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HomeMy WebLinkAbout2019-04-22 Committee of the Whole MinutesTukwila City Council Committee of the Whole Meeting City Hall Council Chambers April 22, 2019 — 7:00 P.M. MINUTES COMMITTEE OF THE WHOLE CALL TO ORDER/PLEDGE OF ALLEGIANCE Council President Hougardy called the Tukwila City Council meeting to order at 7:00 p.m. and led the audience in the Pledge of Allegiance. OFFICIALS Present were Council President Hougardy; Councilmembers Dennis Robertson, Verna Seal, De'Sean Quinn, Kate Kruller, Thomas McLeod, Zak Idan. 7:39 p.m. Councilmember Kruller arrived in the Council Chambers. CITY OFFICIALS Allan Ekberg, Mayor; David Cline, City Administrator; Rachel Bianchi, Deputy City Administrator; Jack Pace, Community Development Director; Minnie Dhaliwal, Planning Supervisor; Bruce Linton, Police Chief; Jay Wittwer, Fire Chief; Vicky Carlsen, Finance Director; Rick Still, Parks and Recreation Director; Stephanie Gardner -Brown, Recreation Superintendent; Laurel Humphrey, Council Analyst; Andy Youn, Deputy City Clerk. PUBLIC COMMENTS Tawfik Maudah, 15001 Tukwila International Boulevard, is the owner of Bayview Motor Club which is located at the site of the Justice Center. He is relocating approximately two blocks north from his current location but learned today there is an issue. He explained he has sold most of his vehicle inventory except for 8 cars. In his new location, in order to continue to sell the vehicles, his office must be on premise at the same location as the storage lot. He was under the impression he can have his office off - site. He is requesting a permit from the City to park 3-4 cars in the same location where his office is located right now on 146'h Street. There is an empty lot there. He has spoken to the property owner and relayed she does not mind. This will help him to recuperate from some of the losses he has experienced the past few months. Council President Hougardy asked that Administration follow up with Mr. Maudah. PUBLIC HEARING An ordinance for a Development Agreement with Homestead Community Land Trust for the Riverton Cascade development. 7:05 p.m. Council President Hougardy opened the public hearing. Minnie Dhaliwal, Planning Supervisor, provided an overview of this item as follows: Homestead Community Land Trust has proposed to develop 18 highly energy -efficient, affordable, compact, single-family homes in the Cascade View neighborhood of Tukwila. The project is located at the intersection of Military Road South and South 140'h Street on the undeveloped parcel on the north side of Riverton Park United Methodist Church property. The Community Development and Neighborhoods Committee reviewed this issue at their March 27, 2018 meeting and authorized staff to move forward with a draft development agreement and ordinance for Council consideration. Homestead hosted a public meeting on May 12, 2018 at Cascade View Tukwila City Council Committee of the Whole Minutes April 22, 2019 Page 2 of 16 Elementary School and obtained public input. All property owners and residents within 1,000 feet of the subject site were notified by mail. Additionally, since then, the applicant has purchased the land and made some refinements to the proposed site plan. Why is a Development Agreement needed? The City may approve a development agreement that allows standards that are different from those otherwise imposed, with flexibility to achieve public benefits, which in this case is permanent affordable housing. Additionally, if this project is built, then it could be a demonstration project that could inform the City in the preparation of a future housing options program to adopt development standards for cottages and compact single-family homes. "Affordable Homeownership Housing Project" for this Development Agreement means a development in which at least 60% of the dwelling units will be sold at affordable sales prices to households earning less than 80% of AMI (Average Median Income) as defined by Department of Housing and Urban Development. In 2018, 80% of AMI was $64,000 for a 2-person family and $80,000 for a 4-person family. Homestead Community Land Trust (CLT) A CLT is a private, nonprofit organization created to acquire and hold land for the benefit of a community and provide secure affordable access to land and housing for community residents. Homestead was founded in 1992 and partners with homeowners who make 50-80% of AMI to create and preserve opportunities for homeownership. Proposed Project The proposal is to build 18 compact single-family homes that range in size from 1,385 to 1,500 SF on a 1.43-acre lot with a common open area. The proposal includes a total of 36 onsite parking spaces that are covered and have electric car charging stations. With 3 and 4 bedrooms, these homes will serve larger families not served by most rental housing. In addition to providing affordable housing, the project intends to build highly energy efficient homes and achieve higher environmental outcomes than required by building code standards including use of solar panels, rainwater harvesting and net zero energy principles. 11-14 homes will be for homeowners making 50-80% of Area Median Income (AMI). Two units will be built by Parkview as accessible group homes to serve individuals with disabilities. Terms Homestead would like the City to enter into a development agreement that would modify the City's development standards to provide flexibility in the site design. The current zoning requires 6,500 SF minimum lot size. However, there is no requirement for common open space standards for any single- family development. The City's housing options program that adopted different standards for cottages and compact single-family homes has expired. The applicant has also requested deviations from setbacks, lot coverage, access road, and landscaping standards. Additional terms are as follows: • The construction of the infrastructure will be bonded • Build out must occur within 5 years from final subdivision • They will be going through the Board of Architectural review for design review, preliminary plat approval and final plat approval • There will be an 80% reduction in impact fees and permit fees o Total impact fees of $88,000 for 16 affordable units will be reduced to $17,778 o Total permit fees including impact fees will be reduced from approximately $236,000 to $60,000. Ms. Dhaliwal shared the Community Development and Neighborhoods Committee asked about including language to prioritize Tukwila residents. Staff followed up with the City Attorney, who advised against adding this to the development agreement as this could potentially run afoul of the Fair Housing Act. The Councilmembers asked clarifying questions as follows: Councilmember Seal: How will this affect the Safe Routes to Schools easement? Ms. Dhaliwal replied they have not completed a survey of the site and further details will be addressed as they complete Tukwila City Council Committee of the Whole Minutes April 22, 2019 Page 3 of 16 further development plans for the property. At the minimum, the applicant will need to meet a 20-foot road width requirement for Fire Department and Public Works access. The Safe Routes to Schools path may need to be shifted to the other side or they may be able to meet the width requirement with additional paving. Councilmember Quinn: What is Tukwila's AMI compared to King County? Ms. Dhaliwal indicated in 2018, 80% of King County's AMI was $64,000 for a 2-person family and $80,000 for a 4-person family. Staff will follow up with Tukwila's AMI. Councilmember McLeod: • Who maintains the Safe Routes to Schools easement after the project is developed? Ms. Dhaliwal explained there is an agreement between the Riverton Park United Methodist Church and the applicant for a 45-foot easement on the Church property for access purposes. The easement will be jointly maintained by the Church and the homeowner's association (HOA). The City will not be responsible for maintaining the easement. • How were the 80% reduction in impact fees determined? Ms. Dhaliwal replied the applicant requested the reduction as part of the development agreement. They are targeting homeowners making 80% of AMI or below. Those making under 50% of AMI will qualify for impact fee reduction regardless under Ordinance No. 2521. However, Ordinance No. 2521 is geared more towards rentals. Homeownership projects have tiered systems that are more difficult to work through. Council President Hougardy: • What is the minimum space between the houses? Ms. Dhaliwal said there is a minimum of 5 feet required between the structures to comply with Fire and Building Code requirements. • How will the common open space contribute to crime prevention? Ms. Dhaliwal noted more residents on the site should bring down crime rates due to having more "eyes on the street." The homes front onto the open space and parking is adjacent to the mausoleum. • Will the sides of the houses have windows? Ms. Dhaliwal stated bedrooms require egress windows and the bedrooms will likely be on the sides of the houses. Kathleen Hosfeld, Executive Director of Homestead Community Land Trust, and Philippa Nye, Principal with Ally Community Development, introduced themselves to the Council. Ms. Hosfeld expressed her appreciation of the partnerships formed through this project and thanked the Mayor, Council, and City staff as well as Reverend Jan Bolerjack, Pastor at Riverton Park United Methodist Church, and Patti Southard for her tireless and inspirational work at King County GreenTools. Ms. Hosfeld utilized a PowerPoint to provide an overview as follows: Our Vision Homestead CLT envisions the development of 18 transit -friendly, highly energy -efficient, sustainable compact single homes for modest -income families in the Cascade View neighborhood of Tukwila. Teachers, first -responders, corporate employees, health care workers and others who keep our communities vital will have an affordable housing payment that builds equity, and support from Homestead CLT's ongoing stewardship program. Homestead CLT subsidizes the price of homes to make them affordable at first purchase. Owners sell the home at the time of their choosing at an affordable price to the next buyer. This model preserves income diversity and will prevent displacement as this neighborhood grows. About Homestead CLT Founded in 1992, Homestead CLT has created a portfolio of 214 permanently affordable homes for ownership and supported 243 families in ownership. Homestead CLT focuses on larger families and through affirmative fair marketing, puts homeownership within reach of those shut out of the traditional ownership market. Ms. Hosfeld noted Homestead CLT's referral network is geographically based and they reach out to those who are recommended through referral agencies and to those who are most in need of affordable Tukwila City Council Committee of the Whole Minutes April 22, 2019 Page 4 of 16 housing. Homestead CLT will prioritize those who live in Tukwila through their fair housing selection process and through affirmative fair marketing. We Provide • Housing Development • Pre -Purchase Outreach & Support • Counseling & Education • Handholding throughout mortgage application and qualification, and sales process • Post -Purchase Stewardship — we support homeowners through the entire term of ownership, assistance in times of financial distress Preserving Affordability • Period of affordability starts over with each resale • Homestead finds successive eligible buyers • Homestead provides monitoring and enforcement of owner obligations for maintenance and compliance • Homeowners in financial distress receive ongoing support and technical assistance • Homestead maintains and ensures neighborhood, HOA stability Why In King County, 67,000 residents who make 50 — 80% of AMI are cost -burdened or extremely cost - burdened by their housing. Cost -burdened means they spend more than 30% of their income on housing; extremely cost -burdened spend more than 50%. Without any specialized outreach to Tukwila, Homestead CLT already has 58 families on their waiting list who live in Tukwila. Homestead CLT's waiting list currently has 614 families that are waiting to buy a home. Homeowners Homestead CLT partners with homeowners who make 50-80% of AMI to create and preserve opportunities for homeownership that provide stability, financial and social benefits of homeownership. With 3 and 4 bedrooms, these homes will serve larger families not served by most rental housing. HOA fees will be approximately $200 per month. How it Works Community Land Trust homeownership subsidizes the initial price of the home and controls the future cost increase through agreements with the buyers. konob. nal w.g n e om,e of lle lrm., Irotn t. VwtMx mak¢Y C ma. ellnnYadc. • • g 411.4: Inver, ✓a30,e84 the owner w0,1 WV ells » Ina res♦ nnabee es of the smner and the g.^nwti OI the votes" tease lee ieafe loomed twig JAW ground d a $ ;e to eats Keeping Homes Affordable Median Price Homestead Home $190,105 Median Price King County $649,950 Median Price Seattle $764,603 Sbays!lnn+rttrrd, ,o rl, 7'iinrr, ,LLdfiplr Listing Sen-s.iie(ho. 2017; Ms. Nye explained there are two different tiers of qualifying incomes. A 3-bedroom house will be sold at approximately $205,000 for those who are at 60% of AMI. All 18 units will be completed in one phase to maximize funding. Homestead CLT currently has enough funding for 11 affordable homeownership units. 2 units will be used as group homes by Parkview Services. Homestead CLT will be applying for additional state housing trust funds for 3 more units. All totaled, all but 3 units will be affordable housing. Homestead CLT has been successful in securing Federal Housing and Urban Development funds and Federal home loan bank funds for additional funding. King County has also reviewed and made a staff recommendation to commit $496,000 towards this project that will be reviewed by the King County Joint Recommendations Committee within the next few months. The target groundbreaking for this project is February of 2020, by which time they hope to have permitting completed. This development will be a Tukwila City Council Committee of the Whole Minutes April 22, 2019 Page 5 of 16 great model for affordable housing development partnerships that will generate about $5.5 million in construction business in Tukwila, with homes that are highly energy efficient. Homestead hopes this will be a win for both residents and the community. The Councilmembers asked additional clarifying questions and received answers from Ms. Hosfeld as follows: • Are the $200 monthly dues for the land lease or for the HOA? Ms. Hosfeld said the monthly dues are for the HOA. There will also be a land lease fee of $75 per month. Last year, the State legislature instituted sweeping new regulations for HOAs via the Uniform Common Interest Ownership Act. There will be a greater level of government scrutiny for HOAs and as a result, the cost to the HOA and homeowners are higher. Homestead CLT has developed curriculum specifically to support homeowners and will be doing ongoing leadership development and governance support with the HOA. • Who will pay for the electricity for electric car charging stations? Ms. Hosfeld stated the homeowners will pay for electricity. • Why were some individuals in the City of SeaTac sent notice of this project? Ms. Hosfeld relayed Homestead CLT opted for a larger notification radius of 800 feet rather than the required 500 feet. • Will there be trees on site? Ms. Hosfeld said Homestead CLT intends to support local priorities such as food innovation. Their hope is to have a small orchard in one of the common areas. • How much parking will be provided per house? Ms. Hosfeld indicated there will be 2 onsite parking spaces. These homes are intended to appeal to "green," environmentally -conscious buyers. • Are any provisions in place for noise reduction? Ms. Nye replied that the units will be extremely well -insulated due to net -zero energy design, which should have the secondary effect of reducing noise. • What is the appreciation rate for these units? Ms. Hosfeld explained that in Homestead CLT's model, homeowners agree to a resale formula that restricts their appreciation. The value of the home appreciates at 1.5% compounded annually. With appreciation of the home and paydown of principal, homeowners take home at least $35,000 in equity for every 5 years they own the home. 7:45 p.m. Council President Hougardy called for public comments. Christine Neuffer, 13813 37th Avenue South, has resided in the Cascade View neighborhood for 20 years. She expressed that while she is very supportive of affordable housing, she has some concerns with this project. The City may be committing long-term to a nonprofit organization that may or may not be financially stable. She is also concerned this development will have a negative impact on nearby property values. Ms. Neuffer has reviewed some studies and found that generally, low-income housing does not decrease the value of nearby properties. However, the quality of construction, clustering of affordable housing in one area, siting of this project on a private road next to a cemetery, and restricted appreciation rate for these units are all factors that may contribute negatively to nearby property values. Ms. Neuffer cautioned against cloistering too many affordable housing units in one area. This project may be in the wrong space. She also expressed concern over the loss of revenue due to reduced impact fees that is needed by the City that could help pay for public services. Lindsay Brown, 5606 28th Avenue South, Seattle, is representing the King County Housing Finance Program which is the public funder for the Riverton Cascade Development. This project has been very resourceful and successfully received funds from multiple sources. King County will likely commit another $500,000 towards this project. Projects that use federal funds come with several restrictions, such as fair housing. Ms. Brown noted there have been comments indicating preference for Tukwila residents. Some jurisdictions are using affirmative marketing to specific populations. Homestead CLT could utilize this approach to affirmatively market to those who currently live in Tukwila and comply with federal fair housing laws. There is a monitoring period of 20 years from King County due to federal funding requirements. Ms. Brown relayed she is here if the Council or any member of the audience has questions regarding public funding. David Leuthy, 3215 South 137th Street, asked what will happen to the pea patch, Food Bank, and Tent City occupants on the Riverton Park United Methodist Church property. He also asked if the access road to these units connects to 32nd Avenue South in front of Cascade View Elementary School, as this will Tukwila City Council Committee of the Whole Minutes April 22, 2019 Page 6 of 16 impact traffic. Mr. Leuthy expressed appreciation for Homestead CLT's focus on providing affordable housing, but noted the cost of a mortgage added with the HOA and ground lease fee drive up the cost. As a homeowner in the neighborhood, he would not be able to afford one of these houses. Marc Cote, 1206 Martin Luther King Junior Way South, is the Director of Parkview Services and is here to encourage the Council to approve this development agreement. Parkview Services is a 52-year-old nonprofit that creates inclusive housing solutions for individuals with intellectual and development disabilities (IDDs), many of whom require 24/7 support services. Parkview currently owns and manages 55 single-family properties in King County that it developed with private funds, public funds, and donations. Contracts with public funders require Parkview to rent these homes to extremely low-income individuals with IDDs for a minimum of 50 years. Tenants rent the bedroom and common spaces of the house directly from Parkview and receive support services from a provider that contracts with the Developmental Disabilities Administration (DDA) through the Washington State Department of Social and Health Services (DSHS). The average income of a Parkview tenant is $12,050 annually and the average rent charged by Parkview is $246 per month. Parkview has worked in partnership with Homestead CLT to include 2 fully accessible 4-bedroom single-family homes into the project. Parkview secured a third of the funding required to develop these homes. Mr. Cote relayed he reached out to Les Parker, Director of ResCare. Mr. Parker was extremely enthusiastic and shared there are 97 pending referrals from the DDA for individuals that are waiting for affordable housing units. There are also 20 individuals living in apartments they are having difficulty affording. Mr. Parker emphasized the net -zero design and community -minded integration of common green spaces will serve the community well and create much - needed affordable housing. David Grier is a resident in the Cascade View neighborhood and supports this project. He expressed concern about the project's proximity to the cemetery which may be a safety issue. He relayed there is a property adjacent to this project that is pending a sale and suggested reaching out to them to notify them of this project to be good neighbors. He commented on the positive progress the City has made on safe pedestrian crossings along Tukwila International Boulevard, Military Road, and South 128th Street. 8:00 p.m. Council President Hougardy closed the public hearing. SPECIAL ISSUES a. An ordinance relating to development agreements authorized pursuant to Chapter 18.86 of the Tukwila Municipal Code; approving and authorizing the proposed Riverton Cascade Development agreement for King County tax parcel 162304960 with Homestead Community Land Trust, a non-profit corporation. Councilmember Seal indicated this item was discussed at the Community Development and Neighborhoods Committee meeting on April 9, 2019. The committee members forwarded this item with unanimous approval. Councilmember Robertson relayed the Community Development and Neighborhoods Committee completed rough calculations due to concern about loss of impact fees but found the net impact does not appear to be negative due to higher density of development and property taxes. This project is an opportunity to serve individuals with intellectual and development disabilities. Councilmember Quinn asked questions and gave comments as follows: • What is Tukwila's AMI? Jack Pace, Community Development Director, stated Tukwila's AMI was $51,300 in 2017. • What responses did Homestead receive to outreach efforts? Ms. Hosfeld explained Homestead CLT reached out to the community with postcards in English, Vietnamese and Spanish. The biggest concern of those who came to the public meeting last year was whether these units were for low-income rental housing. Most of their questions were addressed and Homestead CLT received very positive feedback. Homestead CLT has a waiting list of about 800 families, 10% of which are in Tukwila. • This project provides an opportunity for homeownership, which is becoming harder to achieve, and has several public benefits to the community. There have been historical concerns around Tukwila City Council Committee of the Whole Minutes April 22, 2019 Page 7 of 16 concentrated areas of low-income housing, but this is a broader, more focused community -living model that he hopes to see more of. He recalled hearing from Tukwila students during the annual "Count Us In" homelessness count who report being rapidly displaced. The only countermeasure to displacement is affirmative marketing. • Can you speak further on Homestead CLT's affirmative fair housing marketing? Ms. Hosfeld explained affirmatively furthering fair housing marketing is an extension of the original fair housing approach. This is another attempt to rectify housing inequities and ensure they reach those who have been historically shut out of homeownership opportunities in the past. Homestead CLT is building a network of referral partners who know good candidates for homeownership. They will also offer homebuyer clubs with early outreach to prepare individuals for buying a home. Homestead CLT also has fair housing selection criteria to ensure a good fit between a buyer and a home, such as number of household members and risk of displacement. • Can you scale the difference in size between existing larger single-family homes and the units in this project? Ms. Dhaliwal noted the developable land in Tukwila is shrinking and the sites that are left have environmental constraints such as steep slopes and wetlands. In an average year, Tukwila sees approximately 20 homes being constructed. The scale of typical new construction single-family homes range in size from 2,800 SF — 4,000 SF which translates to approximately 4- 5 homes on this development. The applicant is proposing 1,300 SF — 1,600 SF homes. 8:15 p.m. 8:17 p.m. Councilmember McLeod left the Council Chambers. Councilmember McLeod returned to the Council Chambers. Ms. Dhaliwal referenced Mr. Leuthy's comments from the public hearing and provided the following replies to his questions: • She is not aware of whether the Church has any plans to relocate the pea patch that is located on this development site; • She is uncertain how the Tent City program aligns with the Church's long-term goals with the addition of this project; • The Food Bank will still operate; • There are no plans to connect the access road to 32nd Avenue South; • Concerns about safety will be reviewed through the design phase. Fencing, landscaping, and design elements could be incorporated. 8:19 p.m. 8:20 p.m. Councilmember Quinn left the Council Chambers. Councilmember Quinn returned to the Council Chambers. Councilmember Kruller asked questions and gave comments as follows: • As Chair of the Community Development and Neighborhoods Committee last year, she emphasized the importance of thorough outreach to residents; • She was more accepting of this project after seeing examples of similar, successful developments on Bainbridge Island; • This is a neighborhood that has begun to see increased criminal activity and having invested homeowners that care about the safety of the neighborhood will help make the area safer; • There was a recent situation in which certain homeowners were found to be taking advantage of ARCH's (A Regional Coalition for Housing) affordable housing units in Bellevue. How are you ensuring this project eliminates similar occurrences? Ms. Hosfeld said the legal structure and selling process for Homestead CLT homes does not have the flaws of the ARCH program which had a clause that if homes did not sell to income -qualified buyers within 60 days, it could be sold at market rate to non -income qualified buyers. This clause resulted in the referenced ARCH units in Bellevue being sold to non -income qualified buyers when the economy was down and it was difficult to find buyers. Homestead CLT does not have that limitation on the initial sale. Additionally, the resale period to find income -qualified buyers is one year. Homestead CLT will also retain rights on the ground lease to intervene and introduce a buyer into the sale so it has some control over whether the home goes to an income -qualified buyer. • How will Homestead CLT deal with a difficult homeowner? Ms. Hosfeld indicated the ground lease requires that people maintain their homes, live in it, and abide by local laws. They also have to pay their HOA dues and ground lease fees. There are also requirements in the ground lease that give Homestead CLT leeway to rectify situations where they may need to help the person Tukwila City Council Committee of the Whole Minutes April 22, 2019 Page 8 of 16 decide that homeownership isn't right for them. On the other hand, there is the normal diversity of opinion and personality that happens in any community. In these cases, Homestead CLT's HOA curriculum and leadership development helps people learn to live in community with each other in a positive way, resolves disputes, and provides a mechanism for resolution should something serious arise. • Will there be an HOA Board? Ms. Hosfeld answered in the affirmative. • Ms. Kruller recalled seeing net -zero, "green" developments in Austin, Texas that were very aesthetically pleasing and made her wish her home also had similar amenities. As neighbors may be interested in "green" home improvements based on this project, this may be an opportunity to build relationships with the community and contractors. • It is important to be mindful about changes to streets in this area, as speeding is an issue here. Councilmember McLeod asked the applicant to speak to the impact on neighborhood property values. Ms. Hosfeld relayed there is usually no impact on property values. Homestead CLT's homes are built with finishes to last for 99 years. Homestead CLT fundraises to reduce the price but the homes are not cheap quality construction. Councilmember Idan expressed support for this development and thanked the staff and Homestead CLT for their work. Councilmember Seal has been an advocate for different housing opportunities in Tukwila. This project reaches out to those who do not think they can ever own a home. By comparison, renting a substandard 4-bedroom home in Tukwila can cost $2,800 - $3,000 a month with no equity earned. This project provides affordable housing and provides a place for people to live, thrive, and have a sense of community in a place situated right by public transit. She expressed her support. Council President Hougardy asked questions and provided comments as follows: • Can you give an example of another Homestead CLT development that has some parallels to this project? Ms. Hosfeld referenced Valtera Townhomes in West Seattle, Dearborn Commons on Rainier Avenue, and the Columbia 26 condominium townhomes in Columbia City. Columbia 26 has the most similar profile to this project with transit -oriented development and similar elements such as an HOA. Homestead CLT has successfully worked with this community since 2014. • What is the homeownership turnover at Columbia 26? Ms. Hosfeld said they have had one resell at Columbia 26 and approximately 3 — 4 resells at Valtera. They have found that most homeowners keep their homes for approximately 7 years before moving onto market -rate homeownership as they accrue equity and grow their income. This is part of Homestead CLT's theory of change: When people are allowed to stabilize in place with fixed housing payments that are affordable, they can focus on things they have not been able to tend to before, due to housing instability. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. b. Authorize the purchase of a vehicle for the Police K9 unit in the amount of $91,000 (funds budgeted in 2020). Councilmember Robertson indicated this item was discussed at the Public Safety Committee meeting on April 15, 2019. The committee members forwarded this item with unanimous approval. The Police Department is bringing the K9 program back in 2020 and will need a patrol vehicle to accommodate the officer and K9. The process to purchase a police vehicle from order to delivery takes approximately 7 months with orders being due soon. Due to redesigns of the vehicle by Ford and equipment by third party vendors, delays are anticipated to take several months. This expenditure was budgeted in 2020 but is being incurred in 2019 instead due to the time needed to outfit and prepare the vehicle in time for January 2020. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE SPECIAL MEETING CONSENT AGENDA DIRECTLY FOLLOWING THIS COMMITTEE OF THE WHOLE. Tukwila City Council Committee of the Whole Minutes April 22, 2019 Page 9 of 16 c. Three contracts for Project Neutral/dispute resolution services for the Public Safety Plan. Councilmember Robertson indicated this item was discussed at the Public Safety Committee meeting on April 15, 2019. The committee members forwarded this item with unanimous approval. This item is for three contracts for Project Neutral/dispute resolution services in the amount of $45,300. The principle objective of Project Neutral is to prevent and assist with the resolution of potential construction claims and/or disputes between the owner (City of Tukwila) and the GCCM (BNBuilders or Lydig). The Project Neutral will act in an independent and neutral manner, to act as a mediator seeking mutual agreement. Steve Amento is being recommended as the Project Neutral contractor. The City has confirmed that Steve is well qualified to conduct the work requested. The City will issue the initial notice to proceed solely for the amounts needed for Fire Station 51 and the Justice Center. Fire Station 52 will need Project Neutral services at a later date. Project Neutral Agreement — Justice Center $15,800.00 Project Neutral Agreement— Fire Station 51 $15,800.00 Project Neutral Agreement — Fire Station 52 (Allowance) $13,700.00 Contract Amount $45,300.00 Contingency (10% of above) $4,530.00 Total $49,830.00 The Councilmembers expressed support for this item and commented on Mr. Amento's good reputation in this industry and the importance of processes relating to due diligence in the Public Safety Plan. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE SPECIAL MEETING CONSENT AGENDA DIRECTLY FOLLOWING THIS COMMITTEE OF THE WHOLE. d. A briefing on the Older Adult Recreation Services Needs Assessment. Councilmember Quinn indicated this item was discussed at the Community Development and Neighborhoods Committee meeting on February 26, 2019. Stephanie Gardner -Brown, Recreation Superintendent, introduced Erika Rhett, of BERK Consulting. Ms. Gardner -Brown explained Parks and Recreation received funding from the King County Department of Community and Human Services Division - Veterans, Seniors, and Human Services Levy (VSHSL) in September 2018 in the amount of $77,500. VSHSL is a voter approved six -year property tax levy that envisions senior centers in King County as inclusive central hubs where diverse groups of older adults can form community. Most of the funding was utilized to address needs and trends of Tukwila's older adult populations. Ms. Rhett stated BERK Consulting (BERK) was contracted to complete an Older Adult Recreation Services Needs Assessment (OARS) to better understand and forecast potential demand for recreation services for older adults. In February, BERK completed outreach and engagement efforts to connect with and hear from older adults with diverse racial, ethnic, language, and socio-economic backgrounds. Additionally, BERK worked with a stakeholder's group, several Tukwila based organizations, and City staff to garner data and input for the draft OARS. In general, BERK Consulting found that the City has an outstanding recreation program that is thriving and meeting the needs of older adults in Tukwila. This Needs Assessment examines where there are additional community needs and gaps in service that could be addressed through additional funding. It should be noted that this assessment addresses adults aged 55 and older. Tukwila City Council Committee of the Whole Minutes April 22, 2019 Page 10 of 16 Ms. Rhett utilized a PowerPoint to provide an overview as follows: The OARS Needs Assessment Now is the Time • King County Veterans and Senior Services Levy provided funding for the Assessment • Tukwila has a thriving recreational program for Older Adults • The Assessment looks at community needs and gaps • Better alignment with community needs means improved service to the community • Additional regional funding will be available to support community needs Conducting the Needs Assessment • Data Analysis • Provider and Non -Profit Interviews • Community Survey • Community Engagements • Council Community Development and Neighborhoods Committee • Strategy Workshops with Staff and Stakeholders Recreation Functions for Older Adults Community Building • Socialization opportunities • Heritage and legacy events • Volunteer opportunities • Support groups • Intergenerational activities Older Adult Population Growing Health and Wellbeing • Fitness classes • Senior fitness programs • Sports leagues • Nutrition programs • Hurnon services Exhibit 6. Change in Tukwila's Age Distribution, 2000— 2017 37.8 % 40.3% 40.3% 2000 2010 2017 05 years and over to 75 to 84 years • 05 to 74 yews • 00lo 04 years 55 to 54 yeors • 50 to 51 yearn • 40 • 49 years • Arts andcrafts classes • Skill building classes • Nature focused activities • Local trips and events • Extended travel opportunities Social Isolation is a pressing need for older adults • Source: American Community Survey Table S0101, 5-year estimates 2013 — 2017; US Census Bureau, 2010 Census Summary File 1; US Census Bureau, 2000 Census Summary File 1; BERK 2019. Increasing Diversity Eah:bn 5. Pe,senr of Popetation lhal on Peop!e el Clael by A9• Cohan, 2010 and 2012 non. mon 05 r•W2od 1111111111.1111 E,.une: 20,en,ln Conro dty Survey Tab, 1101031 H 5-yeco esnnwlet 2010 — 2017; EERY 2019. Tukwila City Council Committee of the Whole Minutes April 22, 2019 Page 11 of 16 Community of Immigrants Exhibit 9. Foreign -Born Population of Tukwila Parks and Recreation Senior Population, 2017 Tool Psy1lottun 45 l0 54 years 55 to 64 ytnosMIIMIIIIIIIIEIIII 65 to 74 years 46% 75 10 84 years 8S years and over 57 % 43% 11111111111311111111111111 ■Nallve Born • Foreign. Born Source: American Community Survey Table S0501 5-year estimates 201 3 — 2017; BERK 2019. Family Obligations and Work Exhibit 12. Employment Status by Ago, 2017 1,203 45.54 55 k, 59 years years 1,153 825 s U°, on Lobo. frnce Unemployed • Employed 497 657 00 .04 65 to 0a 70. 74 75 years and years yeorr year. over Source: American Community Survey Table B23001, 5.year estimates 2013 — 2017, BERK 2019. Barrier to Participation Ability to Pay, Transportation Culture and Language *** 1 in 4 survey respondents said family obligations and work were a barrier to participation. Basic Needs Older adults struggling with basic needs place recreation as a low priority. Issues with suitable and affordable housing, access to food and medical care, support for mental and emotional health, and overcoming cultural and linguistic barriers to obtain services were major issues that came up across the community. Tukwila City Council Committee of the Whole Minutes April 22, 2019 Page 12 of 16 Recreational programming may be able to support some of these needs but meeting them fully is beyond the scope of a recreational program. However, they significantly affect the health and quality of life for older adults in Tukwila —they need to be addressed through broader city, regional, and community actions that invest in affordable housing, human services, and public health. Goal 1 — Improved Community Connections Objective 1.1- Reduce social isolation for older adults. • Strategy 1.1.1 - Consider developing a peer support volunteer program that offers companionship to other older adults in the community. • Strategy 1.1.2 - Inventory potential spaces that could provide older adult programming in Tukwila and partner with community institutions to provide programming in geographically dispersed locations. • Strategy 1.1.3 - Create a mini -grant program for older adults to create their own programming and events. • Strategy 1.1.4 - Provide opportunities for older adults to lead classes and activities that enable them to share their skills with each other. Objective 1.2 - Improve access to transportation resources for older adults. • Strategy 1.2.1 - Investigate the feasibility of the City offering rideshare alternatives such as Lyft Concierge or GoGoGrandparent to improve transportation options to recreational programs. • Strategy 1.2.2 - Investigate offering services that help older adults utilize existing transportation such as Ride Connection. • Strategy 1.2.3 - Investigate transportation options for older adults with limited mobility, including those who use wheelchairs to improve their access to recreation programming. Objective 1.3 - Improve awareness of older adult recreation programming. • Strategy 1.3.1 - Partner with community organizations that serve older adults to spread the word about the City of Tukwila's recreation programs. • Strategy 1.3.2 - Include partner or community activities and programs for older adults in recreational brochures to increase exposure to community programming. • Strategy 1.3.3 - Translate materials when appropriate to improve awareness of recreational programs for older adults who speak languages other than English. Goal 2 — Inclusive and Equitable Access to Recreation Programs Objective 2.1 - Support culturally appropriate programming for older adults from immigrant communities. • Strategy 2.1.1 - Partner with religious institutions and non -profits to provide programming that appeals to and is in locations familiar to immigrant communities. • Strategy 2.1.2 - Consider cultural needs around food, religious observances, and attire when planning recreational programs. • Strategy 2.1.3 - Provide opportunities for older adults to share their heritage and cultural traditions with the broader community. • Strategy 2.1.4 - Expand opportunities for older adults to participate in single gender fitness programs such as women only fitness times. • Strategy 2.1.5 - Develop a recreational specialist position or cultural navigator to liaise with Tukwila's diverse cultural communities. Objective 2.2 — Provide access to programs for older adults with memory impairment and their caregivers. • Strategy 2.2.1 - Provide programs for older adults and their caregivers to participate in together. • Strategy 2.2.2 - Provide programs that explore music, art, nature, or offer gentle fitness activities for those with memory impairments at the same time as activities, support groups, and programs that provide caregiver respite. • Strategy 2.2.3 - Include partner or community activities for older adults with memory impairment in recreational brochures. Objective 2.3 - Support participation in recreation programs for older adults with work and family obligations. • Strategy 2.3.1 - Promote adult programming during evening and weekend hours that may appeal to older adults to diversify the age of participants. Tukwila City Council Committee of the Whole Minutes April 22, 2019 Page 13 of 16 • Strategy 2.3.2 - Program intergenerational activities that older adults can participate in with children. • Strategy 2.3.3 - Coordinate programming for older adults with drop in programming for children and youth (or vice versa). Objective 2.4 - Develop a system that allows all older adults in Tukwila access to recreational programming. • Strategy 2.4.1 - Investigate options for revising the fee structure for older adult recreational programming to improve equitable access. • Strategy 2.4.2 - Ensure there are a variety of programs at a variety of fees to provide opportunities for participation. • Strategy 2.4.3 - Promote the availability of scholarships and low or no cost programming for older adults to improve awareness. Goal 3 — Recreational Programming that Supports Health and Wellbeing Objective 3.1 - Provide a variety of fitness activities that appeal to older adults. • Strategy 3.1.1 - Continue providing a variety of fitness opportunities including classes, sports leagues, senior fitness classes, walking programs, and hiking programs to encourage physical activity. • Strategy 3.1.2 - Provide gender specific fitness activities for older adults to encourage participation in physical activity. Objective 3.2 - Offer educational and skill building programming for older adults. • Strategy 3.2.1 - Develop programming in subjects such as nutrition, physical activity, mental health, crime prevention, and more to improve wellbeing for older adults. Objective 3.3 - Provide a connection point for older adults who may need a resource referral. • Strategy 3.3.1 - Train part-time recreation staff to provide referrals to agencies and organizations that can assist older adults with housing and human services needs. • Strategy 3.3.2 - Consider hiring a human services resources navigator to support older adults with access to basic needs. Objective 3.4 - Provide programs that are therapeutic for the minds, bodies, and spirits of older adults. • Strategy 3.4.1 - Partner with community organizations and non -profits to offer support groups for older adults to help them deal with physical, mental, or emotional life challenges. • Strategy 3.4.2 - Continue to offer a variety of programs and activities for older adults in arts, music, or the natural world to support their health. • Strategy 3.4.3 - Hire a therapeutic recreational specialist to develop and implement programming that meets the diverse needs of older adults. • Strategy 3.4.4 - Invest in adaptive or assistive technology equipment to support older adults with visual and hearing impairments. Next Steps Prioritize. Identify the strategies the City wants to start with. Consider their importance in achieving community goals and OARS goals, along with timing, available staffing, funding, and budget. Plan. Develop an implementation plan that indicates who is responsible for each strategy, the timeline in which the work will be accomplished, and metrics to show progress. Fund. Identify funding sources such as general funds, program funds, program fees, or grants. Councilmember Robertson asked whether BERK Consulting reviewed human services needs. Ms. Rhett clarified the scope of this assessment focused solely on recreational needs. However, human services needs are tied to recreational needs, as indicated in the report. Some strategies that can be taken through Parks and Recreation is to be a source of referral and to have programming that meets health, safety, wellness and nutrition needs such as lunch programs. Mr. Robertson suggested that staff in Parks and Recreation collaborate more closely with Human Services in the future to ensure the City offers programs that meet the needs of older adults in Tukwila. He noted seniors experience significant social isolation as they age, and the mental health of older adults Tukwila City Council Committee of the Whole Minutes April 22, 2019 Page 14 of 16 has become a widespread issue that becomes severe as an individual's income and housing situation worsens. It is important that the City finds a way to reach aging populations. Councilmember Seal expressed her appreciation of this Needs Assessment. Social isolation is a recurring theme that she hears often from seniors in the community. She thanked Ms. Rhett for including the comments from the community survey. This report is a tool that the Council can utilize as they review programming and future budgets and allows the Council to make data -driven decisions. Councilmember Quinn asked whether there are any opportunities to grow intergenerational programming. Ms. Rhett noted there may be opportunities for coordinated programming but BERK Consulting did not have information about other generations to make strong recommendations regarding intergenerational programming. Mr. Quinn suggested keeping this issue in mind as an opportunity to create programs that can help people age in place and provide younger adults with a way to give back to the community. He emphasized the importance of creating spaces for the next generation to engage and build relationships. Some of the solutions that will be developed through this Needs Assessment will benefit every generation in this community. Ms. Gardner -Brown explained the hope is that the PROS (Parks, Recreation, and Open Space) Plan will consider intergenerational connections from a broader spectrum. Councilmember Kruller asked the following questions: • Page 145 of the agenda packet states older adults that are recent immigrants have a higher degree of comfort participating in activities within their cultural communities. Do you have any insights to share on this? Ms. Rhett stated one of the strategies BERK Consulting recommends is to develop partnerships. There are already organizations, nonprofit or religious, that are serving older adults from these communities. By developing partnerships, the City can extend some of its services out into the community and build trust. • How can the City serve individuals with physical, visual, and mental disabilities? Ms. Rhett suggested investing in assistive technology. Some communities have programs that are specifically targeted towards individuals with hearing/visual impairments and helps them create connections through art or music -based programming. There are also several programs such as memory cafes or Alzheimer's support groups in the Puget Sound region, transportation assistance, and nature programming where caregivers can participate along with those with impairments. The City can help empower people by connecting them to these programs and resources. • Where would you start if you were in charge for transportation? Ms. Rhett highlighted the importance of having a system that networks the community to the variety of resources that exist. There are some programs offered by Metro to help with alternative transportation needs. Some communities have also begun cooperative programs with various ridesharing corporations such as Lyft and GoGoGrandparent. Providing vouchers to reduce financial impacts, raising awareness, and helping people connect with resources in a variety of languages are ways the City can provide transportation assistance. • How would you address the issue of visitor or age restrictions in senior housing that limits the ability of older adults to have part-time or full-time caretakers? Ms. Rhett noted housing and care for older adults sometimes needs to be very integrated, however, having part-time or full-time caretakers can make them ineligible for senior housing programs. Additionally, in some cultural communities, caring for aging family members is a cultural norm but this living arrangement is often not accepted in many senior housing residences. Ms. Rhett said it is important to ask questions from a higher level and consider the diverse needs of the senior community to ensure the City is able to accommodate older adults in many types of situations in affordable housing. Ms. Kruller shared that she recently visited her parents in memory care and emphasized the importance of having early conversations with seniors about the care, resources, and needs they will have before the need becomes present. Tukwila City Council Committee of the Whole Minutes April 22, 2019 Page 15 of 16 Councilmember McLeod spoke on the issue of social isolation in aging adults and emphasized the importance of removing barriers to their ability to participate in recreational programming. Councilmember Idan asked the following clarifying questions: • What are the next steps? Ms. Gardner -Brown clarified staff is reviewing the report to determine the priorities and next steps as the City begins preparing for an update to the PROS Plan. There is another round of funding that has just become available through the Veterans, Seniors, and Human Services Levy. • What is the timeline on the update? Ms. Gardner -Brown stated a Request for Proposals was advertised recently and applications are due in May. • Can you speak further on the Resources Summary Table (page 201 of the agenda packet)? Ms. Rhett explained this graphic briefly explains the full Resources Summary Table on page 151 of the agenda packet, where BERK Consulting laid out all the strategies they recommended and categorized them according to timeline, staff resources, and funding. • After soliciting information from different community members, was there follow-up with those individuals? Ms. Gardner -Brown indicated staff made connections with different organizations and individuals within the community. They will be taking those contacts and continuing to build upon them to build strong partnerships and incorporating these partnerships into their next steps. Mr. Idan relayed he has heard from some community members who participated in the survey and informed him they did not hear back. He emphasized the importance of following up with these individuals. He applauded BERK Consulting and staff for their work in connecting with communities that can be hard to reach. Council President Hougardy thanked Berk Consulting for the informative presentation and report. REPORTS a. Mayor Mayor Ekberg reported attending the Duwamish Alive! Restoration event on the Duwamish Hill Preserve on April 20, 2019. Forterra was present, as well as approximately 40-50 attendees. He thanked all those who participated in restoration efforts. He reported the Seattle Seawolves won their recent game and may be on their way to becoming league champions again this year. b. City Council Councilmember Robertson shared that approximately 1,000 people were recently arrested in London for protesting climate change. He noted climate change is happening and is a long-term process with catastrophic effects. He suggested completing a study that looks at all issues relating to climate change and actionable items to address it. Councilmember Kruller attended a Cascade Water Alliance meeting. She referenced the Seawolves game on April 21, 2019 and said it is exciting to have league champions in the City. Councilmember Idan spoke in favor of Mr. Robertson's suggestion. Council President Hougardy attended the monthly Regional Transit Committee and shared they reviewed a report on King County Metro's electric fleet. The goal is to have the entire fleet electric by 2040. On April 20, she attended the opening event of the 2019 King County Metro "Trailhead Direct" shuttle service, at which Mr. Quinn was the Master of Ceremony. Trailhead Direct has added more pick-up sites such as Tukwila International Boulevard Station with service to more trailheads, including Little Si near North Bend and the Sky Country Trailhead in Cougar Mountain Regional Wildland Park. The service operates on weekends and holidays, when trailheads are very congested due to traffic. Ms. Hougardy shared the Via to Transit on -demand ride service app has launched. Via is a pilot program that connects residents to one of five transit hubs such as Tukwila International Boulevard Station and costs $2.75 for adults. Tukwila City Council Committee of the Whole Minutes April 22, 2019 Page 16 of 16 c. Staff There was no report. d. Council Analyst Laurel Humphrey stated Steve Goldblatt, Program Management Quality Assurance (PMQA) provider for the Public Safety Plan, was unable to attend tonight's meeting and will reschedule his report. ADJOURNMENT 9:53 p.m. COUNCIL PRESIDENT HOUGARDY DECLARED THE COMMITTEE OF THE WHOLE MEETING ADJOURNED. Andy Youn, Deputy City Clerk APPROVED BY THE COUNCIL PRESIDENT: 5/16/19 AVAILABLE ON THE CITY WEBSITE: 5/16/19