSDOT Construction Manual, and the client engineering
standards.
The franchise utilities will provide field inspection for all work surrounding the construction or
relocation of their utility systems not constructed by the Client's Contractor, if necessary.
Client/Field Office: The Contractor will provide a field office as required by the contract
documents. The Consultant's field staff shall have access to the field office.
HI. SCOPE OF WORK
The objective and purpose of this Construction Management Services Agreement is for the Consultant to
successfully deliver the construction of the Project to the client by ensuring that the improvements are
constructed in accordance with the approved Plans and Specifications, as may be amended or revised,
that all of the required Project documentation is accounted for, and ultimately that the client receives a
successful review by TIB at the end of the Project.
TASK 1— MANAGEMENT/COORDINATION/ADMINISTRATION
No additional funds are requested for this task. We have been able to mitigate the longer contract
duration and can continue to provide the services described in the original scope of work within the
previously authorized budget.
TASK 2 DESIGN SUPPORT
No additional funds are requested for this task. We have been able to mitigate the longer contract
duration and can continue to provide the services described in the original scope of work within the
previously authorized budget.
TASK 3 — PRECONSTRUCTION SERVICES
Work is complete, no additional funds are requested for this task.
City of Tukwila 53rd Ave S
Additional Construction Management Services
Scope of Work — Supplement 6
Page 2 of 4
KPG
Project #15085
March 2019
25
TASK 4 — CONSTRUCTION OBSERVATION
Construction Observation services will continue in accordance with the originalscopemfmnork. Additkonal|
observation time is required to achiieve physical com,pletion due to longer contract duration:
4.5The Consultant shall provide the services of one full-time inspector with necessary
engineering, and administrative support for on additional 105 xvnddng days as described in the
Background section of this scope ofwork,Part-time inspection is anticipated for certain, remaining
work elements, The budget is based on 40 hours/week full-time inspection and 20 hours/week part-
timeinspecdonforupto105vvorking days associated with change order and weather days,
Deliverables
wDaily Construction Reports with project photos—subnmittedomavveeWybasis
* Punch List, Certificate mf Substantial Completion
m Review test reports for cornp|iamce
TASK 5—CONSTRUCTION SERVICES —OFFICE
Construction Office services will continue in accorda!mce with the original scope of work. Additional time
is required to achiieve physical completion due to longer contract durat�ion:
5.27The Consultant shall provide the services of one part-time resident engineer and one part-time
documentation specialist with necessary oversight, engineering, and administrative support for an
additional lOS working days as described in the Background section ofthis scope of work. The
budget is based on 16 hours/week part-time resident engineer and JU hours/week part-time
documentation specialist.
Defiuerobles
* Submittal log
• RF|Log
* Completed Record ofMaterial for Material Certification
• Change {}rder(s)
• Change Management Log
*RFILog
wMinor ChangeOrder(s)
m Force Account Records
m Recorddravvings in electronic and hard copy format
TASK 6—SURVEY @&MATERIAL TESTNIG
No additional funds are requested for this task. We have been able to mitigate the longer contract
duration a:nd can continue to provide the services described in the od 'ma�| scope of work within the
previously authorized budget.
City ofTukwila S311 Ave
Additional Construction Management Services
Scope qfWork — Supplement 6
Page 3 of 4
KPG
Project #15085
26
EXHIBIT A-6
TASK 7-ADDITIONAL SERVICES
Additional services requested by the client, will be performed only when authorized by the client.
Authorization, toperform additional services will beinwriting, specifying the work to beperformed, and
basis of payment. Items such as Community Outreach (except as com:pleted on a day to day basis by the
inspector and resident engineer as described herein), Public Meetings, Ribbon Cutting Ceremony, claims
analysis, additional surveying, services during shutdown periods of non -working days, and services for
extended working days are examples of possible additional services, This fee is based on 340 working days
(two weeks prior toconstruction, 21Sworking day contract, 1O5additional d'aymper this supplement, and
two weeks for closeout, 8 hour days), additional extension of days will be approximately $3,000 per day.,
City ofTukwila f3mAve f
Additional Construction Management Services
Scope 4fWork — Supplement 6
Page 4 of 4
KPG
Project #15085
March 2019
27
HOU AND FEE ESTIMATE
Project:
City of Tukwila
53rd Ave S
Supplement No. 6
EXHIBIT B-6
TIB No. 8.1-116(012)-1
Tukwila # 99110301
KPG No. 15085
Additional Construction Management Services
interdisciplinary Design
Task
PAIIIMPAPPAPP.
Description
Project
Manager
$ 166.00
Project
Engineer
140,00
Resident
Engineer
125 00
Senior
nspector
128.00
Con
inspector
92 00
Cons
Technician
77.00
Doc Control
Admin
77.00
enior
Admin
115.00
Budget
Task 1 - Management/Coordination/Administration
No Additional Budget Required
Reimbursable expenses - no additionalre
Task Totals
41111111111111111111111111114
Task 2 - Design Support duringConstruction
No Additional Budget Required
Reimbursable expenses - no additional required
0ired
Task Total
0
0
0
0
0
-Preconstructton Servtces
No Additional Budget Required
0
0
0
0
0
0
Reimbursable expenses - no additional re
Task Total
0
uired
0
0
0
Task 4 - Construction Observation
4,5 Construction observation (addl 90 days)
Reimbursable expenses - no additional rec
Task Total
Task 5 - Construction Services - Office
5.27 Construction office services (addi 90 days)
Reimbursable expenses - no additional re
Task Total
Task 6 - Survey & Material Testing
No Additional Budget Required
2
uired
uired
Reimbursable ex enses - no additional re uired
Task Total
Total Hours
21
105
42
42
42
42
42
42
336
336
0
0
378
840
840
0
0
0
840
420
420
0
0
420
0
0
0
0
0
0
420 42
$ 160 776
$
160,776
Total Budget: $ 259,770
City of Tukwila 53rd Ave 5
Additional Construction Management Services
Budget Estimate - Supplement 6
Page 1 of 1
KPG
Project 15085
March 2019
28