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HomeMy WebLinkAbout2019-05-07 Transportation and Infrastructure MinutesCity of Tukwila City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes May 7, 2019 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Zak Idan, Chair; Kate Kruller, Kathy Hougardy Staff: David Cline, Henry Hash, Hari Ponnekanti, Gail Labanara, Han Kirkland, Susan Murrietta, Peter Lau, Scott Bates, Laurel Humphrey CALL TO ORDER: Committee Chair Idan called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Bid Award: 2019 Overlay and Repair Program Staff is seeking Council approval of a construction contract with Tucci & Sons, Inc. in the total amount of $1,286,764.50 for the 2019 Overlay and Repair Program. Construction will include pavement repairs and an asphalt overlay at seven locations citywide. The contract total includes bid additive "D" in the amount of $74,848.00 for the overlay of S. 124th St. at 50th Place South. Councilmember Kruller asked if the ADA improvements on Interurban Avenue South near the bike path will benefit bicyclists, and staff confirmed that the bicycle ramp will be widened. Chair Idan noted that the City should have a broader conversation about expanding funding for the Overlay program. MAJORITY APPROVAL. FORWARD TO MAY 20, 2019 REGULAR CONSENT AGENDA. B. Contract Amendment: 2019 Overlay and Repair Program Staff is seeking Council approval of Amendment No. 2 to Contract No. 18-199 with KPG, Inc. in the amount of $179,576.00 to provide construction management services for the 2019 Overlay and Repair Program. With this amendment the contract will be extended until December 31, 2019 and the total will be $350,308.00. MAJORITY APPROVAL. FORWARD TO MAY 20, 2019 REGULAR CONSENT AGENDA. C. Contract Amendment: 53' Avenue South Project Staff is seeking Council approval of Amendment No. 6 to Contract No. 15-159 with KPG, Inc. in the amount of $259,770 for the 53rd Avenue South Project. This amendment will support the full completion of the project, anticipated by June 2019. It is possible that utility conversion work will interfere with the construction completion. The current project budget can cover the amendment and leaves a contingency of $350,000. Speed cushions will be installed within the next couple of weeks. Councilmember Kruller inquired about a strategy to plan for more budget at the outset of projects as she has seen in the City of Seattle. Staff noted that contingency funding varies by project, and that utility undergrounding presents unknown risks and problems. Councilmember Kruller mentioned that it is common for cities to experience delays and other issues with Seattle City Light and it would be good to work toward solutions. Transportation & Infrastructure Committee Minutes May 7, 2019 Staff noted that this could be a policy issue and/or on the Council's legislative agenda. Staff also noted that Tukwila has one staff and one business representative on Seattle City Light's Review Panel. Chair Idan asked if staff could quantify the cost incurred by Seattle City Light related delays and staff will provide that information. Councilmember Kruller said she appreciated staffs response to the resident who was unhappy with work occurring on the weekend without notification. MAJORITY APPROVAL. FORWARD TO MAY 20, 2019 REGULAR CONSENT AGENDA. D. Change Order: 42' Avenue South Phase III & Gilliam Creek Culvert Staff is seeking Council approval of Change Order No. 4 with Active Construction, Inc. in the amount of $1,050,000 to resolve all claims and disputes for the 42nd Avenue South Phase III Project. This project encountered schedule delays and cost overruns due to issues with excessive ground water interference during excavation, changes and conflicts for Seattle City Light facilities, design issues, contract inefficiencies, and other utility conflicts. Change Order No. 3 was negotiated to resolve outstanding disputes through May 2018 and avoided potential clams and legal fees, but unanticipated issues resulted in more costly delays. Change Order No. 4 was extensively negotiated and agreed to by both parties. It will reduce the 14% mark- up rate established in CO No. 3 to 12.5%, enable City staff to continue cooperative work with ACI, requires physical completion of the project within six weeks after utility conversion work is done, and resolves all outstanding claims and disputes with agreement for no future legal action. The current project budget is sufficient to cover the cost of Change Order No. 4 and leaves a $349,593.00 contingency. Chair Idan mentioned the importance of the construction schedule. MAJORITY APPROVAL. FORWARD TO MAY 20, 2019 REGULAR CONSENT AGENDA. E. Waste Management Contract Status Update Staff updated the Committee on the ongoing negotiations with Waste Management. The current contract will expire on October 31, 2019 but has a provision for up to two 2-year extensions, which staff recommends pursuing due to the favorable rates. The contract extension proposal will be brought to the next Committee meeting. Terms will include a 5% rate increase and 10% utility tax increase for commercial customers and trash collection at the bus stops along Tukwila International Boulevard. The rates will still be comparatively favorable with these increases, which are due to the changes to the international recycling market and the impacts to roads by the heavy trucks. Councilmember Kruller expressed concerns about impacts to the business community. Councilmember Hougardy said that it will be important to consider the history of the issue when the contract is next bid, and that messaging to the business community should include the information about the rate compared with other cities. Councilmember Kruller suggested reaching out to the Chamber. Waste Management will also be messaging the community about the increase. Chair Idan suggested that the Council would benefit from education on pavement conditions citywide. DISCUSSION ONLY. III. SCATBd/RTC There was no report. Transportation & Infrastructure Committee Minutes May 7, 2019 IV. MISCELLANEOUS V. ANNOUNCEMENTS The Transportation & Infrastructure Committee Meeting adjourned at 6:34 p.m. Committee Chair Approval Minutes by LH