HomeMy WebLinkAboutCOW 2019-05-28 Item 5C.2 - Contract Amendment #2 - Solid Waste Collection Extension with Waste Management (2019-2023)COUNCIL AGENDA SYNOPSIS
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MeetingDale
Prepared by
Mayor's review
Council review
05/28/19
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06/03/19
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ITEM INFORMATION
ITEM No.
5C.2
STAFF SPONSOR: HENRY HASH
ORIGINAL AGINDA DATE: 05/28/19
AGENDA ITEM TM,E Solid Waste Collection
Waste Management of Washington, LLC Contract Extension
CATEGORY E Discussion
Mtg Date 05/28/19
IZ Motion
Akg Date 06/03/19
Resolution
Altg Date
Ordinance
Mtg Date
Bid Award
Mfg Date
111 Public Elearing
Mtg Date
111 Other
Mtq Date
SPONSOR Council Map,- Ell IR ODCD Finance Fire ETS flP&R Police 1PIF ECourt
SPoNsoie s Contract No. 12-027's Amendment No. 2 will renew Waste Management of Washington,
SUMMARY LLC's Comprehensive Garbage, Recyclables, and Compostables Collection Agreement for a
total of four additional years (two 2-year extensions). This amendment allows the City to
continue with the current Waste Management contract through October 31, 2023. Council
is being asked to approve Waste Management's time extension contract amendment.
REVIEWED BY
El C.O.W.
Mtg. CDN Comm Finance Comm. 0 Public Safety Comm.
E Arts Comm. 0 Parks Comm. 0 Planning Comm.
COMMITTEE CHAIR: ZAK IDAN
n Trans &Infrastructure
DATE: 05/21/19
RECOMMENDATIONS:
SPoNsoR/ADmIN.
CommiTrm
Public Works Department
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 $0.00
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
05/23/19
06/03/19
MTG. DATE
ATTACHMENTS
05/23/19
Informational Memorandum dated 05/17/19
Waste Management Draft Contract Extension Letter
Minutes from the Transportation & Infrastructure Committee meeting of 05/21/19
06/03/19
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TO::
FROM:
BY:
CC:
DATE:
SUBJECT:
Public Works Department Henry Hash,
c or
INFORMATIONAL MEMORAND M
Transportation and Infrastructure Committee
Henry Hash, Public Works Director / li
Harr Ponnekanti, City Engineer
Mayor Allan Ekberg
May 17, 2019
Solid Waste Collection
Contract No. 12-027, Amendment No. 2
Waste Management Contract Extension
Allan Ekberg, Mayor
ISSUE
Approve Amendment No. 2 to Contract 12-027 for an extension to the Comprehensive Garbage,
Recyclables, and Compostables Collection Agreement with Waste Management of Washington, LLC
(WM)
BACKGROUND
The current Comprehensive Garbage, Recyclables, and Compostables Collection Agreement which
went into effect on November 1, 2012 for a duration of seven years, will expire on October 31, 2019.
According to Section 1 of the current Comprehensive Garbage, Recyclables, and. Compostables
Collection Agreement, the City may exercise an option to extend the contract for two 2-year
extensions (for a total of four additional years).
DISCUSSION
In 2018, staff started researching the extension process for the current WM contract. Staff met
several times with the City's consultant, Dr. Jeff Brown of Epicenter, Inc. and representatives from
WM. Staff reviewed the current contract and recommends that it makes good economic sense for
the City to exercise its option for the allowable two 2-year extensions (for a total of four years) with
no change to the terms and conditions of the agreement.
FINANCIAL IMPACT
None.
RECOMMENDATION
Council is being asked to approve Amendment No. 2 to Contract 12-027 for a four-year extension to
the Comprehensive Garbage, Recyclables, and Compostables Collection Agreement with Waste
Management of Washington, LLC and to consider this item at the May 28, 2019 Committee of the
Whole and the subsequent June 3, 2019 Regular Meeting.
ATTACHMENTS
• Draft Contract Extension Letter
W:1PW En1OTHER1Hari PmekantFllnfo lermifICO521.1P.docx
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Public Works Department - Henry Hash, Director
May xx, 2019 Via Certified Mail, Return -Receipt Requested
Mindy Rostami
Senior Manager, Strategic Contracting &
Waste Management of Washington Inc.
720 4th Avenue, Suite 400
Kirkland, WA 98033
Municipal Legal Affairs
Allan Ekberg, Mayor
Re: Notice of Option to Extend Comprehensive Garbage, Recyclables and Compostables Collection
Agreement
Dear Ms. Rostami:
Pursuant to Section 1 of the Comprehensive Garbage, Recyclables and Compostables Collection
Agreement between the City of Tukwila and Waste Management of Washington, Inc., effective date
November 1, 2012, the City hereby gives notice that we are exercising the option to extend the
Agreement for an additional four years (two (2) year extensions), with the renewal term starting
November 1, 2019 and expiring October 31, 2023.
Sincerely,
Allan Ekberg,
Mayor
City of Tukwila
cc: Robin Freedman, W
6300Building 0 6300 Southcenter ,Boulevord Suite 100 0 Tukwila, WA .98188 0 206433-0179
Tukwila City Hall • 6200 Sauthcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
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City of Tukwila
City Council Transportation & Infrastructure Committee
TRANSPORTATION & INFRASTRUCTURE COMMITTEE
Meeting Minutes
May 21, 2019 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: Zak Idan, Chair; Kate Kruller, Thomas McLeod
Staff: David Cline, Henry Hash, Hari Ponnekanti, Han Kirkland, Ryan Larson, Alison Turner,
Chris Andree, Cyndy Knighton, Laurel Humphrey
CALL TO ORDER: Committee Chair Idan called the meeting to order at5:30 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
Consensus existed to consider the WSDOT Regional Mobility Grant Program Award as the first
order of business.
A. Grant Award: WSDOT Regional Mobility Program
Staff is seeking Council approval to accept $160,000 from WSDOT's Regional Mobility Grant
Program for the Transportation Demand Management (TDM) Program. The funds will be used for
the provision of TDM services at selected activity centers and congested corridors in Tukwila and
partnering jurisdictions to reduce drive along travel and traffic congestion. The City's $40,000
match is available from the City's TDM allocation. UNANIMOUS APPROVAL. FORWARD TO JUNE
3, 2019 REGULAR CONSENT AGENDA.
B. Funding Agreement: South 180th Street Bridge Flood Wall Extension
Staff is seeking Council approval of a funding agreement with King County for up to $65,378.00
for design and constructionof the South 180th Street flood wall repair. All design, permitting
and construction has been completed, and this agreement allows for reimbursement by the
County. UNANIMOUS APPROVAL. FORWARD TO JUNE 3, 2019 REGULAR CONSENT AGENDA.
C. Consultant Contract: West Valley Highway (1-405 - Strander Boulevard)
Staff is seeking Council approval of an agreement with TranTech Engineering, LLC in the
amount of $531,938.00 for preliminary engineering design of the West Valley Highway (1-405 -
Strander Boulevard) Project. TranTech was selected from three RFP responses as the most
qualified. This project will construct a third northbound lane from Strander Boulevard to
South 156th Street and will include other pedestrian and bicycle improvements. UNANIMOUS
APPROVAL. FORWARD TO JUNE 3, 2019 REGULAR CONSENT AGENDA.
Solid Waste Collection - Waste Management Contract Extension
Staff is seeking Council approval of Amendment No. 2 to Contract 12-027 with Waste
Management of Washington, Inc. to extend the Comprehensive Garbage, Recyclables, and
Compostables Collection Agreement for an additional four years. Staff recommends renewal
due to the favorable rates in the current contract. UNANIMOUS APPROVAL. FORWARD TO MAY
28, 2019 COMMITTEE OF THE WHOLE.
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