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HomeMy WebLinkAboutReg 2019-05-06 Item 4C - Final Acceptance - 2018 Commerical Business District Sewer Rehabilitation with Michels Corporation for $411,460.27COUNCIL AGENDA SYNOPSIS Initials Mee ting Date Prepared by Mayor's review Council review 05/06/19 HH A4a, LA ITEM INFORMATION ITEM No. 4.C. STAFF SpoNsoR: HENRY HASH ORIGINAL AGENDA DATE: 05/06/19 AGENDA ITEM TITLE CBD Sanitary Sewer Rehabilitation - 2018 Construction Project Completion and Acceptance CATIGoRy MI Discussion Z Motion Mtg Date 05/06/19 I:Resolution Mtg Date LI Ordinance Mtg Date 0 Bid Award Mtg Date El Public Hear* Mtg Date [1] Other Ally Date 'Wig Date SPONSOR Counci I Mayor LIFIR flDCD LIFinan 'e flFire UITS 0P&R UPolice PIF OCourt SP oNSOW S The contract with Michels Corporation of Salem OR is complete for the CBD Sanitary Sewer SUMMARY Rehabilitation. This project installed 3,660 lineal feet of cured -in -place pipe within the right-of-way of Andover Park West, Tukwila Parkway, Baker Boulevard, and private easements in order to rehabilitate existing sewer pipes. Construction began April 30, 2018 and was physically completed on January 15, 2019. Council is being asked to accept and finalize the contract with Michels Corporation for $411,460.27. REVIEWED BY C.O.W. Mtg. fl CDN Comm [1] Finance Comm. 0 Public Safety Comm. fl Arts Comm. 0 Parks Comm. fl Planning Comm. COMMil 1 EE CHAIR: ZAK IDAN Trans &Infrastructure DATE: 04/16/19 RECOMMENDATIONS: SPONSOR/ADMIN. CommITTIT, Public Works Department Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $411,460.27 $539,559.90 $0.00 Fund Source: 402 SEWER (PAGE 77, 2019 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 05/06/19 MTG. DATE ATTACHMENTS 05/06/19 Informational Memorandum dated 04/12/19 Notice of Completion Contract No. 18-040 Minutes from the Transportation and Infrastructure Committee 04/16/19 5 6 Allan Ekberg, Mayor Public Works Department - Henry Hash, Director INFORMATIONAL MEMORANDUM TO: Transportation & Infrastructure Committee FROM: Henry Hash, Public Works Director 0/ BY: Michael Ronda, PW Project Manager CC: Mayor Ekberg DATE: April 12, 2019 SUBJECT: CBD Sanitary Sewer Rehabilitation — 2018 Construction Project No. 91140203, Contract No. 18-040 Project Completion and Acceptance ISSUE Accept the construction contract as complete and authorize release of retainage. BACKGROUND The Notice to Proceed for Contract No. 18-040 with Michels Corporation of Salem, Oregon was issued on April 30, 2018, for the 2018 CBD Sanitary Sewer Rehabilitation Project. This construction project installed approximately 3,660 lineal feet of cured -in -place pipe within the right-of-way of Andover Park West, Tukwila Parkway, Baker Boulevard and private easements in order to rehabilitate existing sewer pipes. DISCUSSION Construction was physically completed on January 15, 2019. The extended time for the contract was due to a short section of failed liner that had to be removed and replaced. Two change orders were executed during the project and several sections of sewer pipe lining were deleted from the contract. FINANCIAL IMPACT The construction budget for the 2018 CBD Sewer Rehabilitation Project was $539,559.90, with a 20% contingency of $89,926.65, which was not used. Underruns were mainly due to work deleted from the contract due to various conflicts that would not allow the relining to be performed at this time. Retainage of $18,702.74 is currently being held. Construction Contract Amount (w/tax) Change Order Nos. 1 & 2 Contract Under -runs Total Contract Amount Expenses $449,633.25 7,393.09 ($45,566.07) $411,460.27 RECOMMENDATION Council is being asked to formally accept the 2018 CBD Sanitary Sewer Rehabilitation Project with Michels Corporation in the amount of $411,460.27 as complete, and authorize the release of the retainage, subject to standard claim and lien release procedures, and consider this item on the Consent Agenda at the May 6, 2019 Regular Council Meeting. ATTACHMENT Notice of Completion, Contract #18-040 W:\PW Eng\PROJECTS\A- SW Projects\CBD Sewer Rehab (91140203)\2018 CBD Sewer -Relining \ Construction \#.700 - Post Construction & Closeout\Info Memo - 2018 CBD Sewer Rehab Final Acceptance - 05-06-2019.doc 7 8 Date: 4/3/19 ❑ Original ❑ Revised # NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Contractor's UBI Number: 601061071 Name & Mailing Address of Public Agency City of Tukwila 6200 Southcenter Boulevard, Tukwila, WA 98188 UBI Number: 179 000 208 Department Use Only Assigned to: Date Assigned: Notice is hereby given relative to the completion of contract or project described below Project Name CBD Sewer Rehab - 2018 Construction 91140203 Contract Number 18-040 Job Order Contracting ❑ Yes 'No Description of Work Done/Include Jobsite Address(es) Install CIPP liners in several sections of sewer main within the Tukwila Urban Core. Federally funded transportation project? ❑ Yes LYJ No (if yes, provide Contract Bond Statement below) Contractor's Name Michels Corporation E-mail Address dphelps@michels.us Affidavit ID* 840882 Contractor Address 1715 16th Street SE, Salem OR, 97302 Te 920-583-3132 ephone # If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number. ❑ Retainage Bond Contract/Payment bond (valid for federally funded transportation projects) Name: Continental Casualty Company & Liberty Mutual Insurance Bond Number: 30035085/190039223 Date Contract Awarded 3/5/2018 Date Work Commenced 4/30/2018 Date Work Completed 1/15/2019 Date Work Accepted Were Subcontracters used on this project? If so, please complete Addendum A. IfYes ❑ No Affidavit ID* - No L&I release will be granted until all affidavits are listed. Contract Amount Additions (+ ) Reductions (- ) Sub -Total Amount of Sales Tax 10.0 (If various rates apply, please send a breakdown) TOTAL $ 449,633.25 $ 7,107.32 $ 82,685.78 $ 374,054.79 37405.48 Liquidated Damages $ 0.00 $ 411,460.27 NOTE: These two totals must be e q Amount Disbursed $ 392,757.53 Amount Retained $ 18,702.74 ual TOTAL $ 411,460.27 Comments: Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form: Please submit the completed form by email to all three agencies below. Contact Name: Diane Jaber Email Address: Diane.Jaber@tukwilawa.gov ts Department of Revenue Public Works Section (360) 704-5650 PWC©dor.wa.gov Washington State Department of Labor & Industries Contract Release (855) 545-8163, option # 4 ContractRelease@LN I. WA. GOV Title: Fiscal Specialist Phone Number: (206) 433-1871 x 1871 Employment Security Department Registration, Inquiry, Standards & Coordination Unit (360) 902-9450 publicworks@esd.wa. gov REV 31 0020e (4/28/14) F215-038-000 04-2014 9 Addendum A: Please List all Subcontractors and Sub -tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavid ID* Traffic Control Services 601477384 842513 For tax assistance or to request this document in an alternate format, please call 1-800-647-7706. Teletype (TTY) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum (04/28/14) F215-038-000 04-2014 10 City of Tukwila City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes April 16, 2019 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Zak Idan, Chair; Thomas McLeod, Kate Kruller (by phone) Staff: David Cline, Henry Hash, Hari Ponnekanti, Mike Ronda, Laurel Humphrey CALL TO ORDER: Committee Chair Idan called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Project Completion: Andover Park East - Water and Sewer Replacement Staff is seeking Council approval of contract completion and release of retainage to Titan Earthwork LLC in the amount of $3,887,443,56 for the Andover Park East Water and Sewer Replacement Project. This project provided new and upgraded water and sewer lines on APE between Strander Boulevard and Tukwila Parkway. Thirteen change orders were executed, primarily due to unforeseen subsurface conditions. Afinal settlement change order was negotiated for significantly less than what the contractor had initially submitted. The original contract was $3,504,684.14. UNANIMOUS APPROVAL. FORWARD TO MAY 6, 2019 REGULAR CONSENT AGENDA. B. Project Completion: 2018 Central Business District Sanitary Sewer Rehabilitation Staff is seeking Council approval of contract completion and release of retainage to the Michels Corporation in the amount of $411,460.27 for the 2018 Central Business District Sanitary Sewer Rehabilitation Project. This project installed approximately 3,660 lineal feet of pipe within the right-of-way and private easements. The original contract was $449,633.25. Underruns were mainly due to work deleted due to various conflicts that would not allow the relining at this time. UNANIMOUS APPROVAL. FORWARD TO MAY 6, 2019 REGULAR CONSENT AGENDA. C. Tukwila Infrastructure Design and Construction Standards Update Staff updated the Committee on the effort to update the Tukwila Infrastructure Design and Construction Standards, which have not been revised since 2009 and are intended to ensure consistent design and construction requirements and adherence to the Comprehensive Plan. They establish minimum criteria and specifications for both public and private construction projects and utility and street improvements. The 2019 revisions integrate WSDOT standards, low impact development principles, and were thoroughly reviewed by a staff committee and the City Engineer. Chair Idan asked if the revised standards would address the issue of inconsist connections with adjacent city streets as well as utility patching. Staff noted that utility work is performed by third parties outside of the city's inspection process. Councilmember Kruller asked if the standards include a street moratorium and staff replied that they do. All agreed that Council and staff collaboration on messaging and enforcing the City's standards will be helpful. Staff intends to review every two years and the Council will be kept informed. DISCUSSION ONLY. 11