HomeMy WebLinkAboutReg 2019-05-20 Item 4F - Contract Amendment #6 - 53rd Avenue South (South 137th - South 144th) with KPG Inc for $259,770COUNCIL AGENDA SiwoPsis
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Meeting Date
0 /20 19
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ITEM INFORMATION
ITEM No.
4.F.
Sfik1.1, SPONSOR: HENRY HASH
ORIGINAL, AGr.NDA DA 11,.: 05/20/19
AGENDA ITEM TITLE 53rd Avenue South Project (South 137th to South 144th Streets)
Construction Management Amendment No. 6 with KPG, Inc.
CATEGORY • Discussion
Motion
Date 05/20/19
E] Resolution
Altg Date
El Ordinance
Mg Date
[1] Bid Award
Mtg Date
[I] Public Hearing
Mfg Dale
El Other
Aftg Date
Mtg Date
Mtg
SPONSOR flcouncil Major DHR LDCD UFinance UFite OTS OP R UPolice
Court
P
SPONSOR'S Amendment No. 6 to Contract No. 15-159 is for additional construction management
Summ,\Ry services for the 53rd Avenue South Residential Street Project Due to utility conversion
delays, additional time is needed to provide construction management through the end of
the project. Council is being asked to approve the construction management Amendment
No. 6 with KPG for $259,770.00.
REVIEWED BY
El C.O.W.
Mtg. CDN Comm
fl Arts Comm.
0 Finance Comm.
rj Parks Comm.
0 Public Safety Comm.
El Planning Comm.
ZAK IDAN
1 Trans &Infrastructure
DATE: 05/07/19
COmmii I EE CHAIR:
RECOMMENDATIONS:
SPONSOR/ADMIN.
CONINIFIThE
Public Works Department
Majority Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$259,770.00 $9,250,000.00 $0.00
Fund Source: 103 RESIDENTIAL STREET FUND (PG 3, 2019 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
0 20 19
NITG. DATE
ATTACHMENTS
05/20/19
Informational Memorandum dated 05/03/19
Page 3, 2019 CIP
KPG Amendment No. 6 to ContractNo. 15-159
Minutes from the Transportation & Infrastructure Committee meeting of 0 07 9
87
88
City of Tukwila
Public Works Department - Henry Hash, Director
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director l',44
BY: Peter Lau, Senior Program Manager
CC: Mayor Allan Ekberg
DATE: May 3, 2019
SUBJECT: 53rd Avenue South Project (South 137th Street to South 144th Street)
Project No. 99110301, Contract No. 15-159
Construction Management Amendment No. 6 with KPG, Inc.
ISSUE
Approve Amendment No. 6 to Consultant Contract No. 15-159 with KPG, Inc.
Allan Ekberg, Mayor
BACKGROUND
Contract No. 15-159 with KPG provided design and construction management (CM) services for the 53rd Ave S Project.
DISCUSSION
KPG's Amendment No. 6 will allow the continuation of construction engineering, inspection, and documentation compliance
support for the full completion of the 53rd Ave S Project. The construction project is currently anticipated to be completed by
June 2019. However, the progress of the utility conversion work will dictate when construction will actually be physically
completed. If the slow progress of the utility conversion prohibits the contractor from efficiently completing the construction
project, construction will be suspended until the utility conversion work is completed.
FISCAL IMPACT
The table below shows the project budget and expenditures, with the inclusion of KPG's Amendment No. 6: KPG's fee
of $259,770.00 is reasonable for the scope of work provided to complete this challenging project.
Design CM Construction Budget
Design & ROW (up to Am No. 3) $809,382 $832,000
KPG CM Amendment Nos. 4 & 5 $858,842 870,000
KPG CM Amendment No. 6 259,770
City CM Staff (estimated total) 100,000
SCI Construction Contract w/ sales tax 5,953,250 7,548,000
SCI Change Orders No. 1 to 5 w sales tax 632,017
Construction Contingency 350,000
Total $809,382 $1,218,612 $6,935,267
Grand Total $8,963,261 $9,250,000
The current 2019 CIP project budget is sufficient to cover the cost of KPG's Amendment No. 6 and will leave a
construction contingency of $350,000 to cover all future change orders and other additional costs needed to physically
complete the 53rd Ave S Project.
RECOMMENDATION
Council is being asked to approve Amendment No. 6 to Contract No. 15-159 with KPG, Inc. in the amount of $259,770
for a new contract total of $1,774,201.69 for the 53rd Ave S Project and to consider this item on the Consent Agenda at
the May 20, 2019 Regular Meeting.
Attachments: 2019 CIP, page 3, KPG Amendment No. 6
W:IPW EngIPROJECTS1A- RW & RS Projects153rd Ave S (99110301)ICN Management Memo for KPG Supp #6, gl HH 050319.docx
89
90
JUSTIFICATION:
STATUS:
M*VNT.|MPAcT
CITY OPTQKWILA CAPITAL PROJECT SUMMARY
2019 to 2024
53rd Ave S (S137th St'S144th St) Project No. 98110301
Design and construct urban residential street improvements that include curb, gutter, sidewo|k.undergmunding.
and illumination. Street will coordinate with Water $1.1m, Sewer $185k, and Surface Water $920k CIP projects.
Provide pedestrian and vehicle safety, drainage, and neighborhood revitalization.
Undergmunding isincluded otthis time.
Reduce pavement, shoulder, and drainage work.
State T|Bgrant for $2.14Mfor roadway and drainage. See additional pages inEnterprise funds under
53rd Ave S Projects. Seattle City Light is now negotiating a 60/40 underground split and undergrounding
costs have been added hoproject. Bond for $2million.
FINANCIAL
Through Estimated
EXPENSES
Design
Lend(R8N)
Const.|wgmt.
Construction
Undengrnunding
TQT/u-EXPENSES
607
167
764
21
47
485
3.239
1,379
e.121
485
2.050
080
3.36e
V
V
n
V
0
0
one
204
870
5.289
2.258
9/250
FUND SOURCES
UUUUeuVV/G/SWM
Awarded TOGrant
Seattle City Light
Bond
City OpocRevenue
259
85
2.049
(1,609)
1.161
1.912
729
1,319
1.254
3e4
428
1.318
O
'
Q
n
O
0
O
2,074
2,341
1.157
2,049
1.029
2019'uou*Capital Improvement Program
3
91
92
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:
CONTRACT FOR SERVICES
Amendment #6
Between the City of Tukwila and KPG Inc.
That portion of Contract No. 15-159 between the City of Tukwila and KPG Inc. is amended
as follows;
Article 2, Scope of Services, shall be supplemented with the following:
The Consultant agrees to provide construction services in accordance with the scope of
work included as Exhibit A-6.
Article 4, Payment, shall be modified as follows:
Payment for work provided by Consultant shall be made as provided on Exhibit B-6, attached
hereto, provided that the total amount of payment to the Consultant for this work not exceed
$259, 770.00 without express written modification of the Agreement signed by the City. The
new total contract shall not exceed $1,774,201.69 without express written modification of
the Agreement signed by the City.
All other provisions of the contract shall remain in full force and effect.
Dated this
day of ,20
CITY OF TUKWILA CONTRACTOR
Allan Ekberg, Mayor
Printed Name: Nelson Davis,.KPG
ATTEST/AUTHENTICATED APPROVED AS TO FORM
Christy O'Flaherty, MMC, City Clerk City Attorney
Page 1 of 1
93
EXHIBIT A-6
Supplement 6
Additional Construction Management Services
Scope of Work
March 2019
�;�m^m��-��xax^Va
~^^~v —` ^~`--^^
Project No. 99110901
TUBProject [N0.:0-I2)-1
1^ BACKGROUND
This work will provide additional construction management services for the construction contract to
complete 53 d Avenue S Roadway Improvements (S 144' Street to 3 1371h Street). These additional
services are the result of:
• Additional working days added through approved change orders (4Qworking days apprnyed.
• Anticipated additional working days for force account work and to allowBCLto complete
energization of underground system, and wreckout of aerial system (27 working days estimated).
• Weather days (30.5 approved to date, estimate 35 total through physical completion)
The original contract duration was 215 Working days, beginning on April 9, 2018 and ending on February
15,2019. An additional 10Sworking days are anticipated based on the change orders and weather days
described above, resulting |nacompletion date ofJuly 17,2O19.
This supplement is provided to continue construction management and inspection services in accordance
with the original authorization and osdetailed below:
lL INTRODUCTION
The foUpwin8scopoofservices and associated costs are based upon the assumptions outlined below.
General Assumptions:
� The proposed project team for additional mxocNnQ days will include one part-time project
manager, one part-time resident engineer, one part-time documentation control specialist, one
full-time inspector, additional part-time inspector for certain work elements, design team,
management, and administrative support as required, sub'consu|tantsto provide services for
materials testing, and other supporting tasks osdeemed necessary. |tiyanticipated that full-time
site observation will berequired for the entire duration ofconstruction.
City qfTukwila f31d Ave S
Additional Construction Management Services
Scope of Work — Supplement 6
Page I of 4
KPG
Project #15085
94
EXHIBIT A-6
m The level ofservice b based onadditional project duration ofupto 105working days per the
assumptions in the Background section of this scope of work.
w KPG field staff will continue to perform day to day public outreach to ensure affected residents
are notified in advance of impending contractor activities.
The design engineersfrom KPGwill beavailable during construction tnanswer questions during
construction and review RAMs,shop drawings, and answer RRs, The engineer ofrecordxi||be
available to provide background information on the design should it be necessary.
� Services will beperformed /naccordance with the Contract plans & special provisions, VVSDDT
Local Agency Guidelines ("iAG^),the VVS0OTConstruction Manual, and the client engineering
standards.
9 The franchise utilities will provide field inspection for all work surrounding the construction or
relocation of their utility systems not constructed by the Clients Contractor, if necessary.
Client/Field Office: The Contractor will provide a field office as required by the contract
documents. The Consultant's field'staff shall have access to the field office.
Ill. SCOPE OF WORK
The objective and purpose of this Construction Management Services Agreement is for the Consultant to
successfully deliver the construction of the Project tothe client by ensuring that the improvements are
constructed |naccordance with the approved Plans and Specifications, asmay beamended ar.revised,
that all of the required Project documentation is accounted for, and ultimately that the client receives
successful review byT|Batthe end ofthe Project.
TASK 1—MANAGEMENT/COORDINATION/ADMINISTRATION
No additional funds are requested for this task. We have been able tomitigate the longer contract
duration and can continue to provide the services described in the original scope of work within the
previously authorized budget.
TASK 2 — DESIGN SUPPORT
No additional funds are requested for this task. We have been able to mitigate the longer contract
duration and can continue to provide the services described in the original scope of work within the
previously authorized budget.
TASK 3—P8ECQ@STRUC00NSERVICES
Work is complete, no additional funds are requested for this task.
City of Tukwila £F»Ave S
Additional Construction Management Services
Scope pfWork —Supplement 6
Page 2 of 4
KPG
Project #15085
95
TASK 4—CONSTRUCTION OBSERVATION
Construction Observation services will continue in accorclance with the original scope of work. Additional
observation time is required to achieve physical completion due to longer contract duration:
4.5The Consultant shall provide the services of one full-time inspector with necessary oversight,
engineering, and administrative support for an additional 105 working days as described in the
Background section ofthis scope ofwork. Part-time inspection /santicipated for certain remaining
work elements. The budget is based on 40 hours/week full-time inspection and 20 hours/week part-
time inspection for up to 105 working days associated with change order and weather days.
Deliverables
m Daily Construction Reports with project photos — submitted on a weekly basis
p Punch List, Certificate ofSubstantial Completion
*Rgv|exvtest reports for compliance
TASK 5—CONSTRUCTION SERVICES —/OFFICE
Construction Office services will continue inaccordance with the original scope ofwork, Additional time
is required to achieve physical completion due tolonger contractduration:
S.S'The Consultant shall provide the services of one part-time resident engineer and one part-time
documentation specialist with necessary oversight, engineering, and administrative support for an
additional 105 working days as described in the Background section of this scope of work. The
budget is based on 16 hours/week part-time resident engineer and JO hours/week part-time
documentation specialist,
Deliverables
*Submittal log
*RA Log
w Completed Record ofMaterial for Material Certification
*[hanQeOrdor(s)
mChange Management Log
~RF|Lng
*Minor Change Order(s)
*Force Account Records
*Record drawings inelectronic and hard copy format
TASK G—SURVEY fkK8ATERIAlTESTNG
No additional funds are requested for this task We have been able to mitigate the longer contract
duration and can continue to provide the services described in the original scope of work within the
previously authorized budget.
City qfTukwila 53" Ave
Additional Construction ManagementJervices
Scope of Work —Supplement 6
Page 3 of 4
KPG
Pr��#��s
96
EXHIBIT A-6
TASK 7'ADDITIONAL SERVICES
Additional services requested by the client, will be performed only when authorized by the client.
Authorization to perform additional services will be in writing, specifying the work to be performed, and
basis of payment. Items such as Community Outreach.(except as completed on a day today basis by the
inspector and resident engineer as described herein), Public Meetings, Ribbon Cutting Ceremony, claims
analysis, additional surveying, services during shutdown periods of nmn'xxVrWnA days, and services for
extended working days are examples of possible additional services. This fee is based on 340 working days
(two weeks prior to construction, 215 working day contract, 105 additional days per this supplement, and
two weeks for closeout, 8 hour days), additional extension of days will be approximately $3,000 per day.
City qfTukwila BmAve J
Additional Construction Management Services
Scope of Work —Supplement 6
Page 4 of 4
KPG
Project #15085
97
EXHIBIT B-6
HOUR AND FEE ESTIMATE
Project: City of Tukwila TIB No. 8-1-116(012)-1
53rd Ave S Tukwila # 99110301
Supplement No. 6 KPG No. 15085
Additional Construction Management Services
Nto..
Interdisciplinary Design
Task
Description
Project
Manager
$ 166.00
Project
Engineer
$ 140.00
Resident
Engineer
$ 125.00
Senior
Inspector
$ 128.00
Const
Inspector
$ 92.00
Const
Technician
$ 77.00
Doc Control
Admln
S 77.0D
Senior
Admin
5 115.00
Budget
Task 1 - Mena ement/Coordinallon/AdminIstration
No Additional Budget Required
Reimbursable expenses - no additional required
Task Totals
0
0
0
0
0
0
0
0
Task 2 - Design Support during Construction
No Additional Budget Required
Reimbursable expenses - no additional
Task Total
uired
a
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
$
Task 3 - Preconstruction Services
No Additional Budget Required
Reimbursable expenses - no additional required
Task Total
Task 4 - Construction Observation
4.5 Construction observation (addl 90 days)
Reimbursable expenses - no additional required
Task Total 1 21
0
0
Task 5 - Construction Services - Office
5,27 Construction office services (add! 90 days)
Reimbursable expenses - no additional required
Task Total I 84
I 21
84
0
0
42
42
42
0
0
42
42
336
0
0
840
840
0
0
0
420
420
0
0
0
0
0
0
0
0
0
0
420
0
0
42
Task 6 - Survey 8 Material Testin
No Additional Budget Required
0
42
0
336
0
0
0
0
0
0
0
420
0
42
0
$ 160.776
$ 160,776
$ 98,994
5 98,994
Reimbursable expenses - no additional required
Task Total 0
0
Total Hours 105, 84
0
378
0
0
840 420
0
0
0
0
420 42
$
Total Budget: $ 259,770
City of Tukwila 53rd Ave S
Additional Construction Management Services
Budget Estimate - Supplement 6
Page 1 of 1
KPG
Project 15085
March 2019
98
City of Tukwila
City Council Transportation & Infrastructure Committee
TRANSPORTATION & INFRASTRUCTURE COMMITTEE
Meeting Minutes
May 7, 2019 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: Zak Idan, Chair; Kate Kruller, Kathy Hougardy
Staff: David Cline, Henry Hash, Hari Ponnekanti, Gail Labanara, Han Kirkland, Susan
Murrietta, Peter Lau, Scott Bates, Laurel Humphrey
CALL TO ORDER: Committee Chair Idan called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
A. Bid Award: 2019 Overlay and Repair Program
Staff is seeking Council approval of a construction contraccontract th Tucci & Sons, Inc. in the total
amount of $1,286,764.50 for the 2019 Overlay and'Repair ogram. Construction will include
pavement repairs and an asphalt overlay at seven locations citywide. The contract total includes
bid additive "D" in the amount of $74,848„00 for the overlay of S. 124th St. at 50th Place South.
Councilmember Kruller asked if the ADA'mproverents on Interurban Avenue South near the bike
path will benefit bicyclists, and staff confirmed that tom` bicycle ramp will be widened. Chair Idan
noted that the City should have a broader conversation about expanding funding for the Overlay
program. MAJORITY APPROVAL.FORWARD TO MAY 20, 2019 REGULAR CONSENT AGENDA.
B. Contract Amendment: 2019 Overlay and Repair Program
Staff is seeking Council,,approval of Amendment No. 2 to Contract No. 18-199 with KPG, Inc. in
the amount of $179,57 to provide construction management services for the 2019 Overlay
and Repair Program. With phis amendment the contract will be extended until December 31,
20.19" tid the total will be 0,308.00. MAJORITY APPROVAL. FORWARD TO MAY 20, 2019
REGULAR CONSENT AGENDA.
C. ContractAmendment: 53rd Avenue South Project
Staff is seeking Council approval of Amendment No. 6 to Contract No. 15-159 with KPG, Inc. in
the amountof $259,770 for the 53rd Avenue South Project. This amendment will support the
full completion of the project, anticipated by June 2019. It is possible that utility conversion
work will interfere with the construction completion. The current project budget can cover the
amendment and leaves a contingency of $350,000. Speed cushions will be installed within the
next couple of weeks. Councilmember Kruller inquired about a strategy to plan for more
budget at the outset of projects as she has seen in the City of Seattle. Staff noted that
contingency funding varies by project, and that utility undergrounding presents unknown risks
and problems. Councilmember Kruller mentioned that it is common for cities to experience
delays and other issues with Seattle City Light and it would be good to work toward solutions.
99
Transportation & Infrastructure Committee Minutes
May 7, 2019
Staff noted that this could be a policy issue and/or on the Council's legislative agenda. Staff
also noted that Tukwila has one staff and one business representative on Seattle City Light's
Review Panel. Chair Idan asked if staff could quantify the cost incurred by Seattle City Light
related delays and staff will provide that information. Councilmember Kruller said she
appreciated staff's response to the resident who was unhappy with work occurring on the
weekend without notification. MAJORITY APPROVAL. FORWARD TO MAY 20, 2019 REGULAR
CONSENT AGENDA.
D. Change Order: 42" Avenue South Phase III & Gilliam Creek Culvert
Staff is seeking Council approval of Change Order No. 4 with Active Construction, Inc. in the
amount of $1,050,000 to resolve all claims and disputes for the 42nd Avenue South Phase III
Project. This project encountered schedule delays and cost overruns due to issues with
excessive ground water interference during excavation, changes andconflicts for Seattle City
Light facilities, design issues, contract inefficiencies, and other utility onflicts. Change Order
No. 3 was negotiated to resolve outstanding disputes through May 2018 and avoided potential
clams and legal fees, but unanticipated issues resulted in more costly delays. Change Order
No. 4 was extensively negotiated and agreed to by both parties. It will reduce the 14% mark-
up rate established in CO No. 3 to 12.5%, enable City staff to continue cooperative work with
ACI, requires physical completion of the project within six weeks after utility conversion work
is done, and resolves all outstanding claims and disputes with agreement for no future legal
action. The current project budget is sufficient to cover the cost of Change Order No. 4 and
leaves a $349,593.00 contingency. Chair !clan mentioned the importance of the construction
schedule. MAJORITY APPROVAL. FORWARD TO MAY 20, 2019REGULAR CONSENT AGENDA.
E. Waste Management Contract Status Update
Staff updated the Committee on the ongoin negotiations with Waste Management. The
current contract will expire on October 31, 2019 but has a provision for up to two 2-year
extensions, which�taff recommends pursuingdue to the favorable rates. The contract
extension proposal wilt be brought to the next Committee meeting. Terms will include a 5%
rate increase and 10%utilityax increase forcommercial customers and trash collection at the
bus stops along Tukwila International Boulevard. The rates will still be comparatively
favorable with thesencreases, which are due to the changes to the international recycling
market and the impacts to roads by the heavy trucks. Councilmember Kruller expressed
concerns about impacts to the business community. Councilmember Hougardy said that it will
be important to consider the history of the issue when the contract is next bid, and that
messaging to the business community should include the information about the rate
compared with other Cities. Councilmember Kruller suggested reaching out to the Chamber.
Waste Management will also be messaging the community about the increase. Chair !clan
suggested that the Council would benefit from education on pavement conditions citywide.
DISCUSSION ONLY.
III. SCATBd/RTC
There was no report.
100