Loading...
HomeMy WebLinkAbout19-080 - MIG - Parks, Recreation and Open Space (PROS) PlanCity of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: CONTRACT FOR SERVICES 19-080(b) Council Approval N/A Amendment #2 Between the City of Tukwila and MIG That portion of Contract No. 19-080 between the City of Tukwila and MIG is hereby amended as follows: The duration of the agreement is being extended to May 31, 2020. All other provisions of the contract shall remain in full force and effect. Dated this 2-6 day of cticitk_ CITY OF TUKWILA Rick Still, Director , 20 ZO CONTRACTOR Printed Name: Lauren Schmitt, Principal CA Revised December 2016 Page 1 of 1 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number:19-080(a) Council Approval N/A CONTRACT FOR SERVICES Amendment #1 Between the City of Tukwila and MIG That portion of Contract No. 19-080 between the City of Tukwila and MIG is hereby amended as follows: The scope of work for the Consultant MIG is being increased to include assisting the City in additional Community Engagement activities as part of the 2019 Parks, Recreation, and Open Space (PROS) Plan Update. The contract will increase $17,000 for this additional work; the new contract total is $142,000. All other provisions of the contract shall remain in full force and effect. Dated this 6' day of S� CITY OF TUKWILA Rick Still, Director CA Revised December 2016 , 20 / CONTRACTOR Printed Name: Z-G r.4 S'e Page 1 of 1 August 8, 2019 Robert Eaton City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Re: Additional Services for PROS Plan Community Engagement Dear Robert: As discussed in our email correspondence on August 7, 2019, the following Scope of Services summarizes additional work and fees that are above and beyond the original contract. We propose the following additional services to our original contract, dated May 9, 2019. Scope The following describes new services outside of the original scope: 1. Adding Gabriella Quintana Consulting to the project for community outreach 2. Additional community outreach coordination and administration 3. Project video development Fee These additional services will be billed on a Time and Materials basis, with a Not to Exceed Total of $32,603. The additional services will be added to the initial contract total of $98,315. All terms and conditions from the original contract dated May 9,2019 remain. We will not perform any future work beyond the efforts described in this additional services letter without written approval from the City of Tukwila. We very much appreciate the opportunity to continue working with Tukwila. Please feel free to contact me at 503-297-1005 for any questions or additional information needed. Sincerely, Lauren Schmitt Principal PLANNNG ©E S I G N COMMUNICATIONS MANAGEMENT SCIENCE. TECHNOLOGY project budget 'Prefect 306.00 Tour, and Engagement Strategy IiAG Meeling 1) van ary and Evaluation I [Background Information . SEIM.PeNew 1.4 1.1pdaled Park5 a.T ory and Map 5 ,CommoollyEng g PI 1.6 1111.501 Summary: f Me Sys (Goals an0 Po11c1es Benchmark) Prje Management and AdmInIslrzton 11,131rr1i1311r/1 2S 1Pa06Com0133bn 81ee110g. Vlslon and Coals 2.2 munlly Engaourneol PlanImplem leha a 11 3 'levclal Service Mayne ark CotROCWgy Memo 24 1 Phase 2 Summary: Needs Assenmenl 2 G el ny2 Revleor a. FIa11 Key Needs !Cy Courcll Update 1, 890696 Key DtDDUt I) Phase 2 Prefect Management am]edminlslral on .1 '0ra11 Capital Projects LIM, Implemen :Proposed System Map l.J TOGMeeOng3. Cap11a1Pro1acts and Prlorilles jClly Councl: tlpdale 2: CapItal Pro1e413 a.N POg10es !Draft 51 e11 Malotenance. a. Gperalom Sha egy 3.6 1Onpemenlallun Funclog anal Phasing 2.3 161411rnlnory Urban Cooler Concept Communlly Engagement Plan lmplem MIIonlPhnse 11 ivnase3Prp1 nagemen1 and Adml.ea0on 10n, and I0WW,s!ky rf d Wd i;N„ J a.id Y h✓r'''1 :do re! 6 59019,l• 1 S1.3201 6 440I 6 SOI. 6 SD SO 54401 .4 S2201i 14 54401 6 SC] 4 SBtl0' 6 I4401 2 I880! 6 50: 2 50 522011 24 52201 12 f3,080'1 68 4 A+.rli'iiil;re 1810' 40! 4 5540 30 1 018 50 SOF I I] 1870 SOI 6 5810 10 , 51000 SO 00 SO 24 .. Se70 501 SO 10 I SI000 SO SO "I 16 1290 SOi 50 10 , $1,000 fU SD 50 2 I S580 2 51860 50 SO 50, 5D, S01 16 51,1601 8 SI 140 6 5810 12 41,002 4 S200I ID SDI 40 51,0301 T011 50 101_ 6 l 5450 1 SD In 21 I6,610 20 13.100 16 ( EI 16l1 r 01 50,I011, 11 11825( 0 10 0 S 1 �116 P6,3801. 16 51,160 16 I2,520 5800 6 5290 2 52,030 511.910 60 5870, 5580 32901i SI,166D 10 52911 6 5580' 53,480,' 50 50! f0 1 SISD $S tl SOI 12 51200 _..6. S450I 52,480. 50I sot 501 SO 12 51 6l0` 16 51600 4 f] 0 5930 ,., SO 4 SJ0h 50 1631 100 II 51.61011 18 f1800I 20 r 15500 0 1,000 12, SO 00 sD 50 $0] 11.190' 1,400 SO 51,600 50 S0 13200 22 City of Tukwila Parks, Recreation, and Open Space Plan Update I Exhibit 80 50 50 Se SD 10 0 50 8 50 80 SO 24 SO 52 SO 16 So • 4 5O 18 52,605 f312 11,870 11,190 23.100 13.150 51a00 9,315 110950 52,100 13.640 Q7M 52100I 53300 12,330 5800 1100 SIDO 52,500 I S600 201 331,360 f1/00 53.100 SO So 22 S0 11 50 2D 50 41 SO S0 176 13,860 I1,980 fl.lSn f130 11.390 51.740 12.180 55900 12,110 $13.160 53,805 ' 53,220 51820 ! 51290 52,44D') 15,ISD! S2.200 1 120,125 11,120 520550 i 3,640 S8,720 f 52,200 5600 7,730 S37,,660 33.860 31.980 ! 52 i50' 5330 53,590 51,760 $2,180' 51.200 1 58,550 l 52,410 13000i $17..810 el project budget ;r�(ra r, c� l��yK1i�5 iglu, • 9 '.Gann Planupeale TAG 6.4ee16p 4: Oral, Plan Review nubile pall Master Plan 4.1 an SEPA ehea9a1 9 5 Adak Nall Plan Review Haanngs ,FInal Plan and Camlxehendve Plan Opda le ,CanehunllyEngegemen,Phn ImplementatIon (Phase 49 • 4 Psoject Management and AdralnIslearIns Pl/ dl7//1lN"i'itlgw4WIl// 4/7M y!:IV4lNlijN,1 S.A A6mm1n,n6.t u.rk uP �/ NxMi��titl 4 1 ,k nYq'Y%. I/B'h''!f �A pl9'Ndr} W NYNN,pwq�,'; SABO SO R S490: l4 so so S2201 10 S0 20 $1.980� l20 !t CAI 1VPM1C!!MY Y N dI�YRti,+uM / r l k{ II 7 nd rprl /t/I1 Ml l l ry'j r, 52J20. A SI. 0 1,160 S2,020, 4 51.160, .45O, 8 S 1,450, S2,900: 515.950. 00 $2 600 5600'' SO SO SO' SI50; 50 $300 54 540' 52 /008 EI,O80 62 E6,200, 20 $1,430, 3 51050 26 501 .... _.. so 16 SO 6 • sol so SO 5600 so 2 SI 100. Su, 6 City of Tukwlla Parks, Recreation. and Open Space Plan Update I Exhlbll SO 50i a4 SO 50 25 510,520 II 51,320, 86 SO' 18 /0.530: 5 SI.320; 191 SE. 920 51,160 Et69n S1,260 S4.810 11.070 S15 O50 S200 FS IIO $11.660 53001 58.720 51,260 .620 51a60' s1.1500 56,670' E500 : S3$20 5520 515.52D 52.440 52,920 sei.ssO 82 et Community Engagement Implementation A Pop -ups (3) B Listening Sessions (3) C .Interviews (8) D '.Community Needs Survey &btora/ A 'Community Priorities Workshop B ',Online Priorities Tool C ILIstening Sessions (2) Online Comment Form 8 10 38 80 $2,940 14 $! 160 28 $1,450 34 $5, 400 $10,950 76 $3,440 12 $880 $580 18 $14,170 _ a $880, 4 rr 1,050 $800 $4,790 $2,100 $1,000 ' $4,260 $2,550 $600 $4,600 $0{ $1,500 $6,900 $5,700 $3,900; $20,550 $900i $oj $1,350 ..._ $300 $15,050 4 $300 $520I $1,200 $200 $5,540 $880 $2,130 Ti iInnii I Dnrlec Doi-ro Qtinn (lnon Cnjr,, Dinr, Contract Number: 19-080 City Council Approval 516119 6200 Southcenter Boulevard, Tukwila WA 98188 CONSULTANT AGREEMENT FOR PLANNING, DESIGN, & COMMUNITY ENGAGEMENT SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City„ and MIG, hereinafter referred to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project designation. The Consultant is retained by the City to perform Parks & Recreation Planning, design, & Community Engagement services in connection with the project titled Tukwila Parks, Recreation, & Open Space Plan Uodate, 2. Sc2gq of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Duration of Aureementi Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending March 31, 2020, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than March 31, 2020, unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed 5125,000,00 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 5. Ownership and Use of documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings; specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7. Indemnification. The Consultant shall defend„ indemnify and hold the City, its officers, officials„ employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then„ in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance. or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1 „000„000 per accident. Automobile Liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CA revised: 1-2013 Page 2 4. Professional Liability with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. D. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. Certificates of coverage and endorsements as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. E. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. GA revised: 1-2013 Page 3 13.Non-Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any ether provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, tie surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law, Venue, Attorney's Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of tllo vity of Tukwila. I� i the event any suit, arbitration, or other proUecdiifg Is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: 18. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. CA re.;sed :-20 i - Page 4 DATED this day of 120 CITY OF TUKW CONSULTANT By: Allan Ekberg,,Mgyvr Printed Name: 771 Title: Attest/Authenticated: Approved to For z zL City Vrk, Christy O'Flaherty Office of the City Att6mey CA revised: 1-2013 Page 5 f=12:1IZ IQKIM19191Jx01�TiTIf1.�1 General Assumptions 1. City staff will be responsible for project management throughout the process, including: managing the overall process; providing relevant reports and documentation to MIG; reviewing all documents and providing comments; publicizing and arranging public meetings; and scheduling/arranging workshops and public hearings. MIG will provide project management support for City staff and be responsible for management of the MIG team. 2. The project budget is an estimate of how project costs are allocated among phases and tasks and among MIG team members. The MIG Team will not exceed the total contract amount without the express approval of the City. MIG may reallocate costs among phases and tasks and team members as needed to carry -out the phases and tasks in Scope of Work. MIG will notify the City of significant cost reallocations in conjunction with monthly invoicing. 3. The City will arrange, advertise, host and facilitate all public meetings, workshops, study sessions and public hearings, unless otherwise noted in the Scope of Work. The MIG Team will provide content and conduct the meetings, workshops and study sessions as noted in the Scope of Work. 4. City staff will provide a single, consolidated set of comments in electronic format on all documents. All comments will be reviewed by City staff to resolve any inconsistencies and provide clear direction. If possible, changes will be provided using track -changes or similar digital comment format. 5. The MIG Team will provide digital files of all documents and products to the City suitable for posting on the City website and for printing paper copies. The City will be responsible for the printing and distribution of paper copies of all documents, unless otherwise noted in the Work Plan. RUM MMMAT41 iA PROjE -. IC - FF, SOUR, AND ENGAGEMENT STRATEGY (3 , E 1): MIG will join City staff to initiate the project, including a h-day tour of park facilities, followed by the first TAG meeting. The tour will be used to provide the team with an update on any changes, major acquisitions, and improvements since the 2014 Plan. The tour will also help our design team to begin a more detailed assessment of site conditions to be used as a foundation for the capital improvement program. At this first TAG meeting MIG will review the project scope, obtain TAG perspectives on key planning and implementation needs and issues, and discuss the Community Engagement Plan. 1,2 SYSTEM MEN 4o Y AND Ev LUT oN: During this task, MIG will conduct a detailed assessment of park assets and facilities to document and describe site conditions and potential capital improvement projects for Phase 3. This task will also include an updated park system inventory. This task assumes that the City will provide a consolidated list of information on the existing system for the system inventory. MIG will check the City's inventory against GIS data to ensure that acreage numbers are consistent and accurate. We further City of Tukwila Parks, Recreation, and Open Space Plan Update I Appendix A Al review and analyze the City's inventory to cross-check park classification and facility counts. This product will result in an update of the inventory, linking it spatially to the GIS park data. 1.3 BACKGROUND INFORMATION AND SEP €REVIEW: After receiving relevant background information and GIS data from the City, MIG will conduct a review of information related to the PROS Plan, including an initial assessment of the SEPA checklist to uncover needed information for plan development, review, and adoption. As part of this task, MIG will outline relevant sections of other City plans related to the PROS Plan effort. This information will be used as a reference guide as part of the Final Plan document. The City is responsible for providing the preferred data source for the most recent available information on demographics and population to be used for the project 1-4 ;UPDATED PARKS AND TRAILS INVENTORY AND MAP: Based on the updated inventory confirmed by the City, MIG will develop an updated map of existing parks, trails, and recreational facilities. 1,55 C MM N17-Y ENGAGEMENT PLAN: Based on the City's preferred approach, MIG will develop the Community Engagement Plan that outlines the goals, tools, and strategies to conduct a comprehensive outreach program for the process. This will ensure that we work in close coordination with planned and ongoing efforts such as the 10-Minute Walk program, to maximize effectiveness and reduce any potential for participation burnout from the public and stakeholders. During our first TAG meeting, we'll identify the best tools to use for this process based on identified underserved communities, which may include an online mapping tool, a series of pop-up events, in -person interviews, social media, and language translation. Our approach includes budget in three phases to carry -out the Engagement Plan and MIG will custom tailor our engagement tools to match the preferred strategies we identify together. As part of our approach, MIG recommends working with the Community Connector program and our proposed budget includes a stipend amount to offset these costs as needed. MIG assumes that preferred and agreed upon community engagement activities will not exceed the level of effort or expense allocated for each task related to engagement. 1 ­6 PHASE 1 SUMMARY - STATE OF THE SYSTEM (GOALS AND POLICIES BENCHMARK: MIG will develop a concise Word document summary of major findings from this first phase to serve as a foundation for the next phases of the project. This task includes one draft and one final version. Specifically, the summary will describe: An updated progress summary of goals and policies from the 2014 Plan; • Changes in demographics and recreation trends, including demographic changes within Tukwila in the last 30 years, and future implications from these findings; • A list of relevant plans, goals, and policies; • Existing level of service standards; • Observations from the park evaluation and inventory; • Budget and operating expenses; and • Existing recreation activities, programs, and events. City of Tukwila Parks, Recreation, and Open Space Plan Update I Appendix A A2 � 7 PHASE, 1 P O,E �ANA EMEN � AND A MI IST ATION: MIG will hold one -hour project management calls with the City twice a month. This task includes budget for these coordination calls, as well as routine project management and administration for this phase. MIG Deliverables • TAG Meeting 1 agenda and summary memo • Updated Park System Inventory spreadsheet (Draft and Final) • Updated Parks, Trails, and Recreational Facilities Map (Draft and Final) • Community Engagement Plan (Draft and Final) • State of the System Summary (Draft and Final) 2. Community Needs Assessment 2,1 PARK COMMISSION MEETING - VISION AND E AL.S. MIG will meet with the Park Commission to present the State of the System Summary and Engagement Plan and conduct an interactive discussion about the vision and goals from the 2014 Plan. The results of this meeting will help refine updates to park and recreation policies and provide an opportunity to coordinate on community engagement events. This is the first of eight review meetings MIG will hold to discuss the plan. 2.2 COMMUNITY ENGAGEMENT PLAN IMPLEMENT IO (PHASE 21: This is the first of three tasks that includes budget to carry out engagement activities identified in the final Community Engagement Plan. Phase 2 engagement will focus on listening and offering outreach tools that are fun, accessible, and meaningful. We expect this task to require the highest level of effort in terms of gathering needs and reaching a broad range of community members and have budgeted accordingly. For all three Community Engagement Plan implementation tasks (2.2, 3.8, and 4.7), we plan to work with the Community Connectors program to ensure we reach Tukwila's diverse community members and this task includes budget to offset costs of the program. 2.3 LEVEE OF Se v CE ANALYSIS AND COST RECOVERY MEMO: This task will evaluate Tukwila's existing park levels of service, focusing on equitable access to parks and recreation in coordination with the 10-Minute Walk program findings, as well as comparison's to NRPA standards. This task includes a series of updated access analysis maps (up to five) showing gaps and opportunities in the current network. Based on findings from Phase 1, this task will also identify potential updates to cost recovery for recreation activities, programs, special events, park maintenance, and golf operations. This task includes one draft and one final version of the map series and memo. 2A PHASE 2 SUMMARY - NEEDS ASSESSMENT; MIG will develop a Needs Assessment summary that describes community needs for parks and recreation based on results from Phase 1 documentation, Phase 2 outreach, and the Park Commission Meeting. This task includes one draft and one final version. Specifically, the Needs Assessment will document the following: City of Tukwila Parks, Recreation, and Open Space Plan Update I Appendix A A3 A Community Needs Assessment that documents needs from community engagement events and results of relevant studies, including the senior needs assessment and 10-Minute Walk program. This will include a description of changes from the 2014 Plan, including needs for seniors, adults, young adults, and youth. This will combine relevant findings from the recent Older Adults Recreation Services Needs Assessment and include a prioritized list of strategic implementation tactics. • An update to the Park Access Analysis completed for the 2014 PROS Plan in coordination with analysis from the 10-Minute Walk Program to examine needs for equitable park access. A Capital Improvement Needs Assessment that documents level of service needs, including quantity (park acreages, trail miles, and recreation facilities numbers), and quality (park condition and characteristics) to drive maintenance practices, capital improvements, budgeting, and decision making. This assessment will also include needs for park infrastructure improvements. 15 TAG MEETING 2 - REVIEW AND PRIORITIZE KEY NEEDS: Scheduled on the same day as the City Council meeting, MIG will hold the second TAG meeting to present results of Phase 2 community engagement and discuss key findings from and any refinements to the Needs Assessment. 2.6 CITY COUNCIL [UPDATE 1- REVIEW KEY DEEDS: Scheduled on the same day as the TAG meeting, MIG will provide an update to City Council on plan progress, focusing on high-level findings from the Needs Assessment. This is the second of eight review meetings MIG will hold to discuss the plan. 3 PHASE 2 PROJECT MANAGEMENT AND ADMINISTRATION: MIG will hold one -hour project management calls with the City twice a month. This task includes budget for these coordination calls, as well as routine project management and administration for this phase. MIG Deliverables • Park Commission agenda and summary memo • Phase 2 public engagement materials to be outlined in the Public Engagement Plan, including agendas, presentations, and one summary memo as needed. Budget for this task includes a stipend for Community Connectors. • Level of Service Analysis and Cost Recovery Memo (Draft and Final) • Needs Assessment Summary (Draft and Final) • TAG Meeting 2 agenda and summary 3.1 DRAF7 CAPITAL PROJECTS LIST, IMPLEMENTATION, AND PRIOR; T IES: MIG will develop recommendations for each existing site in the system, including proposed new parks and facilities. This will be accompanied by a capital projects list summarizing recommended improvements in a matrix. MIG will develop standardized decision -making criteria to prioritize recommendations and improvements and a process for evaluating priorities regularly. This task will include guidance for site acquisition, development, and preservation, focusing on Tukwila Urban City of Tukwila Parks, Recreation, and Open Space Plan Update ( Appendix A A4 Center. in addition, implementation recommendations will include potential strategies to ensure equitable access to parks, as well as considerations to address potential future gentrification caused by system investments. This task includes one draft and one final version. 3.2 PROPOSED SYSTEM FLAP: MIG will develop a draft system map showing park improvements, connections, and other projects identified in the Draft Capital Projects List. 3.3 TAG IMEETING 3: CAPITAL PROTECTS AND PRIORITIES: At this third meeting, MIG will meet with the TAG to discuss the Draft Capital Projects List and system map and identify any refinements and next steps needed for implementation and prioritization. 3.4 CITY COUNCIL UPDATE 2 - CAPITAL PROJECTS ANDPRIORITIES: Held on the same day as TAG Meeting 3, MIG will present draft findings from Phase 3 to the City Council and identify any refinements required before beginning Phase 4. This is the third of eight review meetings MIG will hold to discuss the plan. 3.5 DRAFT STAF F, MAINTENANCE, AND OPERATIONSSTRATEGY: Based on existing levels and resources identified from the Phase 1 Summary, MIG will outline draft staffing needs, and maintenance and operations costs and service levels to match needs from the Phase 2 Summary (Community Needs). Based on the needs identified in Task 2.4, this task will provide a strategy to meet any gaps in maintenance and staffing levels of service with the demands of ongoing park operations. 3.6 11VIPLEMENTATION FUNDING AND PHASING: MIG will develop a recommended list of funding sources in a table format to align with specific projects and investments, as well as a phasing strategy for priority projects. 3.7 PRELIMINARY URBAN CENT ER CONCEPT - Based on recommendations targeting the Urban Center, MIG will develop a draft conceptual illustration for park provision in the Urban Center. We completed a similar effort during Shoreline's PROS Plan update. This illustrative diagram will show how the vision and potential recommendations in the Urban Center will respond to the context of Tukwila's unique urban environment. This task includes one draft and one final version. 3.8 COMMUNI Ply ENGAGEMENT PLAN IMPLEMENTATION WHASE 3i: Phase 3 engagement will focus on documenting, presenting, and receiving opinions on potential projects, recommendations, and priorities. We expect this task to require less level of effort than Phase 2 and we've budgeted accordingly. As with other implementation tasks, we plan to work with the Community Connectors program to ensure we reach Tukwila's diverse community members and this task includes budget to offset costs of the program. 3.9 PHASE 3 PROJECT MA IA EME T AND ADMINISTRATION-. MIG will hold one -hour project management calls with the City twice a month. This task includes budget for these coordination calls, as well as routine project management and administration for this phase. MIG Deliverables • Draft Capital Projects List, Implementation, and Priorities (Draft and Final) • Proposed System Map City of Tukwila Parks, Recreation, and Open Space Plan Update ( Appendix A AS • TAG Meeting 3 agenda and summary • Draft Staff, Maintenance, and Operations Strategy (Draft and Final) • Implementation Funding and Phasing table (Draft and Final) • Preliminary Urban Center Concept (Draft and Final) • Phase 3 public engagement materials to be outlined in the Public Engagement Plan, including agendas, presentations, and summary memo as needed. Budget for this task includes a stipend for Community Connectors. 4. Review and Adoption 4.1 DRAFT PLANUPDATE: Building on updated deliverables in Phase 3, MIG will prepare an Administrative Draft Plan for internal review by City staff. This draft will be provided in basic Word format to facilitate edits and feedback. City staff will provide MIG with a single set of consolidated comments on the Administrative Draft Plan prior to review by the TAG (Task 4.2). 4.2 TAG MEEM4 - DRAFTI PLAN REVIEW: MIG will hold the fourth and final meeting with the TAG to present the Draft Plan and make any necessary refinements for the Public Draft Plan. 4.3 PUBLIC DRAFT MASTER PLAN: Using comments from City staff and TAG on the first Draft, MIG will update the Public Draft plan for the City to post online. The Public Draft will present the six -year plan and goals, objectives, and implementation strategies for parks, programs, maintenance, and operations. This will include a list of priorities and tactics for quick wins, and potential short-term opportunities. This draft will be used throughout the review process to ensure that every comment is made from a consistent version of the document. The document will be delivered in PDF format sized for high -quality printing, as well as online distribution. City Staff will provide the public draft plan to Park Commission, Planning Commission, and City Council. 4.4 PUBLIC RAFT PLAN SEPA CHECKLIST: MIG assisted with SEPA compliance for the 2014 Plan and anticipates a similar level of effort to complete the initial SEPA Checklist for compliance with state requirements. 4.5 PUBLIC DRAT PLAN REVIEW HEARINGS: In addition to the three review meetings in previous phases (2.1, 2.6, and 3.4), MIG will support up to five review hearings related to the City's official process for adoption. 4,6 FINAL PLAN AND COMPREHENSIVE PLAN UPDATE. MIG will make final changes to the Plan following public review and City Council review hearings. As part of this task, MIG will also work with the City team to update the Comprehensive Plan element in coordination with the review hearings. As part of this task, MIG will develop a reference section that outlines relevant sections of other City plans related to the PROS Plan as an appendix to the Final Plan. 4,7 COMMUNITY ENGAGEMENT PLAN I1VIPLEMENTAT o `PHASE 4j: Phase 4 engagement will focus on, presenting the Draft Plan and receiving comments for the Final Plan. We expect this task to require a similar level of effort as Phase 3 and we've budgeted City of Tukwila Parks, Recreation, and Open Space Plan Update I Appendix A A6 accordingly. As with other implementation tasks, we plan to work with the Community Connectors program to ensure we reach Tukwila's diverse community members and this task includes budget to offset costs of the program. 4.8 PHASE 4 PROJECT MANAGEMENT AND ADMINISTRATION: MIG will hold one -hour project management calls with the City twice a month. This task includes budget for these coordination calls, as well as routine project management and administration for this phase. MIG will send all final digital files to the City as part of this task. MIG Deliverables * Draft Plan Update • TAG Meeting 4 agenda and summary • Public Draft Master Plan • Public Draft Plan SEPA Checklist • Final Plan and Comprehensive Plan Update • Phase 4 public engagement materials to be outlined in the Public Engagement Plan, including agendas, presentations, and summary memo as needed. Budget for this task includes a stipend for Community Connectors. • Five printed and bound hard copies of the Final Plan City of Tukwila Parks, Recreation, and Open Space Plan Update I Appendix A A7 project budget 1 , 1 2, 101111 I 1,1, (.11' 1, 1 giont, Ktrk off 1,,, /If E11222gnatern otogy ( AG M,)nimg 1 2 )Sy5,221), Inventoly and I 0allldllt}11 2 1 3 ,Bt kgrof Hid Infor rna, on and SEPA Pownw 1 4 )11pfl,1,,,l Park, >1011I I fills Inventory and M2p 1 5 ICoap00012) 091901 nom Plan 1 1 6,,I Sufornafy $ta,f), ,,216, Syston) (Goals and Polp„,,, Benchmark) 12 11212),,, I Plow, Managn,nor, and AffinInntranon Subtotal 21 IPark Meet Ing Vt,),on 0n,1 2 2 IC) 12f,a 101111 y t igagormalt (Prld,l' 2) 6 6 2 /0 2 3 Ilovnl of S,rv,Ar,aly v ,)nd (Inst 11ovoy MddlI 4 1121,22), 2 SlIdlloary Noon, A250)2,111011l 2 5 I1A1 Moot ,ng 2 Rv,c,v2 and lor Kny Nno, 2 6 :CItyr:ounc,Itipdan, 1 Kny Wen, 2 / IPhme2 Prof,p2 Managnmon, and AdrnInist ninon e 1;11 ,1111kl'ipr0614 re, 111l"l")3/5'331v0 1 ID,att Ca;6121Pro,oft21,,t,finplotnon,atn,n, ofll2 P,12822, 3 2 IP, ,pf)22,,1 System Man I :1 I I AA, Mennng Captall-ldlIddll, and Pnor,),,,,, 4 4 Subtotal 10 4 („::,,ty Cour)))2111p,12te2 (mp, al Pr on),22 and Pn, it Ins 3 5 IDIaft Staff, MaIntenarn( o4/>/pirroo,Strategy 4 1 6 I'll yldfrtentoil+,111.2,1,,Illig 2nd PI layng 3 7 IP, phrninary Urn,),,,C..enter ColIcept 3 8 ICorn,nuntty pejo-new Plall 11111,10,110111a1,111 (P),a2o 3) 2 3 9 PhAso 3 PdRICKII MEIfIlligOrr1011I and Anrninistrat 2 2,1111),pp, $1,320 6 $440 6 $0 6 $0 2 SO $440 $0 $2,200 $0 $1,320 SO $880 SO $0 $0 $2,200 4 8 8 40 6 16 I 6 6 2 8 62 $87 $01 4 $54 ..,..., $87( $01 3, $81 $871 $01 $ $29( $01 $ $580 12 $1,8601 $ $1,160' 8 $1,240 S $1,160 $01 $ $5,800 20 $3,100 10 $1,35 $870 $2,320 16 $1,160 16 $2,3201 $8701 1, $290 2 $1,1601 $8,990 40 $0 $ $0 30 $1,000 10 $1,000 1 10 $1,000 $0 12 $1,200 $0 42 $4,200 $2,4801 6 $81 I. $2,4801 $ 1 $0 r $O 12 $),62� 16 $1,60 $930; Se 1 $0 $3101 $ SO $01 $( , $0 $6,200 18 $2,430 16 $1,600 $7 17 $ 24 Sc 16 $11 12 $.( 16 4 $30( 34 2 $150 10 7 $525 129 2 $150 8 6 $450 50 $0 24 4 $300 52 4 2 $300 16 $0 4 8)50 10 18 $1,350 $440 6 $870 80, 10 $1,350 12 81,200 , SO 4 $5801 $0 $0 14 51,400 $880 6 $8701 $01 SO ' 1 $0 $440 2 9290] $01 SO ' SO $880 8 $1,1601 10 81,5501 SO ' 00 I 1 . $0 2 $2901 6 $9301 4 $0 SO 4 $5801 $01 $54$1.(16 51,600 $220 12 81,7401 8 81,2401 $0 $0 $0 8 $1,1601 $01 $0 $0 4 Subtotal 13 $2,860 52 07,540 24 03,7201 14 $1,890 42 94,200[ City 03Tukwila Parks, Recreation, anci Opori Space Plan Update [ Exhibit B 164 1 $2,805 $3,120 $ 1,870 $1,290 52,440 54,340 S1,310 $17,175 $ 1,020 $7,380 $3,640 $6, 720 52,100 $600 $1,310 $22,770 $800 $3,605 $100 1 $3,220 $1,870 $1,290 $2,440 $4,340 $1,310 $900 $18,075 ' $100 $1,120 $2,000 $9,380 $3,640 $6,720 1 $600 $2,700 $600 $1,310 25,470 $3.860 1 $3,860 SI ,filf0 $1,980 $ /, 750 $800 ! $2,550 $730 $730 53,530 $3,590 $/, 760 SI ,760 $2,180 $2,180 80 21 $3,200 $1,200 1 84,400 $300 12 /, 460 $1,460 5300 149 320,5/0 32,000 922,510 0 30 SO 18 SO 10 $0 4 SO 22 $0 12 SO 20 B1 project budget 4 it rrnri I'I,Sn U 81at2 -r 4 2 11AG Mooting 1 Dran Plan Review 4 4 14 ultr t 4 an Ma dr,r Plan 44 /1f.110blic Jan Plan SEPA C.h:rk181 1,1' drl t Draft Flan Resmow FIL,11119, 4 4,, it n, l l lan urrl l,rrn pr ohonsl w. Ir181111pcuato 4 / (Carmy ur ry If.1.44aana1/31, Phan Iry 7h.rr r ntat 3131 (I h i,ra 41 4.8 fl lvr o 4 P rye rt Manounalow ,rrrU AdlY11111S1 Ion Suhrna i (i1t1) Pr (ro 001 (.g7tik 7114111,, 11111 $880 (6 $0 8 $440 1 $220 10 1 $220 8 $0 8 $2,320 8 $1,160 $2,030 4 $1,160f $3,480 8 $1,450 ,$1,1601� Il $1,160 760 96 $13,920 3! 111 4ei11 1641174411 $6201 $1,240' $1,550 $0,,,,,,, $4,650 > 1 7 I(180 26 02,600 8 06001 70 00 $0 $0 8 $0 16 1 $1,600 $0. 36 $0.... 6 R6 0 ,... 2 $150, 34 $0 $(1 14 $1400 001 25 $( $(1 8 $600 27 $0 1$300., 12, 080 62 $6,200 ,.... 2 $1,650 ...226 7°3) 10' 10(11 $R, 720 3/ 160 $100 54 690 51,760 94,870 33,070 $3530 $.1, 460 $29,260 11,8 1,00 8,720 $1,260 $4,690 $1,760 $6,670 City of Tukwila Parks, Recroa1ion, and C,)prn $Race Plan Update kxhitrit B B2