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Home My WebLink AboutCDN 2019-05-14 Item 2A - Grant Application - 2020 Community Development Block Grant Funding for Minor Home Repair ProgramCity of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Development and Neighborhoods FROM: Stacy Hansen, Human Services Program Coordinator CC: Mayor Ekberg DATE: May 1, 2019 SUBJECT: Authorization to submit CDBG Application for Minor Home Repair 2020 ISSUE The City Council's authorization is necessary for the City to apply to King County for the Community Development Block Grant funds. These funds target the Tukwila Minor Home Repair program. In 2020, the City will continue its role as fiscal administrator for the Minor Home Repair program in the cities of Tukwila, Covington, Des Moines, and SeaTac. The program successfully assists low/moderate income homeowners in maintaining their homes. The 2020 application is for $100,000 to be equally shared between all four cities (minus a small administration fee for King County). BACKGROUND Human Services staff has been administering this program since 2005. In 2018, 15 unduplicated Tukwila households were served (52 program -wide) consisting of 21 individual projects (63 program wide) and 75.50 hours of Tukwila repairs (397 program -wide). The 2020 request is for $100,000 for the entire program, consisting of $24,000 in construction dollars for each city. DISCUSSION This application competes county -wide with capital applications from other cities and non-profit agencies. Tukwila Human Services staff participates in discussions to recommend capital projects although unable to vote on any applications affecting Tukwila. FINANCIAL IMPACT Partners cities provide roughly 20% of staff time as in -kind to manage and administer the Minor Home Repair program within their respective cities. Since Tukwila is the lead fiscal agent, in addition to administering the program, staff is also responsible for the annual application process, contract execution, quarterly bill reimbursement between Tukwila, partner cities and King County. Tukwila Human Services staff also attends all required King County meetings, monitors partner cities to ensure contract compliance and provides on -going technical assistance. Between serving as the fiscal agent and administering the program in Tukwila, the Human Services Coordinator spend 30% of her time on the Minor Home Repair program. RECOMMENDATION Staff is asking Council to forward this item to the May 20, 2019 Regular Council meeting for the consent agenda. ATTACHMENTS Pre -Application — full application is in process. 2 4/29/2019 Print/Preview King County, WA Department of Community and Human Services DCHS HCD CD - 53119 CDBG 2020 Capital 5/31/2019 deadline City of Tukwila Tukwila, Covington, Des Moines, SeaTac Minor Home Repair Program Jumpto:a a._� USD$ 100,000.00 Requested USD$ 90,000 Secondary amount $ Project Contact Stacy Hansen Tel: 206-433-7180 Additional Contacts none entered Pre-Applicationl�,ra f �7ion ,ue i on1_ Bud City of Tukwila 6200.Southcenter Blvd. Tukwila, WA 98188, WA 98188 City Administrator David Cline L)av41 ( li;tn'I{ vva. ov Cll ,(..'s Docurr]en s Telephone206-433-1.800 Fax 206-433-7191 Web www.tukwilawa.gov EIN 91-6001519 Some answers will not be presented because they are not part of the selected group of questions based Ion the answer to #2. Project Location 1. Provide the exact address of project site, (not the agency address unless it is the same location). preferred format: address, city, state, zip. If the location is a intersection please find the closest address. Upload document and identify as 000.1 King County l-Map Depicting Location; Form 200.1 Photos; Form 200.2 Site Plan The Minor Home Repair (MHR) program will take place within the jurisdictional boundaries of the cities of Tukwila, Covington, Des Moines and SeaTac. Zip codes covered will include 98042, 98148, 98158, 98168, 98178, 98188 and 98198. Homeowners living in owner occupied single family homes, duplexes, townhomes, condominium's, manufactured and modular homes, who have lived in their homes for at least one-year, meet income eligibility requirements and live within the participating city boundaries are eligible for the MHR program, depending on the nature of the work that needs to be done. https://zoomgrants.com/printprop.asp?rfpidu=061DF8F0EC5645FEA418533872F13A6D&propidu=DC91BAB13BB34EF280D4B04AB0A20118&print=R 1/13 3 4/29/2019 Print/Preview Project Category 2. What category does your project fit into? Upload Supporting Documentation as applicable. Non -Profits and Special Districts, see document requirements - 100.1 thru 100.7 Community Facility Public Improvements Parks Microenterprise ✓ Minor Home Repair Housing Human Services Other: 3. What type of activity is involved? (Check one) If you checked Acquisition, upload document 700.1- Questions Regarding the Acquisition (Uniform Relocation Act). Acquisition ✓ Rehabilitation Construction Capital Program Services Population Served 4. How will the project's CDBG eligibility for funding be established? How many residents will be served? If Area Benefit, upload Form 800.1 Census Data. If Limited Clientele, upload Form 000.3 Service Delivery Data; FOR ALL upload Form 000.4 Service DeliveryArea Map Area Benefit ✓ Limited Clientele Presumed Benefit Eligible (severely disabled adults, abused children, battered spouses, homeless, elderly over 62 years of age) Elimination of Slum/blight (spot basis) Survey -- Conducted per HUD Regulations Project Description 5. Provide a brief overview of the project and identify specifically what Consortium CDBG funds will be used to purchase. If your application is for a Program vs. a Project, provide a copy of your Policies and Procedures. Upload Form 500.1 for Microenterprise; upload Form 600.1 for Minor Home Repair Funds will be used to rehabilitate owner -occupied housing, focusing on health and safety repairs for low to moderate income residents, helping to preserve affordable housing. Funds will pay for repair/rehab in plumbing, electrical and other small jobs. http4://zoomgrants.com/printprop.asp?rfpidu=061DF8F0EC5645FEA418533872F13A6D&propidu=DC91BAB13BB34EF280D4B04AB0A20118&print=R 2/13 4/29/2019 Print/Preview Project Funding 6. Provide background and explanation of fund sources and status of other funding pursued and committed for this project, i.e. what other grant/fund sources will be applied toward this project? Have other funds been committed? If so, provide the expiration date for use for those funds. Are any of the 'Other' funds from a federal source? All four partner cities (Tukwila, Covington, Des Moines, SeaTac) have Human Services or Coordinator staff to manage and administer the Minor Home Repair program for their residents. All four cities provide in -kind contributions of staff time to screen clients, hire and pay contractors and administer the program in their respective city. The city of Tukwila is the lead fiscal agent so in addition to administering the program for eligible Tukwila residents, the Human Services Program Coordinator manages the administration of the application process, contract execution and the quarterly bill reimbursement between Tukwila (and the partner cities) and King County. 7. What public participation has been held or will be held during the course of the Pre -application? Provide evidence of community input regarding the need this project addresses and of potential solutions. The Minor Home Repair Program is reviewed by City Council committees as well as the full City Council. All Council meetings (and agenda's) are advertised and open to the public. Customer Satisfaction interviews are conducted after each completed repair. Organization 8. Describe how long your agency has offered the services associated with the project. Present the average number and characteristics of clients served, and required licenses to operate. NON -PROFITS: Upload Form 100.3 - List of Agency Board Members; Form 100.4 - Current Bylaws and Articles of Incorporation; Form -100.5 Organization Chart; Form 100.8 Agency Recent Audit and/or General Ledger and Balance Sheet for 2017/2018. The Tukwila Human Services Program has managed the Minor Home Repair Program with CDBG funds since 2005. On average, the partner cities combined serve 66 unduplicated low -mod income households yearly; averaging 643 repair hours for all projects annually. 9. Services: Describe the specific service(s) or need your program is designed to meet. Quantify this need using local or regional data that confirm or describes the problem or need. How much of the need are you currently serving? With varying levels of owner -occupancy in the partner cities (Tukwila 38%, SeaTac 52%, Des Moines 58%, Covington 80%) and significantly lower median incomes compared to King County (Tukwila, 60% of median; SeaTac, 61% of median; Des Moines, 72% of median; Covington, almost median) regular maintenance in low to moderate income households is often postponed, due to limited financial resources. Nearly 40% of residents are cost burdened, paying more than one-half of their income on housing. Food insecurity data is also an indicator of poverty. In the partner cities, free/reduced lunch stats in our respective school districts range from 36% to 89%. 20% of our residents are using their local food banks and DSHS services. In all four cities, much of the single-family housing was built in the mid 60's to 80's or before. Aging housing stock typically requires more money for maintenance and repairs. CDBG funds allow the MHR program to provide maintenance/repairs to issues such as electrical, plumbing, installing grab bars, replacing broken railings/stairs, worn locking mechanisms on doors, security lighting and a variety of other small but necessary safety repairs that are often deferred by our very limited income homeowners. We are primarily serving elderly and disabled adult homeowners that are on very fixed incomes. In 2018, 87% of all the homeowners served in the Minor Home Repair program were below 50% of median income. We estimate we are meeting 35-45% of the need. https://zoomgrants.com/printprop.asp?rfpidu=061DF8F0EC5645FEA418533872F13A6D&propidu=DC91BAB13BB34EF280D4B04AB0A20118&print=R 3/13 5 4/29/2019 Print/Preview 10. What other activities does the agency provide and how is the proposed program delineated from other program(s) and/or services offered? All partner cities provide a wide range of traditional municipal services (police, fire, public works, planning, recreation) which are available to residents, visitors, businesses. There are no other government services that provide free housing repair. 11. ELIGIBILITY: Are you familiar with current CDBG income screening requirements? How do you determine eligibility (income screening, location of residence, eligibility in other government programs)? Applicants will be required to provide a copy of the tool used for client intake process as an attachment to the application phase. Upload Form 100.7 - Intake Tool Used to Qualify Eligibility. All partner cities are familiar with and screen every Minor Home Repair applicant with current CDBG income guidelines, identify residency, eligibility and screen as well for a wide variety of other social and health services. We actively collaborate on referrals from our Fire, Police, Code Enforcement, Senior and Recreation programs as well as our school districts. All partners are very familiar with the demographics and the housing needs within our respective communities. All partner cities use a pre -approved screening tool to document the household income and a variety of demographics, including owner occupancy. All households submit evidence of their income and a unique file is created for each household. While screening residents for other social service programs, we inquire with owner occupied households whether they qualify for the Minor Home Repair program and determine if the repairs we can provide would improve the health and safety of their homes. 12. Provide the estimated milestones for completion of your project. Check with HCD CD Team prior to 4/29/2019 for advice regarding your response to this question. -answer not presented because of the answer to #2- 13. Program Oriented Milestones: provide the date range for the quarters represented for service delivery. Microenterprise: Upload required document identified as Form 500.3- Milestones; Minor Home Repair: Upload required document identified as Form 600.3 Milestones 1st quarter = 1-1-21 to 3-31-21; 2nd quarter = 4-1-21 to 6-30-21; 3rd quarter = 7-1-21 to 9-30-21; 4th quarter = 10-1-21 to 11-15-21 14. Do you anticipate electing to charge the permissible Indirect cost rate allowed by §200.414 (f) Indirect (F&A) costs. See "Requirements Section " in Program Summary for reference and context Indicate either "Yes -- provide an explanation of the status of an Indirect Cost Plan';_ drafting_ being reviewed approval underway or "No - we decline to take advantage of the option to charge an indirect cost rate." No - we decline to take advantage of the option to charge an indirect cost rate. 15. This RFP does not provide grant opportunities for new housing construction or public services. Please visit the King County DCHS Housing and Community Development Web Site for grant opportunities in this category that might be posted. -answer not presented because of the answer to #2- Documents Requested. * Form 000.1- [All Applicants - Pre-App] Risk Analysis of Agency Capacity. Form 000.2 -[All Applicants Pre-App [Q.1] Use a KC I -Map from King County's GIS mapping system. Form 000.3 - [All Applicants Pre-Application ConsortHirn Required?Attached Documents * htt16://zoomgrants.com/printprop.asp?rfpidu=061DF8F0EC5645FEA418533872F13A6D&propidu=DC91BAB13BB34EF280D4B04AB0A20118&print=R 4/13 4/29/2019 Print/Preview Q.4] Consortium Service Delivery Data. Download required template (Excel). Form 100.1 - [Non Profits -Pre AppQ.9] Internal Revenue Service (IRS) Letter of Designation. Form 100.3 - [Non-Profit/Special Districts Applicants Pre -Application Q.8] List of Agency Board Members - Download required template. -I 9\firift, Form 100.4 - [Non-Profit/Special Districts Applicants - Pre -Application Q.8] Current Bylaws and Articles of Incorporation. Form .100.5 - [All Applicants - Pre -Application Q.8] Organization Chart Form 200.2 - [All_ Applicants_ -_Pre-Application Q.1] Site Plan for Environmental Review purposes. Form 500.1 - [Pre -Application Q.5] PROGRAM Microenterprise Program Policies and Procedures. CHI ,/ "1_00 3 List ; ✓ OO 4 (! ryA;; and f\riides of N' Form 600.1 -.[Pre-Application Q.5] PROGRAM 0Gi.)1 MIL( ( Minor Home Repair Program Policies and. and Procedures ip ires Procedures. Form 800.1 Census Data [Pre -application Q.4; Application.Q. 13. Download required template (Excel). Form NOT APPLICABLE: Use the template provided that is entitled "Requested Document Not Applicable" (Word). Application Questions H:,p Project Category 00 1 C.3! CT Vl i1-1(OHCHC 1. What category does your project fit into? This question is a branching question. Answer this question FIRST before proceeding below. Depending upon your selection, a certain set of questions will disappear and therefore no longer required). Community Facility Infrastructure Improvements Parks Microenterprise Minor Home Repair Acquisition https://zoomgrants.com/printprop.asp?rfpidu=061 DF8F0EC5645FEA418533872F13A6D&propidu=DC91 BAB13BB34EF280D4B04AB0A20118&print=R 5/13 7 8 Greetings RFP DCHS_HCD_CD_53119 Administrative Coordinator Based on our understanding and the information provided, the document requested 100.1 IRS Letter of Designation does not apply to the type of application we are submitting our request for funding. Form # 100.1 Name of Form IRS Letter of Designation Reason Form Does Not Apply To Agency Application Not a nonprofit If this is not the case, please contact us and provide guidance on what is needed to meet the requirements. Thank you. S&ace Ftgwsem, Human Services Program Coordinator City of Tukwila 206-433-7180 St ll ,!.} )"cl nseYl LDi ukwila\iv a gov Requested Document Determination of Not Applicable 9 10 2020 Minor Home Repair Sites 000.2 King County U:\PW Eng \ GISProjects Human Services \2020 Minor Home Repair Sites mxd 12 Project Benefit Worksheet Service Delivery: North/East Sub -region South Sub -region Outside CDBG Consortium City Indicate # of Beneficiaries City 1 Indicate # of Beneficiaries City I Indicate # of Beneficiaries Beaux Arts 0 Algona 0 Auburn 0 Bothell 0 Black Diamond 0 Bellevue 0 Carnation 0 Covington 13 Federal Way 0 Clyde Hill 0 Des Moines 13 Kent 0 Duvall 0 Enumclaw 0 Seattle 0 Hunts Point 0 Maple Valley 0 Other 0 Issaquah 0 Normandy Park 0 Kenmore 0 Pacific 0 Lake Forest Park 0 SeaTac 13 Medina 0 Tukwila 14 Mercer Island 0 Uninc. King Co 0 Newcastle 0 North Bend 0 Sammamish 0 Skykomish 0 Snoqualmie 0 Woodinville 0 Yarrow Point 0 Uninc.King Co. 0 Kirkland-- Joint Agreement City 0 Redmond — Joint Agreement City 0 Renton — Joint Agreement City Shoreline -- Joint Agreement City 0 Burien Joint Agreement City TOTAL 0 TOTAL 53 TOTAL 0 Grand Total 53 0003_SERVICEDELIVERYTEMPLATE_2017CDBG_PREAPP Page,13 14 Greetings RFP DCHS_HCD_CD_53119 Administrative Coordinator Based on our understanding and the information provided, the document requested 100.1 IRS Letter of Designation does not apply to the type of application we are submitting our request for funding. Form # Name of Form Reason Form Does Not Apply To Agency Application 100.1 IRS Letter of Designation Not a nonprofit If this is not the case, please contact us and provide guidance on what is needed to meet the requirements. Thank you. S'C?c/i Hansen Human Services Program Coordinator City of Tukwila 206-433-7180 Star .f-i;lnS?r1«!-: u<'vV awa_gov Requested Document Determination of Not Applicable 15 Greetings RFP DCHS_HCD_CD_53119 Administrative Coordinator Based on our understanding and the information provided, the document requested 100.3 List of Agency Board Members does not apply to the type of application we are submitting our request for funding. Form # Name of Form Reason Form Does Not Apply To Agency Application 100.3 Non-Profit/Agency Board members Not a non-profit/no board of directors If this is not the case, please contact us and provide guidance on what is needed to meet the requirement Thank you. Human Services Program Coordinator City of Tukwila 206-433-7180 Stacy.Flansen(EDtukwilawa.gov Requested Document Determination of Not Applicable 16 Greetings RFP DCHS_HCD_CD_53119 Administrative Coordinator Based on our understanding and the information provided, the document requested 100.4 Current Bylaws and Articles of INC does not apply to the type of application we are submitting our request for funding. Form # Name of Form Reason Form Does Not Apply To Agency Application 100.4 By Laws /Article of Incorporation Not a non-profit/no bylaws If this is not the case, please contact us and provide guidance on what is needed to meet the requirements. Thank you. S&ReIJi Havbsem, Human Services Program Coordinator City of Tukwila 206-433-7180 Stacy.i-lansen@tukwilawa.gov Requested Document Determination of Not Applicable 17 18 2019 - 2020 Biennial Budget City of Tukwila, Washington City of Tukwila, Washington 2019 - 2020 Organization Chart RESIDENTS OF TUKWILA CITY COUNCILMEMBERS MAYOR Allan Ekberg CITY ADMINISTRATOR David Cline CITY ATTORNEY'S OFFICE Rachel Turpin MUNICIPAL COURT Kimberly Walden ADMINISTRATIVE SERVICES Rachel Bianchi PARKS & RECREATION Rick Still COMMUNITY DEVELOPMENT Jack Pace POLICE Bruce Linton FINANCE Vicky Carlsen PUBLIC WORKS Henry Hash FIRE Jay Wittwer TECHNOLOGY & INNOVATION SERVICES Joseph Todd :;jj }<:/- 13 19 20 Greetings RFP DCHS_HCD_CD_53119 Administrative Coordinator Based on our understanding and the information provided, the document requested 200.2 Site Plan for Environmental Review does not apply to the type of application we are submitting our request for funding. Form # 200.2 Name of Form Site Plan for Environmental Review Reason Form Does Not Apply To Agency Application Not applicable to MHR program If this is not the case, please contact us and provide guidance on what is needed to meet the requirements. Thank you. Stacy Hansen Human Services Program Coordinator City of Tukwila 206-433-7180 Stacy.hansen@tukwilawa.gov Requested Document Determination of Not Applicable 21 Greetings RFP DCHS_HCD_CD_53119 Administrative Coordinator Based on our understanding and the information provided, the document requested 500.1 Microenterprise Program Policies and Procedures does not apply to the type of application we are submitting our request for funding. Form # 500.1 Name of Form Microenterprise Program Policies Reason Form Does Not Apply To Agency Application Not a microenterprise program If this is not the case, please contact us and provide guidance on what is needed to meet the requirements. Thank you. Stacy Hansen Human Services Program Coordinator City of Tukwila 206-433-7180 Stacy.hansen@tukwilawa.gov Requested Document Determination of Not Applicable 22 CITY OF TUKWILA Mayor's Office/Human Services Division Minor Home Program 2019 Policies The Minor Home Repair Program provides and promotes the repair and maintenance of housing for individuals and families of low and moderate income living within the Tukwila City limits. The Minor Home Repair Program is funded through the Community Development Block Grant Program (CDBG) and must conform to CDBG regulations. These regulations provide overall guidelines that must be followed but are designed to allow agencies greater flexibility in program implementation. Due to increased demand and limited resources of the Minor Home Repair Program, the following policies have been adopted to assist staff and contractors in implementing this program. Meeting the eligibility requirements listed below does not guarantee services will be provided. In order to maximize the effectiveness of the limited resources available, staff will be responsible for interpreting and applying the policies set forth below and will make the final determination on the provision of services. PROGRAM OBJECTIVES • Provide minor housing repair and maintenance services to homeowners with low and moderate incomes. • Maintain the ability of clients to remain in their own homes and to be independent. • Encourage the participation of service providers, the business community, and the residents of the City of Tukwila to support housing maintenance and repair assistance to the local community. • Housing repair services will focus on maintaining the safety and health of the occupants; preserving the dwelling and/or conserving energy. GENERAL PROGRAM POLICIES Eligibility Requirements In order to be considered for services in this program, the applicant must: A: Reside within the Tukwila city limits. 23 B: Own and reside in the dwelling requiring services for at least one year. The home cannot be for sale at the time services are requested. Applicant must give an indication that they have no intent of discontinuing to occupy the home in the foreseeable future. C. The gross annual income for the household must not exceed the moderate - income level by household size as defined by HUD current income guidelines. D. Applicant must carry current homeowner's insurance. Program Limitations Staff may deny services to any dwelling where an unsafe or unhealthy working or living situation exists. Services will not be provided if the repair work is covered by the homeowner's property insurance policy or by warranty. The exception to this is when the homeowner's deductible is unable to be met due to client's income limitations. Minor home repair services for condominiums will include interior work only. Repair work on a duplex will only be to the interior that is occupied by a Housing Repair client. All interior and/or exterior work on a duplex will be done only on the part that is occupied by the client. Services must comply with all Homeowner Associations and/or Mobile Home Park policies. Repairs are made to the housing structure. Repairs are not made to free standing items, like fans, heaters, and lamps. Repairs are not made to appliances. Intentional damage to a home will not be covered. The exception is in the case of domestic violence. Repairs will be made only if the offender is no longer in the home. Repairs will not be performed on recreational vehicles. Homes in violation of City of Tukwila building codes, fire or municipal codes will not receive services until the code violations are fixed. The Minor Home Repair Program may help a homeowner comply with the code(s), if the services required are within the scope of program. Financial assistance will not be given to City of Tukwila residents of mobile home parks to relocate to other mobile home parks, nor will they be eligible for any service other than emergency repairs once a mobile home park has received written notice of an impending sale. A repair may result in finished work that may need additional finishing to match pre- existing conditions. Since cosmetic work, in of itself, is not eligible for funds, finish 24 work will be negotiated at the time of the repair work with the homeowner. It may be impossible to match paint colors, for example, however, it would be unrealistic to have an entire room repainted if a small amount of new paint is added. The priority of the funds is to make the repair to ensure health and safety. There may be limitations to home repair projects proposed for homes that are located in a floodplain. Projects that are estimated above $500 will require the homeowner to have flood insurance for the value of the project for the life of the project. Homeowners that are live in a "floodway" will not be able to use program dollars. Maintenance and repairs will be screened for lead based paint impacts and projects may be denied due to the impact of lead -based paint disturbance. Definitions The program provides services for single family attached/detached dwellings, duplexes, condominiums, modular and manufactured homes only. A manufactured home (mobile home) is defined as a factory assembled structure, transported in one or more sections, built on a chassis and designed without a permanent foundation. A modular home is a factory built assembled structure, designed for permanent installation on a foundation. A single-family detached house is a building containing one dwelling unit which is not attached to any other dwelling by any means except fences, has a permanent foundation and is surrounded by open space of yards. A duplex is a one -family dwelling attached to another one -family dwelling by a common roof, walls or floor. This definition may also include a dwelling unit or units attached to garages or other non-residential uses. A recreational vehicle is a vehicular type unit primarily designed as temporary living quarters for recreational camping, travel or seasonal use that either has its own power or is mounted on or towed by another vehicle. Recreational vehicles include: camping trailers, fifth -wheel trailers, motor homes, travel trailers and truck campers. Repair Budget Limitations A maximum of $7500 per dwelling will be spent per household. No more than $5,000 will be spent in one calendar year. The cost of materials, supplies and labor will be included. Exceptions will be made by the Human Services Program Coordinator on a case by case basis, keeping health and safety priorities in mind. 25 Services Provided Include but are not limited to: Safety Health Install smoke detectors Install carbon monoxide detectors Install, repair/replace security lighting if an existing electrical circuit is available Earthquake preparedness — hot water tank straps Repair/replace exterior doors, windows and stairways if broken Replace broken switches, sockets, and ceiling light fixtures Install locks and deadbolts Power outage check to see if power can easily be restored Circuit breaker replacement Repair/replace dangerous or non -working electrical circuits Apply non-skid material as needed Replace furnace filters Repair/replace furnace fans Clogged drains Repair furnaces Repair heaters that are not free-standing Repair/replace garbage disposals Rodent control Pest extermination Repair/replace hot water tanks Adaptations for disabilities Install exterior ramps Install/repair/replace special equipment like handrails, grab bars, doorknobs, Faucet handles Maintenance of basic structure Exterior house painting — not cosmetic Repair/replace gutters and downspouts Repair/replace faucets, toilets, sinks, drains, broken or leaking pipes Repair decks only if used as an exit Removal of moss on roof/main structure Install shut-off valves Repair dry rot on the interior/exterior Weather proofing Minor roof leaks; repair/replace soffits, fascia, flashing Minimize water damage - caulking/tub surrounds/leaks Chimney/flashing Energy Efficiency Weather stripping Insulation 26 Use of Contractors Contractors are hired for all services that need to be addressed. Contractors will be required to provide proof of liability insurance and a business license. Contractors may, with permission of the program coordinator, sub work out to an appropriate licensed contractor. Repairs Priority for repairs will be determined by the seriousness of the repair relative to other pending repair requests, the hardship to the client if the repair is not completed in a timely manner, the scope of work, date of request, and the income/assets of the household. (The households with the lowest incomes and less than $50,000 in assets will be considered a higher priority than those with low/moderate incomes and more than $50,000 in assets.) The value of a personally owned vehicle or the equity in the house will not be included when calculating household assets. The household will be required to report the income for all members but may exclude the income of a caregiver assisting them during an illness. Referrals Repairs estimated to exceed $3,300 will be referred to King County Housing Rehabilitation Office for a deferred home loan application or emergency or mobile home grant as appropriate. Exterior House Painting Exterior house painting is only considered for houses that are peeling or do not have protected surfaces. Due to the costs associated with house painting, only limited areas of the house will be considered. Houses older than 1978 that require more than 10 feet of exterior paint to be disturbed will not be addressed due to lead based paint issues. Houses with fading paint will be a lower priority. The same policies apply to decks, stairways, trim, fascia boards, porches, soffits, and eaves. Detached structures will not be painted. Grievance Policy If the applicant believes program eligibility requirements have been met and services have been unfairly denied, applicant must submit a written request for review within 30 days of being notified of the denial. This letter, containing the reasons applicant feels the decision to be in error, shall be addressed to the Human Services Program Coordinator who will review the matter and respond with a decision within 10 working days of receipt of applicant's letter. 27 28 Greetings RFP DCHS_HCD_CD_53119 Administrative Coordinator Based on our understanding and the information provided, the document requested 800.1 Census Data supporting Low Moderate -income Area Benefit does not apply to the type of application we are submitting our request for funding. Form # Name of Form Reason Form Does Not Apply To Agency Application 800.1 Census Data supporting Low/Mod Limited Clientele are qualified based on Intake docs If this is not the case, please contact us and provide guidance on what is needed to meet the requirements. Thank you. Stacy Hansen Human Services Program Coordinator City of Tukwila 206-433-7180 Stacv.hansen@tui<wilawa.gov Requested Document Determination of Not Applicable 29