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Reg 2019-06-03 COMPLETE AGENDA PACKET
Tukwila City Council Agenda ❖ REGULAR MEETING .. � 1�.A w,Qd' J io o 90 Allan Ekberg, Mayor Counci/members: ❖ Dennis Robertson •:. Verna Seal David Cline, City Administrator + De'Sean Quinn •:• Kate Kruller Kathy Hougardy, Council President •:• Thomas McLeod •:• Zak Idan Monday, June 3, 2019; 7:00 PM • Ord #2606 • Res #1960 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL 2. SPECIAL PRESENTATIONS Introduction of the "Tukwila, City of Opportunity Scholarship" recipients: • Sydney Brusnighan • Makelle Mills Rachel Bianchi, Deputy City Administrator 3. PROCLAMATION A proclamation recognizing June as"Orca Awareness Month." Pg.1 4. PUBLIC COMMENTS At this time, you are invited to comment on items not included on this agenda (please limit your comments to five minutes per person). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. (Refer to back of agenda page for additional information.) 5. CONSENT AGENDA a. Approval of Minutes: 5/13/19 (Special Mtg.); 5/20/19 (Regular Mtg.) b. Approval of Vouchers c. Authorize the Mayor to sign Amendment #4 to contract #17-068 with Weinstein AU, LLC, for the Public Safety Plan, Fire Station 52, in the amount of $20,840.00. [Reviewed and forwarded to Consent by the Public Safety Committee on 5/20/19. J d. Authorize acceptance of the WSDOT (Washington State Department of Transportation) Regional Mobility grant for the City's Transportation Demand Management program in the amount of $160,000.00. [Reviewed and forwarded to Consent by the Transportation and Infrastructure Committee on 5/21/19. J e. Authorize the Mayor to sign a funding agreement with King County for the 2018 Small Drainage Program, South 180th Street Bridge Flood Wall Extension, in the amount of $65,378.00 (reimbursement to come from King County). [Reviewed and forwarded to Consent by the Transportation and Infrastructure Committee on 5/21/19.J f. Authorize the Mayor to sign an agreement with TranTech Engineering, LLC, for the West Valley Highway (I-405 - Strander Boulevard) project in the amount of 5531,938.00. [Reviewed and forwarded to Consent by the Transportation and Infrastructure Committee on 5/21/19. J Pg.3 Pg.27 Pg.47 Pg.61 (continued...) REGULAR MEETING Monday, June 3, 2019 Page 2 6. UNFINISHED BUSINESS a. An ordinance renewing a six-month moratorium within the Tukwila International Boulevard Study area in the City of Tukwila on the development of certain uses such as hotels, motels, extended stay facilities or auto oriented uses. b. Authorize the Mayor to sign Amendment #5 to contract #18-049 with BNBuilders for the total MACC (Maximum Allowable Construction Cost) for the Justice Center in the amount of $23,155,541 to include expenditure of S2,315,554 in sales tax associated with the contract amendment; and expenditure of the full project contingency for change orders up to $3,446,455 (as needed), with Council approving the use of contingency funds for buy -backs of items previously value engineered by the project team. > Please refer to 5/28/19 C. 0. W. packet. < c. Authorize the Mayor to sign Amendment #2 to contract #12-027 with Waste Management of Washington, LLC, for a 4-year extension to the comprehensive garbage, recyclables and compostables collection agreement. .P. Please refer to 5/28/19 CO.W. packet. < Pg.175 Pg.187 Pg.191 7. NEW BUSINESS 8. REPORTS a. Mayor b. City Council c. Staff - City Administrator Report and Monthly Public Safety Plan update d. City Attorney e. Council Analyst Pg.193 9. MISCELLANEOUS 10. EXECUTIVE SESSION 10. ADJOURNMENT Reasonable City Clerk's Office www.tukwilawa.gov, Tukwila City Hall is ADA accessible. accommodations are available at public hearings with advance notice to the (206-433-1800 or TukwilaCityClerk(aTukwilaVVA.gov). This agenda is available at and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio/video taped (available at www.tukwilawa.00v) HOW TO TESTIFY When recognized by the Presiding Officer to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to 5 minutes. The Council appreciates hearing from citizens and members of the public, and may not be able to answer questions or respond during the meeting. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council on items that are NOT included an the agenda during PUBLIC COMMENTS. Please limit your comments to 5 minutes. If you have a comment on an Agenda item, please wait until that item comes up for discussion to speak on that topic. SPECIAL MEETINGS/EXECUTIVE SESSIONS Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters as prescribed by law. Executive Sessions are not open to the public. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: 1. The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Members of the public who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at that time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL MEETING SCHEDULE No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four-year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official Council action in the fonn of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular or Special Council meetings. Committee of the Whole Meetings - Councilmembers are elected for a four-year term. The Council President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a one-year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed there are forwarded to Regular or Special Council meetings for official action. ���� Office of �vxe Mayor City of Tukwila, Washington PROCLAMATION WHEREAS, The Southern Resident orca and salmon are an essential part 0four region and especially the City ofTukvvi(a's identity, as icons of the Pacific Northwest which are also indicators of the health of Puget Sound, it's watersheds, and of the Salish Sea; and WHEREAS, the City of Tukwila's desire is to ensure thatfuture generations have living, thriving resident orc8saspart Oftheir lives, not asareference ofwhat could not besaved; and WHEREAS, The City ofTukwi(a's many creeks, streams and the Green' DUvvannish River provide valuable salmon habitat and fresh water that support all 5 salmon species including the endangered Chinook salmon, which orcas depend upon as their primary food source; and WHEREAS, The Southern ResideDtorcaS were listed as an endangered in NoverOber2OO5, under the Endangered Species Act and continue to struggle with declining numbers of now only 75 members remaining, less than half of their original numbers; and WHEREAS, The major threat facing the Southern Resident orcas is the lack of their principal food source, Chinook salmon, as a result of the degradations of salmon, forage fish habitat, noise and disturbance from ships, small boats and non -motorized vessels; and NOW THEREFORE, 1, Councilmember Verna Seat, on behalf of Allan Ekberg, Mayor of the City of Tukwila, and in support of Governor |nslee's State of Washington Proclamation of U/zo Awareness Month, dnhereby proclaim June 2Ol9as: Orc� Month ��^�K�8y�yr4���»�s�'�������&�� in the City of Tukwila and encourage the Tukwila community tojoin with the Orca Network, Orca Salmon Alliance, Duwamish Alive Coalition partners and other local organizations working on these issues to take actions to restore, conserve and protect important habitats critical to Chinook salmon and orca, including the health of Puget Sound and the Salish Sea. Presented ol un'2019.-~-` r^ Allan Ekberg, Mayor 2 COUNCIL AGENDA SYNoPsIs Initials Meeting Date Prepared by Mayor's review Council review 06/03/19 RB ITEM INFORMATION ITEM No. 5.C. STAFF SPONSOR: RACHEL BIANCHI ORIGINAL AGENDA DATE: 6/3/19 AGENDA Iiui TITLE Amendment #4 to Weinstein A+U contract #17-068. CATEGORY Discussion Mtg Date ril Motion Date 6/3/19 El Resolution Mtg Date . Ordinance 0 Bid Award Altg Date El Public Hearing Mtg Date Ei Other Mtg Date 1 Mtg Mtg Date El HR ODCD DFinance Fire Ei TS OP&R Police DPW ElCourt SPONSOR Council 4Mayor SPONSOR'S Staff is seeking approval on a 4th amendment to Weinstein A+U's contract to provide SUMIVIARY stormwater detention design, showing and retaining wall design and an inadvertent discovery plan for the Fire Station 52 project. REVIEWED BY 0 C.O.W. Mtg. El Trans &Infrastructure DATE: 5/20/19 U CDN Comm El Finance El Parks Comm. Comm. CHAIR: ROBERTSON Public Safety Comm. Arts Comm. ED Planning Comm. COMMITTEE RECOMMENDATIONS: SPONSOR/ADMIN. COMMIT-1 Mayor's Office FE Unanimous Approval; Forward to Consent Agenda 6/3/19 COST IMPACT / FUND SOURCE ExpENDI ruRr, REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 6/3/19 MTG. DATE ATTACHMENTS 6/3/19 Informational Memorandum dated 5/17/19 Weinstein A+U Contract Amendment No. 4 Weinstein A+U Group Scope of Services Project budget Minutes from the Public Safety Com. meeting of 5/20/19 4 Allan Ekberg, Mayor Administrative Services Department -RachdBianc6i, Deputy CityA6ministrmtor UNFOR ATUO AU E ORANDU TO: Public Safety Committee FROM: Rachel Bianchi, Deputy City Administrator BY: Justine Kim, Senior Project Manager, Shkels[Jb|etoJohnsen, Inc. CC: Mayor Allan Ekberg DATE: May 17'2019 SUBJECT: Public Safety Plan — Fire Station 52 Project No. 90830405, Contract 17-068 Weinstein Architectural Design Q^ Planning Amendment No. 4 ISSUE Execute contract amendment No. 4to prnvideGtnrnlwxater Detention Vault Design, Shoring and Retaining Wall Design and an Inadvertent Discovery Plan for Public Safety Plan - Fire Station 52. BACKGROUND |nApril 2O17.theCouOni|app[ovedoninitio|nottoexneGdoontractf0rdesign services with Weinstein AU in the amount of$?,O8B.717.0O.This iswell within the combined design budget for the three stations of QO.375.00O.00.|nSeptember 3O18.Council approved Amendment No1.for $DS5.537.00due blmodified budgeto, and eliminated F854from Weinstein AUcontract. In Oeoe[nber2O1O. Council approved Amendment No 2for $383.402.00.for design cfthe driveway. |nApril 2U1B.Council approved Amendment Nn3for $20.95O.for acoustical analysis and final driveway design, bringing the new contract amount to $2.809.666. FISCAL IMPACT Amendment No. 4iointhe amount of$2O.84O(85.25O+$S67O+$O.820).The amount |swell within the project budgets.Theh]UovviDgtGU|eshovvntheOriginalcontractarnount.o||preyiouannnendmento. the new contract amount, the owner's contingency and the total. The Project ManagenlentOua||ty Assurance (PMQA) consultant has reviewed these documents and provided his concurrence. Original CoUtraotAnmnunt— $2'089'717.00 Amendment No. 1 $395.537.00 Amendment No. $383.462.00 Amendment No. 3 $20.950.00 Amendment No. 4 $20'840.00 New Contract Amount $2,910'508.00 Owner Contingency (10Y6) $2.084.00 Contingency from Amendment Nn3 08.285.00 Toto] $2.918.875.00 RECOMMENDATION The Council |sbeing asked blapprove Weinstein AU'sAmendment No. 4boContract No. 17^O68|nthe amount of $20,840 and to consider this item at the June 3, 2019 Regular Meeting Consent Agenda. ATTACHN1ENTs Weinstein AU contract amendment, scope of work and fee WA2019Info MennosMeinstei"AM 4.docx 6 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: 17-068(d) CONTRACT FOR SERVICES Amendment No. 4 Between the City of Tukwila and Weinstein AU, LLC. That portion of Contract No. 17-068 between the City of Tukwila and Weinstein AU, LLC. is hereby amended as follows: Section 1 Project Designation: The Consultant is retained by the City to perform Architectural Design and Planning services in connection with the project titled Tukwila Public Safety Plan, Fire Station 52 site. Section 2 Scope of Services: The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. Section 4 Payment: The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: Payment for the work provided by the Consultant shall be made as provided on Exhibit "A" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $2,910,506 (including estimated expenses) without express written modification of the Agreement signed by the City. The total amount for this amendment is $20,840. ($5,250 + $6,670 + $8,920). All other provisions of the contract shall remain in full force and effect. Dated this day of , 2019 CITY OF TUKWILA WEINSTEIN AU, LLC Allan Ekberg, Mayor By: Printed Name: Title: ATTEST/AUTHENTICATED APPROVED AS TO FORM Christy O'Flaherty, MMC, City Clerk Office of the City Attorney CA Revised December 2016 Page 1 of 1 7 8 E I STEDmJ8fU ARCHITECTS + URBAN DESIGNERS Justine Kim 5hie|sIObletz I]ohnem 1VlYeserWay, Suite §n6 Seattle, WA 98104 RE: Tukwila Fire Stations -pssaStvnnwater Detention Vault Design Dear Justine: Additional Services Request 25 requests additional fee to cover the design of the cast -in -place concrete stonnwater detention vault onthe B52site. The design ofthese vaults isusually delegated tothe subcontractor respnn»b|cforthe work, but the tight schedule of this project demands earlier design and permitting of this scope. Swenson Say Faget, the structural engineer for the project, has agreed to design the vault, Plea5e refer to the attached proposal for more detail on their scope nfservices. VxAUfees include the coordination ofSSF',work. Fee requested for the above services is as follows: Task Description SSF Structural sne|nae, WrnsteinA&U Architect Total Additional Service z5 $4,500/0 $30000 $4,800.00 lnY6Markups $450.00 $O $450.00 xSassvbmvtals $*'nso.Oo $300.00 $5'250.00 As this work will be included inthe first phase of permitting for FS52,which has acritical review timeline, wewill bereleasing SSFtoproceed with this work immediately. Weunderstand from previous discussions with the team that the costs incurred for this Additional Service will beincluded inContract Amendment 4. Sincerely, Emma Nowinski, /V4 zzouWestern Avenue Suite so1.eame' w*oo10 Swenson Say Faget STRUCTURAL ENGINEERING Proposal for Additional Services TO Emma Nowinski Weinstein A+U 2200 Western Ave, Suite 300 Seattle, WA 98121 DATE April 17, 2019 PROJECT Tukwila Fire Station 52 Detention Vault PROJECT NO. BY Dan Morrow This letter serves as our proposal to provide additional structural engineering consultation services for the design of the proposed storm water detention vault at the proposed new Tukwila Fire Station 52 site in Tukwila, Washington. The project scope involves design of an approximately 60' x 40' concrete vault structure that would be adjacent to visitor and administrative parking on the southeast side of the site. The structural scope of work would involve design of the concrete vault structure based on the basic vault configuration provided by the project's civil engineer and on the soil parameters provided by the project geotechnical engineer. It is anticipated that the vault structure would be cast in place concrete walls and floor and precast, pretensioned concrete planks for the vault roof structure. We would provide CAD drafted structural framing plans along with related details for inclusion in the project drawings. We would also provide structural calculations for the work for permit submittal. It is anticipated that this work would be part of an early site development permit for the project. Construction administration services for this portion of the work are included in our proposal and would include the review of submittals and shop drawings, answering contractor questions, and visiting the site, if necessary, for periodic observation. Based on the scope of work outlined above, we propose our structural consulting work on an hourly not -to - exceed basis. We estimate that a fee of $4,500 will be required for the work. This is an estimate only for budgetary purposes based on the current plans and scope however we will not exceed this fee without prior approval of Weinstein A+U and the owner. Limit of liability and other contract particulars are as given in the original memorandum of professional engagement for the project. If this proposal is acceptable please sign this letter indicating that you have read and agreed with it. If you authorize us to proceed prior to receiving a signed copy, we will do so, assuming agreement with this document. We look forward to our continued work with you on the project. Regards, Dan Morrow, PE Principal Swenson Say Faget For Weinstein A+U 2124 3rd Ave. Suite 100, Seattle, WA 98121 Phone: (206) 443-6212 fax: (206) 443-4870 10 El STE I A+U ARCHITECTS'+ URBAN DESIGNERS May 13, 2019 Justine Kim Shiels f Obletz I Johnsen 101 Yesler Way, Suite 606 Seattle, WA 98104 RE: Tukwila Fire Stations —F552 Inadvertent Discovery Dear Justine: Additional Services Request 26 requests additional fee to cover the services of an Environmental Scientist (ESA) to prepare an Inadvertent Discovery Plan for the Fire Station 52 construction phase. ESA has proposed to develop the plan and lead an orientation with the Contractor and any other parties involved in site work for a set fee. They have also included a not -to - exceed contingency in the event that something is discovered on site, which will enable them to move quickly to assist the contractor without having to request extra fee beforehand. Please refer to their attached proposal for more detail. WAU fees include the coordination of ESNs work, both in the development of their plan and in the event a discovery is made on site. Fee requested for the above services is as follows: Task Description ESA Environmental Scientist Weinstein A&U Architect Total Additional Service 26 Proposed Fee $1,700.00 $500.00 $2,200.00 Contingency $3,000.00 $1,000.00 $4,000.00 10% Markups $470.00 $0 $470.00 AS 26 subtotals $5,170.00 $1,500.00 $6,670.00 We understand from previous discussions with the team that the costs incurred for this Additional Service will be included in the upcoming Contract Amendment 4. Sincerely, Emma Nowinski, AIA 2200 Western Avenue Suite 301, Seattle, WA 98121 WeinsteinAU,com T 206 443 8606 F 206 443 1 218 11 5309 Shilshole Avenue NW Suite 200 Seattle, WA 98107 206.789,9658 phone 206.789.9684 fax City of Tukwila Fire Station 52 Project Cultural Resources Services Scope of Work (May 10, 2019) www.nsassoc.com Project Description: On behalf of the City of Tukwila (City), Weinstein A+U is proposing to develop a fire station, located at 15447 65th Avenue South, in the City of Tukwila, in King County. The proposed project consists of constructing a two-story fire station building to include administrative offices, apparatus bay, and support spaces, as well as an entryway, parking, driveway, and a memorial garden. The project is subject to the State Environmental Policy Act (SEPA) and a SEPA checklist has been prepared. Weinstein A+U/City has requested cultural resources services for the proposed project to meet SEPA requirements. Scope of Work: The Scope of Work to be conducted by ESA includes three (3) tasks: Task 1: Inadvertent Discovery Plan (IDP). ESA will prepare an inadvertent discovery plan (IDP) for City personnel and contractors to use during construction of the Project. This assumes the SEPA Responsible Official will not require archaeological monitoring or a preconstruction survey. Deliverables: Inadvertent Discovery Plan (draft and final; submitted as pdf) — one round of edits on draft. Budget: $1,400 flat fee Task 2: Orientation with Contractor. ESA will conduct one pre -construction orientation onsite in Tukwila with the construction project manager, contractor, and leads of any subcontractors that will be engaged in ground disturbing work. The orientation is expected to last approximately 30 minutes; scheduling and travel are included. Deliverables: Meeting attendance. Budget: $300 flat fee Task 3: Inadvertent Discovery Assistance (Contingent). Task 3 is an IDIQ (not to exceed $3,000) to assist in the event of an inadvertent discovery. Use of funds for Task 3 will require notice to proceed (NTP) from Weinstein A+U/City, and will be billed on a time and materials basis. Additional services in excess of $3,000 will require an amendment to the contract. Task 3 will be used as a contingency in the instance of inadvertent discoveries only. If no inadvertent discoveries are reported, then no funds will be used from this task. Schedule: Schedule will be determined once NTP has been received. Budget: $3,000 (contingent) Cost Proposal: ESA estimates that the sum of $1,700 will be required to complete Tasks 1 and 2 as described above; an additional $3,000 is proposed as a contingency in Task 3. Extra services will be initiated by ESA only after agreement by both ESA and Weinstein A+U/City concerning revisions to the scope of work and additional compensation, if necessary. 12 E|%STEKNAfU ARCHITECTS +Lmo*nDESIGNERS May 1,uOl9 Justine Kim Shie|s IObletz]Johnsen 101 Yeder Way, Suite 606 Seattle, WA 98104 RE: Tukwila Fire Stations —pSsoShoring and Retaining Wall Design Dear Justine: Additional Services Request 24 requests additional fee to cover the design associated with the shoring and retaining walls on the FS52site. The design ofthese elements is usually delegated to the subcontractors responsible for the work, but the tight schedule ofthis project demands earlier design and permitting of this Swenson Say Faget, thestructural enginee,fh, the project, has agreed todesign the shoring walls and YYAUhas enlisted Robinson Noble tndesign the concrete block retaining walls. Please refer to the attached proposals from both firms for more detail on their respective scopes of services, VYAUfees include the coordination nfboth su6consu|tamts'xvo,k Fee requested for the above services is as follows: Task Description 5SF Structural Engineer Robinson Noble Geotechnical snymp°, Wenstein4&U Architect Total Additional Service 24 $5.800.00 g2,200.00 $1'000.08 $8,200`00 lOv6Markups $580.00 $220.00 $V $720.00 ASa*^whmmnb $5'500.00 $2'120.00 g1'000.00 $8,920.00 Aathis work will beincluded inthe first phase ofpermitting for FS52, which _has acritical rexewtimeUne,wewiUbwreleasing S5Fand Robinson Noble to proceedwith this work immediately. Wcunderstand fmmpreviousdiscosiunswit6fheteam that the costs incurred for this Additional Service will be included in Contract Amendment 4. Emma Nowinski,NA ` zzouWestern Aveou*svne3u1.Seottle' wwoo/z1 13 Swenson Say Faget STRUCTURAL ENGINEERING Proposal for Additional Services TO Emma Nowinski Weinstein A+U 2200 Western Ave, Suite 300 Seattle, WA 98121 DATE April 17, 2019 PROJECT Tukwila Fire Station 52 Site Shoring PROJECT NO. BY Dan Morrow This letter serves as our proposal to provide additional services for the design of permanent site shoring walls for soil excavation and construction of the proposed new Tukwila Fire Station 52 and adjoining fire station apron and parking areas. This proposal is based on project team discussions of the site and wall construction strategies and architectural and civil site and grading plans. The permanent shoring would consist of a section that would also serve as the north wall of the new station structure and a section that would shore excavation cuts for fire station parking on the west side of the building. Shoring at the building would retain up to approximately 12 feet of soil and up to 15 feet would be retained at the west parking area. Based on the anticipated excavation depths, the shoring will consist of cantilevered soldier pile shoring and possible cantilevered soldier pile with tie -backs. The tied -back shoring may be required depending on actual excavation depth and surcharge loading due to adjacent roadway, etc. The current geotechnical report for the site included site shoring design recommendations including design soil pressures and other recommended shoring design parameters and it appears that the report contains all necessary information for design purposes. Our scope of work includes the structural design for the shoring systems along with drafted construction documents. We will also provide stamped structural calculations for building permit submission. It is anticipated that site shoring would be part of an early site development permit submittal. We will coordinate our design with civil and architectural designs as required. This proposal assumes that we will be provided with a topographical survey drawing showing all buried and overhead utilities so these elements can be shown on the shoring plan and located in shoring elevations. Construction administration services for this portion of the work are included in our proposal and would include the review of submittals and shop drawings, answering contractor questions, and visiting the site, if necessary, for periodic observation. Based on the scope of work outlined above, we propose our structural consulting work on an hourly not -to - exceed basis. We estimate that a fee of $5,000 will be required for the work. This is an estimate only for budgetary purposes based on the current plans and scope however we will not exceed this fee without prior approval of Weinstein A+U and the owner. Limit of liability and other contract particulars are as given in the original memorandum of professional engagement for the project. If this proposal is acceptable please sign this letter indicating that you have read and agreed with it. If you authorize us to proceed prior to receiving a signed copy, we will do so, assuming agreement with this document. We look forward to our continued work with you on the project. Regards, 2124 3rd Ave. Suite 100, Seattle, WA 98121 Phone: (206) 443-6212 fax: (206) 443-4870 14 Tukwila FS52 Site Shoring Page 2 Dan Morrow, PE Principal Swenson Say Fag& For Weinstein A+U 2124 3rd Ave. Suite 100, Seattle, WA 98121 Phone: (206) 443-6212 fax: (206) 443-4870 15 16 ROBINSON NOBLE Ms. Emma Nmwinski Weinstein A+U 22OOWestern Avenue, Suite #3O1 Seattle, Washington B8121 This agreementis between Weinstein /\+ U (Client) and Robinson Noble, Inc. (Coneultent), for geOtaohnicoengineering and consultation for the project lo1O3UO3oUthoeDter Boulevard, Tukwila, Washington. Project Description The site iscurrently developed with enasphalt-covered parking lot with landscaping, We understand the site will beregraded to accommodate afire station and associated parking, Part of the regrading will consist of filling in a pond near the approximate center of the property, Mechanically stabilized earth (MSE) retaining walls with block facing approximately 4tQ8-feet high are planned to support the proposed drive aisles and parking. The walls will be facing cuts onthe north side ofthe site and fill Onthe south side of the site and west ofthe filled -in pond. You have requested we provide design services for the MSE walls, including typical wall details, specifications and calculations. The walls will be faced with either Belgard Anchor Diamond Pro orBasa|ite Gmovva|| Plus, We have extensive experience in designing MSEwalls using the Basalite Geowall Pro with Stratagrid and have designed tens of thousands of square feet ofwalls inthe Puget Sound area. The stamped details and specifications will beincluded iD the civil engineer's plans to augment the plan sheets that show the wall height and locations, For our use b7preparing thi$pn]poSa|ynuhoYepnoVidoduaVYitha topographicsurvey bvBush, Road &Hitchingndated May 21.2Ol8,agrading plan byLPDdated March 2l'2O?gand e geotechnical engineering design report by Hart Crowser dated October 11, 2018. The geotechnical report provides recommendations for wall design including the equivalent fluid weight of the undisturbed soil and bedrock for the active' at'[not' passive and short-term oeiornio conditions. Scope of The scope of services to be provided by Robinson Noble, Inc, is for geotechnica|engineering services, Our design and details will be based on LPD's 100% Design Development plans, Our services will include the following: • Review available geoteohnjc8| data for the project. • Prepare 8design for the planned K8SEwalls. • Prepare construction profile drawings for the MSE walls. 2looSouth CStreet Tacoma, Washington 98402 176251301h Avenue NE, Suite mz Woodinville, Washington 98072 17 Tukwila Fire Station Walls Tukwila, Washington April 16`2O19 Page 2 of 2 Services Agreement Our services will be provided in accordance with our TERMS AND CONDITIONS, which are attached to this services agreement, The cost of our services for the retaining wall design tasks described above will be Two Thousand Two Hundred [}o|kar8 ($2'200), based on our understanding Dfthe project endthmoonditiOnsQVt|inedinthksSCopg.ADyaddit[ona|aerVirgs will be provided on a time and expense basis in accordance with our GENERAL FEE 3CHEDULE. This estimate will remain valid for 9O days from the date ofthis sCope. We appreciate the opportunity to submit this agreement and are looking forward to working with you on this project. If this agreement meets with your approval, please sign in the spaces provided below and return one copy Ofthis agreement tOserve aayour authorization for uato p[ncmed. The parties hereto execute this Agreement bvsignature oftheir respective authorized officers or representatives. Sincerely, Robinson Noble, Inc. C|ient/OvvnerAuthorized Signature RiokB` Powell, PE Principal Engineer Date: �� /[&, / /�/��` (typed orprinted name) Billing Address Phone No, Email Attachments: General Fee Schedule and Terms and Conditions 18 Robinson Noble, Inc. FROB|NS/-)N~ NOBLE General Fee Schedule January 1,2O?B Professional Positions - Fee per Hour Principal Engineer, Hydoogeo|oSist or Environmental Scientist Associate Engineer, Hydroguo|VgistorEnvironmental Scientist Senior Engineer, Hydpogeo|ogiatorEnvironmental Scientist Senior Project Engineer, Hydrogao|ngiatorEnvironmental Scientist Project Engineer, Hydrogon|ogietnr Environmental Scientist Staff Engineer, Hydrogeo|ngiato,Environmental Scientist Senior Field Staff Field Staff Legal Support/Expert Witness Services/Testimony $187 $171 $146 $128 $113 $102 $93 $80 150Y6 of above rates Support Positions Senior G|S/CADSpecialist Senior Technician i Senior Administrator G|S/CAOSpecio|iot Technician Administrator / Clerical Support $95 $95 $83 $83 $83 $72 $72 Other Fees and Costs Subcontracts/ Professional services -- Management Fee Outside laboratory services Construction subcontracts Other Costs Travel (auto) Travel (other) Per them Other direct expenses Field and |aborotur/tosting/oquipment rental l596 15% 1596 $O.O4/mi|o Cost +lO% Prevailing State rate +10Y6 Cost+1O96 See following pages This fee schedule iasubject to change according to contract or Professional Services Agreement conditions. F?obinoon Noble, Inc. rates effective January 1, 2019 19 Geotechnico|Field and Lobn'ratoryTeating Schedule Test Fee Portable Nuclear Density Gauge Per Hour $5.00 Slope Inclinometer Per day $250 Direct Shear Point $200 Moisture -Density Relationship Curves: Each 1pt$12O Each Multiple pte8226 Sieve Analyses (Gradobnna-WotSieve) Each $150 Bulk Sieve (if gravelly or>1U|b) Add $70 200VVeoh Each $80 Hydrometer Analysis Each $175 Falling Head Permeability Each $165 Atterberg Umha Each $220 (Liquid Limit and Plastic Limit) Moisture Content Each $12 Dynamic Cone Penetrometer Day $225 Points Each $20 Resistivity 4'po/ntGauge Day $300 Hand Auger Per day $50 Consolidation Test Incremental Loading Shelby Tube Extrusion/Sample Description Single-Ringkfibmmeter $550 $50/each additional load This fee schedule is subject to change according to contract or Professional Services Agreement conditions. Robinson Noble, Inc, rates effective January 1, 2019 20 TERMS AND CONDITIONS 1. Proiect and Relationship of the Parties: Client engages Consultant to perform the professional services as described in the scope of work, herein re- ferred to as the "Project," to which these Terms and Conditions are attached. Consultant's services under this Agreement include only those specified in the scope of work. Client expressly releases any claim against Consultant relating to any additional services that Consultant recommended, but that Client either did not authorize or instruct Consultant not to perform. Consultant may retain subcontractors for Client as Consultant considers necessary for services not pro- vided by Consultant, Any other assignment or transfer of an interest in the Agreement by either party without the written consent of the other shall be void. This Agreement shall inure to the benefit of and be binding upon the successors, assigns, and legal representatives of each of the parties hereto. This Agree- ment shall become effective when signed by Client. This Agreement constitutes the full and only agreement between the parties, there being no promises, agreements of understandings, written or oral, except as herein set forth and this Agreement supersedes all prior agreements or understandings regarding this Project. 2, Changes in Project: Client may request changes in the Project's scope of work. Any such changes, including a change in Consultant's compensation or time of performance will be incorporated in written amendments to this Agreement. No change will be effective unless it is in writing and, signed by Client and Consultant, or if made orally, confirmed by the parties in writing within 15 days. 3. Payment: Consultant will perform the Project for an estimated cost as specified in scope of work. A cost estimate or "not -to -exceed" limitation indicates that Consultant will not invoice fees and expenses in excess of the estimate or limitation amount without obtaining Client's agreement to do so, but is not a guarantee that the services will be completed for that amount, For circumstances involving changed conditions not foreseeable by Consultant at the time of execution of this Agreement, or if additional time and/or expenses are required to fulfill the Project's scope beyond the estimate, additional charges will be invoiced. Payment by Client for professional services and expenses provided by Consultant shall be based on the Fee Schedule in effect at the time of the invoice date. The fee schedule in effect as of the date of this Agreement is attached. Certain projects may require payment of a retainer depending on the value of professional services, expenses, and subcontracts. 4. Payment Conditions: Consultant shall periodically submit invoice(s) for this Project and/or other previously contracted projects. Client shall pay each in- voice promptly upon receipt. If Client objects to all or any portion of any invoice, Client shall so notify Consultant within seven (7) days from the date on the invoice, give reasons for the objection, and pay that portion of the invoice that is not in dispute. Client shall pay an additional monthly interest charge of one and one half percent (1.5%) or the maximum percentage allowed by law, whichever is less, of any undisputed amount of all account balances remaining un- paid for more than thirty (30) days from the date of receipt of the invoice. If an invoice is not paid within thirty (30) days, a late fee of $150 shall be assessed. In the event that an invoice for payment for this Project and/or other previously contracted projects remains unpaid for thirty (30) days from the date of invoice, Consultant has the right to cease performance of the services contracted herein. Consultant will not incur any liability for damages of any type or nature due to the delay of the Project as a result of justifiably stopping performance of services due to the failure of the Client to pay for services. In the event Consultant brings legal action against Client for unpaid invoice amounts, the prevailing party shall be entitled to recover lien fees, attorney's fees, court costs, arbitration costs and other related expenses. 5. General Client Responsibilities: Client shall provide, complete and accurate information regarding its requirements for the Project and circumstances known to Client that would hinder or make more difficult or expensive Consultant's performance than would ordinarily be expected. Client shall furnish any required information and services and shall render approvals and decisions expeditiously. If Client observes or otherwise, becomes aware of any fault or defect in the Projector in the performance of Consultant's services, Client shall give prompt written notice thereof to Consultant.. Failure of Client to provide such written notice, however, shall not excuse Consultant of any performance deficiency or breach, nor eliminate its liability hereunder, 6. Permission to Access Subject Property(ies): If Client is the owner of the subject property, Client expressly gives permission for Consultant to access the subject property for the purposes of conducting the Project. If Client is not the owner of the subject property, Client shall provide documentation accept- able to Consultant that provides permission to access the subject property for the purposes of conducting the Project, Consultant will take reasonable precau- tions to minimize damage to the land or utilities from use of equipment, but Client understands that use of exploratory equipment may cause some damage and that correction of such damage is not part of this agreement. Securing permission for installing soldier piles, tieback anchors, or soil nails into adjoining properties of the project site will be Client's responsibility. Client will be responsible for obtaining permission to cross property lines with an open excavation. 7. Changed Conditions: If Consultant discovers conditions or circumstances that it did not contemplate ("Changed Conditions") at the time of this Agree- ment, it will give Client written notice of the Changed Conditions. Client and Consultant will then negotiate an appropriate amendment to this Agreement within 30 days after the notice. This includes delays beyond the control of Consultant. 8. Ownership of Hazardous Waste: Consultant will not create or contribute to the creation or existence of hazardous waste or hazardous substances as those terms are defined under the Model Toxic Control Act, Comprehensive Environmental Response Compensation and Liability Act, and the Resource Con- servation and Recovery Act ("Hazardous Wastes"). In the performance of the services, Consultant will not assume the obligations or liability as the generator, owner, operator, or arranger for the treatment, storage or disposal of Hazardous Wastes under the Model Toxic Control Act, the Comprehensive Environ- mental Response Compensation and Liability Act, and the Resource Conservation and Recovery Act, or any other state or federal statute regulating the han- dling of Hazardous Waste. Consultant will not arrange or otherwise be responsible for the disposal of any Wasteassociated with the services, either directly or indirectly through its subcontractors or others. 9. Samples: All soil, rock, water and other samples obtained from the Project site(s) are Client's property. Unless other arrangements are mutually agreed upon in writing, or unless otherwise required, Consultant will preserve, or make arrangements to preserve, such samples for no longer than 30 calendar days following the issuance of Consultant's report to Client or the specific phase relating to the samples has been deemed as concluded by Consultant. Upon re- quest, Consultant will deliver samples to Client with shipping charges collected on delivery or Consultant will store them for Client for an agreed upon charge. 10. Biological Pollutants: Unless specifically referenced in the scope of work, Consultant's scope of work does not include the investigation or detection of the presence or absence of any Biological Pollutants. The term "Biological Pollutants" includes, but is not limited to, molds, fungi, spores, bacteria, viruses, and the byproducts of any such biological organisms. Client agrees that Consultant will have no liability for any claim regarding bodily injury or property dam- age alleged to arise from or be caused by the presence or exposure to any Biological Pollutants. Client will defend, indemnify, and hold Consultant harmless from any third -party claim for damage alleged to arise from or be caused by the presence of or exposure to any Biological Pollutants, except for damages aris- ing from or caused by Consultant's sole negligence, 11, Insurance: Consultant hereby agrees to maintain the following insurance: comprehensive general liability insurance in the amounts of $1,000,000 per oc- currence and $2,000,000 aggregate; automotive liability insurance in the amount of $1,000,000; and Workers' Compensation Coverage within statutory limits. Consultant waives subrogation against Client as to said policies. 12. Indemnity:, Subject to the terms and limitations of this Agreement, Consultant will indemnify and hold harmless Client, its shareholders, officers, direc- tors, employees, and agents from and against any and all claims, suits, liabilities, damages, expenses (including without limitation reasonable attorney's fees and defense costs) and other losses (collectively "Losses") only to the extent caused by the Consultant's negligence in the performance of this Agreement. Client will indemnify and hold harmless Consultant, its subconsultants and subcontractors, and all of their respective shareholders, directors, officers, licensed professionals, employees, and agents (collectively "Consultant Entities") from and against any and all Losses except to the extent caused by the sole negli- gence of Consultant Entities. Client and Consultant intend that Consultant's services will not subject Consultant's individual employees, officers or directors to any personal liability. There- 21 fore, and notwithstanding any other provisions of this Agreement, Client agrees as its sole and exclusive remedy to direct or assert any claim, demand or suit only against the business entity identified as "Consultant". The provisions of this Section 12 will survive the expiration or termination of this Agreement, If Consultant provides services to Client that the parties do not confirm through execution of an amendment to this Agreement, the provisions of this Section 12 will apply to such services as if the parties had executed an amendment. The parties have mutually negotiated the provisions contained in this Section and it is the intent of both parties that this section provide the broadest scope of indemnity permitted by R.C.W. 4.24.115. 13. Limitation of Remedies: In consideration for Client obtaining a lower fee from Consultant and other valuable consideration, Client agrees that to the fullest extent permitted by law its total cumulative remedies from Consultant, its subconsultants and subcontractors, and all of their respec- tive shareholders, directors, officers, licensed professionals, employees, and agents is limited to the fee charged to Client under this Agreement or $50,000, whichever is higher, for any and all of Client's injuries, damages, claims, losses, expenses, disputes, or claimed expenses arising out of this Agreement from any cause or causes, including but not limited to, Consultant's negligence, errors, omissions, breach of contract, breach of war- ranty, strict liability, negligent misrepresentation, statutory liability, or other acts giving rise to liability based on contract, tort or statutory, Upon Client's written request, Consultant and Client may agree to increase the limitation to a greater amount or waive this provision in exchange for a negotiated increase in Consultant's fee. This provision takes precedence over any conflicting provisions of this Agreement. 14, Standard of Performance; Disclaimer of Warranties: Services provided by Consultant under this Agreement will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances in the location of the Project. No warranty, expressed or implied, is included or intended by this Agreement. Consultant offers different levels of services to suit the desires and needs of different clients, Although the possibility of an error can never be eliminated, more detailed and extensive services yield more information and re- duce the possibility of an error, but at an increased cost. Client must determine the level of service adequate for its purposes. Client warrants it has reviewed the scope of work and has determined it does not need or want a greater level of services than is being provided. 15. Consequential Damages: Client and Consultant mutually agree to waive any and all claims for consequential damages for all claims, losses, disputes, breaches, or other matters in question arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential damages due to either party's termination of this Agreement in accordance with the termination provisions in this Agreement. 16. Suspension or Termination: Client may, upon ten days written notice, suspend Consultant's services. Consultant may terminate this Agreement if Client suspends the services for more than 60 days, in which case Client shall pay Consultant for all costs of services performed to the date of termination. If Client suspends Consultant's services, or if Client or others delay Consultant's services, then Client and Consultant agree to equitably adjust the time for completion of services and Consultant's compensation for the additional labor, equipment, and other charges associated with maintaining Consultant's workforce for Cli- ent's benefit during the delay or suspension, and any charges incurred by Consultant for demobilization and subsequent remobilization. Either party may terminate this Agreement or an amendment, without cause, with ten days written notice; provided, however, Client shall pay Consultant for all cost of services performed through the date of termination. In the event Client requests termination of this Agreement prior to completion of work, Con- sultant reserves the right to complete such analyses and records as may be necessary to protect Consultant's professional reputation and to complete a re- port of work performed to -date, A termination fee to cover the costs incurred thereof —equal to as much as 10% of the charges incurred up to the termination date —may be charged at the Consultant's discretion and added to the cost of services performed through the termination date, In the event of a material breach of this Agreement, the non -breaching party may terminate this Agreement if the breaching party fails to cure the breach with- in ten days following delivery of the non -breaching party's written notice of the breach to the breaching party. The termination notice must state the basis for the termination. The Agreement may not be terminated for cause if the breaching party cures the breach within the ten-day period, 17, Construction Procedures: Consultant shall not manage or supervise construction, or implement or be responsible for health and safety procedures nor be responsible for the health and safety of persons other than its own employees or agents on or about the construction/subject site; shall not be responsible for the acts or omissions of contractors or other parties working on the Project; and shall not have control or charge of and shall not be responsible for con- struction means, methods, techniques, sequences or procedures, or for safety precautions and programs. Consultant's testing, observations, or evaluations on the Project, shall not relieve other parties from their responsibility for performing their work in accordance with applicable plans, specifications, and regula- tions. 18. Construction Costs: Statements of probable cost prepared by Consultant represent Consultant's best judgment as a design professional familiar with the industry. It is recognized, however, that neither Consultant nor Client has control over the cost of labor, materials or equipment, over other contractors' meth- ods of determining bid prices, or over competitive bidding, market or negotiating conditions. Accordingly, Consultant cannot and does not warrant or represent that proposals, bids, or actual costs will not vary from statement of probable costs or evaluations prepared by Consultant. 19. Ownership and Use of Documents: The statements, conclusions, and recommendations provided by Consultant are to be exclusively used within the context of the Project. They will be based upon generally accepted geotechnical practices and will be the result of analysis by the Consultant. The project re- port, and its attachments, will be for the exclusive use of Client. Unless specifically stated elsewhere in this Agreement, no warranty, expressed or implied, will be made. All documents and information prepared by Consultant, (collectively known as "Documents"), but not including Samples, will remain the property of Consult- ant. Consultant has sole discretion to dispose of or retain Documents, provided Consultant will retain pertinent summaries and reports relating to services per- formed for Client under this Agreement for five years following submission of Consultant's report. During this five-year period, copies of said summaries or reports will be available to Client for the reasonable cost of their reproduction and delivery. Consultant retains the right to use Documents for any purpose, All Documents prepared by Consultant are solely for use by Client and will not be provided by either party to any other person or entity without Consultant's prior written consent and receipt of additional compensation. Client has the right to reuse the Documents for purposes reasonably connected with the Project. However, any reuse, or adaptation for other than the specific purpose intended, by Client, or any party obtaining Documents through Client, without written verification by Consultant will be at Client's sole risk and without liability to Consultant. Client agrees to defend, indemnify and hold harmless Consultant, its officers, employees and shareholders from and against all claims, damages, losses and expenses, including attorney's fees, arising from any person or entity claiming to rely upon information or opinions contained in Documents without first having obtained Consultant's prior written consent. 20, Dispute Resolution: If a dispute arises out of or relates to this Agreement, or the breach thereof, and the dispute cannot be settled through negotiation, Consultant may compel the parties to participate in a mediation administered by the American Arbitration Association under its Construction Industry Media- tion Procedures. If mediation is not successful, Consultant may compel any matter to arbitration by filing and serving a written notice of arbitration on all of the parties no later than ninety days after the later of filing and service of the complaint or the conclusion of the mediation. The arbitration shall be administered by the American Arbitration Association under its Construction Industry Arbitration Rules, and judgment on the award rendered by the arbitrator(s) may be en- tered in any court having jurisdiction. 21. Governing Law: This Agreement shall be governed by the laws of the State of Washington and venue shall be in Pierce County, Washington. 22. Precedence: This Agreement takes precedence over any inconsistent or contradictory provisions contained in any Exhibits to this Agreement, or any pro- posal, purchase order, requisition, notice to proceed, or other document regarding Consultant's services. Robinson Noble, Inc. Page 2 of 2 22 City of Tukwila - Facilities Plan TOTAL PROJECT MONTHLY Budget Report (REVISED Budgets; D-20 Plan Adopted by Council) Life to Date Costs CO( MIL REPORTING SUILIMR V - JUSUCE CENTER Original Budget nolitga Tran,ferr. Current Ihulga Committed Midget Life to Date C fon !Remain's: Contionined Remaining Mirka Cmt at Completion , A/E Services (both Design & CA) Perrnits/Fees Construction (Pre -Con, Coast & Tax) Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) Contingency for Site Contamination (soils,harmat) Land Acquisition Contingency for Land Acquisition 3 3,278,125 3 700,000 3 38,738,678 $ 2,112,639 S 1,815,875 $ 6,507,731 $ - $ 14,133,295 3 1,250,000 5 221,875 $ - S (958,082) $ 212,800 $ 266,721 3 (1,712,213) $ 550,000 S (422,733) $ 300,000 S 3,500,000 3 700,000 $ 37,780,596 $ 2,325,439 $ 2,082,596 $ 4,795,518 3 550,000 3 13,710,562 $ 1,550,000 3 3,141,729 3 354,103 3 12,547,575 3 565,198 3 1,986,390 $ - 3 - 3 13,709,987 3 1,525,384 S 2,180,300 3 354,103 S 549,916 $ 266,896 $ 942,506 $ - $ - 3 13,683,561 $ 1,525,384 S 961,429 S - 3 11,997,658 $ 298,302 $ 1,043,884 3 - S - $ 26,427 $ -S $ 358,271 $ 345,897 $ 25,233,021 $ 1,760,241 S 96,206 $ 4,795,518 S 550,000 S 575 24,616 $ - $ _ S - 3 - $ - $ - $ . $ - $ . TOTAL S 68,536,343 5 (1,541,632) 5 66,994,711 $ 33,830,365 5 19,502,665 $ 14,327,700 $ 33,164,346 $ - COGIVOL REPORTING SUMMAR 1. - FIRE ST,ITION 51 Original llonlvt Rntlget rrantfer, Currant lkolger Committed Mulget I.Rero Dote Cons- IRronnireg Committed Remaining Rinke( Cenl at Completion A/E Services (both Design & CA) Land Acquisition Permits/Fees Construction (Pre -Con, Const & Tax) Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) 3 1,070,000 3 - 5 234,000 S 9,396,000 3 931,000 3 526,000 S 1,116,000 3 222,781 3 - 3 - 3 1,315,046 $ - $ - $ 3 806 $ 1,292,781 $ - $ 234,000 $ 10,711,045 $ 931,000 $ 526,000 3 1,119,806 $ 1,236,572 $ - $ 102,042 $ 10,711,045 $ 133,726 3 360,917 5 - 3 811,755 $ - S 92,042 $ 99,273 $ 85,523 3 134,591 $ - $ 424,816 S - S 10,000 $ 10,611,773 S 48,203 S 226,326 - 3 56,209 S - 3 131,958 $ - $ 797,274 3 165,083 $ 1,119,806 $ - S - 5 - $ . S - 5 _ 3 - $ 13,273,000 S 1,541,633 S 14,814,632 S 12,544,302 5 1,223,184 5 11,321,118 S 2,270,331 S - COUNCIL REPORTING SUM:1141ff - FIRE SMTION 52 A/E Services (both Design & CA) Land Acquisition Permits/Fees Construction (Pre -Con, Const & Tax) Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) Original Ronlget $ 1,415,000 $ 16,000 3 353,000 3 13,298,000 3 1,398,000 S 787,000 3 1,343,000 Rinlga rraisifery $ 255,172 $ 9,160 3 - $ 469,000 $ (9,160) 3 - $ (74,172) Ctorrent Maga $ 1,670,172 $ 25,160 $ 353,000 S 13,767,000 $ 1,388,840 $ 787,000 $ 1 268 828 Conniniired fittitga Life to OW Coif, IRronaink Coongairled Remaining Midget Cm, at Completion S 1,601,813 $ 17,157 $ 72,688 $ 137,500 3 401,815 3 546,029 3 - $ 553,011 $ 17,157 S 12,511 $ - S 16,258 $ 207,649 S - S 1,048,802 S 0 S 60,177 $ 137,500 3 385,557 3 338,380 $ - S 68,359 S 8,003 S 280,312 S 13,629,500 3 987,025 3 240,971 3 1,268,828 3 . $ . 3 . 3 - 3 - S - 3 - ToTAL $ 18,610,000 S 650,000 S 19,260,000 S 2,777,001 5 806,584 $ 1,970,417 $ 16,482,999 S - COUNCIL REPORTING SUMMARY - FIRE STATION 54 Services (both Deoign& CA) Land Acquisition Permits/Fees Construction (Pre -Con, Const & Tax) Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) Original Rinker $ 50,000 S 902,668 3 20,000 3 230,000 3 50,000 3 107,500 $ 41,832 Hooker Cramslin (7,000) S 31,206 S - S (5,610) 3 9,875 3 - $ (28,471) Owen( Budget 3 143,000 3 933,874 3 20,000 S 224,390 $ 59,875 3 107,500 3 13,361 di.o.,,,/tr.',Iflcfg,'t Lifer° Date CO,,, Rentainjr: Committed Remaining Rodger Ow at Completion 5 132,995 5 933,875 $ 1,908 3 106,700 $ 41,802 3 106,665 S - 5 131,495 S 933,775 S 1,908 5 67,856 22,798 86,066 S - S 1,500 5 100 S - S 38,844 $ 19,004 3 20,599 - 10,005 $ (1) 3 18,092 $ 117,690 3 18,073 $ 835 13,361 S _ S - $ . 3 - 3 . $ - $ _ 1,502,000 S 1,323,945 S 1,243,898 S 80,047 S 178,055 S - COUNCIL REPORTING SUILILIR V - PUBLIC WORKS Services (both Design CA) Land Acquisition Permits/Fees Construction (Pre -Con, Const & Tax) Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) original Image, 767,385 22,000,046 110,000 S 4,950,000 $ 529,036 $ 668,426 S 975,107 noolget Cromfer, S 15,000 S 3,374,913 S (20,000) $ (1,895,000) $ (404,793) S (348,426) S (721,694) Cnrrent Magee 5 782,385 $ 25,374,959 S 90,000 $ 3,055,000 $ 124,243 S 320,000 $ 253,413 (Monnitted Rodger I Lice to Rare Coin 1 R•91111ill'g Connoilnal Remaining Midge, <1.0 a/ Completion S 3t8,882 3 25,347,193 $ - S - 3 77,143 3 279,832 $ - 9, 6 3 25,344,993 $ - $ - 3 50,471 3 139,845 $ - 179,076 2,200 -S -5 S 26,672 139,987 -S 5 463,503 27,766 90,000 3,055,000 S 47,100 40,168 253,413 $ 5- - S. 5- 5, 5. , 'TOTAL ' S 30,000,000 S - S 30,000,000 S 26,023,050 S 25,675,115 S 347,935 5 3,976,950 5 - 24 Public Safety Committee Minutes May 20, 2019 mitigation restored by the Legislature and estimated at $4 million over four years. The mini- MACC for earthwork, site utilities, electrical, and structural will be presented to Public Safety and Council in July, and the final MACC for construction will be presented in October and November. At that time, the City will know more about contingency costs for both the Justice Center and Station 51. DISCUSSION ONLY. C. Contract Amendment: Additional Services on Fire Station 52 Staff is seeking Council approval of an amendment to the contract with Weinstein AU in the amount of $20,840 to provide Stormwater Detention Vault Design, Shoring and Retaining Wall Design, and an Inadvertent Discovery Plan for Fire Station 52. These costs were expected, within budget, and have the concurrence of the Council's PMQA. UNANIMOUS APPROVAL. FORWARD TO JUNE 3, 2019 REGULAR CONSENT AGENDA. III. MISCELLANEOUS Adjourned 6:20 p.m. Committee Chair Approval Summary by LH 25 26 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Ma review Council review 06/03/19 AT ITE INFORMATION ITEM No. 5.D. STxi+ SPONSOR: KATIE Ui%ENDEL ORIGIN,\I, AGENDA DATE: 6/3/ .9 AGLNDA I'I'EtiITmm WSDOT Regional Mobility Grant Program Award 2019-2021 CATEGORY C Discussion �Itg Date ►1 Motion Date 6/3/19 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date Bid _4 ward ❑ Public Hearin AN Date E Other Mtg Date Mtg MtgDate SPONtic)1t ® Council ❑ Mayor ❑ HR 11 DCD C Finance ❑ :Hen ❑ TS ❑ Pe' R ❑ Police Q Ply' SPONSOR'S Acceptance of Washington State Department of Transportation (WSDOT) grant funding to SU1AIM:ARY continue Transportation Demand Management (TDM) outreach activities in Tukwila and partnering south King County jurisdictions. The City will need to provide $40,000 in match funding for the grant (20% of the $200,000 program budget); this will be provided through the City's TDM Allocation (formerly called the Commute Trip Reduction (CTR) Allocation). The Council is being asked to consider and accept the $160,000 program KEN/ [kV Rl) BY E COW Mtg. ❑ CA&P Cmte ❑ Utilities Cmte ❑ Arts Comm. DATE: 5/ 21/ 19 • F&S Cmte Comm. CHAIR: IDAN Transportation Cmte ❑ Parks ❑ Planning Comm. COMMITTEE RECOMMENDATIONS: SPONSOR/Al COMMIliEr= IN. Department of Community Development Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE UIRI:D AMOUNT BUDGETED APPROPRIATION REQUIRED $200,000 $ Fund Source: GRANT Comments: No impact to the general fund MTG. DATE RECORD OF COUNCIL ACTION 6/3/19 MTG. DATE ATTACHMENTS 6/3/19 Informational Memorandum dated 5/21/19 A. City of Tukwila award letter B. 2019-2021 Regional Mobility Grant Application- City of Tukwila Minutes from the Transportation and Infrastructure Committee of 5/21/19 27 28 City of Tukwila Allan Ekberg, Mayor INFOR ATIONAL E ORANDU TO: FROM: Jack Pace, DCD Director Transportation and Infrastructure Committee BY: Katie Wendel, Lead Transportation Outreach Coordinator Alison Turner, Transportation Outreach Coordinator Chris Andree, TDM Program Assistant CC: Mayor Ekberg DATE: May 21, 2019 SUBJECT: WSDOT Regional Mobility Grant Program Award 2019-2021 ISSUE The Transportation Demand Management (TDM) Program is asking for approval to accept the Regional Mobility Grant (RMG) Program Award 2019-2021, a Washington State Department of Transportation (WSDOT) grant. BACKGROUND In recent years, the City's TDM Program has received RMG funding through a partnership with King County Metro, who provided pass -through funds to reduce drive alone trips in south King County. With the previous grant funding concluding, the City's TDM Program applied for RMG funding for the 2019-2021 grant cycle to continue TDM outreach activities in Tukwila and partnering south King County jurisdictions. DISCUSSION The RMG project, to be implemented July 1, 2019 through June 30, 2021, will focus on providing TDM services at selected activity centers (e.g. business parks, commercial and residential multi -tenant buildings, educational institutions) and congested corridors within Tukwila and the partnering jurisdictions of Renton, SeaTac, and Kent to reduce drive alone travel and traffic congestion in south King County. A key strategy is to develop partnerships with embedded organizations in the communities we are serving to facilitate more effective outreach and improve long-term program outcomes. FINANCIAL IMPACT The City will need to provide $40,000 in match funding for the grant (20% of the $200,000 program budget); this will be provided through the City's TDM Allocation (formerly called the Commute Trip Reduction (CTR) Allocation). There will be no impact to the general fund. RECOMMENDATION The Council is being asked to accept the WSDOT Regional Mobility Grant Program Award in the amount of $160,000 and consider this item on the Consent Agenda at the June 3, 2019, Regular Meeting. ATTACHMENTS Attachment A: City of Tukwila award letter Attachment B: 2019-2021 Reginal Mobility Grant Application_City of Tukwila 29 30 ate � Trans Jack Pace City ofTukwila 6300 Southcenter8|vd,Suite lO0 Tukwila, WA 98188 ;A �n Subject: 2O19-ZOZlRegional Mobility Grant Program Award Dear Jack Pace: Transportation Building 310 Maple Park Avenue E. nueox 47300 Olympia, WA 98504-7300 360-705-7000 //Y� 1-800'833'e388 Congratulations! WSDOT is pleased to provide your organization a Regional Mobility Grant (RMG)for the 2O19-2O21biennium. $9Gmillion 7nstate funding will support nineteen new projects and 29continuing projects. Please note that this letter only applies 1othe RN4G Program. Notifications for other W5DOTpublic transportation grant programs will be sent separately tmapplicants. Award Your award(s) are listed in the table below. Projects funded into the 2021-2023 state biennium are contingent upon legislative approval of the state's budget and federal appropriations. Your contract will reflect if you have continuing four-year projects or reappropriated funds. Project 2019-2021 Award 2021-2023 Award South King County Regional TDu4for Centers and Corridors $160,000 Scoring Methodology Anindependent review panel evaluated applications using four criteria: (1) Delay reduction (]) Connectivity improvement (2) Project performance (4) Readiness to proceed Based ontheir scores, oranked list was calculated. The ranked project list was submitted tothe Legislature for final determination. Expenditures Please note that funds are reimbursable for grant -supported activities beginning July 1, 2019. 31 Jack Pace City ofTukwila W1ay8, 2019 Page 2 Primary Points 'gfContact Monica Ghoshbyour primary VVSOOTcontact. Monica will assbtyou indeveloping your project scope, schedule of deliverables, budget and contract execution. She can be reached at The Public Transportation Division iscommitted h7your p jectssUcce5s.P|easeletusknoxv how we may help. Contact Stacy Wyman, Grants Analyst, at wymanst@wsdot.wa.gov if you have other questions or concerns. We appreciate the valuable services your agency provides. We look forward tofinalizing your grant agreement and funding your project. Sincerely, Don Chartock,Grants and Community Partnerships Manager Public Transportation Division o; Monica GhosbWSDOT Katie Wendel, City ofTukwila 32 Regional Mobility Grant Program 2019_2021 Application This funding for b that 2019and|o either two or four submitted applications for errors and completeness and may request additional information/corrections from applicants, which may be submitted up to August 10, 2018. Unless requested by VVSD0T, applicants may not submit any revisions to an application after the application due date of July 13, 2018. Complete one application per project. Please fill out the application electronically and save as an Adobe PIDF file (as opposed to printing the application and scanning). See application instructions for more details. years. Applications must be received by WSDOT no later than 5 p.m. on July 13, 2018. WSDOT will review all General Orqanization Information Legal Name of Organization City of Tukwila DBA(if applicable) Federal Tax |DNumber 01'6001519 Statewide Vendor Number Mailing Address U3OqSouthcnnterB|vd..Suite 1OO 'different City Tukwila Shaba WA Zip +4 (required) 98188 Billing Address (if from mailing address) 82O0SouthnenherBlvd. City Tukwila State WA Zip +4(mquinad) 88188 Phone Number (200)433-7140 Organization Director Jack Pace Organization Director Email Address Jeok.Paoe@Tukwi|aWA.gov Applicant Contact Email Address KaUe.VVende|@Tukmi|aVVA,guv Applicant Contact Katie Wendel Project Contact Katie Wendel Project 'Contact Email Address Kayie.VVende|@TukvN|eVVA.gov Identify the areas this project wi||oome: Legislative distrint(o): 11. 33.47 County(ies): King Project Title: South King County Regional TDIVI for Centers and Corridors Duration of Project: Iv/1 Two Year (2019-2021) [-� Four Year (2019-2023) Amount Requested for 2019 to 2021: s160.000 An0x»umt Requested for 2021bo 2023 (for four year projects on|s): |fyour organization |s submitting more than one project, UstthadUeonfthep jactsinunderofynur funding priority. DOT Form 510-0nz Vnon18 33 1Using the TSK8D Planning and |mp|ementobon VVebmiba, identify/define which T8M[}solutions are being proposed for your project. Thefollowing TSyNOsolutions may beused for the project: ^ Alternative work hours ^ Community -based social marketing ^ Commute trip reduction (CTR)programs ` Emergency Ride Home programs ^ Employee incentives ` Mode choice ^ Non -motorized facilities and improvements ^Ridaaharingimprovements ^ Route choice ^Te|enommuUng 2. What is the proposed scope ofwork for this project? The project will focus on providing TDyN services odselected activity centers (e.g. business podm, commercial and residential multi -tenant buildings, educational institutions) and/or congested corridors within Tukwila and will provide assistance and resources in the partnering jurisdictions of Renton, SeaTac, and Kent to reduce drive alone travel and traffic congestion in south King County. The project will help increase transportation options at sites that have not received Commute Trip Reduction program support, such as smaller employers, who also may not have adequate resources to subsidize alternative transportation programs. A key strategy will include the development of partnerships with embedded organizations in the communities we are serving to facilitate more effective outreach and improve long-term program outcomes. The program will integrate innovative transportation demand management technologies and solutions aofeasible. The project may include non -motorized facilities and improvements, depending onthe infrastructure needs ofsites. 3g. Using the Con-idor Sketch Sunirnary Vie,jver, identify the corridor number(s)affected bvyour project. If your projectdoes not affect the state highway aystenn.idenUfvotherroade/ntermectionothatvvnu|d be affected. Corridor |OCorridor Name %Congested 4951-5:1'405 Jct (Tuhwi|a)to|'SUJct(Seottle)37.85 484|-5iTacoma to|-4O5Jct (Tukwila) 27.22 504 1-405: 1-5Jnt(Tuhwi|a)to Bellevue City Center S8.17 382GR518: SR5U0Jotto|-5Jct(Tukwi|a)59.36 503SR1G7:King County (PacifiC)huSRgO047.80 384GR181:SR518Jct(Kent)to1-405(Tukei|a)71.24 383SR515:SR516JcttoSR900Jct(Renton)4.33 385SR900:1'5Jctto1'405Jct(Renton)25.12 38SSR1OQ:SEJones Rdto|'4Q6(F|entun)97.88 386SR900:1-405Jct(RanbJn)tn1-80Jct(|ooequmh)30.16 5OOSRS8Q/SR9Q:|'5Jot(Fukwi|a)toSpokane St(8eatte)32.15 148SR51G:SR5O9Jct(Des Moines) toSR1GQJot(Maple Vo||ay)52.04 4S9SRS9/50S:Tacoma hxSR518Jot(GoaTon)48.86 501SIR 5O9:8R518Jnt(Des Moines) to8R5OQ/188thStJct(GeaToo)2%.02 DOT Formm0-032 Page 34 3b. |mthe need for the project and/or the project itself identified inany local orregional plans? Ifso, please list the plans and describe coordination efforts. The City of Tukwila Commute Trip Reduction Plan, Comprehensive Plan, GTEC Plan, and Walk & Roll Plan all propose TDNYstrategies to help reduce congestion on regional roadways. TDM policies outlined in the Comprehensive Plan include: 13.5.3 Work with King County Metro and Sound Transit to provide amenities for transit riders, encourage transit use, and enhance multi -modal connections to transit. 13.5.4 Establish mode -split goals for all significant employment centers which will vary according to development densities, access to transportation service, and levels of congestion. 13.5.5 Continue to encourage the use of rideshare, transit, bicycle, and evolving technological transportation improvements. 13.5.6 Encourage transit -oriented uses, development patterns and pedestrian amenities in the vicinity of high -capacity transit stations. 4. If your project is in a county with a population of 700,000 or more that borders Puget Sound, please describe the coordination used todevelop the project andthe|eve|of|nteuraUonnapraoented by the project. If this does not apply to your project, please leave this section blank. The TDMProgram has worked closely with various local and regional partners to implement current and past grant -funded TDM projects in Tukwila as well as the cities of Kent, Renton, SeaTac, Federal Wayand 8uhen.and will wecontinue tocoordinate our efforts with regional partners. TDM Program staff are members of the Puget Sound Regional Council's TDM Advisory Committee, which provides a regular opportunity for regional TDM stakeholders including implementers and mobility agencies to share information and coordinate efforts. Tukwila TDK8Program staff frequently contact orare contacted byother agoncieo'TDyNprograms todiscuss emerging technology (e.g. trip |ogQingepps. dook|eoo bikeohore, shuttle services, etc.) to aooeae regional direction and opportunities for collaboration. 5. Describe the congestion, inefficiencies, and/or capacity oonstna|ntsthiooroeowUaddraas.Relabathe proposed project to one of the following four indicators of transportation system performance:VV8DOT identified congested corridors; locally identified corridors with level of service D, E, or F; evaluation of transit capacity and market potential; or evaluation of first/last mile connections (including existing park and ride capacities). Many regional WSOOT-identifiedcongested corridors fall within our project area. The following corridors are at or above 5O%congested: 504.382, 384, 389, 148. Additionally, the Tukwila and Kent Park and Rides had an occupancy rate of 100% and the Park and Ride in Renton was at 95% occupancy in 2016, Additionally, the SeaTac to Seattle morning commute "has the highest maximum throughput travel time index (MT31) of the twelve 1-5 commutes that WSDOT tracks in the central Puget Sound region." (source., 2017 WSDOT Corridor Capacity Report) As a result, south King County park and ride facilities and transit hubs are difficult for many who live and work inTukwila and south King County toaccess. DOT Form 510-032 Page 35 8.Describe the barriers toconnectivity between counties and regional population centers this will address. Describe deficiencies in modal connections, services, or public transportationcapacityinthe project area. Much of south King County is characterized by historically auto -oriented development, and many barriers to connectivity exist, including hills, freeways, rivers and streams, as well as a fragmented system of sidewalks and limited available parking at transit stations and park and ride lots. The transit hubs in Tukwila and south King County provide connections toSeattle and other regional employment centers, and the demand for parking ot transit hubs is high, demonstrating the need for improved first/last mile connections. Regional manufacturing and industrial areas have limited transit service and most transit service does not run late enough to accommodate workers with night shifts. 7.How does this proposal address the transportation perfunnanoegeo(s)|denUfiedinquontuno5end5? ^ The program will encourage and facilitate use ofalternative modes of travel (such aotransit, active transportation, and ridesharing) for work and non -work trips, including innovative solutions for first/last mile connectivity. This will allow more people to access new and emerging transportation options to help mitigate regional congestion. - This program will also help increase awareness and use of King County Metro's new Community Connections services, currently in development in Tukwila to address first/last mile connectivity and in Kent to improve second and third -shift transportation access for workers in the industrial valley. * This program will improve access to park and ride facilities and other transportation hubs by providing DOT Form 510-032 Page 4 05/2018 36 Project Schedule 8a. Complete the appropriate sections of the table below. ''� ��'� ConstructionProject Activities i�.'' Completion '\"nuwyy/_ ' � -�_� '��' Notes Preliminary engineering start date Environmental documentation complete (NEFAASEFA) Property acquisition (lease nrpurchase) Contract advertisement Contract award Construction start date Operationally complete ^ ~ jecf��cthvMK�m Vehicle/Equipmentp*� (� `� |m���� /Date �� � ' '. Notes Request for proposals (RFP) or Invitation for bid (IFB) publish date Contract award First vehicle delivery date All vehicles accepted ' Operating Project Activities Date � ',^ -' '- ' ' /' ' Notes Start service 7M/2019 Complete service 6/30/2021 Ob. Describe work that has already been accomplished insupport of the proposed project. Identifyany and all schedule risks that may affect timely completion ofthe project, and possiblemitigation for each. TDM outreach to the residential and business communities has been conducted in Tukwila through a variety of methods that have laid the groundwork for building relationships and expanding implementation. The TDM Program has e presence at many City -hosted community events including middle and high schools, resident events, and employer events. TDM Program staff conduct small business outreach as part of current CMAQ, CT|8, and R&1Q (pass -through funding) programs. DOT Form 510-032 Page 37 Budget So. Financial Plan Identify the schedule for the following project activities. If an activity has already otortmd, describe the status of the activity inthe notes section. Ifonactivity does not apply toyour project, deDoteasno1app|h:eb/e/N64\. Please note: /fthis project iuawarded funds from this grant program, all project costs that donot come from this grant award will be considered required matching funds. Should project savings occur, the reduction will be applied proportionally to the pr jeoye match and the grant award. Project' Funding Sources and Amounts Total Project Funds Regional Mobility Grant Funds Other State Funds Looe|Fundn Federal Funds Other Funds Useful Life r ��nmmo� ' Ehgineehng(PE)) $O Park and ride surface lot $ 0 25 Park and ride parking structure $O 50 Transit center $O 25 Transit only, HOV,and BAT lanes $O 20 Bus bulbs and sidewalks $O 20 Pedestrian/bicycle trail connections $0 25 Bus shelters |$O 15 Transit signal priority $O 15 Security systems $0 10 Passe nUer/bioynleamenities $O 7 Transportation '"''"p (TDM) �80�00 ' �8OOOO ' 1 Sx|onOhof � ` grant PmmodnnoutmocNadvaftio|ng $O length ofgrant New bus muto extended ' ' increased frequency �O � ` 15x|enUhof gran Street/train car rolling stock $U 30 Fixed guideway $ D 30 Cutaway bus van chassis $O 5 Cutaway bus truck chassis $ O 7 Rolling stock buses $ O 12 Land acquisition (puvohana) $O Land acquisition (|aooe) $ O length uflease Other 1 Labor $ 120,000 $80,000 $40.000 J $U 3 '$O Total Project Cost $200^000 $ 1GO,O00 $40.000 $O $O $ O 96ofRINGContribution hoOverall Pro (not tnexceed 00%) actCost 80% DOT Formmo-0x 38 9b. Please idof matching funds for the proposed project. If the matching funds are not yet secured, please describe measures being taken to mitigate the risk of having insufficient funds toimplement the proposed project. Matching funds ($40,000) are from WSIDOT TDM Allocation, which is a non-competitive State fund. This allocation is secured through 2O23. Sc. Describe how and with what funds the project or service will be maintained after the funding expires. This project is designed to help facilitate behavior change and is expected to continue to show long-term impact after the program concludes. The program will strive to establish sustainable low- to no-costinitiatives that partnering agencies/organizations/employers can continue administering if additional funding is not available to continue subsidizing and incentivizing alternative transportation options. There will be no capital improvements or services to maintain; if non -motorized facilities or improvements are included, their maintenance will be provided by the property owner. The Tukwila TDM Program will seek funding to continue successful projects. The City of Tukwila's TDM Allocation is secured through 2023, which will facilitate ongoing outreach and support. DOT Form 510-032 Page 39 10. Describe your orgsmizoUon's experience implementing similar types of projects. The Tukwila TOMProgram has administered various state and federal TOK8grants within Tukwila and has expanded to provide regional TDM services within partnering south King County cities starting in 2016 with the Regional CMAQ Program, a partnership with the cities of Renton, Kent, SeaTac, Federal Way, and Burien. The program implements a wide variety of demand management strategies including in person and one-on-one outreach, transportation options trainings, employer Commute Trip Reduction assistance, online trip -logging incentive program management through RicleshareOnline.com and SKCTrips.com, and event tabling. Staff are currently implementing a south King County regional CMAQ grant as well as a Commute Trip Innovation Grant (CTIG) to reduce employee trips to Sea-Tac Airport and are promoting the Just One Trip program throughout six south King County jurisdictions in partnership with King County Metro. This program will seek to be innovahve, incorporating new technologies as appropriate, while replicating successful strategies from other projects. For example, the CTIG grant at the Sea-Tac Airport has demonstrated the impact of removing a barrier such as trip -logging to earn rewards. 11m.For projects Uhatinvo|vethepurchaseofvehicleo will the vehicles meet the requirements set forth Un VVAC194-29bvJune 1, 8? USE OFELECTRICITY AND B|OFUEL8TOFUEL LOCAL GOVERNMENT VEHICLES, VESSELS, AND CONSTRUCTION EQUIPMENT) �� � ��YAn ���No If yes, describe how your purchasing plans meet the requirements of the rules. N/A DOT Form 510-032 Page 8 05/2018 40 11b.If no, use the evaluation criteria for each section below to explain why it is not practicable to procure any ofthe vehicle types listed. ELECTRIC orELECTRIC HYBRID �lDoes not meet your operational needs | cannot meet charging requirements during routine use or through fleet management strategies Lifecycle cost is greater than the lifecycle cost of the vehicle that your agency would otherwise procure Please explain your answer. 11o.FUELED |NWHOLE C)R|NPART ByNATURAL GAS ORPROPANE | |OueonotnleetyouroperaUonm|noeds F-1 Lifecycle cost is greater than the lifecycle cost of the vehicle that your agency would otherwise procure Please explain your answer. 12a. What Vehicle Trip (VT)and Vehicle Miles Traveled (VMT) reductions will your project achieve inYear 1 and Year 4? VT VMT Year 1reductions 122.544 1,862.667 DOT Form s1o*nu 0512018 13b.Describe the methodology and assumptions used hnderive these estimates. Attach supporting calculations in an Excel file format to allow WSDOT staff to view the equations, formulae, and calculations used to develop your reduction estimates. For examples of standard methodology, click here. The calculations are based on the assumption that our program will reach approximately 3% of the total residential and employee population in Tukwila (1,800 participants out of 60,000 residents/employees). Partnering jurisdictions' populations were not included in the calculations as these jurisdictions will receive general outreach or program replication on a less targeted and extensive scale. The calculations assume that participants (3% of the targeted population) will reduce anaverage of1O96cf their trips over the course of'the project period. The current drive alone mode split percentage was taken from the 2O17ACGSeattle-Tacoma-Bellevue M8A Commute Mode Share 'Auto: Raw Value. The current carpooling mode split was taken from adding all other modes on the ACS mode share survey to find the remaining proportion, which likely primarily represents carpool and vanpno|/vanohoreuuem. Calculations and notes describing additional weighting and assumptions are included in the attached spreadsheet. 12o.Successful applicants must measure the performance oftheir project, along with its \Tand VMT reductions, each year for four years after the project is operationally complete. What methods or strategies will you use todothis? The Tukwila TDK4 Program will administer e simple transportation survey oradirect measurement method of program participants as feasible to measure their VMT/VT and mode -split each year through 2025. ORCA card serial number tracking ofcard use anfeasible. DOT Form 510-032 Page 10 05/2018 42 Project Service Level Information For Operating Projects Only 13a. Provide the service level information requested below for this specific project: Project Specific Information July 1, 2019, through June 30, 2021, (projected 24-months) July 1, 2021, through June 30, 2023, (projected 24-months) Revenue Vehicle Hours Revenue Vehicle Miles Passenger Trips 13b. How were service -level estimates developed? N/A Application Authority This application must be certified by someone authorized or delegated to sign contracts on behalf of your organization, such as the board chairperson or chief executive officer. Applications submitted without the checkbox selected will be rejected by WSDOT and will not be considered for grant funding. I certify, to the best of my knowledge, that the information in this application packet is true and accurate and that this organization has the necessary fiscal, data collection and managerial capabilities to implement and manage the project(s) associated with this application(s). Name Allan Ekberg Title Mayor, City of Tukwila Date 7/13/2018 DOT Form 510-032 05/2018 Page 11 43 Supplemental Information Supplemental information islimited tothe space below. Youmay use this space Uoelaborate oninformation provided inother sections ofthe application (indicate the specific question nunnbeh.Try hokeep your comments brief. WSDOT reserves the right to omit information exceeding the visible space provided. Tukwila Greenhouse Gas Policy: Resolution 1G4Q(Global Warming and Greenhouse Gases Reoo|uUon): The City of Tukwila is a founding member of the King County Cities Climate Collaboration (K4C) The Joint Letter of Commitment can bmfound here: Additional response to 3b: The Transportation Demand Management (TDM) Section of the Comprehensive Plan (Element 13 in Chapter 13, adopted in 2013) identifies policies to support TDM implementation. TDM policies outlined in the element are called out with the purpose to improve mobility and increase efficiency of the transportation system by reducing drive alone trips and vehicle -miles traveled. The policies are designed to manage congestion, reduce the need to expand the transportation facilities, and lessens the environmental and neighborhood impacts of vehicle trips. The Tukwila GTECPlan (28}O7)identified six -year mode -split targets for the CityoUrban Center: GS.7%drive-alone trips and 34.3% non -drive -alone trips, Within the Urban Center, the City also developed a targeted Vehicle Miles Travelled (VMT) rate of 13.05. Attachments Checklist (Applications submitted without the required attachments will be considered incomplete.) MOnaft\/Tand VN1Treduction estimates for the project(submit inExcel file format) [_./1Letter of confirmation from any public transportation providers relied upon to achieve the performance estimates inthe grant application [11Letter from MPCVRTp[)verifying project is consistent with the regional transportation plans orpolicies [7lLettersfrom organizations committing matching funds M,( Copy of(or electronic link to) your agency's greenhouse gas policy DOT Form 510-0nz PaOe1z 44 City of Tukwila City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes May21, 2019 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Zak Idan, Chair; Kate Kruller, Thomas McLeod Staff: David Cline, Henry Hash, Hari Ponnekanti, Han Kirkland, Ryan Larson, Alison Turner, Chris Andree, Cyndy Knighton, Laurel Humphrey CALL TO ORDER: Committee Chair 'clan called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA Consensus existed to consider the WSDOT Regional Mobility Grant Program Award as the first order of business. A. Grant Award: WSDOT Regional Mobility Program Staff is seeking Council approval to accept $160,000 from WSDOT's Regional Mobility Grant Program for the Transportation Demand Management (TDM) Program. The funds will be used for the provision of TDM services at selected activity centers and congested corridors in Tukwila and partnering jurisdictions to reduce drive along travel and traffic congestion. The City's $40,000 match is available from the City's TDM allocation. UNANIMOUS APPROVAL. FORWARD TO JUNE 3, 2019 REGULAR CONSENT AGENDA. B. Funding Agreement: South 180th Street Bridge Flood Wall Extension Staff is seeking Council approval of a funding agreement with King County for up to $65,378.00 for design and construction of the South 180th Street flood wall repair. All design, permitting and construction has been completed, and this agreement allows for reimbursement by the County. UNANIMOUS APPROVAL. FORWARD TO JUNE 3, 2019 REGULAR CONSENT AGENDA. C. Consultant Contract: West Valley Highway (1-405 - Strander Boulevard) Staff is seeking Council approval of an agreement with TranTech Engineering, LLC in the amount of $531,938.00 for preliminary engineering design of the West Valley Highway (1-405 - Strander Boulevard) Project. TranTech was selected from three RFP responses as the most qualified. This project will construct a third northbound lane from Strander Boulevard to South 156th Street and will include other pedestrian and bicycle improvements. UNANIMOUS APPROVAL. FORWARD TO JUNE 3, 2019 REGULAR CONSENT AGENDA. D. Solid Waste Collection - Waste Management Contract Extension Staff is seeking Council approval of Amendment No. 2 to Contract 12-027 with Waste Management of Washington, Inc. to extend the Comprehensive Garbage, Recyclables, and Compostables Collection Agreement for an additional four years. Staff recommends renewal due to the favorable rates in the current contract. UNANIMOUS APPROVAL. FORWARD TO MAY 28, 2019 COMMITTEE OF THE WHOLE. 45 46 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's r view Council review 06/03/19 HH // '. FN I+ ITEM INFORMATION ITEM No. 5.E. Si AI+ SPONSOR: HENRY HASH ORIGIN,M, AGEND 1 a \ 'FE: 06/03/19 AGENDA I'l P.M TITLE Surface Water Fund - S 180th St Bridge Flood Wall Extension Project Funding Agreement with the King County CA FLGORY Discussion Mfg Date Motion Date 06/03/19 El Resolution Mtg Date 0 Ordinance Mtg Date • Bid /12yard 0 Public Hearin. Altg Date Other Mtg Date ilkg Mg Date SPONSOR Council DA1ajor OFIR EIDCD flFinance DFire El TS EIP&R El Court I °lice PW SPONSOR'S Council is being asked to approve the funding agreement with King County, as part of the SUMMARY King County Flood Control District, in the amount of $65,378.00 to reimburse the City for the design and construction of the S 180th St flood wall extension that is part of the Tukwila 205 Levee. All design, permitting, and construction was completed in November 2018 as part of the 2018 Small Drainage Project. Council is being asked to approve the funding agreement with King County for $65,378.00. RI IV II VII D BY El C.O.W. Mtg. El CDN Comm 0 Finance Comm Arts Comm. 0 Parks Comm. commi 1'1 EE CHAIR: ZAK R Public Safety Comm. 2 Trans &Infrastructure El Planning Comm. IDAN DATE: 05/21/19 RECOMMENDATIONS: SPONSOR/ADMIN, COMMITTEE Public Works Department Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE Expp,ND I fURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $ Fund Source: 412 SURFACE WATER (PAGE 88, 2019 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 06/03/19 MTG. DATE ATTACHMENTS 06/03/19 Informational emorandum dated 05/17/19 King County Funding Agreement Minutes from the Transportation and Infrastructure Committee 05/21/19 47 48 Allan Ekberg, Mayor Public Works Department - Henry Hash, Director INFOR ATIONAL E ORANDU TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director ,4//71 BY: Ryan Larson, Senior Program Manager CC: Mayor Ekberg DATE: May 17, 2018 SUBJECT: Surface Water Fund — 2018 Annual Small Drainage Program Project No. 91841201 King County Funding Agreement — S 180th Street Bridge Flood Wall Extension ISSUE Authorize the Mayor to sign a funding agreement with King County. BACKGROUND During an inspection of the Tukwila 205 Levee, it was noted that the S 180th St flood wall was not constructed correctly as it tied into the S 180th St west bridge abutment. The flood wall was angled down allowing an approximate 20-foot segment to be up to 3.9 feet below the required protection level of the levee system. The Corps of Engineers noted this as a levee deficiency and requested that the City complete a project to correct this issue. The 2018 Annual Small Drainage Program included a project that reconstructed a portion of the S 180th St flood wall to provide the correct flood protection elevation. The project was completed in November of 2018. DISCUSSION Staff worked with the King County Flood Control District to secure up to $65,378.00 in funding for design and construction of the S 180th St flood wall repair. All design, permitting, and construction work has been completed on this project. This agreement will allow King County to reimburse the City for this work. RECOMMENDATION Council is being asked to authorize the Mayor to execute the funding agreement between King County and the City of Tukwila and consider this item on the Consent Agenda at the June 3, 2019 Regular Meeting. ATTACHMENTS King County Funding Agreement — S 180th St Bridge Flood Wall Extension W:\PW Eng PROJECTS \A- DR Projects\Annual Small Drainage Programs12018 SDP (91841201)1Grants1King County \ Info Memo KC Funding Agreement S. 180th Wall.doex 49 50 AGREEMENT BETWEEN KING COUNTY AND THE CITY OF TUKWILA FOR THE SOUTH 180TH STREET BRIDGE FLOOD WALL EXTENSION This Agreement is made and entered into by King County, Washington ("King County"), by and through its Water and Land Resources Division of the King County Department of Natural Resources and Parks (hereinafter referred to as "WLRD"), and the City of Tukwila (hereinafter referred to as "City"), and collectively referred to as the "Parties." I. Purpose The purpose of this Agreement is for the City to undertake activities in connection with the South 180111 Street Bridge Flood Wall Extension Project ("Project"), identified in the King County Flood Control District's ("District") annual budget and work program for fiscal year 2018. The Project has been determined by the District to merit funding as consistent with the District's mission and purpose. King County in large measure through WLRD functions as the service provider to the District under the terms of an interlocal agreement ("ILA") between King County and the District and under the ILA implements the District's annual work program and budget. King County by and through the WLRD is entering into this Agreement in its capacity as service provider to the District. This Agreement provides the terms under which the City will provide project management, design and engineering, environmental review and planning, public outreach and construction for the Project, as described in Exhibit One, attached to this Agreement and incorporated herein and made a part hereof, and the WLRD will reimburse the City up to $65,378.00 for Project costs. II. Background The S. 180'1' St. Bridge Floodwall was constructed incorrectly and angles down under the S. 18011' St. Bridge. This leaves a gap in flood protection and may lead to flooding of the Tukwila Urban Center. Project will extend an existing flood wall vertically and tie it into the roadway bridge abutment at the S. 180th St. Bridge Floodwall to provide 100-year flood protection. The project will correct this deficiency. 1 51 The King County Flood Control District ("District") has appropriated $65,378.00 dollars to support the Project, which is identified as a Proposed Action in the 2018 King County Flood Hazard Management Plan, and in the 2018 adopted District Six— year Capital Improvement Plan. III. Administration A. The terms of this Agreement will be administered for WLRD by a Project Liaison to be designated by WLRD ("KCPL"), and for the City by a Project Liaison to be designated by the City ("TPL"). B. In the event that a dispute arises under this Agreement, it shall be referred for resolution to the Division Director of WLRD, or other representative as designated by King County, and to the City's Public Works Director,. or other representative designated by the City. This dispute resolution provision shall not be construed as prohibiting either Party from seeking enforcement of the terms of this Agreement, or relief or remedy from a breach of the terms of this Agreement, in law or in equity. IV. Responsibilities A. City 1. The TPL will ensure that the KCPL is kept generally informed of Project status, including scope, schedule and budget, and will ensure that the KCPL has the opportunities for participation, review, and approval for specific activities and Project deliverables, as set out in Exhibit One, attached to this Agreement and incorporated herein and made a part hereof. 2. The City shall perform tasks as described in Exhibit One, and shall provide copies of all deliverables to WLRD. 3. The City will bill WLRD for performance of tasks and services provided per Exhibit One as described in Section V. 4. Upon completion of the Project, the City shall be entirely responsible for all long- term Project monitoring required by regulatory or permitting agencies and any applicable permits. B. County 1. WLRD shall pay for the services provided as described in Exhibit One and make payments in accordance with the terms of Section V. below. 2. WLRD will provide timely review, feedback and when necessary, decisions on approval, on all deliverables provided by the City. 2 52 3. The KCPL or their representative will attend meetings, site visits, and public outreach events as described in Exhibit One. V. Revisions to Project Scope and/or Budget At two Project stages, completion of the engineering cost estimate and bid selection, the Parties will determine whether Project costs will appear to exceed the total of $65,378.00 provided for in this Agreement. If it appears Project costs will be exceeded, Tukwila may request that the District consider allocating additional funds to the Project. The District is not a party to this Agreement and nothing in this Agreement creates an obligation for the District to allocate or consider allocating additional funds to the Project. If additional funds become available and the Parties agree to an increased Project total, the Parties will execute an amendment to this Agreement. If additional Project funds do not become available, the Parties may agree to amend the Project Scope so that Project costs do not exceed the amount provided for in this Agreement. VI. Billing and Payment A. WLRD shall pay the City up to $65,378.00 for actual costs incurred to perform the tasks as described in Exhibit One, as currently budgeted in the District CIP budget for the Project. B. Expenditures to be reimbursed by WLRD shall be included on itemized invoices submitted by the City and shall be subject to approval by WLRD. The City will invoice WLRD on a quarterly basis. Payment on approved invoices will be made within 45 days. C. The Parties represent that funds for conducting activities under this Agreement have been appropriated and are available for 2019. To the extent that conducting activities covered under this Agreement requires future appropriations beyond current appropriation authority, each of the Parties' obligations is contingent upon the appropriation of sufficient funds by that Party's legislative authority to complete the activities described herein. King County's obligations are further contingent upon the future appropriation of funds by the District. If no such appropriation is made by either Party, or by the District, this Agreement will terminate at the close of the appropriation year for which the last appropriation that funds these activities was made. VII. General Terms A. This Agreement is effective upon signature by both Parties and shall remain in 3 53 effect until the end of the one year warranty period. B. This Agreement may be amended, altered, clarified, or extended only by the written agreement of the Parties hereto. C. This Agreement is not assignable by either Party, either in whole or in part. Neither Party is acting as the agent of the other in carrying out the obligations and activities under this Agreement D. The City shall observe and abide by all applicable requirements related to the procurement of goods and services as mandated by law. E. This Agreement is a complete expression of the intent of the Parties and any oral or written representations or understandings not incorporated herein are excluded. The parties recognize that making regular progress is necessary in the performance of the provisions of this Agreement. Waiver of any default shall not be deemed to be waiver of any subsequent default. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of the Agreement unless stated to be such through written approval by the parties which shall be attached to the original Agreement. F. This Agreement and any activities authorized hereunder shall not be construed as granting any rights or privileges to any third person or entity, or as a guarantee or warranty of protection from flooding or flood damage to any person, entity or property, and nothing contained herein shall be construed as waiving any immunity to liability by the City, the County and/or the District, granted under state statute, including Chapters 86.12 and 86.15 of the Revised Code of Washington, or as otherwise granted or provided for by law. 4 54 VIII. Indemnification To the maximum extent permitted by law, the City shall defend, indemnify and hold harmless the District and King County, and all of their officials, employees, principals and agents, from any and all claims, demands, suits, actions, fines, penalties and liability of any kind, including injuries to persons or damages to property, arising out of, or as a consequence of, the design and implementation of the Project. As to all other obligations under this Agreement, to the maximum extent permitted by law, each Party shall defend, indemnify and hold harmless the other Party, and all of its officials, employees, principals and agents, from any and all claims, demands, suits, actions, fines, penalties and liability of any kind, including injuries to persons or damages to property, arising out of or relating to any negligent acts, errors or omissions of the indemnifying Party and its contractors, agents, employees and representatives in performing these obligations under this Agreement. However, if any such damages and injuries to persons or property are caused by or result from the concurrent negligence of King County or its contractors, employees, agents, or representatives, and the City or its contractor or employees, agents, or representatives, each Party's obligation hereunder applies only to the extent of the negligence of such Party or its contractor or employees, agents, or representatives. This indemnification provision shall not be construed as waiving any immunity granted to the City, the District, or King County, under state statute, including chapters 86.12 and 86.15 RCW, as to any other entity. Each Party agrees that its obligations under this subparagraph extend to any claim, demand, and/or cause of action brought by, or on behalf of, any of its employees or agents. For this purpose, each Party, by mutual negotiation, hereby waives, with respect to the other Party only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW. In the event that a Party incurs any judgment, award, and/or cost arising therefrom, including attorneys' fees, to enforce the provisions of this Article, all such fees, expenses, and costs shall be recoverable from the responsible Party to the extent of that Party's culpability. This indemnification shall survive the termination of this Agreement. 5 55 IX. Counterparts This Agreement may be executed in counterparts. IN WITNESS WHEREOF, the Parties hereto have executed this agreement on the day of , 20 Approved as to Form King County: By: By: Title: Deputy Prosecuting Attorney Title: Director, Department of Natural Resources and Parks Approved as to Form City of Tukwila: By: By: Title: Title: Attest: 6 56 EXHIBIT 1 The S. 180'1' St. Bridge Floodwall was originally constructed incorrectly and angles down under the S. 180th St. Bridge. This leaves a gap in flood protection and may lead to flooding of the Tukwila Urban Center. Project will extend an existing flood wall vertically and tie it into the roadway bridge abutment at the S. 1801' St. Bridge Floodwall to provide 100-year flood protection. The project will correct this deficiency. Budget: Design Engineering $ 9,000 Construction Engineering $12,378 Construction $44,000 Total $65,378 7 57 58 City of Tukwila City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes May21, 2019 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Zak Idan, Chair; Kate Kruller, Thomas McLeod Staff: David Cline, Henry Hash, Hari Ponnekanti, Han Kirkland, Ryan Larson, Alison Turner, Chris Andree, Cyndy Knighton, Laurel Humphrey CALL TO ORDER: Committee Chair 'clan called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA Consensus existed to consider the WSDOT Regional Mobility Grant Program Award as the first order of business. A. Grant Award: WSDOT Regional Mobility Program Staff is seeking Council approval to accept $160,000 from WSDOT's Regional Mobility Grant Program for the Transportation Demand Management (TDM) Program. The funds will be used for the provision of TDM services at selected activity centers and congested corridors in Tukwila and partnering jurisdictions to reduce drive along travel and traffic congestion. The City's $40,000 match is available from the City's TDM allocation. UNANIMOUS APPROVAL. FORWARD TO JUNE 3, 2019 REGULAR CONSENT AGENDA. B. Funding Agreement: South 180th Street Bridge Flood Wall Extension Staff is seeking Council approval of a funding agreement with King County for up to $65,378.00 for design and construction of the South 180th Street flood wall repair. All design, permitting and construction has been completed, and this agreement allows for reimbursement by the County. UNANIMOUS APPROVAL. FORWARD TO JUNE 3, 2019 REGULAR CONSENT AGENDA. C. Consultant Contract: West Valley Highway (1-405 - Strander Boulevard) Staff is seeking Council approval of an agreement with TranTech Engineering, LLC in the amount of $531,938.00 for preliminary engineering design of the West Valley Highway (1-405 - Strander Boulevard) Project. TranTech was selected from three RFP responses as the most qualified. This project will construct a third northbound lane from Strander Boulevard to South 156th Street and will include other pedestrian and bicycle improvements. UNANIMOUS APPROVAL. FORWARD TO JUNE 3, 2019 REGULAR CONSENT AGENDA. D. Solid Waste Collection - Waste Management Contract Extension Staff is seeking Council approval of Amendment No. 2 to Contract 12-027 with Waste Management of Washington, Inc. to extend the Comprehensive Garbage, Recyclables, and Compostables Collection Agreement for an additional four years. Staff recommends renewal due to the favorable rates in the current contract. UNANIMOUS APPROVAL. FORWARD TO MAY 28, 2019 COMMITTEE OF THE WHOLE. 59 60 COUNCIL AGENDA SiwoPsIs Initials Meeting Date Prepared by Mayor's view Council eview 06/03/19 HH ITE NFORMATION ITEM No. 5.F. STAFF SPONSOR: HENRY HASH ORIGINAL AGENDA DATE: 06/03/19 AGENDA ITEM TITLE West Valley Highway (I-405 - Strander Blvd) Design Consultant Agreement with TranTech Engineering, LLC. CATEGORY U Dlicwsszon Mtg Date Motion Date 06/03/19 0 Resolution Mtg Date U Ordinance 0 Bid Award Mtg Date 0 Public Hearing Mtg Date 0 Other Mtg Date Mtg Mtg Date SPONSOR Council LJMajor 0HR 0DCD UFinanee U Fire ['ITS DP&R UPolue 0Court PU SPONSOR'S Council is being asked to approve the design contract with TranTech Engineering for the SUMMARY West Valley Highway Project. This project will construct a third northbound lane on West Valley Hwy from Strander Blvd to S 156th St and install additional sidewalks, paths, and a new pedestrian signal. The project is funded with State TIB and Federal CMAQ funds. TranTech was selected from three design consulting firms. Council is being asked to approve the TranTech Engineering consultant design agreement for $531,938.00. REVII'AVED BY 0 C.O.W. Mtg U CDN Comm U Arts comm. El Finance comm. E] Parks Comm. El Public Safety Comm. 111 Planning Comm. ZAK IDAN II Trans &Infrastructure DATE: 05/21/19 COMIVIIIIEE CHAIR: RECOMMENDATIONS: SPONSOR/AI)MIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPI ,NDITLIRE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $531,938.00 $532,000.00 $ Fund Source: 104 ARTERIAL STREETS (PAGE 12, 2019 CIP) Comments: $532,000 budget is from 2018 and 2019 MTG. DATE RECORD OF COUNCILACTION 06/03/19 MTG. DATE ATTACHMENTS 06/03/19 Informational Memorandum dated 05 7/19 2019 CIP, page 12 TranTech Engineering's Consultant Agreement Minutes from the Transportation and Infrastructure Committee 05/21/19 61 62 City of Tukwila Allan Ekberg, Mayor INFOR ATIONAL E ORANDU TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director BY: CC: Cyndy Knighton, Senior Program Manager Mayor Ekberg DATE: May 17, 2019 SUBJECT: West Valley Highway (1-405 — Strander Blvd) Project No. 99310410 Consultant Selection and Agreement ISSUE Authorize the Mayor to execute a consultant agreement with TranTech Engineering, LLC in the amount of $531,938.00 to provide preliminary engineering design services for the West Valley Hwy (1-405 — Strander Blvd) Project. BACKGROUND The West Valley Highway (SR 181) Project will construct a third northbound lane from Strander Blvd to S 156th St and will construct missing sidewalk sections on the east side. A widened shared -use path will be designed on the west side between Longacres Way and the newly widened sidewalks adjacent to the Southcenter Pedestrian Bridge. A new pedestrian signal across West Valley Hwy will be constructed, pending approval from WSDOT. Additionally, pedestrian and bicycle improvements on Longacres Way will be designed. The City issued a Request for Proposals (RFP) for the West Valley Hwy project in February 2019. Three firms responded to the (RFP): TranTech Engineering, LLC; KPFF, and SCJ Alliance. All three firms were deemed highly qualified and all were invited to interview. ANALYSIS After scoring the proposals and conducting interviews, staff selected TranTech Engineering, LLC, as the most qualified. After negotiations, the attached Consultant Agreement was developed. Firm Rank TranTech 1 KPFF 2 SCJ Alliance 3 FINANCIAL IMPACT The design fee is $531,938.00 and the available budget funds from 2018/2019 are $532,000.00 RECOMMENDATION Council is being asked to approve the consultant agreement with TranTech Engineering, LLC in the amount of $531,938.00 for the design of the West Valley Hwy Project and to consider this item on the Consent Agenda at the June 3, 2019 Regular Meeting. ATTACHMENTS • Page 12, 2019 CIP • Consultant Agreement w:\pw englprojectsla- rw & rs projects\west valley highway (99310410)1clesignIconsultant selectionlinformation memo - consultant selection 5-21-19.docx 63 64 CITY OFTyKVVLA CAPITAL PROJECT SUMMARY PROJECT: West Valley Hwy (1-405'Strander Blvd) Project No. 99310410 Design and construct completion of seven lane sections of West Valley Hwy with curbs, gutters, storm DESCRIPTION: drainage, lighting and traffic control, and a pedestrian activated signal near the Southcenter Pedestrian Bridge. Shared use path unwest side ofWest Valley Highway from the pedestrian bridge 1oLonOaoremWay 8. JUSTIFICATION: Safety and capacity items need completion. Portions have been completed by development. Combined with W Valley Hwy/S 156th Intersection in 2017. Continuing to work with development. Grant STATUS: funding obtained for design and construction ofWest Valley Highway section. Nofunding for construction LnngocreoWay identified yet. MA|NT.|MPACT: Reduced maintenance. Project isonTraffic Impact Fee List. Grants from Federal CMAQawarded for $028kthat innludeo$112k for COMMENT design of sidewalk/bike path on Longacres Way (S 158th St) and State Transportation Improvement Board grant of $2.4m for 2018/2020. FINANCIAL Through Estimated EXPENSES Design 10 60 472 548 LonU(R/N) 100 100 Cunat. Mgnt. 430 430 Construction 2.765 2.705 TOTAL EXPENSES 16 Uo e72 3^195 n n o V u 3.843 FUND SOURCES Awarded T|aGrant 58 350 2,026 2.434 AwardadCMAQ Grant 187 441 020 Mitigation 0 Traffic Impact Fees 35 213 248 City Oper.Revenue 10 2 V 515 O O 0 0 n 533 TOTAL SOURCES 16 on 572 3.195 u n o o n 3.043 zo/y'zuc*Capital Improvement Program 12 65 66 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Agreement Number: Firm/Organization Legal Name (do not use dba's): TranTech Engineering, LLC Address 2646 RW Johnson Blvd., SW Ste 112, Tumwater, Federal Aid Number UBI Number 602507862 Federal TIN or SSN Number 68-0607809 Execution Date Completion Date 1099 Form Required Federal Participation El Yes El No Yes ANo Project Title Tukwila West Valley Highway (I-405 to Strander Boulevard) Description of Work The project consists of preparing preliminary engineering design, environmental studies and permitting, and preparing final design & contract documents for improvements to West Valley Highway (SR 181) as well as preparing preliminary engineering design and environmental studies and permitting for improvements to Longacres Way. The proposed improvements include widening the highway to 7 lanes, bridging over the 60-inch Seattle Public Utilities water main, a new pedestrian signal, a shared use sidewalk and other related engineering tasks. ROW acquisition is not anticipated. Total Amount Authorized: 531,938.00 Management Reserve Fund: 0 Maximum Amount Payable: 531,938.00 El Yes No DBE Participation El Yes If No MBE Participation Yes El No WBE Participation D Yes No SBE Participation Index of Exhibits Exhibit A Scope of Work Exhibit B DBE Participation/SBE Plan Exhibit C Preparation and Delivery of Electronic Engineering and Other Data Exhibit D Prime Consultant Cost Computations Exhibit E Sub -consultant Cost Computations Exhibit F Title VI Assurances Exhibit G Certification Documents Exhibit H Liability Insurance Increase Exhibit I Alleged Consultant Design Error Procedures Exhibit J Consultant Claim Procedures Agreement Number: Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 1 of 14 67 THIS AGREEMENT, made and entered into as shown in the "Execution Date" box on page one (1) of this AGREEMENT, between the City of Tukwila hereinafter called the "AGENCY," and the "Firm / Organization Name" referenced on page one (1) of this AGREEMENT, hereinafter called the "CONSULTANT." WHEREAS, the AGENCY desires to accomplish the work referenced in "Description of Work" on page one (1) of this AGREEMENT and hereafter called the "SERVICES;" and does not have sufficient staff to meet the required commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide the necessary SERVICES; and WHEREAS, the CONSULTANT represents that they comply with the Washington State Statutes relating to professional registration, if applicable, and has signified a willingness to furnish consulting services to the AGENCY. NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein, or attached and incorporated and made a part hereof, the parties hereto agree as follows: I. General Description of Work The work under this AGREEMENT shall consist of the above -described SERVICES as herein defined, and necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services, labor, and related equipment and, if applicable, sub -consultants and subcontractors necessary to conduct and complete the SERVICES as designated elsewhere in this AGREEMENT. II. General Scope of Work The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit "A" attached hereto and by this reference made a part of this AGREEMENT. The General Scope of Work was developed utilizing performance based contracting methodologies. III. General Requirements All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress, and presentation meetings with the AGENCY and/or such State, Federal, Community, City, or County officials, groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or days' notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit "A." The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will outline in written and graphical form the various phases and the order of performance of the SERVICES in sufficient detail so that the progress of the SERVICES can easily be evaluated. The CONSULTANT, any sub -consultants, and the AGENCY shall comply with all Federal, State, and local laws, rules, codes, regulations, and all AGENCY policies and directives, applicable to the work to be performed under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of Washington. Agreement Number: Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 2 of 14 _Revised 03/29/2019 68 Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE), if required, per 49 CFR Part 26, shall be shown on the heading of this AGREEMENT. If DBE firms are utilized at the commencement of this AGREEMENT, the amounts authorized to each firm and their certification number will be shown on Exhibit "B" attached hereto and by this reference made part of this AGREEMENT. If the Prime CONSULTANT is a DBE certified firm they must comply with the Commercial Useful Function (CUF) regulation outlined in the AGENCY's "DBE Program Participation Plan" and perform a minimum of 30% of the total amount of this AGREEMENT. It is recommended, but not required, that non -DBE Prime CONSULTANTS perform a minimum of 30% of the total amount of this AGREEMENT. In the absents of a mandatory UDBE, a voluntary SBE goal amount of ten percent of the Consultant Agreement is established. The Consultant shall submit a SBE Participation Plan prior to commencing work. Although the goal is voluntary, the outreach efforts to provide SBE maximum practicable opportunities are not. The CONSULTANT, on a monthly basis, shall enter the amounts paid to all firms (including Prime) involved with this AGREEMENT into the wsdot.diversitycompliance.com program. Payment information shall identify any DBE Participation. Non -minority, woman owned DBEs does not count towards UDBE goal attainment. All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned. All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit "C — Preparation and Delivery of Electronic Engineering and other Data." All designs, drawings, specifications, documents, and other work products, including all electronic files, prepared by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for these SERVICES, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through or on behalf of the AGENCY of any such instruments of service, not occurring as a part of this SERVICE, shall be without liability or legal exposure to the CONSULTANT. Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the other party by (i) certified mail, return receipt requested, or (ii) by email or facsimile, to the address set forth below: If to AGENCY: Name: Cyndy Knighton Agency: City of Tukwila Address: 6300 Southcenter Blvd., Suite 100 City: Tukwila State: WA Zip: 98188 Email: Cyndy.Knighton@TukwilaWA.gov Phone: (206) 431-2450 Facsimile: (206) 431-3665 If to CONSULTANT: Name: Grant Griffin, P E Agency: TranTech Engineering, LLC Address: 2646 RW Johnson Blvd. SW, Suitell2 City: Tumwater State: WA Zip: 98512 Email: ggriffin@trantecheng.com Phone: (360) 810-2032, ex 102 Facsimile: (425) 453-6779 IV. Time for Beginning and Completion The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by the AGENCY. All work under this AGREEMENT shall be completed by the date shown in the heading of this AGREEMENT titled "Completion Date." The established completion time shall not be extended because of any delays attributable to the CONSULTANT, but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the CONSULTANT. A prior supplemental AGREEMENT issued by the AGENCY is required to extend the established completion time. Agreement Number: Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 3 of 14 69 V. Payment Provisions The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT as provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete SERVICES, specified in Section II, "Scope of Work". The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31 (www.ecfr.gov). The estimate in support of the Cost Plus Fixed Fee amount is attached hereto as Exhibits "D" and "E" and by this reference made part of this AGREEMENT. A. Actual Costs: Payment for all consulting services for this PROJECT shall be on the basis of the CONSULTANT'S actual cost plus a fixed fee. The actual cost shall include direct salary cost, indirect cost rate, and direct non -salary costs. 1 Direct (RAW) Labor Costs: The Direct (RAW) Labor Cost is the direct salary paid to principals, professional, technical, and clerical personnel for the time they are productively engaged in work necessary to fulfill the terms of this AGREEMENT. The CONSULTANT shall maintain support data to verify the direct salary costs billed to the AGENCY. 2. Indirect Cost Rate (ICR) Costs: ICR Costs are those costs, other than direct costs, which are included as such on the books of the CONSULTANT in the normal everyday keeping of its books. Progress payments shall be made at the ICR rates shown in attached Exhibits "D" and "E" of this AGREEMENT. Total ICR payment shall be based on Actual Costs. The AGENCY agrees to reimburse the CONSULTANT the actual ICR costs verified by audit, up to the Maximum Total Amount Payable, authorized under this AGREEMENT, when accumulated with all other Actual Costs. A summary of the CONSULTANT'S cost estimate and the ICR percentage is shown in Exhibits "D" and "E", attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT (prime and all sub -consultants) will submit to the AGENCY within six (6) months after the end of each firm's fiscal year, an ICR schedule in the format required by the AGENCY (cost category, dollar expenditures, etc.) for the purpose of adjusting the ICR rate for billings received and paid during the fiscal year represented by the ICR schedule. It shall also be used for the computation of progress payments during the following year and for retroactively adjusting the previous year's ICR cost to reflect the actual rate. The ICR schedule will be sent to Email: ConsultantRates@wsdot.wa.gov. Failure to supply this information by either the prime CONSULTANT or any of their sub -consultants shall cause the AGENCY to withhold payment of the billed ICR costs until such time as the required information is received and an overhead rate for billing purposes is approved. The AGENCY's Project Manager and/or the Federal Government may perform an audit of the CONSULTANT'S books and records at any time during regular business hours to determine the actual ICR rate, if they so desire. 3. Direct Non -Salary Costs: Direct Non -Salary Costs will be reimbursed at the Actual Cost to the CONSULTANT. (excluding Meals, which are reimbursed at the per diem rates identified in this section) These charges may include, but are not limited to, the following items: travel, printing, long distance telephone, supplies, computer charges and fees of sub -consultants. Air or train travel will be reimbursed only to economy class levels unless otherwise approved by the AGENCY. The CONSULTANT shall comply with the rules and regulations regarding travel costs (excluding air, train, and rental car costs) in accordance with WSDOT's Accounting Manual M 13-82, Chapter 10 — Travel Rules and Procedures, and revisions thereto. Air, train, and rental car costs shall be reimbursed in accordance with 48 Code of Federal Regulations (CFR) Part 31.205-46 "Travel Costs." The billing for Direct Non -Salary Costs shall include an itemized listing of the charges directly identifiable with the PROJECT. The CONSULTANT shall maintain the original supporting documents in their office. Copies of the original supporting documents shall be supplied to the AGENCY upon request. All above charges must be necessary for the services provided under this AGREEMENT. Agreement Number: Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 4 of 14 7 OR evised 03/29/2019 4. Fixed Fee: The Fixed Fee, which represents the CONSULTANT'S profit, is shown in attached Exhibits "D" and "E" of this AGREEMENT. This fee is based on the Scope of Work defined in this AGREEMENT and the estimated person -hours required to perform the stated Scope of Work. In the event the CONSULTANT enters into a supplemental AGREEMENT for additional work, the supplemental AGREEMENT may include provisions for the added costs and an appropriate additional fee. The Fixed Fee will be prorated and paid monthly in proportion to the percentage of work completed by the CONSULTANT and reported in the Monthly Progress Reports accompanying the billings. Any portion of the Fixed Fee earned but not previously paid in the progress payments will be covered in the final payment, subject to the provisions of Section IX entitled "Termination of Agreement." 5. Management Reserve Fund (MRF): The AGENCY may desire to establish MRF to provide the Agreement Administrator with the flexibility to authorize additional funds to the AGREEMENT for allowable unforeseen costs, or reimbursing the CONSULTANT for additional work beyond that already defined in this AGREEMENT. Such authorization(s) shall be in writing and shall not exceed the lesser of $100,000 or 10% of the Total Amount Authorized as shown in the heading of this AGREEMENT. The amount included for the MRF is shown in the heading of this AGREEMENT. This fund may not be replenished. Any changes requiring additional costs in excess of the MRF shall be made in accordance with Section XIII, "Extra Work." 6. Maximum Total Amount Payable: The Maximum Total Amount Payable by the AGENCY to the CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT. The Maximum Total Amount Payable is comprised of the Total Amount Authorized, and the MRF. The Maximum Total Amount Payable does not include payment for Extra Work as stipulated in Section XIII, "Extra Work." No minimum amount payable is guaranteed under this AGREEMENT. B. Monthly Progress Payments: The CONSULTANT may submit billings to the AGENCY for reimbursement of Actual Costs plus the ICR and calculated fee on a monthly basis during the progress of the work. Such billings shall be in a format approved by the AGENCY and accompanied by the monthly progress reports required under Section III, "General Requirements" of this AGREEMENT. The billings will be supported by an itemized listing for each item including Direct (RAW) Labor, Direct Non -Salary, and allowable ICR Costs to which will be added the prorated Fixed Fee. To provide a means of verifying the billed Direct (RAW) Labor costs for CONSULTANT employees, the AGENCY may conduct employee interviews. These interviews may consist of recording the names, titles, Direct (RAW) Labor rates, and present duties of those employees performing work on the PROJECT at the time of the interview. C. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made promptly upon its verification by the AGENCY after the completion of the work under this AGREEMENT, contingent, if applicable, upon receipt of all PS&E, plans, maps, notes, reports, electronic data and other related documents which are required to be furnished under this AGREEMENT. Acceptance of such Final Payment by the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT may have against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to any claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims. The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time of final audit; all required adjustments will be made and reflected in a final payment. In the event that such final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment to the AGENCY within thirty (30) calendar days of notice of the overpayment. Such refund shall not constitute a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of overpayment. The CONSULTANT has twenty (20) working days after receipt of the final POST AUDIT to begin the appeal process to the AGENCY for audit findings. Agreement Number: Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 5 of 14 71 D. Inspection of Cost Records: The CONSULTANT and their sub -consultants shall keep available for inspection by representatives of the AGENCY and the United States, for a period of six (6) years after receipt of final payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon these records with the following exception: if any litigation, claim or audit arising out of, in connection with, or related to this AGREEMENT is initiated before the expiration of the six (6) year period, the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is completed. An interim or post audit may be performed on this AGREEMENT. The audit, if any, will be performed by the State Auditor, WSDOT's Internal Audit Office and/or at the request of the AGENCY's Project Manager. VI. Sub -Contracting The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit "A" attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without prior written permission of the AGENCY. No permission for subcontracting shall create, between the AGENCY and sub -consultant, any contract or any other relationship. Compensation for this sub -consultant SERVICES shall be based on the cost factors shown on Exhibit "E" attached hereto and by this reference made part of this AGREEMENT. The SERVICES of the sub -consultant shall not exceed its maximum amount payable identified in each sub - consultant cost estimate unless a prior written approval has been issued by the AGENCY. All reimbursable direct labor, indirect cost rate, direct non -salary costs and fixed fee costs for the sub -consultant shall be negotiated and substantiated in accordance with section V "Payment Provisions" herein and shall be memorialized in a final written acknowledgement between the parties. All subcontracts shall contain all applicable provisions of this AGREEMENT, and the CONSULTANT shall require each sub -consultant or subcontractor, of any tier, to abide by the terms and conditions of this AGREEMENT. With respect to sub -consultant payment, the CONSULTANT shall comply with all applicable sections of the STATE's Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76..011. The CONSULTANT, sub -recipient, or sub -consultant shall not discriminate on the basis of race, color, national origin, or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOTassisted contracts. Failure by the CONSULTANT to carry out these requirements is a material breach of this AGREEMENT, which may result in the termination of this AGREEMENT or such other remedy as the recipient deems appropriate. VII. Employment and Organizational Conflict of Interest The CONSULTANT warrants that they have not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annul this AGREEMENT without liability or, in its discretion, to deduct from this AGREEMENT price or consideration or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen's Agreement Number: Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 6 of 14 7—Revised 03/29/2019 Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made by a third party as a consequence of any act or omission on the part of the CONSULTANT's employees or other persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the CONSULTANT. The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of this AGREEMENT, any professional or technical personnel who are, or have been, at any time during the period of this AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY, except regularly retired employees, without written consent of the public employer of such person if he/she will be working on this AGREEMENT for the CONSULTANT. VIII. Nondiscrimination During the performance of this AGREEMENT, the subcontractors and successors in interest, agrees to • Title VI of the Civil Rights Act of 1964 (42 U.S.C. Chapter 21 Subchapter V § 2000d through 2000d-4a) • Federal -aid Highway Act of 1973 (23 U.S.C. Chapter 3 § 324) • Rehabilitation Act of 1973 (29 U.S.C. Chapter 16 Subchapter V § 794) • Age Discrimination Act of 1975 (42 U.S.C. Chapter 76 § 6101 et. seq.) CONSULTANT, for itself, its assignees, sub -consultants, comply with the following laws and regulations: • Civil Rights Restoration Act of 1987 (Public Law 100-259) • American with Disabilities Act of 1990 (42 U.S.C. Chapter 126 § 12101 et. seq.) • 23 CFR Part 200 • 49 CFR Part 21 • 49 CFR Part 26 • RCW 49.60.180 In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit "F" attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit "F" in every sub -contract, including procurement of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. IX. Termination of Agreement The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten (10) days written notice to the CONSULTANT. In the event this AGREEMENT is terminated by the AGENCY, other than for default on the part of the CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged and any appropriate fixed fee percentage at the time of termination of this AGREEMENT, plus any direct non -salary costs incurred up to the time of termination of this AGREEMENT. No payment shall be made for any SERVICES completed after ten (10) days following receipt by the CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notice of Termination exceeds the total amount that would be due when computed as set forth in paragraph two (2) of this section, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for any excess paid. If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT, the above formula for payment shall not apply. In the event of a termination for default, the amount to be paid to the CONSULTANT shall be determined by the AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing SERVICES to the date of termination, the amount of SERVICES originally required which was satisfactorily completed to Agreement Number: Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 7 of 14 73 date of termination, whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of termination, the cost to the AGENCY of employing another firm to complete the SERVICES required and the time which may be required to do so, and other factors which affect the value to the AGENCY of the SERVICES performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount, which would have been made using the formula set forth in paragraph two (2) of this section. If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT's failure to perform is without the CONSULTANT's or its employee's fault or negligence, the termination shall be deemed to be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be reimbursed for actual costs and appropriate fixed fee percentage in accordance with the termination for other than default clauses listed previously. The CONSULTANT shall, within 15 days, notify the AGENCY in writing, in the event of the death of any member, partner, or officer of the CONSULTANT or the death or change of any of the CONSULTANT's supervisory and/or other key personnel assigned to the project or disaffiliation of any principally involved CONSULTANT employee. The CONSULTANT shall also notify the AGENCY, in writing, in the event of the sale or transfer of 50% or more of the beneficial ownership of the CONSULTANT within 15 days of such sale or transfer occurring. The CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term(s) of this AGREEMENT. If termination for convenience occurs, final payment will be made to the CONSULTANT as set forth in the second and third paragraphs of this section. Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the CONSULTANT, or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY. Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the CONSULTANT. X. Changes of Work The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as necessary to correct errors appearing therein, without additional compensation thereof. Should the AGENCY find it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof changed or revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered as Extra Work and will be paid for as herein provided under section XIII "Extra Work." XI. Disputes Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within 10 days to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and binding on the parties of this AGREEMENT; provided however, that if an action is brought challenging the Director of Public Works or AGENCY Engineer's decision, that decision shall be subject to judicial review. If the parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted under the procedures found in Exhibit "J". In the event that either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this AGREEMENT, this action shall be initiated in the Superior Court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto agree that all questions shall be resolved by application of Washington law and that the parties have the right of appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington, situated in the county in which the AGENCY is located. Agreement Number: Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 8 of 14 Revised 03/29/2019 XII. Legal Relations The CONSULTANT, any sub -consultants, and the AGENCY shall comply with all Federal, State, and local laws, rules, codes, regulations and all AGENCY policies and directives, applicable to the work to be performed under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of Washington. The CONSULTANT shall defend, indemnify, and hold The State of Washington (STATE) and the AGENCY and their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the negligence of, or the breach of any obligation under this AGREEMENT by, the CONSULTANT or the CONSULTANT's agents, employees, sub consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable; provided that nothing herein shall require a CONSULTANT to defend or indemnify the STATE and the AGENCY and their officers and employees against and hold harmless the STATE and the AGENCY and their officers and employees from claims, demands or suits based solely upon the negligence of, or breach of any obligation under this AGREEMENT by the STATE and the AGENCY, their agents, officers, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the STATE and/or the AGENCY may be legally liable; and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the CONSULTANT or the CONSULTANT's agents, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT is legally liable, and (b) the STATE and/or AGENCY, their agents, officers, employees, sub -consultants, subcontractors and or vendors, of any tier, or any other persons for whom the STATE and or AGENCY may be legally liable, the defense and indemnity obligation shall be valid and enforceable only to the extent of the CONSULTANT's negligence or the negligence of the CONSULTANT's agents, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable. This provision shall be included in any AGREEMENT between CONSULTANT and any sub -consultant, subcontractor and vendor, of any tier. The CONSULTANT shall also defend, indemnify, and hold the STATE and the AGENCY and their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or inventions by the CONSULTANT or the CONSULTANT's agents, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable, in performance of the Work under this AGREEMENT or arising out of any use in connection with the AGREEMENT of methods, processes, designs, information or other items furnished or communicated to STATE and/or the AGENCY, their agents, officers and employees pursuant to the AGREEMENT; provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or inventions resulting from STATE and/or AGENCY's, their agents', officers' and employees' failure to comply with specific written instructions regarding use provided to STATE and/or AGENCY, their agents, officers and employees by the CONSULTANT, its agents, employees, sub -consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable. The CONSULTANT's relation to the AGENCY shall be at all times as an independent contractor. Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its sole discretion, by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and examination by the AGENCY that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW; or any similar statute involving the CONSULTANT in the procurement of, or performance under, this AGREEMENT. The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT's own employees or its agents against the STATE and /or the AGENCY and, solely for the purpose of this indemnification and defense, the CONSULTANT specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated between the Parties. Agreement Number: Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 9 of 14 75 Unless otherwise specified in this AGREEMENT, the AGENCY shall be responsible for administration of construction contracts, if any, on the project. Subject to the processing of a new sole source, or an acceptable supplemental AGREEMENT, the CONSULTANT shall provide On -Call assistance to the AGENCY during contract administration. By providing such assistance, the CONSULTANT shall assume no responsibility for: proper construction techniques, job site safety, or any construction contractor's failure to perform its work in accordance with the contract documents. The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the STAIB. B. Commercial general liability insurance written under ISO Form CG 00 01 12 04 or its equivalent with minimum limits of one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000.00) in the aggregate for each policy period. C. Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage for any "Auto" (Symbol 1) used in an amount not less than a one million dollar ($1,000,000.00) combined single limit for each occurrence. Excepting the Worker's Compensation Insurance and any Professional Liability Insurance, the STATE and AGENCY, their officers, employees, and agents will be named on all policies of CONSULTANT and any sub - consultant and/or subcontractor as an additional insured (the "AIs"), with no restrictions or limitations concerning products and completed operations coverage. This coverage shall be primary coverage and non-contributory and any coverage maintained by the AIs shall be excess over, and shall not contribute with, the additional insured coverage required hereunder. The CONSULTANT's and the sub -consultant's and/or subcontractor's insurer shall waive any and all rights of subrogation against the AIs. The CONSULTANT shall furnish the AGENCY with verification of insurance and endorsements required by this AGREEMENT. The AGENCY reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14) days of the execution of this AGREEMENT to: Name: Cyndy Knighton Agency: City of Tukwila Public Works Department Address: 300 Southcenter Blvd., Suite 100 City: Tukwila State: WA Zip: 98188 Email: Cyndy.Knighton@TukwilaWA.gov Phone: (206) 431-2450 Facsimile: (206) 431-3665 No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the AGENCY. The CONSULTANT's professional liability to the AGENCY, including that which may arise in reference to section IX "Termination of Agreement" of this AGREEMENT, shall be limited to the accumulative amount of the authorized AGREEMENT amount or one million dollars ($1,000,000.00), whichever is greater, unless the limit of liability is increased by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT's professional liability to third parties be limited in any way. Agreement Number: Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 10 of 14 76Revised 03/29/2019 The parties enter into this AGREEMENT for the sole benefit of the parties, and to the exclusion of any third party, and no third party beneficiary is intended or created by the execution of this AGREEMENT. The AGENCY will pay no progress payments under section V "Payment Provisions" until the CONSULTANT has fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action as is available to it under other provisions of this AGREEMENT, or otherwise in law. XIII. Extra Work A. B. The AGENCY may at any time, by written order, in the SERVICES to be performed. make changes within the general scope of this AGREEMENT If any such change causes an increase or decrease in the estimated cost of, or the time required for, performance of any part of the SERVICES under this AGREEMENT, whether or not changed by the order, or otherwise affects any other terms and conditions of this AGREEMENT, the AGENCY shall make an equitable adjustment in the: (1) maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms and shall modify this AGREEMENT accordingly. C. The CONSULTANT must submit any "request for equitable adjustment," hereafter referred to as "CLAIM," under this clause within thirty (30) days from the date of receipt of the written order. However, if the AGENCY decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted before final payment of this AGREEMENT. D. Failure to agree to any adjustment shall be a dispute under the section XI "Disputes" clause. However, nothing in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed. E. Notwithstanding the terms and conditions of paragraphs (A.) and (B.) above, the maximum amount payable for this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement to this AGREEMENT. XIV. Endorsement of Plans If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering data furnished by them. XV. Federal Review The Federal Highway Administration shall have the right to participate in the review or examination of the SERVICES in progress. XVI. Certification of the Consultant and the Agency Attached hereto as Exhibit "G-1(a and b)" are the Certifications of the CONSULTANT and the AGENCY, Exhibit "G-2" Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions, Exhibit "G-3" Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying and Exhibit "G-4" Certificate of Current Cost or Pricing Data. Exhibit "G-3" is required only in AGREEMENT's over one hundred thousand dollars ($100,000.00) and Exhibit "G-4" is required only inAGREEMENT's over five hundred thousand dollars ($500,000.00.) These Exhibits must be executed by the CONSULTANT, and submitted with the master AGREEMENT, and returned to the AGENCY at the address listed in section III "General Requirements" prior to its performance of any SERVICES under this AGREEMENT. Agreement Number: Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 11 of 14 Revised 03/29/2019 77 XVII. Complete Agreement This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as a supplement to this AGREEMENT. XVIII. Execution and Acceptance This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements, representations, warranties, covenants, and AGREEMENT's contained in the proposal, and the supporting material submitted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the terms and conditions thereof. XIX. Protection of Confidential Information The CONSULTANT acknowledges that some of the material and information that may come into its possession or knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other local, state or federal statutes ("State's Confidential Information"). The "State's Confidential Information" includes, but is not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles, credit card information, driver's license numbers, medical data, law enforcement records (or any other information identifiable to an individual), STATE and AGENCY source code or object code, STATE and AGENCY security data, non-public Specifications, STATE and AGENCY non -publicly available data, proprietary software, State security data, or information which may jeopardize any part of the project that relates to any of these types of information. The CONSULTANT agrees to hold the State's Confidential Information in strictest confidence and not to make use of the State's Confidential Information for any purpose other than the performance of this AGREEMENT, to release it only to authorized employees, sub -consultants or subcontractors requiring such information for the purposes of carrying out this AGREEMENT, and not to release, divulge, publish, transfer, sell, disclose, or otherwise make it known to any other party without the AGENCY's express written consent or as provided by law. The CONSULTANT agrees to release such information or material only to employees, sub -consultants or subcontractors who have signed a nondisclosure AGREEMENT, the terms of which have been previously approved by the AGENCY. The CONSULTANT agrees to implement physical, electronic, and managerial safeguards to prevent unauthorized access to the State's Confidential Information. Immediately upon expiration or termination of this AGREEMENT, the CONSULTANT shall, at the AGENCY's option: (i) certify to the AGENCY that the CONSULTANT has destroyed all of the State's Confidential Information; or (ii) returned all of the State's Confidential Information to the AGENCY; or (iii) take whatever other steps the AGENCY requires of the CONSULTANT to protect the State's Confidential Information. As required under Executive Order 00-03, the CONSULTANT shall maintain a log documenting the following: the State's Confidential Information received in the performance of this AGREEMENT; the purpose(s) for which the State's Confidential Information was received; who received, maintained and used the State's Confidential Information; and the final disposition of the State's Confidential Information. The CONSULTANT's records shall be subject to inspection, review, or audit upon reasonable notice from the AGENCY. The AGENCY reserves the right to monitor, audit, or investigate the use of the State's Confidential Information collected, used, or acquired by the CONSULTANT through this AGREEMENT. The monitoring, auditing, or investigating may include, but is not limited to, salting databases. Agreement Number: Local Agency AILE Professional Services Cost Plus Fixed Fee Consultant Agreement Page 12 of 14 7 e'evised 03/29/2019 Violation of this section by the CONSULTANT or its sub -consultants or subcontractors may result in termination of this AGREEMENT and demand for return of all State's Confidential Information, monetary damages, or penalties. It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information which is proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the confidentiality of such information during the term of this AGREEMENT and afterwards. All materials containing such proprietary and/or confidential information shall be clearly identified and marked as "Confidential" and shall be returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT. The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers confidential and/or proprietary in nature: (a) at the commencement of the term of this AGREEMENT; or (b) as soon as such confidential or proprietary material is developed. "Proprietary and/or confidential information" is not meant to include any information which, at the time of its disclosure: (i) is already known to the other party; (ii) is rightfully disclosed to one of the parties by a third party that is not acting as an agent or representative for the other party; (iii) is independently developed by or for the other party; (iv) is publicly known; or (v) is generally utilized by unaffiliated third parties engaged in the same business or businesses as the CONSULTANT. The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure laws. As such, the AGENCY shall maintain the confidentiality of all such information marked proprietary and/ or confidential or otherwise exempt, unless such disclosure is required under applicable state or federal law. If a public disclosure request is made to view materials identified as "Proprietary and/or confidential information" or otherwise exempt information, the AGENCY will notify the CONSULTANT of the request and of the date that such records will be released to the requester unless the CONSULTANT obtains a court order from a court of competent jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining disclosure, the AGENCY will release the requested information on the date specified. The CONSULTANT agrees to notify the sub -consultant of any AGENCY communication regarding disclosure that may include a sub -consultant's proprietary and/or confidential information. The CONSULTANT notification to the sub -consultant will include the date that such records will be released by the AGENCY to the requester and state that unless the sub -consultant obtains a court order from a court of competent jurisdiction enjoining that disclosure the AGENCY will release the requested information. If the CONSULTANT and/or sub -consultant fail to obtain a court order or other judicial relief enjoining the AGENCY by the release date, the CONSULTANT shall waive and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages, liabilities, or costs associated with the AGENCY's said disclosure of sub -consultants' information. XX. Records Maintenance During the progress of the Work and SERVICES provided hereunder and for a period of not less than six (6) years from the date of final payment to the CONSULTANT, the CONSULTANT shall keep, retain and maintain all "documents" pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all "documents" pertaining to the SERVICES provided hereunder shall be made available for review at the CONSULTANT's place of business during normal working hours. If any litigation, claim or audit is commenced, the CONSULTANT shall cooperate with AGENCY and assist in the production of all such documents. "Documents" shall be retained until all litigation, claims or audit findings have been resolved even though such litigation, claim or audit continues past the six (6) year retention period. For purposes of this AGREEMENT, "documents" means every writing or record of every type and description, including electronically stored information ("ESI"), that is in the possession, control, or custody of the CONSULTANT, including, without limitation, any and all correspondences, contracts, AGREEMENT s, appraisals, plans, designs, data, surveys, maps, spreadsheets, memoranda, stenographic or handwritten notes, reports, records, telegrams, schedules, diaries, notebooks, logbooks, invoices, accounting records, work sheets, charts, notes, drafts, scribblings, recordings, visual displays, photographs, minutes of meetings, Agreement Number: Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 13 of 14 79 tabulations, computations, summaries, inventories, and writings regarding conferences, conversations or telephone conversations, and any and all other taped, recorded, written, printed or typed matters of any kind or description; every copy of the foregoing whether or not the original is in the possession, custody, or control of the CONSULTANT, and every copy of any of the foregoing, whether or not such copy is a copy identical to an original, or whether or not such copy contains any commentary or notation whatsoever that does not appear on the original. For purposes of this AGREEMENT, "ESI" means any and all computer data or electronic recorded media of any kind, including "Native Files", that are stored in any medium from which it can be retrieved and examined, either directly or after translation into a reasonably useable form. ESI may include information and/or documentation stored in various software programs such as: Email, Outlook, Word, Excel, Access, Publisher, PowerPoint, Adobe Acrobat, SQL databases, or any other software or electronic communication programs or databases that the CONSULTANT may use in the performance of its operations. ESI may be located on network servers, backup tapes, smart phones, thumb drives, CDs, DVDs, floppy disks, work computers, cell phones, laptops or any other electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder, including any personal devices used by the CONSULTANT or any sub -consultant at home. "Native files" are a subset of ESI and refer to the electronic format of the application in which such ESI is normally created, viewed, and /or modified. The CONSULTANT shall include this section XX "Records Maintenance" in every subcontract it enters into in relation to this AGREEMENT and bind the sub -consultant to its terms, unless expressly agreed to otherwise in writing by the AGENCY prior to the execution of such subcontract. In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the "Execution Date" box on page one (1) of this AGREEMENT. Signature Date Signature Date Any modfication, change, or reformation of this AGREEMENT shall require approval as to form by the Office of the Attorney General. Agreement Number: Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 14 of 14 _Revised 03/29/2019 8u Exhibit A Scope of Work See attached Exhibits Project No. Agreement Number: Exhibit A - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 1 of 1 81 82 � ����U�Ul[ � EXHIBIT �� SCOPE OF WORK West Valley Highway (Strander Blvd to ) Improvements Project r 4�1 ^| cr�/ U The City ofTukwila (\GE0CY)has retained Tr nTechEngineehng,LLC(CONSULTANT)tnprovideacomp|ete Contract Documents package for the West Valley Highway (Str nderB|vdto|'4US)1mprovements(PROJE[T) in Tukwila, Washington. The following describes the Scope of Work (SCOPE) for this PROJECT. The work tobeperformed bythe CONSULTANT consists ofpreparing preliminary engineehn8desiJn, environmental documentation, and final contract documents for improvements toWest Valley Highway (SR 1Dl). The proposed improvements include widening the SR181 to 7 lanes, potentially bridging the 60-inch Seattle Public Utilities water main, a potential new pedestrian signal, a shared use path, and other related engineering tasks. The CONSULTANT will also prepare preliminary engineering design, environmental documentation, and "shelf ready" plans for improvements toone orboth sides ofLongacresWay from SR181tothe entrance ofSound Tranoit'a"Tukwila 3tation" ~t � n ,01 All scopedBid Documents, Memorandums Permits, and Reports shall bedeveloped inaccordance with the latest editions and amendments of the following documents to the greatest extent feasible: AGENCY Publications: l. Municipal Code; %. "Infrastructure Design and Construction Standards" — 2019; 3. "Surface Water Comprehensive Plan" — 2013; STATE Publications: I. "Standard Plans for Roads, Bridge, and Municipal Cnnstruction^(M%1-01; 2. "Design Manual" (K8Z2,0l); 3. "Plans Preparation Manual" (W1 22`31); 4. "Environmental Manual" (M ]1'11); S. "Local Agency <Su|deDnes°Manual (K436'G3); 6. "Construction Manual" (Wl41'O1); 7. "Standard Specifications for Road, Bridge, and Municipal Construction" (M 41-10); 8' WSDOT Amendments, General Special Provisions (GSPs), and Local Agency (APWA) approved GSPs. American Association of State Highway and Transportation Officials Publications: 1. ^APolicy nnGeometric Design ofHighways and Streets" West Valley Highway (StrandeBlvd to]-4OBimprovements 83 USDepartment ofTransportation Publications: 1. "Manual onUniform Traffic Control Devices for Streets and Highways" Other Publications: 1. "Public Rightsof-WayAccessibility Guiddines^—Z0U5; 3. "National Electrical [ode"; 3. "National Association of City Transportation Officials Urban Street Design Guide" 4. "National Association of City Transportation Officials Bikeway Design Guide" 5. "King County Surface Water Design Manual" —JO16; 6. Other applicable City and County publications. 7, National CAD Standards Engineering Software: 1. Engineering software: SAp2000or[S Bridge; Group v.2Dl6tLPi|ey.JO16;XTRA[Tsp[o|umnvJ; Mathcadv.IS 2. CAD software: AutnCADand Civil 3D(VERSION 3O18) 3. Scheduling software: Microsoft Project o,Excel 4. Microsoft Office, VVoyd' Excel English units shall be used for plans, engineering, and environmental documents. u���' ^-�^�°==:� ��=~ The project team iscomposed ofthe following entities: • Client —City ofTukwila (\GEN[Y • Prime Consultant —TranTechEngineering, LLC(CONSULTAN7) w 3ubcousu|tant—Perteet,Inc. (PERTEET)—Roadway and StormwaterManagement Design Support • Subconsultant—TranspoGroupUSA, Inc. (TRANSPD)—Traffic Analysis and Troff|cSignal Design • Subconsultant — Landau Associates, Inc. (LAI) — Environmental Permitting Documentation and Geotechnical Services • Subconsu|tant-1Alliance Geomatics,Inc. (1AG)—Survey & Topographic Mapping West Valley Highway (ItraoderBlvd to1-4O5) Improvements 2 84 This SCOPE provides for complete Plans, Specifications, and Estimates (ContractDocuments) for the PROJECT. The SCOPE is anticipated to be completed within the relative timeframes shown in the milestone schedule. The key schedule milestones are shown below. Acomplete baseline schedule for the PROJECT will beprepared following notice to proceed. The primary objective of this work is to provide a viable design concept for the segment of WestValley Highway (WVH) between Strander Blvd and the southerly 1-405 interchange ramps (South 156th Street) and to advance the proposed solutions, as approved by the AGENCY, to the full design level including preparation of Contract Documents for advertisement. This PROJECT will include significant coordination with WSDOT, SPU, Sound Transit, PSE,Union Pacific Railroad, and other affected area stakeholders. The approximate duration for the development of the final contract documents is expected to take seven (7)or more months. The consultant contract will have the option to amend the SCOPE for additional right-of-way procurement, engineering and construction management services during the PROJECT's construction phase, or other design elements discovered during design. � The CONSULTANT reserves the right to shift funds within the Contract between Tasks, and between members of the CONSULTANT team during the prosecution of the work. = The Consultant's services shall belimited tothose expressly set forth herein. If the service is not specifically identified herein, it is expressly excluded. The Consultant shall have no other obligations, duties or responsibilities associated with the project except as expressly provided in this Agreement. = Changes in the detail of work beyond what is described in this SCOPE will bemade asrequested by the AGENCY and authorized byamendment as°Out-of-scope°Work. • Direct coordination by the CONSULTANT with outside agencies, groups, or individuals is approved by the AGENCY with the understanding that the CONSULTANT will always include the AGENCY in all such • The CONSULTANT will support the AGENCysPublic Works Department. When alternatives are being considered ordecisions are being made, the AGENCY will make all final decisions. ~ For any field investigations requiring the permission of private landowners whose property would be visited will be the responsibility of the AGENCY with the support of the CONSULTANT. Permission must be obtained prior tosignificant fieldwork onprivately owned land. = TheAGENCYvxiUprovideaUavai|ab|eas'builtp|ans,bridgereconds,inspec1|onreports previous study findings, and calculations germane to the PROJECT to the CONSULTANT in a timely manner. Right -of -Way support is not included in the SCOPE. Any Right -of -Way services requested of the CONSULTANT by the AGENCY will be processed as a future Supplement to this Agreement. West Valley Highway (Strander Blvd to 1-405) Improvements 85 = The CONSULTANT will provide the AGENCY with a complete listing, including parcel numbers, where Title Reports are required for identifying ownership andeasement ofreal property within the PROJECT limits. The AGENCY will order and provide payment for all necessary Title Reports and provide a copy to the CONSULTANT asthey become available. • The CONSULTANT is responsible only for meeting deadlines for their tasks and has no control over those portions ofthe schedule related tothe tasks performed bythe AGENCY, any third party that bretained by the AGENCY, or any outside reviewing agency including, but not limited to WSDOT, Seattle Public Utilities (SPU), the Union Pacific Railroad (UPRR), and Puget Sound Energy (PSE). The CONSULTANT will cooperate with the AGENCY to the greatest extent feasible to maintain overall PROJECT schedule. • Additional subsurface investigation and remedial action associated with any hazardous wastes located within the PROJECT limits are not within this SCOPE. CONSULTANT will provide documentation support as requested based upon data from existing subsurface investigation. Because ofthe inherent uncertainties in subsurface evaluations, underground conditions may occur that could affect total PROJECT cost and/or execution. These conditions and cost/execution effects are not the responsibility of the CONSULTANT. " The AGENCY may take up to ten (10) business days to review milestone submittals. The AGENCY will be responsible for collecting and reviewing internal AGENCY comments, resolving conflicting comments, and submitting one set of consolidated comments to the CONSULTANT for each submittal (Basis of Design, 3U%,6O96,9O0,and 10O%). ° Outside review agencies and stakeholders may have longer review periods that will bedetermined asthe project progresses. • Designated AGENCY staff will lead and participate in all stakeholder and designated team meetings throughout the life of contract and review and comment on all deliverables outlined in contract. • Utility potholing bnot included inthis contract except for the SPU6O'inchtransmission main. Any other Potholing work will be directed by the AGENCY (with support from the CONSULTANT as requested) and paid for by the AGENCY to either in-house public works equipment operators or an independent contractor when existing utility information is deemed insufficient to adequately identify existing utility West Valley Highway (Strander Blvd to 1-405) Improvements 4 86 r r Throughout the duration of the PROJECT, the AGENCY will perform services, furnish information, and answer questions on AGENCY standard procedures for plan preparation. The following services will be performed by the AGENCY: ■ Provide available as -built plans, inspection reports, previous study findings and calculations, etc. ■ When necessary, provide meeting location/conference room for all stakeholder meetings throughout the life of this contract. ■ When necessary, designated staff will lead and participate in all stakeholder meetings throughout life of contract. ■ Review and provide comments to the CONSULTANT on all deliverables as outlined in contract. Sty., S C The approximate schedule of milestones is shown below. The schedule below assumes NTP is received by June 12th, 2019. Delayed NTP will affect the dates shown. Milestone Date Notice -to -Proceed June 12th, 2019 Basis of Design June 19, 2019 Basis of Design Comments Due June 26, 2019 Draft 30% PS&E July 17, 2019 Draft 30% PS&E Comments Due July 31, 2019 Draft 60% PS&E September 4, 2019 Draft 60% PS&E Comments Due September 18, 2019 Draft 90% PS&E October 9, 2019 Draft 90% PS&E Comments Due October 23, 2019 Draft 100% PS&E November 13, 2019 Draft 100% PS&E Comments Due November 27, 2019 Final PS&E for Advertisement December 6, 2019 * - Days are Calendar Days West Valley Highway (Strander Blvd to 1-405) Improvements 87 �c t 11"v,"'I a,, i a e �rvt e 1.2~ ProjectNi'kof9aMi, Agency C0ori"ination The CONSULTANT will coordinate execution of the PROJECT and meet periodically with the AGENCY Project Manager and staff. Tasks include: • Conduct akickoff meeting atthe beginning ofthe PROJECT. • Develop all necessary SUBCONSULTANT agreements (Perteet, TranspoGroup, Landau, and 1 Alliance) • Meet with the AGENCY Project Manager and/or staff periodically, including coordination review of all milestone submittals. • CONSULTANT project manager will meet via phone with the AGENCY project manager onanas- needed basis(assunnedbi'week|y)fordun,tionnfpr `ect.The[ON3ULTANTpro]ec1mana0erand project engineer will meet with AGENCY project manager as needed for duration of project. 1-2. ProjecCSchei,"ule The CONSULTANT will create a schedule in Microsoft Project to be distributed and updated to the PROJECT team and AGENCY periodically. � Develop the PROJECT delivery schedule and provide updates aschanges occur. This scope assumes a total of two delivery schedule revisions during the duration of the PROJECT. 1.3. Subc0ms0ltant Coorki,ination The CONSULTANT will provide direction to the SUBCONSULTANTs and review of their work over the course of the PROJECT. ° Monthly monitoring of the SUBCONSULTANT's design budget will occur over the course of the PROJECT. Status, aswell asprojections, will bedeveloped. ° The CONSULTANTvvU|monitor SUBCONSULTANTcosts and budgets, and propose corrective actions, if necessary. This may include formal SCOPE and/or budget modifications. = The CONSULTANT project manager will provide direction to the PROJECT team and conduct PROJECT coordination meetings with appropriate task leaders. I.4^ Internal Project Teamm'POland Field Visits CONSULTANT team will meet in -person up to 2 times during the PROJECT in addition to the projectkickoff meeting. This task includes hours for field visits by CONSULTANT staff. SUBCONSULTANT field visit hours are captured in their respective tasks. 1.5^ Project�,'Ionitoring and ��ej*oKting The CONSULTANrs project manager will monitor the PROJECT planned budget versus actual progress. CONSULTANT will prepare and submit aninvoice and obrief progress report monthly that reflects progress over the previous billing period and anticipated activities over the next billing period. The monthly progress �vv repn)|||ndudeasommaryufanyidentifiedvadancesfromthebudgetandschedu|e,reason(s)fortbe variance, and proposed corrective antion(s). West Valley Highway (Strander Blvd to 1-405) Improvements 6 Task#O1 Assumptions " The CONSULTANT'S Project Manager and/or project engineer will meet (face-to-face) with the AGENCY Project Manager uptofive (S)times. • This task assumes two in -person CONSULTANT team meetings/field visits in addition to the Kickoff meeting. • Internal PROJECT team coordination meetings will be held at most on a bi-weekly basis during PROJECT duration. These meetings will be in addition to the coordination meetings held with the AGENCY but budgeted aspart ofthe specific work tasks. Task#01 Deliverables ° Meeting Agendas inelectronic format (IVISWord) asneeded ~ Meeting Minutes in electronic format (MS Word) osneeded = Monthly Invoices and Progress Reports West Valley Highway (Strander Blvd to 1-405) Improvements 7 89 a ` *f *es^ -_ The Basis of Design (BOD) is intended to document the selection of the preferred alternative,including selection of the design elements that are included in the preferred alternative. |tprovides anopportunity to discuss the primary reasoning for choosing the preferred alternative and explains the choice in terms of meeting the project need, understanding the context, and making performance -based decisions that consider performance trade-offs. The BODisnecessary tosupport VV3DOTspractical design approach. The BODincludes the following information and sections: = Planning Document Summary = General Project Information = Project Needs • Context ° Design Controls u Design Year p Terrain Classification o Modal Priority o Access Control o Design Speed o Design Vehicle • Alternatives Analysis • Design Element Selection The CONSULTANT will coordinate with the AGENCY and WSDOT for the development of the BOD. This assumes up to two (2) meetings — Kickoff and BOD draft review, with up to 2 Consultants meeting with WSDOT at their NW Region Headquarters inShoreline. CONSULTANT will prepare both adraft, and afinal 8ODfor the project. The draft BODwill becirculated to AGENCY and VVSDOTstaff for review and comment. AGENCY staff will consolidate all comments into one package for response by the CONSULTANT. The CONSULTANT will prepare a response to each comment received, and then conduct one (1) meeting with AGENCY staff to reconcile any outstanding comments. After reconciling comments at this meeting, the CONSULTANT will prepare and submit a final BOD to the AGENCY and WSDOT for approval. CONSULTANT will prepare and submit to the AGENCY the Final BOD on a roll plot drawing as the preferred project footprint. The roll plot drawing will include a plan view of the PROJECT footprint. Assumptions � The CONSULTANT team will not be involved in any required City Council meetings associated with the BOQorany potential speed limit changes. West Valley (StranderBlvd to'|-405)Improvements 8 90 Deliverables ~ Draft and final 8ODsubmitted via e-mail inPDFformat. West Valley Highway (Strander Blvd to 1-405) Improvements 9 91 rve a � ^ -���e*0Mat^ (1 Survey Limits The westerly survey limits along West Valley Highway will extend 5-feet west of the westerly existing right-of-way, except for that portion of the Green River beingjust north of the existing pedestrian bridge and south of Ramada Inn, where the limits will extend to the toe of slope or edge of water. The northerly survey limits will extend 100- feetnorthpftheinte,secfinnofVVestVa|heyHiBhwayandS.lS6thStneet.Thesouthe,lysurvey|imitsextendto the southerly edge of the northerly crosswalk at the West Valley Highway & StronderBoulevard intersection. The easterly survey limits will be 5-feet east of the easterly right-of-way. Surveying also includes mapping Longacres Way from the intersection of West Valley Highway, easterly, to the access to Sound Transit's Tukwila Station. The northerly limits of Longacres Way to Nelson Place will be approximately 5-feet beyond the right-of-way or to the existing building faces. From Nelson Place running easterly the northerly limits will be to the face of curb. The southerly limits along Longacres Way will be 5-feet beyond the right-of-way margin. 0^1[ Survey Project�,'1aMagerment Advirin This task includes the survey project rmanagement, administrative duties, and quality control required for a project ofthis complexity and magnitude. Depending onthe project requirements, lAlliance will assign a Survey Project Manager, Assistant Project Manager, and Survey Quality Leader for this project. This survey effort will be under the direct supervision of a Washington State Licensed Land Surveyor. 3.2. Survey Control This task includes the establishment ofsurvey control, mthe recovery of existing survey control, as required for the project. Typically, survey control will be set, found, or referenced utilizing Real Time Kinematic (RTK) GPS (GNSS) and the Washington State Reference Network (WSRN) in conformance with industry standards. This survey control is then typically propagated, as required, utilizing standard terrestrial total station measurements. Horizona|Datum ' Washington State Plane Coordinate System, NorthZone,USSumeyFeet. Vertical Datum - North American Vertical Datum of 1988 (NAVD 88). Survey control will beset outside oftheexpected project extents toensure agood basis for this pnojecf's future construction. Codastra|monumentadonlocal tothe site, as.available, will betied into this survey, toaid inresolution of the ROW in the project area. 3^3, Field1%1apping This task includes the field surveying and mapping for the support of improvements for design within the described limits. 1AG proposes using ground -based terrestrial 3D Laser scanning methods for mapping and conventional mapping methods for the obscure areas. Topographic mapping will include channelization, sidewalks, curbs, asphalt, gravel, paths, ramps, concrete, poles, overhead wires & sag points, railroad features, drainage courses, top & toe of slopes, swales, culverts, visible surface utilities West Valley Highway (StranderBlvd fo1~4Os) Improvements 10 92 and painted underground utility marks trees 8" and larger at breast height (dbh), ground elevations and bneak|inessufficient tocreate l'hootcontours. Storm drainage and sanitary sewer structures will be measured internally. Uptotwo Pothole locations will besurveyed. 3`4~ Wffice Processing This task includes the office processing of the collected survey data, data extraction, field -book note reductions, CADD drafting, and other duties required for the generation of the deliverables. For 3Dlaser scanning efforts, tasks include the registering ofpoint clouds; evaluating the registrations; exporting the point cloud data to Civil3D; creating or picking of appropriate points in Civi13D; Linework and Layering, and standard CADDdrafting ofthe deliverables, asrequired. � esolution 1AG will resolve the existing right-of-way and adjacent parcel boundaries within the project area including all recorded easements. It isestimated that approximately lOtitle reports will beneeded to show the existing easements along the easterly project corridor and Longacres Way. A complete Title Reports listing will beprovided tuthe AGENCY. The AGENCY will order and pay for the Title Reports which will beprovided tothe CONSULTANT upon receipt. Assumptions • The AGENCY will provide approximately 10title reports with underlying documents. ~ The AGENCY shall obtain Right-of-Entry(ROEfor any mapping within UPRRh attrack level ifthere 1sdesign justification. This scope and fee proposal assumes all survey will beperformed below the UPRRtrest|e. • Right -of -Entry (ROE) access for surveying for properties is not necessary per the AGENCY. • Tree Tags and driplines for significant trees within the shoreline buffer are a part of the scope of services. • Surveying of wetland and OHWM flags are not included under this scope of work. • Washington Utility Notification Center will be requested to mark the underground utilities. This is a free service; however, the lack of response may require a private utility location service. Should private utility location service be needed, this service will be coordinated by 1AG as part of a future supplemental agreement. • Due to the use of 3D Laser scanning technology, traffic control is not anticipated or budgeted. • lAGpersonnel will not access any area that isunsafe for any reason. • lAGwill notify TronTechpfany unsafe working conditions. = lAGisnot responsible for any delays due tounsafe working conditions. Deliverables M Project 8asemapat 1, =DT scale, l-footcontours. 0 2D1AAutoCADCivil 3Dfile nfProject 8asemap1o1AGCAD drafting standards. M 2O18Auto[ADCivil 3DCAD digital terrain model (DTIVI)drawing file. M ZO18Auto[ADCivil 3Q Land XK8LcompatiNedigital terrain model (DTK4)fi|e. West ValleyHighway ndeBlvd ±o1-405)Improvements 11 93 3.6. Potholing the SPQ60-nchTransruissionm,1,aiM The potholing will beaccomplished byaqua|ifiedcnntractorundersubcontracttolAG.thetoskof locating the limits of pipe casing for Seattle Public Utility's (SPU) 60-inch transmission main crossing VVVH just north ofthe Chevron gas station. |tisestimated that the casing extends tothe toe ofthe existing roadway slope. To perform this work, the subcontractor will utilize an Air Vacuum Excavation System to obtain utility location and depth information. Assumptions • After the limits of WVH right-of-way and utility easements are defined, a preconstruction meeting will occur between the Agency, SPU, and the CONSULTANT, to discuss the work involved, discuss procedures, and receive approval toperform the work = The Subcontractor shall air vacuum excavate (1) test -hole to obtain depth on an existing 60" water line. = The utility lies between O'and 10' in depth. = At this time all test -holes are assumed to be located in the existing soft surface. if a test -hole falls in thehavdsorfaceAPS,|ncshaU]ockharnmertheexistingaspha|tl2"xlZ"insize. • APS, Inc. shall backfill all test -holes with a material approved by City of Tukwila (5/8" crushed rock, sand, pea gravel, etc.). " [DFbackfi|| is excluded inthis scope. Should the .Agency require additional restoration, the Subcontractor will be notified, and a new scope will be provided for the additional restoration cost. • Restoration will beS/8^crushed rock backf|D. This patch will carry aJ'yearwarranty from the date the test -hole was completed. = All traffic control plans will be drawn and submitted by the Subcontractor. Deliverables = Test -hole data sheets, which include Top, Bottom, Width, Diameter and Direction of the utility. = Excel spread sheet containing all test -hole data for the project. = Hub with measurements left at grade • Photos ofall found utilities. West Valley Highway (Strander Blvd to|-405)Improvements 94 12 eotec nicaUEn Uan�au Associates (L*1) 4.I° Geotechnical Research and �ecommnendations This task includes the completion ofofield explorationand laboratory testing program, the results nfwhich will be used to develop geotechnical recommendations for the project. Geotechnical recommendations related to retaining wall and engineered slope design will be provided. 4.1.1. Field Explorationsand Laboratory Testing Landau Associates, Inc. (LAI) proposes to advance four hand auger explorations to characterize subsurface conditions in the vicinity of the proposed retaining wall and engineered slope. Each hand auger exploration will be advanced to a maximum depth of 4 to 5 feet (ft) below the existing ground surface Prior to conducting the field investigation, a LAI representative will mark the exploration locations in the field and arrange for an underground utility locate (1800... call before you dig). LAI will also arrange for a private utility locate ateach ofthe exploration locations, ifrequired. LAI will conduct geotechnical laboratory testing in our laboratory on representative soil samples obtained from the exploratory borings and test pits toaid mtheir classification and determination of engineering properties. Gectechnima|testing isexpected toconsist ofZindex tests (either mechanical sieve analysis cx At erber0Umitdeterm1nations). 4.1^2' Geotechnica|Evauatnn' Reporting,and |Meetings UUwill complete geotechnics|engineering analyses and develop recommendations tosupport design of the proposed retaining wall, including: • Seismic design criteria, including an evaluation of liquefaction and lateral spreading potential. = Recommendations for earthwork and site preparation including: clearing, stripping, and grubbing; the suitability ofonsitesoils for reuse instructural fill; imported structural fill requirements, subgradepreparation; and placement and compaction ofstructural fill. • Recommendations for retaining wall design including: foundation subgrade preparation, design parameters, nominal bearing pressure, anticipated foundation settlement, and wall backfill and drainage considerations. • Recommendations for engineered 'slope design. The results of our field explorations and geotechnical engineering analyses will besummarized inadraft technical memorandum. The report will include asite plan showing the exploration locations, summary logs of conditions observed in the explorations, results of the geotechnical laboratory testing, and a discussion of subsurface soil and groundwater conditions at the locations of the explorations. An electronic copy of the technical memorandum will be submitted for review by the project team. Upon receipt of comments, LAI will prepare and submit afinal technical memorandum. 0 Itwill not banecessary for LAys geutechnica|staff toattend aproject kick-off meeting. West Valley Highway (Strander Blvd to 1-405) Improvements 13 95 ° Field work will be performed during normal business hours (i.e., no night or weekend work is planned urwill berequired). " There is adequate space in the vicinity of the proposed retaining wall to advance the explorations proposed herein. • It is feasible to support the proposed retaining wall on shallow foundations. • The SPU water line is cased for the full width of the WVH right of way, and therefore does not need to be bridged • Signal standard foundations recommendations, if needed, will be provided at a later date under a separate scope and budget. = Pavement section recommendations, if needed, will be provided at a later date under a separate scope and budget. = Stormwater infiltration recommendations, if needed, will be provided at a later date under a separate scope and budget. Construction support activities, if needed, will be provided at a later date under a separate scope and budget. • Anelectronic (MS Word) copy ofthe draft technical memorandum. • An electronic (Adobe PDF (& MS Word if available)) copy of the final technical memorandum. West Valley Highway (StranderBlvd to|-4O5) Improvements 14 96 � LAIunderstands that the AGENCY has obtained federal funding assistance for the project from the Federal Highway Administration (FHWA) and to be administered through WSDOT. The AGENCY anticipates that National Environmental Policy Act (NEPA) documentation prepared in association with federal funding will be adopted as the State Environmental Policy Act (SEPA) environmental analysis pursuant to WAC 197-11-630 and Chapter 2l.84.23Dofthe Tukwila Municipal Code (TKHC). This task covers consulting services to coordinate with regulatory agencies and to prepare required permit applications and associated environmental documentation to obtain agency approvals for the proposed project. 5.1^ Team, Agency, and Pre -Application UUwill assist inscheduling and participate inpre-application nneetings,asnseded'withtheAGENCY, Washington State Department of Transportation (WSDOT) and Washington Department of Fish & Wildlife (VvDFVV) to coordinate permit conditions for the project. Time is included to respond toVyDFVV comments on application materials prepared in Task 5.6, as described below. This task includes participation in at least two scoping meetings with WSDOT Local Programs, FHWA and/or other potential state/federal funding agencies to coordinate environmental documentation requirements associated with federal funding. Assumptions: • Three agency meetings atthe project site are included |nthis task. • All time budgeted for meetings and workshops include travel time and the deliverables mentioned in this task. • No additional studies will be required as part of the response to agency comments. Deliverables: 0 Meeting summaries will be provided in e-mail correspondence. N Response toagency comments will beprovided ine-mail correspondence. 5.2,* Local Program 'NiEnvironmental Policy Act Categorical Exclusion Form VV LA|will prepare 'opreliminary version offheSDOTLoca|ProgramsNEPACategorica|Exc|us|on([E)Form (formerly the Local Agency Environmental Classification Summary). The purpose of the preliminary NEPA CE form istofacilitate discussion with VV3DOT Local Programs to determine subsequent NEPA compliance needs. To complete the preliminary version of the CE form, LAI will compile and review environmental information from readily available public domain resources togain agenera| understanding ofrelevant environmental resources along the project corridor. West Valley Highway Blvd tu1-405 Improvements 15' Task S.1includes participation ioscppingmeetings with VV5DOTLocal Progr ms/FHVVAregarding documentation requirements associated with federal funding. Atnminimum, tNsscopeofsem1cesasaumes that the N EPA CE form will include a Hazardous Materials Linear Corridor Screening Assessment (see Task 5.3), effect determination for species listed under the Endangered Species Act (ESA) and Essential Fish Habitat(EFH) evaluation (see Task S.4), documentation ofawetland/waterway delineation, and compliance with Section 4(f) of the US Department of Transportation Act of 1966 (Task 5.10). The NEPA CE form will also require discussion of stormwater treatment and detention, which will be based on design and information provided by TranTech. Ass • The proposed project has received funding from FHWA administered through WSDOT Highways and Local Programs. = The proposed project will be determined to be a Class 11 Documented Categorical Exclusion (DCE) and neither aNEPAEnvironmental Impact Statement nor anEnvironmental Assessment wi||berequired. • NEPA documentation prepared in association with federal funding will be adopted as the State Environmental Policy Act (SEPA) environmental analysis pursuant to WAC 197-11-630 and Chapter 21.04.%3Dofthe Tukwila Municipal Code (TW1[). • The project will comply with exemption from Section 106 of the National Historic Preservation Act. • Noise, Section 6(f), Floodplain, and Environmental Justice analyses will be documented in the CE form. Individual discipline reports and modeling/impact evaluation efforts will not berequired for these elements ofthe environment = Wetlands/waterways impacts will be avoided. = A wetland/waterway delineation memorandum will be adequate to document potential wetland/waterways that occur within the study area. • Noacquisition ofri0ht-nf-waywill berequired for the project. Deliverables: • An electronic (Adobe pDF(&NlSWord ifavulable))copy ofthe draft NEpACEform. • An electronic (Adobe PDF (& MS Word if available)) copy of the final NEPA CE form. 5.3. Hazardous N'laterials Linear Corri, or Screening LAI will conduct a screening -level assessment of sites along the project corridor for the potential presence of contamination. The screening -level assessment of the project corridor will include the following components: • Reviewing available aerial photographs to assess past uses ofthe project corridor and adjacent properties from the present back to their first developed use, or back to 1940,whichever isearlier. • Reviewing listings from a subcontracted database service (Environmental Data Resources Inc.) of confirmed and suspected contaminated sites within a 1-mile radius of the project corridor abstracted from US Environmental Protection Agency (EPA), tribal, and Ecology environmental databases. • Reviewing reports documenting previous environmental investigations completed at sites along the project corridor (if available from the AGENCY and/or VySDOT). • Conducting a site reconnaissance of the project corridor to visually and physically observe current land -use activities and environmental conditions. West Valley Highway (Strander Blvd tn|4O5)Improvements 98 16 � UUwill request and collect information from Ecology tofurther evaluate the sites ufpotential hazardous and problem waste concerns for the project that were identified inthe regulatory database search orsite reconnaissance, ifany. This task will include: o Visiting Ecology's Northwestern Regional office in Bellevue, Washington to review documents available from the agency files and torequest copies ofrelevant information related to environmental conditions at sites along the project corridor o Reviewing/photocopying pertinent dncunnents/information. The data collected will besummarized inatechnical memorandum. Ass = A Hazardous Materials Discipline Report to address hazardous and problem waste may be required by VV5DOTbased nnits review pfthe preliminary NEPA[Eform. Preparation ufaHazardousMateha|s Discipline Report is not included in this scope of services. The level of detail and report format for a Hazardous Materials Discipline Report is dependent on the project activities, and type and number of potential hazardous material impacts identified. Ascope and cost estimate tocomplete aHazardous Materials Discipline Report, if required by WSDOT, will be provided following receipt of review comments from 0VSDOTregarding the preliminary NE9A[Eform. • The hazardous materials corridor screen technical memorandum will not meet the requirements of a Phase | environmental site assessment under ASTMElSZ7'13. = Building interiors will not be accessed as part of the site reconnaissance. = Conditions atimmediately adjoining properties may not beobservable from public access areas and, asaresult, may not beidentified during the site reconnaissance. = Nori8ht'of+mayacquisition will berequired for the project. Deliverables: • Anelectronic (MS Word) copy of the draft Screening -Level Hazardous Materials Linear Corridor Report • Anelectronic (Adobe pDF(& IVISWord ifavai|ab|e))copy ofthe final Screening -Level Hazardous Materials Linear Corridor Report. G�. Section 7 d Sm����/�������) Biological ���t _ ~ (ESA) _ . .~ �� ,Act l Fish Evaluation UUwU|prepare aBAfor odectedspec�afede,aUyDstedosthreatened orendangered inthe acbonarea under the ESA and anEFHEva|ua�onfor the proposed pn�ec.LA|wiUobtain updated species |i�s�nm agency webs)tes,request sitesped�cspedesand hab�otinformation fronnthe VVDFVVPhqhtyHabitats and Spedesdatabase, and review information fnonnthe VVash|ngton Natural Heritage Program. � Evaluation of specific project details, such as construction techniques and equipmconstruction, and best management practices (BMPs) will be based on information provided by TranTech. ent used, timing of The report will establish the project action area, which incorporates the furthest extent of both (Sfn*nderBlvd to|~4oS)Improvements 17 inthe BA. Adetermination of"no effect" (NE)or"may effect, not likely toadversely affect" (NLAA)is anticipated. The project is not expected to impact EFH. LA|will prepare adraft BAand EFHfor review and comment bvTr nTechandtheAGEN[Y, and then afinal = The 8Awill bedrafted using the current VVSDOTtemplate. • A 30% to 60% level of design will be sufficient for preparation of the BA and EFH Evaluation report. ° The project will have a NE or NLAA determination on listed species and/or their designated critical habitat and a formal Biological Opinion will not be required. The project will have ooadverse impact toEFH. • WSDOT BA procedures for calculating the extent of in -water impacts will be used; however, this task does not include water quality modeling using CORMIX modeling software. In -water construction will not berequired aspart ofthe proposed project. • This task does not include meetings with agency staff from the US Fish & Wildlife Service (USFWS) or National Oceanic and Atmospheric Administration (NOAA)Fisheries. • Design and construction details required for permit applications that are not directly related to a Critical Areas determination will be provided tuthe LA| biologist. Such elements include, but are not limited to, a stormwater drainage report; a temporary sediment and erosion control plan; proposed construction timing, sequencing and duration; and primary types and duration of construction equipment tobeused. ° This task does not include efforts to conduct a 6-month update review of species listings. = The scope of work does not include monitoring of any federally listed or state listed species during construction activities. Should any monitoring of these species be required, an addendum to this scope and budget can beprepared. Deliverables • An electronic (Adobe PDF (& IVIS Word if available)) copy of the draft BA and EFH Evaluation report. • An electronic (Adobe PDF (& MS Word if available)) of the final BA and EFH Evaluation report. 5.5. Cultural UUuvN identify the Area ofPotential Effects (APE) inaccordance with 36CFRg00.1G(d)and coordinate with the Local Program Engineer and WSDOT archeologist on the APE request and a Section 106 exemption. Assumptions • The project will comply with exemption from Section 106 of the National Historic Preservation Act as identified in Appendix J of the WSDOT Local Programs NEPA Categorical Exclusion Guidelines. • This task will belimited topreparation ofthe APE and coordination with the VV5DOTarcheologist. • For this task, TranTech will provide LAI with a detailed project description of the project, project area including areas of ground disturbance and known staging areas, and conceptual plans showing the scope ofwork and cross'secdons. West Valley Highway (8tmnderBlvd to|-405) Improvements 18 100 Deliverables ° An electronic (Adobe PDF(& MS Word if available)) copy ofthe draft APE. • An electronic (Adobe PDF (& MS Word if available)) copy of the final APE. 5.6. Shoreline PertiJt Application.Subtoittal LAI will prepare documentation as required by the TMC for a shoreline substantial development permit. LAI will complete the AGENCY's Shoreline Permit application and associated documentation and a figure for property owners within 500-feet of the project area. Mailing list labels and other administrative tasks will be coordinated bythe AGENCY. Information required as part of the application also includes five (5) copies of the = Description ofproject consistency with decision criteria • Vicinity map = Shoreline site plans (top ofbank, landward catch point toe oflevee, riverbank toe, mean high water mark, and 100-year base flood elevation, appropriate setbacks, maintenance easements, limits of construction)' - - --- - - - -- - - -- - -- - - = Sensitive area study documentation and plans = Cross sections • Landscape plans • Civil plans (stamped, signed, and dated by licensed professional engineer). LAI will prepare the City of Tukwila Tree Clearing Permit application, which will be included with the Shoreline Permit application package. The "description of project consistency with decision criteria" listed above will include reference tothe AGEN[Y's'tree regulations. Assumptions • SEPA checklist will not be required as part of the project application. NEPA documentation prepared in association with federal funding will be adopted as the SEPA environmental analysis pursuant to VVA[197_11,G3Oand Chapter 21.U4,J30ofthe Tukwila Municipal Code (TW1[). • The AGENCY will pay all the applicable permit application fees associated with the shoreline permit. ° LAI staff attendance at a Hearing Examiner meeting is included in this scope of services. • A tree size and location survey (the results of which are required to be shown on the plans) will be completed byPorteetand incorporated into the plans. " The plan set will include the required Landscape Plan, Site Plan and Sensitive Area Plan, and will be compiled byPerteet. ° Construction will begin within 2years ofpermit approval and becompleted within Syears. • The 30% design plans will be suitable for the shoreline permit application, and the AGENCY will waive the requirement that civil plans be stamped, signed, and dated by a licensed professional engineer as part ofthe permit application, Deliverables " An electronic (Adobe PDF (& MS Word if available)) copy of the draft Shoreline Permit application West ValleyHighway(Strander Blvd to1-405)Improvements 19 101 � An electronic (Adobe PDF (& MS Word if available)) and required paper copies of the final Shoreline Permit application submittal(s). 5.7. �/ateruv eaton LAI will conduct wetland delineations in accordance with the US Army Corps of Engineers (USACE) 1987 Wetlands Delineation Manual and the 2010 USACE Regional Supplement to the Wetland Delineation Manual. The ordinary high-water mark (OHWM) of waterways, will be delineated using guidance provided inEcology's Determining the Ordinary High -Water Mark on Streams in Washington State. The OHWIVI for the Green River will be obtained from engineering design drawings and documentation associated with the Pedestrian Bridge Project. UUwill compile and review environmental information from readily available public domain resources tngain egeneral understanding ofpotential wetland issues atthe .site. Public domain resources include, but are not limited to: • Natural Resources Conservation Service Soil Survey data = National Wetlands Inventory mapping • Local Critical Areas mopping = USGeological Survey topographic mapping = Recent aerial photography. The field investigation will include an examination of vegetation, soils, and hydrology within the project area. Flagging will beplaced along the wetland/waterway boundaries and will be confined to the project area. Any wetland/waterway habitat that extends beyond the project area, and within 200 ft (referred to as the study area), will be estimated both visually and using public domain resources to assess extent. Included in this task is time to provide the project surveyors with a hand -sketch of wetland/waterway boundaries to assist the surveyors to locate project flagging. We also included time to review the survey map and request any necessary changes to accurately represent existing wetland/waterway conditions. Wetlands within the study area will be rated in accordance with Ecology's Washington State Wetland Rating System for Western Washington, and buffer widths will be determined in compliance with applicable Critical Areas regulations. Stream typing and buffer widths are based on Chapter 18.45 of the TMC, and the water typing system promulgated in UxAC2ZI'1S-I3I. Assumptions = includes efforts for rating for nomore than two wetlands. • AGENCY will provide the CONSULTANT any further wetland/waterway delineation information from the Pedestrian Bridge project that itdoes not already possess. • Current project extends beyond delineation limits of the Pedestrian Bridge project. Deliverables 0 Sketch ofwetland/waterway boundaries. West Valley Highway (StranderBlvd to-1-4n5)Improvements 20 102 5. 1. Delineation Technical �lernoranclurn LAI will prepare a draft Wetland/Waterway Delineation Technical Memorandum with the information obtained from field delineation and ratings completed in Task 4.08. The memo will be acceptable to the AGENCY for shoreline permitting and other regulatory agencies and will include: • Asummary ofthe methodology used ° The size and rating of each wetland and waterway; a characterization of wetland vegetation, soils, and hydrology; and field data sheets • A scaled site map showing the locations of wetland/waterway boundaries and buffers, locations of wetland data plots, and site topography • Supporting photographs. The draft memo will beprovided toTr nTech and the AGENCY for review. Comments will bereviewed and incorporated, as appropriate, into a final Wetland/Waterway Delineation Technical Memorandum.The delineation memo will be used in pre -application meetings for the purposes of discussing potential project impacts and determining agency jurisdiction. Assumptions ° Nowetlands ornon-shoreline waterways ortheir buffers are anticipated lying within the project area. Impacts within the project area will be limited to shoreline buffer associated with the Green River. Buffer impacts and mitigation will be addressed in the shoreline permit application. = Data for the ordinary high-water line of the Green River adjacent to the project will be obtained from design drawings completed aspart ofthe Pedestrian Bridge Project. • The results of the delineation and delineation memo will be used in developing the 30% design. Deliverables • An electronic (MS Word) copy of the draft Wetland and Waterway Delineation Report. • An electronic (Adobe PDF (& MS Word if available)) copy of the final Wetland and Waterway Delineation Report. 5J9. �011tigatiPlan Support This task consists of the design support services necessary to prepare and complete design drawings that will berequired for impacting the shoreline buffer of the Green River. LAI will provide comments to Perteet for incorporation of buffer mitigation into the landscape plans at the 60 percent, 90 percent, and 100 percent Assumptions m Perteet will incorporate mitigation in landscape plans and specifications as required by the AGENCY's Shoreline Master Plan (SMP). • Irrigation design )snot included inthis task. = Grading design and grading plans are not included inthis task. West Valley Highway (Strander Blvd to 1-405) Improvements 21 103 ° ATemporary Erosion and Sediment Control (TES[)Plan isnot included inthis scope. Some erosion control design is anticipated, but any erosion control elements are expected to be minor and be coordinated with TranTech for incorporation into the TESC plan(s) prepared by others. Deliverables � E-mail and/or telephone correspondence providing information needed for project landscape plans for the purpose of fulfilling project mitigation requirements related to shorelines. 5.10. Section 4(f) lWomniientation LAI will prepare the WSDOT Section 4(f) De Minimis Impact Determination form. The form will provide: • Aproject description = A description of Section 4(f) resources (i.e., park and/or historic sites) affected by the project and proposed impacts (including figure) = Asummary ofpublic outreach efforts. LAI will prepare a draft form for review and comment by TranTech and the AGENCY, and then a final Assumptions • Impacts to the Interurban Trail associated with the project meet the requirements of a Section 4(f) de minimisimpacL • A concurrence letter from the agency with jurisdiction over the Section 4(f) resource will be provided to LAI by the AGENCY or Perteet. Deliverables • An electronic (Adobe PDF (& MS Word if available)) copy of the draft Section 4(f) De Minimis Impact Determination form • An electronic (Adobe PDF (& MS Word if available)) copy of the final Section 4(f) De Minimis Impact Determination form. West Valley Highway (StranderBlvd to| 22 104 U » U^ �c � utreact U it ort CONSULTANT shall provide roll plot exhibits and staffing support ofthe Project Manager and Lead Project Engineer as necessary for one (1) public outreach meeting to held after submittal of the 30% Plans but prior to completing the60% Contract Documents. The AGENCY will lead all efforts associated with this task including, but not limited to; public notifications, preparation of all other presentation materials, securing the meeting space, coordination and invitation ofkey stakeholders, and conducting the meeting. Deliverables:One roll plot exhibit at no smaller than 1"-20' scale for both WVH and Longacres Way. West Valley Highway (S±nanderBlvd to1-405)Improvements 23 105 7,Traffic Ak � 7.1. Pedestrian CrossingEvaluation TBAN5POwill provide atraffic engineedn8analysisofpedesthanthpgeneration inthe vicinity pfVVVH between Strander Blvd and Longacres Way to determine if a pedestrian crossing on WVH is warranted and what type ofcrossing would be justified, if any. TRANSPOwill conduct one (1) visit to the project site to observe the existing conditions and gather pedestrian volume data. A vendor under subcontract to TRANSPO will collect traffic data (speed, volume and gaps) on WVH, which will be critical to assessing the need for various crossing treatment options. The vendor will also collect intersection pedestrian counts at the Strander Blvd and Longacres Way intersections during a 2-hour period around both the morning and afternoon peak traff ic time periods. During the site visit, TRANSP8will observe vehicle and pedestrian traff icpatterns for the morning and afternoon peak traffic periods. Other relevant information about the site, including, but not limited to; existing traffic control, channelization, visibility, lighting, and pedestrian access points will be documented. The data collected will be summarized and used as a basis for evaluation of the need and design of a pedestrian crossing. TRANSPOwill document conditions ufthe roadway network, including speed limits, number oftravel lanes, visibility and existing pedestrian facilities. Traffic control, channelization and other relevant characteristics nf the right of way will be documented. The crossing alternative will be evaluated againstbest practices and national research including NCHRP Report 562: Improving Pedestrian Safety at Unsignalized Crossings, the NACTO Urban Street Design Guide, and the FHWA Small Towns and Rural Networks guide. The evaluation will assess the need and recommended enhancements for the safety and comfort ofa new mid -block pedestrian crossing. The evaluation will address the following questions: * |samid-block crossing needed atthis PROJECT location? ° What is the scope and scale of a high comfort crossing, well -suited for use, given the project site and traffic conditions? m How would the PROJECT impact existing access to properties on either side of the street? 7.2. Traffic Analysis TRANSpOwill provide traffic analysis for the project toverifylanecnnfiguratons,tunn|apestn,ogeneeds, and signing/striping recommendations. A vendor under subcontract to TRANSPO will collect AM and PM peak hour turning movernentsattheStrunderB|vd'LonBacresVVay'and|'4OSN8ramptermino| intersections along West Valley Highway. TRANSPO will review planned phasing of development in the study area and future capital infrastructure projects. TRANS9Owill develop year ofopening (202O) and design year (2040) travel forecasts. The forecasts will be developed utilizing the City's travel demand model (as maintained by Fehr & Peers) as well as information provided in traffic studies for recent and proposed projects. TMANSPOwill utilize this information toperform |eve|'nf-serviceand delay estimates for opening and design years. Recommendations for lane configurations, turn lane storage, and sign i ng/stripi ng will be West Valley Highway (StranderBlvd to|~4U5)Improvements 24 106 made. The CONSULTANT will meet with the AGENCY and WSDOT'S Traffic Department to discuss the PROJECT's characteristics and needs. w The AGENCY's Traffic Model maintained by Fehr & Peers will beprovided by the AGENCY to the CONSULTANT. = The CONSULTANT will develop anappropriate growth factor toproject traf0cvolumes tuthe year 2040. 7~3. TechnicalMnermoranducn» TH4NSPOwill prepare adraft memorandum documenting all analyses, findings, and conclusions for the pedestrian crossing evaluation and traffic analysis. TRANSPO will finalize and reproduce the memorandum following one round of review comments from the AGENCY. One meeting with AGENCY staff is anticipated to review the recommendation and discuss potential next steps. � The Technical Memorandum summarizing findings and recommendations ofpedestrian crossing evaluation and traffic analysis will be submitted as part of the 30% design submittal with the AGENCY meeting with the CONSULTANT team to discuss the memorandum part of receiving the 3OV6comments. � ATechnical Memorandum summarizing findings and recommendations of pedestrian crossing evaluation and traffic analysis. West Valley tol~40S\Improvements 25 107 4, I# arty Sta'! er L**r � There are numerous Third -Party Stakeholders along the corridor that require interaction with, and coordination on behalf ofthe AGENCY bvthe CONSULTANT. These Stakeholders have varied interests and jurisdictional authority within the footprint of the project. These Stakeholders (and their interests) include, but are not limited to; l. VVSDOT— As West Valley Highway is designated as State Route 181, WSDOT in turn has significant jurisdiction of the roadway components within the right-of-way. The level of \NSDOT jurisdiction is dependent onthe Cit/s population through which uState Highway passes oscodified in R[Vy47.24and WAC 468-18-050, as well as agreed to between WSDOT and the Association of Washington Cities per the April 30, 1997 agreement entitled, "City Streets as part of State Highways Guidelines". There is a key population threshold of 22,500 for Cities above and below which maintenance and construction responsibilities vary. Per the United States Census Bureau, the 2O17population nfTukwila is%U,l44with anaverage annual growth rate offrom I01OofO.87%. Atthis rate Tukwila isexpected toreach the I2'5Oo~ population threshold by 2030 and therefore for purposes of this scope will be considered as u City under Z%,SOOfor the PRO]E[7sduration. The CONSULTANT will prepare the appropriate plan series for 0VSDOT nnbehalf ofthe AGENCY asnecessary toconstruct the PROJECT. For this PROJECT VVSDOTshall provide timely review and comments ofthe following construction plan series; a. [hanne|izatkonPlans (Draft and Final) b. Traffic Signal Modification Plans .(Draft and Final) c. Pedestrian Crossing Signal Plans (Draft and Final) d. Traffic Control Plans (Draft and Final) 2. Seattle Public Utilities (SPU) — As previously stated in the Scope, SPU operates and maintains a 60'inch transmission main that crosses VVVH in the vicinity of the new pedestrian bridge over the Green River. Together with the AGENCY, the CONSULTANT will arrange a series of meetings with SPU that include; a. AProject Kickoff Meeting todiscuss the need and plan for potholing the transmission main b. A#e|d meeting with the Contractor performing the potholing, an AGENCY representative, a CONSULTANT representative, and appropriate SPU staff once the right-of-way limits have been defined bythe CONSULTANT c An office meeting with the AGENCY and SPU to discuss the CONSULTANrs findings regarding; i Right -of -Way limits; ii Limits ofthe existing steel casing near the eastern right-of-waymargin; iii. Depth to pipe casing; iv. Geotechn|co| recommendations for dope treatment above the pipe casing to accommodate a wider road as warranted; West Valley Highway Blvd to|-4OS>Improvements 26 108 u Structural recommendations foraoommodatingawiderroadthatexceedsthefoopdnt of the existing casing. 3. Puget Sound Energy (PSE) — Is known to have large diameter high voltage buried conduits along WVH that may conflict with newstorm sewer ovnew sidewalk infrastructure. Also, the Interurban Trail the follows PSE's overhead transmission lines and bisects Longacres Way in the vicinity of Nelson Place. |nthis same vicinity there is parcel of land that per 0nQ[ounty'g Parcel Viewer is without defined ownership. It is possible that PSE is the underlying owner. Upon completing preparation of the topographic and survey map and development of 30% Plan, up to two (2) meetings will be arranged by the CONSULTANT with the AGENCY and PSEto discuss the CON3ULTANT'g findings, potential conflicts, and ,each consensus on practical design solutions to complete PROJECT Contract Documents. The CONSULTANT will make even/ practical accommodation to avoid impact to P8E'sfoci|ities. If easements or right-of-way acquisition is required to complete the PROJECT as envisioned, a supplement shall be prepared for the CONSULTANT to develop such property agreements. /L Sound Transit (SR) — manages and operates the Tukwila Station multi -modal transit hub at the eastern terminus ofthe PROJECT. Along the Lon8acresWay corridor, the PROJECT proposes towiden, modify, or affect infrastructure potentially within property. Upon completing ;preparation ofthe topographic and survey map and development of a 30% Plan, up to two (2) meetings will be arranged by the CONSULTANT with the AGENCY and STto discuss the CONSULTANT's findings, potential conflicts, and reach consensus on practical design solutions tncomplete PROJECT Contract Documents. The CONSULTANT will make every practical accommodation to avoid impact to 3T's facilities. If easements or right-of-way acquisition is required to complete the PROJECT as envisioned, a supplement shall be prepared for the CONSULTANT to develop such property agreements. Si Union Pacific Railroad (UPRR) — manages and operates a freight mainline that bisects Longocres Way towards the eastern terminus of the PROJECT with an estimated right-of-way width of 100-feet. Its overhead trestle constrains the potential width of a shared use path approaching the Tukwila Station. As discussed in other sections of the Scope, an existing retaining wall beneath this trestle may need to be relocated and rebuilt higher to a||ovv for adequate pedestrian horizontal clearance. In this same vicinity there is parcel of land that per King [uunty'o Parcel Viewer is without defined ownership. It is possible that UPRR is the underlying owner. Upon completing preparation of the topographic and survey map and development of a 30% Plan, up to two (2) meetings will be arranged by the CONSULTANT with the AGENCY and UPRR to discuss the [ONSULTAN7sfindings' potential conflicts, and reach consensus on practical design solutions to complete PROJECT Contract Documents. The CONSULTANT will make every practical accommodation to avoid impact to UPRR's facilities. If the AGENCY desires to engage with the UPRR to affect construction of a new retaining vvaU beneath the trestle, as part of a supplemental agreement the CONSULTANT will prepare the Right ufEntry/Temporary Use ofRailroad Property permit. The AGENCY will berequired topay all required fees. G. There may beother Stakeholders with avested interest inthe project that may bediscovered during the design process. The AGENCY and the CONSULTANT will do their best to identify these Stakeholders and collaboratively work together to address their concerns throughout design. West Valley Highway /Stc nder Improvements 27 109 The following sections highlight specific work sub -elements to be accomplished in coordinating with Stakeholders. The following list is not intended to be all inclusive, but &mhighlight Nhemnmstimportant sub -elements. All work sub -elements are Cmbe$mbmit&edforreview [naccordance with the descriptions above. Ch@nOelization|Plans (%"k 5,,*,#T/*q*prmval) CONSULTANT shall prepare the Channelization Plan for Approval for improvements along West Valley Highway per WSDOT standards and the Practical Design approach for accommodated competing multi -modal interests. TheVVSDOT Northwest Region Chonne|bation Ran Checklist will be used as aguide for submittal procedure. Related design variances (deviatons exceptions, orjustifications) are included inthis task. Nudesign variances are included in this scope as existing conditions do not appear to be constrained. Submittals of the Channelization Plan for Approval will be prepared to the Draft and Final completion levels. Comments from the AGENCY and WSDOT will be reflected in each subsequent submittal. Comments will be addressed in a written response letter to be furnished with the second and third submittals. CONSULTANT shall lead the coordination effort between the design team and N8DDTwith uptotwo (2)meetings for the coordination effort required for plan approval. Assumptions: = It is believed based upon available GIS and Aerial mapping, that the existing face of curb to face of curb limits between Strander Blvd and Longacres Way can support two outside 12-foot travel lanes and 5interior 11'foo{travel lanes. |nthe [ON5ULTAN7sinterpretation ofVVSDDTsPractical Design section as defined in its Design Manual, such a lane configuration is appropriate and should be supported byVVSDOT. Doing so manages the PROJECT'S overall costs and greatly reduced the impact ofstormvvatermanagement that would berequired ofthe project. = The westerly curb line between Longacres Way and the 1-405 Ramps is adequate and will be allowed to remain in its current position ° An easterly curb line and sidewalk (without shoulder) will be constructed as part of a new travel lane through this segment. = Information developed inWork Element #7regarding vehicle queues will guide the length ofvehicle storage tobeprovided throughout the corridor • Information developed in Work Element #7 regarding vehicle travelling speeds will guide the posted speed limit of the corridor (currently 40 mph, but may be lowered in discussions with WSDOT), geometry ofstriping, and clear zone setbacks = One full-size (22x34)Draft ChanndizatonPlan for Approval sheets atl"=B7scale (3full-size sheets) submitted electronically (AdobePDF) = One full-size (22x34) Fina|Channe|izatioo Plan for Approval sheets at 1^= SO' scale (3 full-size sheets) signed and submitted electronically (Adobe PDF) West Valley Highway (StmnderBlvd to 1-405)mpmvements 28 110 Traffic an SignalPlans N CONSULTANT shall prepare the Signal Plans for approval for improvements along West Valley Highway per WSDOT standards and the Practical Design approach for accommodating competing multi -modal interests. The VySDnTNorthwest Region Signals Plan Checklist will beused asa guidefor submittal procedure. Related design variances (deviations, exceptions, or justifications) are included in this task. Nodesign variances are included inthis scope as existing conditions do not appear to be constrained. Submittals ofthe Signal Plan for Approval will beprepared tothe Draft and Final completion levels. Comments from the AGENCY and WSDOT will be reflected in each subsequent submittal. Comments will beaddressed ina written response letter to be furnished with the second and third submittals. CONSULTANT shall lead the coordination effort between the design team and WSDOT with up to two (2) meetings for the coordination effort required for plan approval. • It is assumed that the mid -block pedestrian crossing across West Valley Highway will be either a full pedestrian signal orHAWK beacon. • It is assumed that only minor improvements will be needed to the existing signal system at SR181 and Longacres Way including signal head replacement/relocation, minor re -wiring, and conversion of pedestrian crossing infrastructure toAPS. Deliverables: ° One full-size (IZx34)Draft SiQna|P|anforAppro«a|sheetsatl"=27sca|e(3fuU-dzesheets submitted electronically (Adobe PDF) = One full-size (J2x34) Final SiQna| Plan for Approval sheets etl"=I0'scale (3full-size sheets) signed and submitted electronically (Adobe PDF) Traffic |Plans SD*T Approval) CONSULTANT will prepare Traffic Control Plans for the Contractor's use ioconstructing the proposed improvements along WVH and Longacres Way. Since this is a federally -funded project, site -specific traffic control plans will be required per WSDOT Local Agency Guidelines (LAG) Manual standards. AaVVVHisaState Route, these Traffic Control Plans must be reviewed and approved by WSDOT in advance of construction. Construction activities along West Valley Highwaywill likely be divided into multiple phases to modifythe roadway's channelization and widen area sidewalks while continuing to accommodate vehicular and pedestrian traffic during construction. Traffic control plans will be prepared to City of Tukwila and WSDOT standards, as applicable. |nreviewing the existing non -motorized network, pedestrians can be easily routed around the opposite sides ofthe street along yyyH. For Longacres way there will be some constraints beneath the UPRR trestle that could be managed by timing work outside ofAK0and PK4peak usage of'the Tukwila Station. West Valley Highway (Strander Blvd to 1-405) Improvements 29 ill Deliverables: ■ One full-size (22x34) Draft Traffic Control Plan for Approval sheets at 1" = 20' scale (5 full-size sheets) submitted electronically (Adobe PDF) ■ One full-size (22x34) Final Traffic Control Plan for Approval sheets at 1" = 20' scale (5 full-size sheets) signed and submitted electronically (Adobe PDF) West Valley Highway (Strander Blvd to 1-405) Improvements 30 112 n Construction ofnew and replacement ufexisting pavement both pollution generating and non -pollution generating are expected tobepart ofthis project. Tocomply with the 197ZClean Water Act, the National Pollution Discharge Elimination System (NPDE3)was developed. For compliance within King County and as the City ofTukwila has adopted the [ount/s 2016Surface Water Design Manual (KCSVVDM)'itwill beused as the regulatory basis for all stormwater elements associated with this PROJECT. � ecor CONSULTANT will prepare a Pre -Design Record document summarizing the various stonnwmterrequirements associated with this project to be included in an appendix of the Stormwater Technical Information Report (OR). 9.2. Site Assessment andi'vlapping � The CONSULTANT will prepare site assessment maps showing existing drainage features and drainage patterns within the WVH project corridor and any relevant adjacent properties. Work elements include; • Create existing drainage condition maps which will illustrate existing drainage features and drainage patterns. The existing drainage condition maps will be derived from the topographic survey base map created for this PROJECT. • Conduct site reconnaissance to verify drainage features and drainage patterns. = Create soil map showing soil types — Natural Resources Conservation Service (NRCS) — Consultant will acquire NRCDsurvey maps. ° Create basin/TDA map which delineates the on -site project basin(s) and shows where the PROJECT site |srelative tnthe overall drainage basin that itlies within. AGENCY mapping, its 2013 Etnrmvvater Comprehensive Plan, and records to be consulted for the overall drainage basin information. = Create change in land use area maps to identify existing and proposed impervious areas that will be used for the threshold determination in accordance with the stormwater standards. Assumptions: = Flow control is not required for this PROJECT given the anticipated amount of new impervious area created inboth drainage basins isless than the threshold quantity. • Water quality iynot required for this project given the anticipated amount ofnew pollution generating impervious area created in both drainage basins is less than the threshold quantity. • Per the AGENCY's 2013 Comprehensive Plan all of Longacres Way and the eastern half of WVH between Longacres Way and the 1-405 Ramps drains to the east, away from the Green River. This creates two distinct drainage basins within the PROJECT site. • No new outfalls at the Green River will be constructed. Existing outfalls will be connected to upstream. • City will provide electronic GIS information on existing stormwater system that CONSULTANT will use todetermine existing conditions. West Valley Highway (StranderBlvd to]-4OS) Improvements 31 113 • Existing drainage condition maps, to be included in the appendix of the Stormwater Technical Memorandum. • Soil map, to be included in the appendix of the Stormwater Technical Memorandum. • Basin map, to be included in the appendix of the Stormwater Technical Memorandum. = Change in land use area maps, to be included in the appendix of the Stormwater Technical Memorandum. 9.3° Conveyance Calculations TheConsultant will prepare preliminary storm pipe conveyance capacity calculations for new pipe segments proposed aspart ofthe improvements. This work element includes; � Prepare preliminary pipe sizing calculations, using full -flow conditions with the Manning equation and the Rational Method (Stornnshed3G). Assumptions: = Pipe conveyance calculations will not be performed for any existing pipe systems to remain or the main existing trunk line which the new on -site conveyance 'system will betying into. = There will benoupgrades toany ofthe existing storm drain segments that are toremain upon project completion. • Gutter flow analysis will not be required as part of this project. Inlet spacing will be determined according to the City'sdesi8n standards. Deliverables: Preliminary pipe conveyance calculations, to be included in the appendix of the Stormwater Technical 'A", Perteet will prepare a Stormwater Technical Information Report (TIR) with the contents limited to the task items described inthis Scope ofServices. The report will include the items outlined inthe KC5VVDK«inthe written descriptions of existing and post project conditions as well as appendices containing basin maps, design criteria, water quality treatment calculations and conveyance calculations. ° Flow control isnot required. = Water quality treatment is not required. = ADepartment ufEcology Construction StonnwaterGeneral Permit isnot required asthe area of disturbance is anticipated to be below 1 acre in total. Deliverables: 0 Draft and Final Qonnwater Technical Information Report (TIR). West Valley Highway (StrandeBlvd to 1-405)|mprovements 114 32 � C Deliverables Aninternal Consultant qualityassurance/quality control review ofdeliverables will beconducted, aswell as confirmation that comments received have been addressed. Arecord nfcomments received will be maintained. Response to each comment received will be tracked to confirm that they have been addressed. West Valley Blvd to|-4O5)`Improvements �33 115 1*- P011ansx �*,,timns, E K} ~ ~*iri *f ct i * n C * st&c�* C& The CONSULTANT will prepare 30%,60%,90%, 100%, and final Bid Ready Contract Documents (Plans, Specifications & Estimates) for AGENCY review, comment, approval, and advertisement. The AGENCY will compile a written response log to facilitate the CONSULTANT's tracking of all comments and for efficient inclusion in the contract documents. The CONSULTANT will maintain design documentation including design calculations. CONSULTANT will develop the following Plans all at I"=20' plotted at full-size except for intersection and driveway details atI"=l0'plotted atfu/['s|ze: Submittal Phase Estimated Bid Sheet Title Sheets 30V6 60% 90% 1000 Ready Party [overSheet l X X X X X TT General Notes 1 X X X X X TT 5VVPPPSheet 1 X X X X X TT Alignment and Existing Conditions 6 X X X X X 1AG Traffic Control Plan 4 X X X X TT Traffic Control Details 2 X X X X TT Site Prep w/Erosion Control 4 X X X X TT Drainage Conveyance Plan 7 X X X X TT Drainage Crossing Profiles S X X X X TT Drainage Conveyance Details 3 X X X X TT Roadway Typical Sections (VVyH) Z X X X X X TT Roadway Typical Sections (LonBacrexWay) 1 X % X X X TT Roadway Grading & Paving Plan (VVVH) 3 % X X X X TT Roadway Grading & Paving Plan (LonQocvesWay) l X X X X X TT Roadway Grading Q^Paving Details l X X X X TT Intersection Grading EkADARamp Details 3 X X X TT Driveway Grading & Details 4 X X X TT Retaining Wall /Structural Details 1 X X X X TT [hanne|izationPlan for yy5DOT 3 X X X X X TT [hanne|ixationDetail for VVSDOT l X X X X X TT Channe||zat|on&Signing Plan 4 X X X X TT [hanne|ization@Signing Details l X X X X TT Signal Modification Plans &Details 3 X X X X TPO Pedestrian Signal 3 X X X X X TPO Landscaping, Irrigation, & Urban Design Plans 4 X PT Landscaping, Irrigation, &Urban Design Details 4 X PT Standard Plans 6 K X X X TT Estimated #ofSheets 79 West Valley Highway (StranderBlvd to1-4O5)Improvements 34 116 10~1, 30% PreliminaryPlans 'and *pinion ofConstruction Cost CONSULTANT shall prepare 30% Plans and Engineer's Opinion of Construction Costper the work elements and Sheet List described inthis SCOPE. m The Once the Basis of Design has been completed and the AGENCY and WSDOT have both confirmed the preferred project footprint, the 30% design will commence; • One full-size (22x34)copy ofPlans submitted electronically (Adobe PDF); • One copy of the Engineer's Opinion of Construction Cost (MS Excel) 10.2. 60%1ntermediate PlansZ.Engineer's ' of Construction Cost �CONSULTANT shall prepare 6O% Plans, TeohniodSpecifications and engineer's opinion -ofconstruction 'cost estimate (PS&E)per the work elements and Sheet List described inthis SCOPE. ConstructabiUtyReview and CLA/QC activities are an inherent part of this element. Deliverables: • One full-size copy ofPlans submitted electronically (AdobePDF); • One copy nfthe Engineer's Opinion ufConstruction Cost (MS Excel) I0.3k 90% Plans, Specifications, (PS E)' CONSULTANT shall prepare 90% Plans, Technical Specifications and engineer's opinion of construction cost estimate (PS&E)per the work elements and Sheet List described inthis SCOPE. [onstructa6UitvReview and QA/QC activities are an inherent part of this element. • One full-size copy ofPlans submitted electronically (AdobePDF); " Onecopy of Technical Specifications at 90%level document per LAG, WSD0and City of Tukwila templates, (MS VVord); • One copy of the Engineer's Opinion of Construction Cost (MS Excel) 10.4. 100% Plans, Specifications Estimate (PS � CONSULTANT shall prepare 100%Plans, Technical Specifications and engineer's opinion of construction cost estimate (PS&E) per the work elements and Sheet List described in this SCOPE. Constructabi|byReview and [LAVOCactivities are aninherent part ofthis element. � The AGENCY will provide the CONSULTANT the appropriate "Front End" documents for the Contract Documents package in MS Word form which may include, but is not limited to; West Valley Blvd to4405 35� 117 o Bidders Checklist o Notice tnBidders o Terms and Conditions o Non -Collusion Declaration o Mandatory Bidder Responsibility Criteria o Subcontractor Responsibility Criteria o Mandatory Bidder Responsibility Checklist o Mandatory Subcontractor Responsibility Checklist o Bid Schedule o Bid Proposal o Signature Page Bid Proposal o Notary Authentication 'Bid Proposal o UDBEUtilization Certification o UDREWritten Confirmation Document o Subcontractor List o Wage Law Compliance Responsibility Criteria o Bid Bond o Bid Bond Deposit o Public Work Agreement o Signature Page Agreement o Payment and Performance Contract Bond o Retoina8eInvestment Option o Escrow Agreement o Saving Account Agreement ° For these documents listed above for which the City does not have a standard template, the CONSULTANT can provide its standard template in substitution upon request. = The Agency shall provide a complete list of the form, agreements, templates it wishes to include for the Contract Documents package. Deliverables: • One full-size copy ofPlans submitted electronically (Adobe pDF); • One copy ofcomplete Contract Documents package per LAG, WSDOTand City ofTukwila templates and inclusive ofall "front end" documentation (MS VVond); ° One copy ofthe Engineer's Opinion ofConstruction Cost (MS Excel) � CONSULTANT team will incorporate any remaining changes and prepare anAd-Ready submittal package uf the PROJECT 100% Plans, Technical Specifications and engineer's opinion of construction costestimate (PS&E). Constructability Review and QA/QC activities are an inherent part of this element. Deliverables: 0 One full-size (22x34) signed copy of Plans submitted hard copy and electronically; West Valley Highway (StranderBlvd to|-405) Improvements 118 36 • One copy of Technical Specifications at 100%level document per LAG, WSCOTand City of Tukwila templates, inMSWord format; • All topography and design basernapping provided for ArcGIS geoclatabase with feature class data The following sections highlight specific work to be accomplishedhn preparing thefS&E biddocumentset. The following list /snot intended tmbeall inclusive, but bmhighlight the more important sub -elements. All work sub -elements are bobe subm/tCedforreview inaccordance with the sheet schedule above. Retaining kk!alyand Structural Plans |nconversations with the AGENCY, review ofexisting documentation, our understanding ofthe PROJECT, and the CONSULTANT'S engineering experience, retaining wall and structural details are expected to be limited to gravity block walls approximately 6-feet in height and confined to beneath the UPRR Trestle crossing and the NE quadrant nfVVVHotLonQacosWay. Other assumptions include; Assumptions: = The CONSULTANT miUhavedeveopedaGeutechnica|K8emor ndumidentifyin0m/hatbearing pressures would be appropriate for a gravity wall of the type, size, and location(s) imagined. ° It is not anticipated, but indeterminant at this time, whether significant structural design will be required tobridge SPU'sexisting GOinchdiameter transmission main. Once the CONSULTANT has assessed whether the casing extends to the toe -of -slope, further determinations can be made, in consultation with the AGENCY and SPU, as to the most appropriate design approach for the proposed design. • As the existing stormwater outfall is understood to remain in its existing condition, no additional structural outfa||structures are expected. • As stormwater flow control and water quality treatment are not expected to beofactor, structural design ofvaults orsimilar features isalso not expected. • It is not anticipated that any significant structural design will be required to bridge SPU's existing 60- inchtransmissionnnein. Urban Design, Landscaping,andIrrigation Plans Urban design and landscape elements are needed along both VVVHand LongacresWay toprovide visual connection and continuity between the previously constructed nodes of the Pedestrian Bridge and the Tukwila Station. Landscaping is also required to address shoreline and buffer impacts to the Green River to comply with environmental permitting requirements. The AGENCY has provided CONSULTANT the construction plans of Pedestrian Bridge including Urban Design, Landscaping, and Irrigation Plans. Assumptions: • The Urban Design Palette developed for the Pedestrian Bridge will be adequate for use on this project • The Landscape Plant Palette developed for the Pedestrian Bridge will be adequate for use on this project • Urban design and Landscaped features similar to the existing features developed for the Pedestrian Bridge shall extend along the widened "shared use path" starting from the Pedestrian Bridge and West Valley Highway (Strander Blvd to 1-405) Improvements 37 119 11. following the west side ofSR1D1tothe LongacresWay intersection andthena|on8thesouthsideof Lon8ocresWay tothe east side ufthe UPRRtrestle. OthersdewaDksecLionsthroughouttheproject corridor will receive only limited special urban design and landscaping treatment in select, individual locations as appropriate to maintain the visual urban design and wayfinding elements. • Irrigation will be estimated on a square footage basis; irrigation design will not be prepared. = Restoration back of sidewalk will be done using similar treatments to the existing conditions including but not limited to: gross sod' gravel, asphalt, approved seed mix. The level of these improvements at this point is1ndeterminanttothe CONSULTANT. Tuensure adequate construction funding ixavailable to construct the proposed aesthetic elements as described herein, the CONSULTANT will do its best to interpret the level and extents of improvements desired by the AGENCY for Urban Design, Landscaping, and Irrigation Plans only through the 30% level and also develop a thorough EOCC. Dependent upon the extent of improvements desired by the AGENCY and as funds allow, a supplemental scope and fee can be developed to bring the Urban Design, Landscaping, and Irrigation Plans to Contract Document status for VVVH' orLongocres Way o,both. U �101' � f, acquisition is not currently anticipated but could become necessary as the PROJECT progresses, D[|Engineers has been retained incase Right'of4Woysupport isneeded. Right -of -Way support is not included in the SCOPE. Any Right -of -Way services requested by the AGENCY will be processed as a Supplement tnthis Agreement. � � vertiserrient The AGENCY may elect toretain the CONSULTANT toprovide bidding support during the advertisement period to address Contractor questions or to provide supplemental information to the AGENCY is support of any addendumsthat itdeems are warranted. Bid Period services are not included inthis scope ofwork. Urt i on a n a � � ernient *^ |Clonn The AGENCY may contract with the CONSULTANT toprovide certain services during the construction period which may include, but not limited to; construction engineering support, construction inspection, construction documentation control, and construction management. Atthe time ofConstruction Award a supplement can be prepared to define exactly what services the AGENCY would like theCONSULTANT to perform. West Valley Highway (StranderBlvd to1-4O5)Improvements 38 120 Exhibit B DBE Participation TranTech Engineering, LLC (Prime CONSULTANT) is a certified Underutilized, Disadvantaged Business (UDBE) D2W0025137. Our Partner, 1 Alliance Geomatics, is also a certified UDBE (D4M0022928). As such, we expect to exceed the mandatory 14% DBE goal on this project. Agreement Number: Exhibit B - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 1 of 1 121 122 Exhibit C Preparation and Delivery of Electronic Engineering and Other Data In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is to use in preparing electronic files for transmission to the agency. The format and standards to be provided may include, but are not limited to, the following: I. Surveying, Roadway Design & Plans Preparation Section A. Survey Data Please see Exhibit A -Scope of Work for description of foiiiiat and standards to be used. B. Roadway Design Files Please see Exhibit A -Scope of Work for description of format and standards to be used. C. Computer Aided Drafting Files Please see Exhibit A -Scope of Work for description of format and standards to be used. Agreement Number: Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 1 of 4 123 D. Specify the Agency's Right to Review Product with the Consultant E. Specify the Electronic Deliverables to Be Provided to the Agency As needed per Exhibit A F. Specify What Agency Furnished Services and Information Is to Be Provided See Exhibit A Agreement Number: Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 2 of 4 1 24 II. Any Other Electronic Files to Be Provided Please see Exhibit A -Scope of Work for electronic deliverables per task. III. Methods to Electronically Exchange Data Email, CD, flash drive, file share, FTP site. Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 3 of 4 125 A. Agency Software Suite B. Electronic Messaging System Outlook, text C. File Transfers Format Exhibit C - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 4 of 4 126 Exhibit D Prime Consultant Cost Computations See attached Exhibits Agreement Number: Exhibit D - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 1 of 1 127 128 Exhibit Prime Consultant Cost Computations FEE SUMMARY WORK ELEMENTS City mtTukwila West Valley Highway (1-405/Strander Blvd.) ~—����|y~ - , - -' 1.OProject K8mnegmnment-TranTeohEngineering $54,873 2"DBasis ofDeei0n-TrmnTmuhEngineering $11.16$ 3.OSurvey and Topographic K8app|nQ- Alliance $57,8$$ 4.DGenbmnhniceUEngineering-Landau Associates $8.264 5.0Environmental Permitting -Landau Associates $58,456 G'0Public Outreach Guppmrt~TrenTechEngineering $3'022 7'0Trmffic Analysis-TranspoGroup $16'712 8.OVVSDC)T/SPUand Stakeholder Coond|nmtion-TrmnTeohEngineering $8,743 9.0 StormmwmterTlF-Perteet - - -- - ' _ -$25,061 10.0 Plans, Specifications and Engineer's Estimate-TranTech Engineering $241,271 10.0 Plans, Specifications and Engineer's Gmtimneto-Padmwt $24,799 10.0 Plans, Specifications and En0inner'mEatinmote~TrmnmpoE;rou9 $21.591 PROPOSED CONSULTANT FEE $531,938 129 Work Element # 1.0 1.1 1.2 1.3 1.4 1.5 2.0 2.1 2.2 TranTech, LLC Work Element direct rates: Project Management Project Kickoff and Coordination Project Schedule Subconsultant Coordination Project Team Meetings and Field Visits Project Monitoring and Reporting Basis of Design Draft BOD Final BOD 3.0 Survey and Topographic Mapping-1 Alliance Seel Alliance Exhibit fit`! 4.0 Geotechnical Engineering -Landau Associates See Landau Associates Exhibit 5.0 Environmental Permitting -Landau Associates See Landau Associates Exhibit 6.0 6.1 6.2 6.3 Public Outreach Support Public Outreach Support-TranTech Public Outreach Support-Perteet See Perteet Exhibit Public Outreach Support-Transpo See TranspoGroup Exhibit Exhibit D Prime Consultant Cost Computations City of Tukwila West Valley Highway (I-405/Strander Blvd.) 1 2 3 4 5 6 5 8 9 10 11 12 13 10 2 28 60 42 N c W U `0 y 555.00 2 24 56 4 539.00 8 6) C 2 0 2 0 $79.00 6 10 6 0) U) C C W m 15 2 U) a5) p a 559.00 2 m W 562.00 10 .0 N In 540.00 2 a, c 8 0 543,00 2 24 14 16 20 24 TT $3,795 $2,205 $11,281 $25,533 $10,285 $7,335 4 $ 3, 022 Page 1 of 3 TranTech, LLC City of Tukwila West Valley Highway (1-405/Strander Blvd.) 1 2 3 4 $ 6 Exhibit D Prime Consultant Cost Computations 8 9 10 11 12 13 Work Element # Work Element N 0 a direct rates: $60.50 0 C U o` inn $55.00 0 C w U 5)) 0 0 $39.00 cr 0) 10 0 2 ri 0 U 579.00 U) C w 12 U 2 0 570.00 C w 2 0 C $62.00 U) 0 01 w 7 U 2 in N U) $36.00 N U) 0 C w V 2 U) Co in $45.00 C 3 v H 0 a, $40.00 a) C w` V 0 $43.00 > E $23.00 TT 7.0 Traffic Analysis-TranspoGroup' See TranspoGroup Exhibit Third Party Stakeholder Coordination/ PI; Approval WSDOT/SPU and Stakeholder Coordination Channelization Plans Traffic and Pedestrian Signal Plans Traffic Control Plans Stormwater TIR-Perteet See Perteet Exhibit 10.0 ' Plans, Specifications and Engineer's Estimate 10.1 30% Submittal 30% Plans-TranTech 30% Plans-TranspoGroup-See TranspoGroup Exhibit 30% Plans-Perteet-See Perteet Exhibit 30% Estimate--TranTech 10.2 60% Submittal 60% Plans-TranTech 60% Plans-TranspoGroup-See TranspoGroup Exhibit 18 2 2 2 12 6 6 6 80 2 18 140 140 18 100 140 180 14 12 8 12 80 2 160 8 60% Plans-Perteet-See Perteet Exhibit 60% Specifications-TranTech 60% Specifications-Transpo-See TranspoGroup Exhibit 2 40 24 12 4 60% Specifications-Perteet-See Perteet Exhibit 36 630 82 $4,97 $1,257 $1,257 $1,257 $52,851 $6,421 $72,220 $10,776 Page 2 of 3 TranTech. LLC Exhibit D Prime Consultant Cost Computations City of Tukwila West Valley Highway (I-405/Strander Blvd.) 1 2 3 4 5 6 5 8 9 10 11 12 1 Work Element # Work Element direct rate 6 a` 60.50 Staff Civil En 0 U U m a 39.00 0 U 79.00 w 7 2 O v as c 0) c as U co "O 00 (.13 c a c w 0 a) CIJ 2. Structural Engin 6.0 w 45.00 aa) 0 U 0 a) rn .0 8 0 3.00 E 23.00 TT !at l ,Total °Total ° Totaf "Total , Ti 0 To ou 10.3 60% Estimate—TranTech 90% Submittal 90% Plans-TranTech 90% Plans-TranspoGroup-See TranspoGroup Exhibit 12 24 80 100 80 24 8 140 16 90% Plans-Perteet-See Perteet Exhibit 90% Specifications-TranTech 90% Specifications-Transpo-See TranspoGroup Exhibit 2 40 12 24 4 90% Specifications-Perteet-See Perteet Exhibit 10.4 90% Estimate--TranTech 100% Submittal 100% Plans-TranTech 100% Plans-TranspoGroup-See TranspoGroup Exhibit 2 4 16 12 20 8 12 2 2 18 2 8 100% Plans-Perteet-See Perteet Exhibit 100% Specifications-TranTech 32 16 4 100% Specifications-Transpo-See TranspoGroup Exhibit 100% Specifications-Perteet-See Perteet Exhibit 10.5 100% Estimate—TranTech Ad -Ready PS&E 100% Ad -Ready PS&E-TranTech 4 2 4 4 4 10 4 100% Ad -Ready PS&E-Transpo-See TranspoGroup Exhibit 100% Ad -Ready PS&E-Perteet-See Perteet Exhibit PRIME COMPENSATION FOR SUB. COST EXPENSES SALARY ESCALATION 2 4 82. 32 74 60 6 26 1992 9 51,424 2i0l 910 74 638 7.862 8 764 024' 774 PROJECT WORK ELEMENTS TOTALS 242 576 408 492 88 6 36 38 6 426 152 32 2502 9,079 00.00% Page 3 of 3 Exhibit D Prime Consultant Cost Computations City of Tukwila West Valley Highway (I-405/Strander Blvd.) TranTech, LLC Direct Classification Hrs. x Rate = Cost 1 Project Manager 242 60.50 $1360 41:6641 2 Senior Civil Engineer 576 $ 55.00 $31,680 3 Staff Civil Engineer 408 $ 31.50 $12,852 4 Project Civil Engineer 492 $ 39.00 $ 5 Construction Manager BB $ 79.00 $ 70.00 $169:891528 6 Senior Structural Engineer 6 5 Project Structural Engineer 36 $ 59.00 8 Senior Structural Engineer 0 $ 2$, 41 $22 4: 9 Staff Structural Engineer 1 38 $ 6362..0000 $1,6 10 Staff Structural Engineer 2 6 $ 4° 11 Senior CAD Technician 426 $$ i 7, 023 47008 12 Office Engineer 152 $4435.:°0°0°° $ $6,536 13 Administrative 2 32 $ 23.00 $736$014 0 15 0 $0 16 0 $0 17 0 $0 Total Hrs. 2502 Salary Cost $ 113,807 Salary Escalation Cost (estimated) Escalation - % of Labor Cost 0% per year @ 0 year(s) $0 Total Salary Cost $ 113,807 Overhead Cost @ Net Fee Total Overhead & Net Fee Cost 148.81% of Direct Labor 30.0% of Direct Labor $ 169,356 34,142 203,498 TranTech Direct Expenses No. Unit Each Cost Reproduction Costs Copies 500 pages @ $0.06 /page $ 30.00 Reports 6 reports @ $15 /report $ 90.00 Plans 8 sets @ $20 /set $ 160.00 100% PS&E 1 sets @ $600 /set $ 600.00 Ad -Ready PS&E 1 sets @ $600 /set $ 600.00 Parking 0 @ $8 $ Mail/Deliveries/Fed Ex 6 @ $20 $ 120.00 Mileage 300 miles @ $0.580 /mile $ 174.00 Subtotal TranTech Total Subconsultants 1,774 $ 319,079 UDBE Hrs $ Total Landau Associates, Inc. 396 $ 66,710 Perteet, Inc. 332 $ 49,860 1 Alliance x 444 $ 57,986 Transpo Group, Inc. 279 $ 38,304 Total 0.0% 0.0% 0.0% 1,451 Subconsultant Total 0% 212,859 Direct Expenses Sub -Total (including Subconsultants) Total Costs $ 214,633 $ 531,938 (a) Rates shown reflect the typical compensation rate of employees assigned to the billing category listed. Each category may have multiple employees assigned to that billing category and each employee may have a different hourly rate of pay. Invoices will show employee's actual RAW labor rates, per contract Payment Provisions. (b) Classifications shown are for estimating purposes and not all-inclusive; the actual invoice will show our employee's specific labor classification. Page 1 of 1 P:12019 \ 2019027 - Tukwila West Valley Highway1200 Contractst210 Pre-contract1City of Tuloalla WV Highway Project TranTech Fee-MASTER2-TOM Printed: 5/14/2019, 11:34 AM 133 Exhibit D Prime Consultant Cost Computations Transportation Building 310 Maple Park Avenue S.E. P.O. Box 47300 Olympia, WA 98504-7300 360-705-7000 I I 1/: 1-800-833-6388 www.wsdot.wa.gov May 22, 2018 TranTech Engineering, LLC 12011 NE 1st Street, Suite 305 Bellevue, WA 98005 Subject: Acceptance FYE 2017 ICR — Audit Office Review Dear Mr. Kash Nikzad: Transmitted herewith is the WSDOT Audit Office's memo of "Acceptance" of your firm's FYE 2017 Indirect Cost Rate (ICR) of 148.81%. This rate will be applicable for WSDOT Agreements and Local Agency Contracts in Washington only. This rate may be subject to additional review if considered necessary by WSDOT. Your ICR must be updated on an annual basis. Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms and conditions of the respective agreement/contract. This was not a cognizant review. Any other entity contracting with your firm is responsible for determining the acceptability of the ICR. If you have any questions, feel free to contact our office at (360) 705-7019 or via email consultantrates@wsdot.wa.gov. Regards; ERIK K. JONSON Manager, Consultant Services Office EKJ:kms Jonson, Erik May 23 2018 8:37 AM cosign Exhibit B 1 of 3 134 Acceptance ICR Audit Office Review Description Exhibit D Prime Consultant Cost Computations TranTech Engineering LLC Indirect Cost Rate Schedule For the Year Ended December 31, 2017 Financial Statement TranTech Accepted Amount Adj. Ref. Amount Direct Labor $966,481 $966,481 100.00% Indirect Cost: Fringe Benefits PTO $87,494 $87,494 9.05% o Holiday 43,631 43,631 4.51% Payroll Taxes 125,191 ($3,746) H 121,445 12.57% Health Insurance 147,225 147,225 15.23% Workers' Comp. Insurance 3,401 3,401 0.35% SIMPLE IRA Employer Match 34,384 34,384 3.56% Total Fringe Benefits $441,326 ($3,746) $437,580 45.28% General Overhead Indirect Labor-Admin $307,825 $307,825 31.85% Training Labor 22,873 22,873 2.37% Bid & Proposal Labor 213,899 213,899 22.13% Marketing Labor 972 ($972) G 0 0.00% Advertising Labor 2,173 (2,173) C 0 0.00% Public Relations Labor 95 (95) C 0 0.00% Direct Selling Labor 3,341 (3,341) G 0 0.00% Incentive Bonus 48,875 (48,875) B 0 0.00% Indirect Contract Labor 21,941 21,941 2.27% Advertising 3,137 (3,052) C 85 0.01% Automobile 38,164 38,164 3.95%® Computer 30,363 30,363 3.14% Depreciation & Amortization 8,765 8,765 0.91% Dues & Subscriptions 10,216 (2,154) C 8,062 0.83% Employee Train/Recruit/Moving 2,878 2,878 0.30% Insurance 34,876 34,876 3.61% Interest 34,727 (34,727) D 0 0.00% Maintenance & Repairs 1,941 1,941 0.20% Professional Fees 37,493 37,493 3.88% Public Relations Expense 0 0 0.00% Rent 141,852 (5,435) F 136,417 14.11% Supplies & Miscellaneous 30,021 (500) E 29,521 3.05% Taxes & Licenses 45,974 45,974 4.76%® Telephone 40,208 40,208 4.16% Travel 8,727 (451) A, C 8,276 0.86% Travel - Meals 16,053 (10,898) A 5,155 0.53% Exhibit B 2 of 3 135 Description Exhibit D Prime Consultant Cost Computations TranTech Engineering LLC Indirect Cost Rate Schedule For the Year Ended December 31, 2017 Financial Statement TranTech Accepted Amount Adj. Ref. Amount % Utilities 5,923 5,923 0.61% Total General Overhead $1,113,312 ($112,672) Total Indirect Costs & Overhead $1,554,638 ($116,418) Indirect Cost Rate $1,000,640 103.53% $1,438,221 148.81% 160.86% 148.81% TranTech Engineering LLC - Accepted by KK 5/22/2018 "Indirect Cost Rate still subject to WSDOT Audit" References TranTech Adjustments: A Lodging, meal, and mileage rates in excess of federal travel regulation unallowable per 48 CFR 31.205-46(a)(2). B Adjustment ($48,875) for reasonableness, per 48 CFR 31.201-3. C Public relations and advertising unallowable per 48 CFR 31.205-1. D Interest unallowable per 48 CFR 31.205-20. E Contributions unallowable per 48 CFR 31.205-8. F Unallowable costs of ($5,435) idle capacity per 48 CFR 31.205-17(c). G Promotional marketing unallowable per 48 CFR 31.205-1 and 31.205-38. H Directly associated cost to unallowable advertising and publice relations labor and bonus per 48 CFR 31.201-6(a). 2 Exhibit B 3 of 3 136 Exhibit E Sub -consultant Cost Computations Refer to section VI "Sub -Contracting" of this AGREEMENT. See attached Exhibits Agreement Number: Exhibit E - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 1 of 1 137 138 Exhibit E Subconsultant Cost Computations El: Landau Associates, Inc. E.2: Perteet, Inc. E.3: 1 Alliance, LLC E.4: Transpo Group, Inc. 139 Landau Associates, Inc. City of Tukwila West Valley Highway (I-405/Strander Blvd.) 2 3 4 8 10 Exhibit E.1 Work Element # 4.00 4.1 4.2 Work Element Geotechnical Research Field Explorations and Laboratory Testing Geotechnical Evaluation, Reporting, and Meetings 5,00 5.1 5.2 5.3 5.4 5.5 5.6 5.7 5.8 5.9 5.10 Environmental Permitting Team, Agency, and Pre -Application Meetings WSDOT NEPA Categorical Exclusion Form Hazardous Materials Linear Corridor Screening (ESA) Biological Assessment (BA): (EFH) Evaluation Cultural Resources Shoreline Permit Application Submittal Wetland/Waterway Delineation Delineation Technical Memorandum Mitigation/Landscape Plan Support Section 4(f) Documentation 0 direct rates: 0;Total 0. a. $80.29 2 4 $61,30 20 18 4 40 10 40 4 4 10 20 4 $52.75 04 N $50.00 a m $41.35 $37.31 Total' ;TBtali Tat€tL:'Totl> 16 24 8 16 10 20 24 531,74 12 10 U $33.66 6 6 10 12 8 4 N CO L¢) $39.00 4 6 4 4 2 10 4 EXPENSES SALARY ESCALATION PROJECT WORK ELEMENTS TOTALS 6 170 40 78 22 46 46 28 396 Landau Associates, Inc. $1,854 $6,153 $4,199 $4,801 $8,487 $11,363 $2,634 $9,781 $3,663 56,165 $5,194 $316 $86,710 Landau Associate 51,854 $6,153 $4,199 $4,801 $0,487 $11,363 $2,634 $9,781 $3,663 $6,165 $2,099 $5,194 $66,710 0 100.00% Page 1 of 1 140 Exhibit E.1 City of Tukwila West Valley Highway (I-405/Strander Blvd.) Landau Associates, Inc. Classification Direct Hrs. x Rate = Cost 1 Principal 6 $ 80.29 $482 2 Senior Associate 170 $ 61.30 $10,421 3 Associate 0 $ 52.75 $0 4 Senior 40 $ 50.00 $2,000 5 Senior Project 0 $ 41.35 $0 6 Project 78 $ 37.31 $2,910 7 Senior Staff 22 $ 31.74 $698 8 Staff/Senior Technician II 0 $ 31.50 $0 9 Assistant/Senior Technician I 0 $ 23.00 $0 10 Project Coordinator 46 $ 33.66 $1,548 11 CAD/GIS Technician 34 $ 39.00 $1,326 12 Technician 0 $ 20.00 $0 13 Support Staff 0 $ 25.61 $0 14 0 $0 Total Hrs. 396 Salary Cost Salary Escalation Cost (estimated) Escalation - % of Labor Cost Total Salary Cost Overhead Cost @ Net Fee @ Total Overhead & Net Fee Cost 0% per year @ 0 year(s) 212.49% of Direct Labor 30.0% of Direct Labor 19,386 $0 19,386 41,192 5,816 47,008 No. Direct Expenses-Geotechnical Mileage, Geotechnical 80 $0.58 /mile $ 46.40 Geotech lab testing 2 @ $100 $ 200.00 Direct Expenses-Geotechnical Subtotal Unit Each Cost Direct Expenses -Environmental Mileage 120 @ $0.58 /mile $ 69.60 Direct Expenses -Environmental Subtotal Subtotal Landau Associates, Inc. Total 246.40 69.60 316 66,710 Page 1 of 1 Printed: 5/9/2019, 6:52 PM 141 Exhibit E.1 tate of ans o ation November 19, 2018 Landau Associates, Inc. 130 - 2nd Avenue South Edmonds, WA 98020 Transportation Building 310 Maple Park Avenue S.E. P.O. Box 47300 Olympia, WA 98504-7300 360-705-7v.. TTYl 1-800-833-6388 www.wsdotwa.gov Subject: Acceptance FYE 20187 ICR — CPA Report Dear Mr. Dennis Hobbs: We have accepted your firms FYE 2018 Indirect Cost Rate (ICR) of 212.49Vo based on the "Independent CPA Report," prepared by T. Wayne Owens, CPA. This rate will be applicable for WSDOT Agreements and Local Agency Contracts in Washington only. This rate may be subject to additional review if considered necessary by WSDOT. Your ICR must be updated on an annual basis. Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms and conditions of the respective agreement/contract. This was not a cognizant review. Any other entity contracting with the firm is responsible for determining the acceptability of the ICR. If you have any questions, feel free to contact our office at (360) 705-7019 or via email consultantrates@wsdotwa.gov. Regards; Jonson, Erik Nov 21 2018 10: 5 PM cosi8n ERIK K. JONSON Manager, Consultant Services Office EKJ:rck Acceptance ICR CPA Report 142 Exhibit E.1 LANDAU ASSOCIATES, INC. STATEMENT OF DIRECT LABOR, FRINGE BENEFITS, AND GENERAL OVERHEAD FOR THE YEAR ENDED JUNE 30, 2018 Description Direct Labor INDIRECT COSTS Fringe Benefits: Vacation, sick, and holiday Retirement plan Employee group insurance Incentive compensation Payroll taxes Workers compensation Other employee benefits Total Fringe Benefits % of Financial Stmt Unallowable Direct Expense Costs FAR Ref Total Proposed Labor $ 3,798,043 $ 3,798,04 701,541 $ $ 701,541 584,875 (279,182) (1) 305,693 705,853 705,853 610,545 (13,188) (2) 597,357 578,222 (4,034) (3) 574,188 30,789 30,789 78,726 (53,323) (2)(4) 25,403 3,290,551 $ (349,727) 2,940,824 77.43% General Overhead: Indirect labor 2,695,011 $ (208,364) (4)(5)(6) 2,486,647 Accounting Fees 45,193 45,193 Athertising 16,853 (16,853) (4)(5) Automobile expense 65,598 65,598 Bank charges 12,343 12,343 Contributions 19,528 (19,528) (6)(7) - Depreciation and amortization 410,740 (20,448) (8) 390,292 Dues and professional licenses 78,398 (45,173) (4)(5)(8)(9) 33,225 Entertainment 9,509 (9,509) (4)(11) Insurance 213,676 213,676 Interest 27,213 (27,213) (7) Leased equipment 37,278 37,278 Meals expense 28,343 (403) (12)(13) 27,940 Office supplies and postage 295,913 (5,831) (2) 290,082 Professional services 163,106 163,106 Recruitment expense 15,715 15,715 Rent 764,351 764,351 Repairs and maintenance 49,322 49,322 Seminars and professional education 75,892 (174) (4) 75,718 Supplies 57,766 (385) (14) 57,381 Taxes (211,771) 471,180 (15) 259,409 Telecommunications 218,207 218,207 Trawl 107,897 (3,931) (13)(16) 103,966 Recowry accounts (197,299) (197,299) Total General Overhead Total Indirect Costs $ 4,998,782 $ 113,368 $ 5,112,150 134.60% $ 8,289,333 (236,3591 $ 8,052,974 212.03% Facilities Capital Cost of Money (FCCM) 17,392 0.46% See accompanying auditors' report and notes. 3 143 Exhibit E.1 LANDAU ASSOCIATES, INC. DESCRIPTION OF FAR REFERENCES AND AUDIT ADJUSTMENTS FOR THE YEAR ENDED JUNE 30, 2018 (1) 31.201-6 (a) Costs that are expressly unallowable or mutually agreed to be unallowable, including mutually agreed to be unallowable directly associated costs, shall be identified and excluded from any billing, claim, or proposal applicable to a Govemment contract. (2) 31.205-13 (b) Employee morale, health, welfare, food service, and dormitory costs and credits - Costs of gifts are unallowable. (3) 31.201-6 (a) Accounting for unallowable costs - When an unallowable cost is incurred, its directly associated costs are also unallowable. (4) 31.205-14 Entertainment costs - Costs of amusement, diversions, social activities, and any directly associated costs such as tickets to shows or sports events, meals, lodging, rentals, transportation, and gratuities are unallowable. (5) 31.205-1 (f) Public relations and advertising costs - Public relations and advertising costs designed to call favorable attention to the contractor and its activities is unallowable. (6) 31.205-6 (b) (2) Compensation for personal services - Compensation in excess of amounts determined to be reasonable are unallowable. (7) 31.205-20 Interest and other financial costs - Interest on borrowings (however represented) are unallowable; therefore, the credit was added back to the overhead pool. (8) 31.205-8 Contributions or donations - Contributions or donations are unallowable. (9) 31.205-22 (a) (1) Lobbying and political activity costs - Costs associated with attempts to influence the outcomes of any Federal, State, or local election, referendum, initiative, or similar procedure, through in kind or cash contributions, endorsements, publicity, or similar activities are unallowable. (10) 31.20549 Goodwill - Any costs for amortization, expensing, write-off, or write -down of goodwill (however represented) are unallowable. (11) 31.205-51 Costs of alcoholic beverages - Costs of alcoholic beverages are unallowable. (12) 31.201-2 (d) Determining allowability - Costs not supported with documentation are unallowable. (13) 31.205-46 (a) 2 Travel costs - Costs that exceed, on a daily basis, the maximum per diem rates in effect at the time of travel as set forth in the Federal Travel Regulations are unallowable. (14) 31.201-2 (a) (3) Determining allowability - Costs of a prior accounting period are unallowable. (15) 31.205-41 (b) (1) Taxes - Federal income and excess profits taxes are unallowable. (16) 31.202 Direct costs - Direct costs of the contract shall be charged directly to the contract. See accompanying auditors' report and notes. 4 144 City of Tukwila West Valley Highway (I-405/Strander Blvd.) Perteet, Inc. Exhibit E.2 Work Element # Work Element direct rat "U a 88.58 m CO to w 4. v to to CO at ead Technician 7, Total T Tbtar:' :Total' nt a 9.0 9.1 9.2 9.3 9.4 9.5 10.0. 10.1 Stormwater TIR Stormwater Design Criteria Site Assessment and Mapping Conveyance Calculations Stormwater Technical Information Report (TIR) Stormwater QA/QC Deliverables 6.0 Tol Plans, Specifications and Engineer's Estimat 30% Submittal 30% Plans (Urban/Landscape/Irrigation Design) 10 14 2 4 4 8 24 24 20 16 32 24 20 100 16 20 24 16 30% EEOC (Urban/Landscape/Irrigation Design) 4 6 4 4 10.2 30% CIA/QC 60% Submittal 60% Plans 2 60% Specifications 10.3 60% QA/QC 90% Submittal 90% Plans 16 90% Specifications 26. 40 36 68 12 182 98 18 2 16 10.4 10.5 90% QA/QC 100% Submittal Ad -Ready PS&E nt10;Tot 16 EXPENSES SALARY ESCALATION 16 02 5.214 4.94 $2,492 25062 4,4 026 80 56 2 42 2.0 0 2 4 PROTECT WORK ELEMENTS TOTALS 28 82 2 120 60 24 332 ,860 00.00% P:\2019\2019027 - Tukwila West Valley Highway\200 Contracts\210 Pre-contract\ettgeflTe dvila WV Highway Project TranTech Fee-MASTER2-TOMrinted: 5/9/2019, 6:54 PM 145 City of Tukwila West Valley Highway (I-405/Strander Blvd.) Perteet, Inc. Exhibit E.2 Direct Classification Hrs. x Rate = Cost 1 Principal 0 $ 88.58 $0 2 Sr. Associate 28 $ 65.98 $1,847 3 Sr. Engineer/Manager 82 $ 64.38 $5,279 4 Lead Engineer/Manager 2 $ 60.10 $120 5 Engineer III 120 $ 40.80 $4,896 6 Engineer II 60 $ 36.00 $2,160 7 Engineer! 24 $ 30.50 $732 8 Lead Technician/Designer 16 $ 37,85 $606 9 Technician III 0 $ 33.80 $0 10 Technician II 0 $ 22.50 $0 11 Planner!! 0 $ 39.18 $0 12 Accountant 0 $ 37.51 $0 13 Clerical 0 $ 26.88 $0 14 0 $0 15 0 $0 16 0 $0 17 0 $0 18 0 $0 19 0 $0 20 0 $0 Total Hrs. 332 Salary Cost 15,640 Salary Escalation Cost (estimated) Escalation - % of Labor Cost Total Salary Cost Overhead Cost © Net Fee © Total Overhead & Net Fee Cost 0% per year @ 0 year(s) 186.07% of Direct Labor 30.0% of Direct Labor $0 15,640 29,102 4,692 33,794 Direct Expenses No. Unit Each Cost Reproduction Costs Copies 1500 pages @ $0,06 /page $ 9000 Reports reports @ $15 /report $ Plans 40 sets @ $2 /set $ 80.00 Parking @ $8 $ Mail/Deliveries/Fed Ex 6 © $20 $ 120.00 Drilling Subcontractor @ $12,000 $ Traffic Control Signage Rental @ $300 $ Field Expenses (Sample Bags, Cold Patch, Staki @ $150 $ Lab Testing @ $4,500 $ Mileage 232 miles @ $0,580 /mile $ 134.56 Subtotal 425 Perteet, Inc. Total 49,860 (a) Rates shown reflect the typical compensation rate of employees assigned to the billing category listed. Each category may have multiple employees assigned to that billing category and each employee may have a different hourly rate of pay. Invoices will show employee's actual RAW labor rates, per contract Payment Provisions. (b) Classifications shown are for estimating purposes and not all-inclusive; the actual invoice will show our employee's specific labor classification. Page 1 of 1 146 Printed: 5/9/2019, 6:54 PM Exhibit E.2 Transportation Building 310 Maple Park Avenue S.E. P.O. Box 47300 Olympia, WA 98504-7300 360-705-7000 TTY: 1-800-833-6388 www.wsdot. wa.gov June 13, 2018 Perteet, Inc. 2707 Colby Avenue, Suite 900 Everett, WA 98201 Subject: Acceptance FYE 2017 ICR— Audit Office Review Dear Ms. Denice Moan: Transmitted herewith is the WSDOT Audit Office's memo of "Acceptance" of your firm's FYE 2017 Indirect Cost Rate (ICR) of 186.07% (rate includes 0.29% Facilities Capital Cost of Money). This rate will be applicable for WSDOT Agreements and Local Agency Contracts in Washington only. This rate may be subject to additional review if considered necessary by WSDOT. Your ICR must be updated on an annual basis. Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms and conditions of the respective agreement/contract. This was not a cognizant review. Any other entity contracting with your firm is responsible for determining the acceptability of the ICR. If you have any questions, feel free to contact our office at (360) 705-7019 or via email consultantratesa,wsdot.wa.gov. Regards; Jonson, Erik Jun 14 2018 7:39 AM COSi8r1 ERIK K. JONSON Manager, Consultant Services Office EKJ:rck Acceptance ICR Audit Office Review 147 Exhibit E.2 Certification of Final Indirect Costs Firm Name: Perteet Inc. Indirect Cost Rate Proposal: 186.07 Date of Proposal Preparation (mm/dd/yyyy): 05/25/2018 Fiscal Period Covered (mm/dd/yyyy to mm/dd/yyyy): 01/01/2017 to 12/31/2017 I, the undersigned, certify that I have reviewed the proposal to establish final indirect cost rates for the fiscal period as specified above and to the best of my knowledge and belief: 1.) All costs included in this proposal to establish final indirect cost rates are allowable in accordance with the cost principles of the Federal Acquisition Regulations (FAR) of title 48, Code of Federal Regulations (CFR), part 31. 2.) This proposal does not include any costs which are expressly unallowable under the cost principles of the FAR of 48 CFR 31. All known material transactions or events that have occurred affecting the firm's ownership, organization and indirect cost rates have been disclosed. Signature: Name of Certifying Official* (Print): Crystal L. Donner Title: President/CEO Date of Certification (mm/dd/yyyy): 05/25/2018 *The "Certifying Official" must be an individual executive or financial officer of the firm at a level no lower than a Vice President or Chief Financial Officer, or equivalent who has the authority to represent the financial information utilized to establish the indirect cost rate for use under Agency contracts. Ref. FHWA Directive 4470.1A available on line at: http://www.fhwa.dotqov/leqsreqs/d irectives/orders/44701a. htm 0/H Certification; Nov 2010 148 Exhibit E.2 Description Perteet, Inc. Indirect Cost Rate Schedule For the Year Ended December 31,2017 Financial Statement Accepted Amount Perteet Adj. WSDOT Adj. Ref. Amount Direct Labor $3,520,054 $0 $0 $3,520,054 100.00% Fringe Benefits: Vacation, Sick, & Holiday $823,776 $823,776 23.40% Payroll Taxes 537,834 537,834 15.28% Health Insurance 567,494 567,494 16.12% Profit Sharing (401k) 273,050 273,050 7.76% Profit Sharing (ESOP) 115,000 115,000 3.27% Fringe Benefit Adjustment - (4,754) 0 (4,754) -0.14% Total Fringe Benefits $2,317,154 ($4,754) $0 $2,312,400 65.69% General Overhead: Employee Incentives/Bonuses $109,686 ($18,560) D $91,126 2.59% Indirect Labor 1,414,150 (33,424) R 1,380,726 39.22% All Hours Offset (123,225) (123,225) -3.50% Bid & Proposal Labor 833,983 (10,155) A 823,828 23.40% Auto Expense 133,583 (53,320) B 80,263 2.28% Bank & Service Fee 2,037 (1,374) C 664 0.02% Communications 138,713 138,713 3,94% Computer Expenses 293,713 293,713 8.34% Conferences & Meetings 20,806 (1,719) R 19,087 0.54% Copier Expense 78,927 78,927 2.24% Depreciation - Book Basis 146,558 146,558 4.16% Dues & Memberships 27,591 (9,509) E 18,082 0.51% Entertainment 18,106 (18,106) F - 0.00% Insurance 118,312 118,312 3.36% Licenses & Fees 4,201 4,201 0.12% Meals 26,135 (24,147) G 1,988 0.06% Miscellaneous 124 124 0.00% Outside Services 44,599 (65) G 44,533 1.27% Payroll & Benefit Processing 13,703 13,703 0.39% Postage & Delivery Services 5,363 5,363 0.15% Professional Services 92,978 (17,029) T/V 75,949 2.16% Recruiting 2,055 2,055 0.06% Rent 754,966 (33,555) P 721,411 20.49% Repairs & Maintenance 570 570 0.02% Reproduction 1,805 1,805 0.05% Seminars & Training 33,130 (245) L 32,885 0.93% Staff Functions 22,781 (22,781) I - 0.00% Subscriptions & Publications 9,041 9,041 0.26% Supplies 47,265 (2,504) Q 44,761 1.27% Travel & Lodging 39,262 (6,414) J 32,848 0.93% Advertising 1,332 (1,332) A - 0.00% Bad Debt Expense 99 (99) - 0.00% Contributions 10,111 (10,111) K - 0.00% Gifts 2,493 (2,493) L 0.00% Interest 19,873 (19,873) M 0.00% Sponsorships 6,900 (6,900) N 0.00% Taxes -Business & Property 239,083 239,083 6.79% Gain (Loss) on Disposal of Assets (15,566) (15,566) -0.44% Less: Offsets for Direct Costs (54,354) (54,354) -154% Total General Overhead $4,520,889 ($293,715) $0 $4,227,173 120.09% Total Overhead Costs $6,838,042 ($298,469) $0 $6,539,573 185.78% 0.00% Overhead Rate 194.26% 185.78% 185.78% Facilities Cost of Capital $10,101 U $10,101 0.29% $6,549,674 $6,549,674 Overhead Rate (Including FCCM) 186.07% 186.07% 149 Exhibit E.2 Description Perteet, Inc. Indirect Cost Rate Schedule For the Year Ended December 31, 2017 Financial Statement Accepted Amount Perteet:Adj. WSDOTAdj. Ref. Amount Perteet, Inc. - In Process "Overhead Rate still subject to WSDOT Audit" References Perteet Adjustments: A Advertising and Legal Expenses not allowed. 48CFR 31.205, 48CFR31.205-47 B Personal commute unallowable per 48 CFR 31,205-6(m)(2): $11,032 Auto allowance not allowable, Auto Allowances, $26,400 less $10,431 Company use portion Parking of personal vehicles unallowable per 48 CFR 31.205-6, $26,319 C Bank Interest and Fees for credit unallowable per 48 CFR 31.205-20 and 31.205-15. D Anniversary Bonuses not performance based ($18,560); deemed unallowable per 48 CFR 31.205-6(f) E Lobbying costs unallowable per 48 CFR 31.205-22. F Entertainment costs unallowable per 48 CFR 31.205-14. G Local meals unallowable per 48 CFR 31.205-46(a)(2)(i) I Staff function expenses unallowed per 48 CFR 31.205-14 1 Travel Expense not allowed under FAR 31-205.46 K Contributions and event sponsorships unallowable per 48 CFR 31.205-8. L Gifts unallowable per 48 CFR 31.205-13(b). M Interest unallowable per CFR 31.205-20. N Sponsorships for events whose purpose is not technical or stimulation of production is unallowed under 31,205-1(f)(3) O Fringe benefits associated with labor deemed unallowable per 48 CFR 31.201-6(a). P Sublease amount received for Seattle Office Space 48 CFR 31.201-5 Q Disposable Supplies CM and Survey supplies, party supplies unallowable 48 CFR 31.205-13 R Scholarship & Award Gala costs and labor unallowable per 48 CFR 31.201-2 and 31.205-14 Social activities costs and labor not allowed per 31.205-14 T Public Relations and Advertising costs unallowable per FAR 31.205-1 U FCCM Calculation per 48 CFR 31.205-10 ✓ Legal Expenses not allowable per 48 CFR 31.204-47(b)(4) 150 1 Alliance City of Tukwila West Valley Highway (I-4051Strander Blvd.) 4 e 10 11 12. 10 13 18 18 17 18 Exhibit E.3 Element 0 Work Element direct fates: 417.00 Tnt Total To Tot91 ' Total" Te To To Tr T 3.00 3.1 3.2 3.3 3.4 3.5 Survey Mapping PM,.Admin &OA/CC Survey Control Field Surveying 8 Mapping Right-of-Way,:Property Lines & Ease ants WooS Total 2 2 4 8 10 24 24 16 12 12, 16 60 40 24 60 24 60 12 30 42 12 EXPENSES SALARY ESCALATION 88 $5.101 $9,413 72 56,271 PROJEORKIELEMENTS TOTALS 12 88: 16 12 118 84 84 ;. 42 I 12 100.00% Printed: 5/9/2019, 6:55 PM 151 City of Tukwila West Valley Highway (1-405/Strander Blvd.) 1 Alliance Exhibit E.3 Direct Classification Hrs. x Rate = Cost Principal Surveyor 12 $ 90.75 $1,089 Senior Project Manager 66 $ 55.50 $3,663 Survey Project Manager 16 $ 53.50 $856 Project Administrator 12 $ 45.00 $540 Project Surveyor 0 $ 45,00 $0 Instrumentation Specialist 0 $ 44.25 $0 CADD 5 0 $ 42.25 $0 CADD 4 116 $ 36.50 $4,234 CADD 1 0 $ 25.50 $0 Tech 5 84 $ 38.75 $3,255 Tech 4 0 $ 37.00 $0 Tech 3 84 $ 34.50 $2,898 Tech 2 0 $ 27.50 $0 Tech 1 42 $ 25.50 $1,071 Billing/Acct Coordinator 12 $ 31.50 $378 Asst. PM 0 $ 31.00 $0 Admin 0 $ 28.50 $0 Marketing Coordinator 0 $ 28.00 $0 0 $0 0 $0 Total Hrs. 444 Salary Cost Salary Escalation Cost (estimated) Escalation - % of Labor Cost Total Salary Cost Overhead Cost @ Net Fee @ Total Overhead & Net Fee Cost 0% per year @ 0 year(s) 157.56% of Direct Labor 30.0% of Direct Labor 17,984 $0 17,984 28,336 5,395 33,731 Direct Expenses No. Unit Each Cost Reproduction Costs Copies pages @ $0.06 /page $ Reports reports @ $15 /report $ Plans sets @ $2 /set $ Parking @ $8 $ Mail/Deliveries/Fed Ex @ $20 $ - Mileage 300 miles @ $0.580 /mile $ 174.00 Potholing-APS, Inc. 1 @ $2,097.00 $ 2,097.00 Scanner Rental 1 2-day rental @ $4,000.00 $ 4,000.00 Traffic Control days @ $4,250.00 $ - Subtotal 1 Alliance Total $ 6,271 57,986 (a) Rates shown reflect the typical compensation rate of employees assigned to the billing category listed. Each category may have multiple employees assigned to that billing category and each employee may have a different hourly rate of pay. Invoices will show employee's actual RAW labor rates, per contract Payment Provisions. (b) Classifications shown are for estimating purposes and not all-inclusive; the actual invoice will show our employee's specific labor classification. Page 1 of 1 152 Printed: 5/9/2019, 6:56 PM Exhibit E.3 Transportation Building 310 Maple Park Avenue S.E. P.O. Box 47300 Olympia, WA 98504-7300 360-705-7000 TTY: 1-800-833-6388 www.wsdot.wa.gov July 24, 2018 1 Alliance Geomatics 1261A - 120th Avenue NE Bellevue, WA 98005 Subject: Acceptance FYE 2017 ICR— Audit Office Review CORRECTION (FYE 2017) Dear Mr. Micael Paradis: Transmitted herewith is the WSDOT Audit Office's memo of "Acceptance" of your firm's FYE 2017 Indirect Cost Rate (ICR) of 157.56%. This rate will be applicable for WSDOT Agreements and Local Agency Contracts in Washington only. This rate may be subject to additional review if considered necessary by WSDOT. Your ICR must be updated on an annual basis. Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms and conditions of the respective agreement/contract. This was not a cognizant review. Any other entity contracting with your firm is responsible for determining the acceptability of the ICR. If you have any questions, feel free to contact our office at (360) 705-7019 or via email consultantrates@wsdotwa.gov. Regards; ERIK K. JONSON Manager, Consultant Services Office EKJ:rck Acceptance ICR Audit Office Review 153 Transpo Group, Inc. City of Tukwila West Valley Highway (I-405IStrander Blvd.) 2 3 4 6 7 Exhibit E.4 Work Element # 7.0 Traffic Analysis 7.1 Pedestrian Crossing Evaluation 7.2 7.3 Work Element Traffic Analysis Technical Memorandum direct rates: Work Element CO TO arrant 7 0 Total 10.0 Plans, Specifications and Engineer's E 30% Submittal 130% Plans 10.2 60% Submittal 160% Plans 10.3 90% Submittal 90% Plans J N m C C w $55.65 4 6 4 3 J N 4) C C w $54.81 16 N J N N C C w $48,60 12 10 N a 41 C C w $41.59 32 12 40 24 2 8 16 dmin - Level 4 $44,23 20 10.4 90% Specifications 100% Submittal 100% Plans 1 1 2 2 8 16 10.5 100% Specifications Ad -Ready PS&E Ad -Ready Plans and Specifications 10.0 Tot EXPENSES SALARY ESCALATION PROJECT WORK ELEMENTS TOTALS 2 4 2 8 29 18 44 40 128 20 26 4 26 279 Transpo Group, Inc. $9,300 $2,446 $7,089 $4,772 $3,378 $555 $3,378 $555 $1,866 $2,000 $38,304 100.00% 154 Trammpo Group, Inc. Exhibit EA City of Tukwila West Valley Highway (1-405/Strander Blvd.) Direct Classification Hrs. x Rate = Cost Engineer ' Level G 28 $ 68]]5 $1.701 Engineer ' Level 5 18 $ 54,81 $987 Engineer - Level "4 44 $ 48]}0 $2.147 Engineer ' Level 3 40 $ 41J59 $1.664 Engineer Level 2 128 $ 38^22 $4.892 Engineer Level 1 20 $ 31.97 3639 pnojeotAdmi ~ Level 4 O * 44.23 $0 O $D Total Hrs. 279 Salary Cost Salary Escalation Cost (estimmted) Escalation -96pfLabor Cost O% per year K§ 8 year(s) $O Total Salary Cost $ 12,030 Overhead Cost @ 171.78% of Direct Labor $ 20,665 Not Fee @ 30.0%ofDirect Labor $ 3,609 Total Overhead & Net Fee Cost $ 24,274 Direct Expenses No. Unit Each Coo Reproduction Costs Copies 0 pageo@ $0'06 $ Reports O reports @ $15 /repmt $ Plans U oets@ $2 /aet $ Parking O @ $8 * ' Traffic Counts 1 @ $2.000 $ 2.000.00 Mileage 0 miles @ $0.580 /nUe $ - Subtotal (a)Rates shown reflect the typical compensation rate of employees assigned to the billing category listed. Each category may have multipleemployees assigned hothat billing category and each employee may have odifferent hourly rate of pay. Invoices will show employee's actual RAW labor rates, per contract Payment Provisions. (b) Classifications shown are for estimating purposes and not all-inclusive; the actual invoice will show our employee's specific labor classification. Page 1of1 Printed: 5/9/2019\6:57 PM 155 Exhibit E.4 Transportation Building 310 Maple Park Avenue S.E. P.O. Box 47300 Olympia, WA 98504-7300 360-705-7000 TTY: 1-800-833-6388 www.wsdot.wa.gov June 27, 2018 Transpo Group USA, Inc. 12131 113th Avenue NE, Suite 203 Kirkland, WA 98034 Subject: Acceptance FYE 2017 ICR — Risk Assessment Review Dear Sarah Brinkerhoff: Based on Washington State Department of Transportation's (WSDOT) Risk Assessment review of your Indirect Cost Rate (ICR), we have accepted your proposed FYE 2017 ICR of 171.78% (rate includes 0.60% Facilities Capital Cost of Money). These rates are applicable to Washington Local Agency Contracts only. These rates may be subject to additional review if considered necessary by WSDOT. Your ICR must be updated on an annual basis. Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms and conditions of the respective agreement/contract. This was not a cognizant review. Any other entity contracting with your firm is responsible for determining the acceptability of the ICR. If you have any questions, feel free to contact our office at (360) 705-7019 or via email consultantratesaNsdot.wa.gov. Regards; ERIK K. JONSON Manager, Consultant Services Office EKJ:rck 156 Acceptance ICR Audit Office Review Exhibit F Title VI Assurances During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, and successors in interest agrees as follows: 1. Compliance with Regulations: The CONSULTANT shall comply with the Regulations relative to non- discrimination in federally assisted programs of the AGENCY, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (hereinafter referred to as the "REGULATIONS"), which are herein incorporated by reference and made a part of this AGREEMENT. 2. Non-discrimination: The CONSULTANT, with regard to the work performed during this AGREEMENT, shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention of sub -consultants, including procurement of materials and leases of equipment. The CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the REGULATIONS, including employment practices when this AGREEMENT covers a program set forth in Appendix B of the REGULATIONS. 3. Solicitations for Sub -consultants, Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiations made by the CONSULTANT for work to be performed under a sub -contract, including procurement of materials or leases of equipment, each potential sub - consultant or supplier shall be notified by the CONSULTANT of the CONSULTANT's obligations under this AGREEMENT and the REGULATIONS relative to non-discrimination on the grounds of race, color, sex, or national origin. 4. Information and Reports: The CONSULTANT shall provide all information and reports required by the REGULATIONS or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the AGENCY, the STATE, or the Federal Highway Administration (FHWA) to be pertinent to ascertain compliance with such REGULATIONS, orders and instructions. Where any information required of a CONSULTANT is in the exclusive possession of another who fails or refuses to furnish this information, the CONSULTANT shall so certify to the AGENCY, the STATE, or the FHWA as appropriate, and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Non-compliance: In the event of the CONSULTANT's non-compliance with the non- discrimination provisions of this AGREEMENT, the AGENCY shall impose such AGREEMENT sanctions as it, the STATE, or the FHWA may determine to be appropriate, including, but not limited to: • Withholding of payments to the CONSULTANT under this AGREEMENT until the CONSULTANT complies, and/or; • Cancellation, termination, or suspension of this AGREEMENT, in whole or in part. 6. Incorporation of Provisions: The CONSULTANT shall include the provisions of paragraphs (1) through (5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the REGULATIONS, or directives issued pursuant thereto. The CONSULTANT shall take such action with respect to any sub -consultant or procurement as the STATE, the AGENCY, or FHWA may direct as a means of enforcing such provisions including sanctions for non-compliance. Provided, however, that in the event a CONSULTANT becomes involved in, or is threatened with, litigation with a sub -consultant or supplier as a result of such direction, the CONSULTANT may request the AGENCY enter into such litigation to protect the interests of the STATE and/or the AGENCY and, in addition, the CONSULTANT may request the United States enter into such litigation to protect the interests of the United States. Agreement Number: Exhibit F - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 1 of 1 157 158 Exhibit G Certification Documents Exhibit G-1 (a) Exhibit G- 1 (b) Exhibit G-2 Exhibit G-3 Exhibit G-4 Certification of Consultant Certification of City of Tukwila Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying Certificate of Current Cost or Pricing Data Agreement Number: Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 1 of 1 159 160 Exhibit G-1(a) Certification of Consultant I hereby certify that I am the and duly authorized representative of the firm of TranTech Engineering, LLC whose address is 2646 RW Johnson Blvd. SW, Suite 112, Tumwater, WA 98512 and that neither the above firm nor I have: a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT) to solicit or secure this AGREEMENT; b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying out this AGREEMENT; or c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out this AGREEMENT; except as hereby expressly stated (if any); I acknowledge that this certificate is to be furnished to the Washington State Depaitment of Transportaion and the Federal Highway Administration, U.S. Department of Transportation in connection with this AGREEMENT involving participation of Federal -aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. TranTech Engineering, LLC Consultant (Firm Name) Signature (Authorized Official of Consultant) Date Agreement Number: Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 1 of 1 161 Exhibit G-1(b) Certification of Agency I hereby certify that I am the: Eli Senior Program Manager Other of the City of Tukwila , and the City of Tukwila or its representative has not been required, directly or indirectly as an express or implied condition in connection with obtaining or carrying out this AGREEMENT to: a) Employ or retain, or agree to employ to retain, any firm or person; or b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration of any kind; except as hereby expressly stated (if any): I acknowledge that this certificate is to be furnished to the Washington State Department of Transportation and the Federal Highway Administration, U.S. Department of Transportation, in connection with this AGREEMENT involving participation of Federal -aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. Signature Date Agreement Number: Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 1 of 1 1 62 Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions I. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; B. Have not within a three (3) year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State anti-trust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and D. Have not within a three (3) year period preceding this application / proposal had one or more public transactions (Federal, State and local) terminated for cause or default. II. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. TranTech Engineering, LLC Consultant (Firm Name) Signature (Authorized Official of Consultant) Date Agreement Number: Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 1 of 1 163 Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative AGREEMENT, and the extension, continuation, renewal, amendment, or modification of Federal contract, grant, loan or cooperative AGREEMENT. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative AGREEMENT, the undersigned shall complete and submit Standard Form - LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S'. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000.00, and not more than $100,000.00, for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier sub -contracts, which exceed $100,000, and that all such sub -recipients shall certify and disclose accordingly. TranTech Engineering, LLC Consultant (Firm Name) Signature (Authorized Official of Consultant) Date Agreement Number: Exhibit G - Local Agency ME Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 1 of 1 164 Exhibit G-4 Certificate of Current Cost or Pricing Data This is to certify that, to the best of my knowledge and belief, the cost or pricing data (as defined in section 2.101 of the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.403-4) submitted, either actually or by specific identification in writing, to the Contracting Officer or to the Contracting Officer's representative in support of W Valley Hwy (1-405 to Strander Blvd.) * are accurate, complete, and current as of May 14, 2019 This certification includes the cost or pricing data supporting any advance AGREEMENT's and forward pricing rate AGREEMENT's between the offer or and the Government that are part of the proposal. Firm: TranTech Engineering, LLC Signature Title Date of Execution***: *Identify the proposal, quotation, request for pricing adjustment, or other submission involved, giving the appropriate identifying number (e.g. project title.) **Insert the day, month, and year, when price negotiations were concluded and price AGREEMENT was reached. ***Insert the day, month, and year, of signing, which should be as close as practicable to the date when the price negotiations were concluded and the contract price was agreed to. Agreement Number: Exhibit G - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 1 of 1 165 166 Exhibit H Liability Insurance Increase To Be Used Only If Insurance Requirements Are Increased The professional liability limit of the CONSULTANT to the AGENCY identified in Section XII, Legal Relations and Insurance of this Agreement is amended to $ The CONSULTANT shall provide Professional Liability insurance with minimum per occurrence limits in the amount of $ Such insurance coverage shall be evidenced by one of the following methods: • Certificate of Insurance. • Self-insurance through an irrevocable Letter of Credit from a qualified financial institution. Self-insurance through documentation of a separate fund established exclusively for the payment of professional liability claims, including claim amounts already reserved against the fund, safeguards established for payment from the fund, a copy of the latest annual financial statements, and disclosure of the investment portfolio for those funds. Should the minimum Professional Liability insurance limit required by the AGENCY as specified above exceed $1 million per occurrence or the value of the contract, whichever is greater, then justification shall be submitted to the Federal Highway Administration (FHWA) for approval to increase the minimum insurance limit. If FHWA approval is obtained, the AGENCY may, at its own cost, reimburse the CONSULTANT for the additional professional liability insurance required. Notes: Cost of added insurance requirements: $ • Include all costs, fee increase, premiums. • This cost shall not be billed against an FHWA funded project. • For final contracts, include this exhibit. Agreement Number: Exhibit H - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 1 of 1 167 168 Exhibit I Alleged Consultant Design Error Procedures The purpose of this exhibit is to establish a procedure to determine if a consultant's alleged design error is of a nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the resolution and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage due to the alleged error by the consultant. Step 1 Potential Consultant Design Error(s) is Identified by Agency's Project Manager At the first indication of potential consultant design error(s), the first step in the process is for the Agency's project manager to notify the Director of Public Works or Agency Engineer regarding the potential design error(s). For federally funded projects, the Region Local Programs Engineer should be informed and involved in these procedures. (Note: The Director of Public Works or Agency Engineer may appoint an agency staff person other than the project manager, who has not been as directly involved in the project, to be responsible for the remaining steps in these procedures.) Step 2 Project Manager Documents the Alleged Consultant Design Error(s) After discussion of the alleged design error(s) and the magnitude of the alleged error(s), and with the Director of Public Works or Agency Engineer's concurrence, the project manager obtains more detailed documentation than is normally required on the project. Examples include: all decisions and descriptions of work; photographs, records of labor, materials and equipment. Step 3 Contact the Consultant Regarding the Alleged Design Error(s) If it is determined that there is a need to proceed further, the next step in the process is for the project manager to contact the consultant regarding the alleged design error(s) and the magnitude of the alleged error(s). The project manager and other appropriate agency staff should represent the agency and the consultant should be represented by their project manager and any personnel (including sub -consultants) deemed appropriate for the alleged design error(s) issue. Step 4 Attempt to Resolve Alleged Design Error with Consultant After the meeting(s) with the consultant have been completed regarding the consultant's alleged design error(s), there are three possible scenarios: • It is determined via mutual agreement that there is not a consultant design error(s). If this is the case, then the process will not proceed beyond this point. • It is determined via mutual agreement that a consultant design error(s) occurred. If this is the case, then the Director of Public Works or Agency Engineer, or their representatives, negotiate a settlement with the consultant. The settlement would be paid to the agency or the amount would be reduced from the consultant's agreement with the agency for the services on the project in which the design error took place. The agency is to provide LP, through the Region Local Programs Engineer, a summary of the settlement for review and to make adjustments, if any, as to how the settlement affects federal reimbursements. No further action is required. • There is not a mutual agreement regarding the alleged consultant design error(s). The consultant may request that the alleged design error(s) issue be forwarded to the Director of Public Works or Agency Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal counsel, is not able to reach mutual agreement with the consultant, proceed to Step 5. Agreement Number: Exhibit 1 - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 1 of 2 169 Step 5 Forward Documents to Local Programs For federally funded projects all available information, including costs, should be forwarded through the Region Local Programs Engineer to LP for their review and consultation with the FHWA. LP will meet with representatives of the agency and the consultant to review the alleged design error(s), and attempt to find a resolution to the issue. If necessary, LP will request assistance from the Attorney General's Office for legal interpretation. LP will also identify how the alleged error(s) affects eligibility of project costs for federal reimbursement. • If mutual agreement is reached, the agency and consultant adjust the scope of work and costs to reflect the agreed upon resolution. LP, in consultation with FHWA, will identify the amount of federal participation in the agreed upon resolution of the issue. • If mutual agreement is not reached, the agency and consultant may seek settlement by arbitration or by litigation. Agreement Number: Exhibit! - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 2 of 2 1 70 Exhibit J Consultant Claim Procedures The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The following procedures should only be utilized on consultant claims greater than $1,000. If the consultant's claim(s) are a total of $1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant's claim(s) that total $1,000 or less. This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential claim by the consultant. Step 1 Consultant Files a Claim with the Agency Project Manager If the consultant determines that they were requested to perform additional services that were outside of the agreement's scope of work, they may be entitled to a claim. The first step that must be completed is the request for consideration of the claim to the Agency's project manager. The consultant's claim must outline the following: • Summation of hours by classification for each firm that is included in the claim; • Any correspondence that directed the consultant to perform the additional work; • Timeframe of the additional work that was outside of the project scope; • Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with the additional work; and • Explanation as to why the consultant believes the additional work was outside of the agreement scope of work. Step 2 Review by Agency Personnel Regarding the Consultant's Claim for Additional Compensation After the consultant has completed step 1, the next step in the process is to forward the request to the Agency's project manager. The project manager will review the consultant's claim and will met with the Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the FHWA is participating in the project's funding, forward a copy of the consultant's claim and the Agency's recommendation for federal participation in the claim to the WSDOT Local Programs through the Region Local Programs Engineer. If the claim is not eligible for federal participation, payment will need to be from agency funds. If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Local Programs (if applicable), and FHWA (if applicable) agree with the consultant's claim, send a request memo, including backup documentation to the consultant to either supplement the agreement, or create a new agreement for the claim. After the request has been approved, the Agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit. No further action in needed regarding the claim procedures. If the Agency does not agree with the consultant's claim, proceed to step 3 of the procedures. Agreement Number: Exhibit J - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 1 of 2 171 Step 3 Preparation of Support Documentation Regarding Consultant's Claim(s) If the Agency does not agree with the consultant's claim, the project manager shall prepare a summary for the Director of Public Works or Agency Engineer that included the following: • Copy of information supplied by the consultant regarding the claim; • Agency's summation of hours by classification for each firm that should be included in the claim; • Any correspondence that directed the consultant to perform the additional work; • Agency's summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with the additional work; • Explanation regarding those areas in which the Agency does/does not agree with the consultant's claim(s); • Explanation to describe what has been instituted to preclude future consultant claim(s); and • Recommendations to resolve the claim. Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation The Director of Public Works or Agency Engineer shall review and administratively approve or disapprove the claim, or portions thereof, which may include getting Agency Council or Commission approval (as appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain concurrence from WSDOT Local Programs and FHWA regarding final settlement of the claim. If the claim is not eligible for federal participation, payment will need to be from agency funds. Step 5 Informing Consultant of Decision Regarding the Claim The Director of Public Works or Agency Engineer shall notify (in writing) the consultant of their final decision regarding the consultant's claim(s). Include the final dollar amount of the accepted claim(s) and rationale utilized for the decision. Step 6 Preparation of Supplement or New Agreement for the Consultant's Claim(s) The agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit. Agreement Number: Exhibit J - Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 03/29/2019 Page 2 of 2 1 72 City of Tukwila City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes May21, 2019 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Zak Idan, Chair; Kate Kruller, Thomas McLeod Staff: David Cline, Henry Hash, Hari Ponnekanti, Han Kirkland, Ryan Larson, Alison Turner, Chris Andree, Cyndy Knighton, Laurel Humphrey CALL TO ORDER: Committee Chair 'clan called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA Consensus existed to consider the WSDOT Regional Mobility Grant Program Award as the first order of business. A. Grant Award: WSDOT Regional Mobility Program Staff is seeking Council approval to accept $160,000 from WSDOT's Regional Mobility Grant Program for the Transportation Demand Management (TDM) Program. The funds will be used for the provision of TDM services at selected activity centers and congested corridors in Tukwila and partnering jurisdictions to reduce drive along travel and traffic congestion. The City's $40,000 match is available from the City's TDM allocation. UNANIMOUS APPROVAL. FORWARD TO JUNE 3, 2019 REGULAR CONSENT AGENDA. B. Funding Agreement: South 180th Street Bridge Flood Wall Extension Staff is seeking Council approval of a funding agreement with King County for up to $65,378.00 for design and construction of the South 180th Street flood wall repair. All design, permitting and construction has been completed, and this agreement allows for reimbursement by the County. UNANIMOUS APPROVAL. FORWARD TO JUNE 3, 2019 REGULAR CONSENT AGENDA. C. Consultant Contract: West Valley Highway (1-405 - Strander Boulevard) Staff is seeking Council approval of an agreement with TranTech Engineering, LLC in the amount of $531,938.00 for preliminary engineering design of the West Valley Highway (1-405 - Strander Boulevard) Project. TranTech was selected from three RFP responses as the most qualified. This project will construct a third northbound lane from Strander Boulevard to South 156th Street and will include other pedestrian and bicycle improvements. UNANIMOUS APPROVAL. FORWARD TO JUNE 3, 2019 REGULAR CONSENT AGENDA. D. Solid Waste Collection - Waste Management Contract Extension Staff is seeking Council approval of Amendment No. 2 to Contract 12-027 with Waste Management of Washington, Inc. to extend the Comprehensive Garbage, Recyclables, and Compostables Collection Agreement for an additional four years. Staff recommends renewal due to the favorable rates in the current contract. UNANIMOUS APPROVAL. FORWARD TO MAY 28, 2019 COMMITTEE OF THE WHOLE. 173 174 COUNCIL AGENDA SYNoPsIs ---- -- --------- - - --- - -- tict Meet* Date Prepared by Mayors review Council review 05/28/19 LM 06/03/19 LM ITEM INFORMATION ITEM No. 6.A. S'I AFT SPONSOR: MOIRA BRADSHAW ORIGINAL AGENDA DA I h: 0 28 19 AGENDA ITEm TITLE An Boulevard ordinance renewing the moratorium on certain uses in the Tukwila International (TIB) study area. C 1 TEGORY RI Discussion 05/28/19 E Motion Mfg Date 0 ReJolution Altg Date 11 Ordinance 0 Bid Award Altg Date Public Hearing 111 Other AN Date Mtg Date illtg Date 06/03/19 Mtg Date 05/28/19 SPONSOR • Council Major EHR DCD E Finance Fire OTS E P&RPolice 013W Court SPONSOR'S A moratorium is in place to prevent the development of auto -oriented uses and hotels and SUMMARY motels in the TIB neighborhood. Another renewal is proposed when this 6 month moratorium expires, during which, interim modification to the existing permitted land uses in the Zoning Code can be considered by the Planning Commission and forwarded to the City Council for consideration. A public hearing is proposed for 5/28/19 to take public testimony, with a recommendation of adoption on 6/3/19. MN rkwkt) BY E] C.O.W. Mtg. 0 Trans &Infrastructure DATE: 05/14/19 0 CDN Comm 0 Finance Comm. 0 Public Safety Comm. E Parks Comm. 0 Planning Comm. COMMI I 1EE CHAIR: QUINN fl Arts Comm. RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Department of Community Development Unanimous approval; forward to C.O.W. COST IMPACT / FUND SOURCE EXPI ',I\JDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $0 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 7 7 7 Passed Ordinance 2543 enacting the 6 month moratorium 9/5 7 Held a public hearing 1/16 18 Held a hearing 1/8 18; Passed Ordinance 2565 renewing the 6 month moratorium 7/2/18 Held a hearing on 6/25/18; Passed Ordinance 2579 renewing the 6 month moratorium 12/3/18 Held a hearing 11/26/ 8; Passed Ordinance 2595 renewing the 6 month moratorium MTG. DATE ATTACHMENTS 5/28/ 19 Informational Memorandum dated 5/7/19 (Updated after CDN meeting) Draft Ordinance renewing Moratorium, with Exhibits Minutes from he Community Affairs and Parks Committee meeting of 5/14/19 6/3/19 Ordinanr:e in final form 175 176 Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, RENEWING A SIX-MONTH MORATORIUM WITHIN THE TUKWILA INTERNATIONAL BOULEVARD STUDY AREA IN THE CITY OF TUKWILA ON THE DEVELOPMENT OF CERTAIN USES SUCH AS HOTELS, MOTELS, EXTENDED -STAY FACILITIES, OR AUTO -ORIENTED USES SETTING A DATE FOR A PUBLIC HEARING ON THE MORATORIUM RENEWAL; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Tukwila has adopted a Comprehensive Plan in compliance with the Growth Management Act; and WHEREAS, the City of Tukwila is currently updating its Zoning Code to comply with its adopted Comprehensive Plan; and WHEREAS, the Tukwila International Boulevard ("TIB") Study Area, shown on Exhibit A, is a neighborhood that orients towards TIB, and comprises goods and services as well as higher density housing; and the Study Area is generally bounded by 42nd Avenue South on the east; South 160th Street on the south; International Boulevard, Military Road, and a stepped edge that follows the boundary of the multi -family zoning districts up to the Mixed Use Office District at approximately South 133rd Street on the north; and WHEREAS, within the existing Neighborhood Commercial Center (NCC) and Regional Commercial (RC) zoning districts there are certain uses that in the future may not be allowed or may be allowed with conditions; and WHEREAS, the owners and operators of three crime -infested motels pleaded guilty to conspiracy to maintain drug involved premises, and when the three motels and an adjacent motel within the TIB Study Area were closed, the violent crime rate in the Study Area was cut nearly in half; and W: Legislative Development\Moratorium renewed in TIB study area 5-7-19 MB:bjs Review and analysis by Barbara Saxton Page 1 of 5 177 WHEREAS, the City of Tukwila finds that hotels, motels, and extended -stay hotels and motels (hereafter, collectively referred to as "extended -stay facilities") in the TIB Study Area generate higher than typical rates of crime; and WHEREAS, the City of Tukwila spent millions of dollars acquiring the three government surplus motel properties and purchasing an adjacent fourth motel site and razed the operations to better serve the public health and safety in the TIB Study Area; and WHEREAS, the Comprehensive Plan goals and policies for the TIB Study Area are to create a pedestrian oriented, walkable destination, and auto -oriented services, uses and developments are not in keeping with those goals and policies; and WHEREAS, the City of Tukwila is in the process of updating its land use regulations to comply with the goals and policies of its adopted Comprehensive Plan for the TIB Study Area and has budgeted for a Work Program, shown on Exhibit B, to address the changes that will bring consistency between the City's Comprehensive Plan and Zoning Code; and WHEREAS, the City of Tukwila conducted a three-day workshop in February 2017 on the future improvements and land use regulations for the TIB Study Area and preliminarily determined hotels; motels; extended -stay facilities; and auto -oriented commercial uses, including, but not limited to, gas stations, car washes, vehicular repair or services, vehicular sales or rentals, vehicular storage, commercial parking, and drive- throughs, should be regulated differently than currently regulated; and WHEREAS, the City desires to ensure the public has many opportunities to provide input on this matter, and WHEREAS, on July 17, 2017, the Tukwila City Council adopted Ordinance No. 2543, which declared an emergency necessitating the immediate imposition of a 6- month moratorium prohibiting within the NCC and RC zoning districts of the TIB Study Area in the City of Tukwila the development, expansion, intensification or establishment of any new hotel, motel, extended -stay facility, and auto -oriented commercial uses including, but not limited to, gas stations, car washes, vehicular repair or services, vehicular sales or rentals, vehicular storage, commercial parking, and drive-throughs; and WHEREAS, on September 5, 2017, the Tukwila City Council conducted a public hearing and heard testimony regarding the City's moratorium; and WHEREAS, the moratorium on the development of certain types of new or expanded land uses was set to expire on January 16, 2018, and the neighborhood planning process was not yet completed; and WHEREAS, on January 8, 2018, the Tukwila City Council held a public hearing on an ordinance renewing the six-month moratorium on certain types of new or expanded land uses and on January 16, 2018 adopted Ordinance No. 2565; and 178 W: Legislative Development\Moratorium renewed in TIB study area 5-7-19 MB:bjs Review and analysis by Barbara Saxton Page 2 of 5 WHEREAS, the moratorium on the development of certain types of new or expanded land uses was set to expire on July 15, 2018, and the neighborhood planning process, was not yet completed; and WHEREAS, on June 25, 2018, the Tukwila City Council held a public hearing on an ordinance renewing the six-month moratorium on certain types of new or expanded land uses and on July 2, 2018 adopted Ordinance No. 2579; and WHEREAS, the moratorium on the development of certain types of new or expanded land uses was set to expire on January 10, 2019, and the neighborhood planning process was not yet completed; and WHEREAS, on November 26, 2018, the Tukwila City Council held a public hearing on an ordinance renewing the six-month moratorium on certain types of new or expanded land uses, and clarification regarding business license renewals was added, and on December 3, 2018 the Council adopted Ordinance No. 2595; and WHEREAS, the moratorium on the development of certain types of new or expanded land uses is set to expire on July 9, 2019, and the neighborhood planning process is not yet completed; and WHEREAS, a public hearing on this proposed ordinance was held on May 28, 2019; and WHEREAS, the City desires to preserve the status quo for the protection of the health, safety and welfare of City residents, as it relates to development in Tukwila, until these matters are more fully considered; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Findings. The recitals and findings set forth above are hereby adopted as the City Council's findings in support of the moratorium renewal imposed by this ordinance. Section 2. Moratorium Renewed. Pursuant to the provisions of Article 11, Section 11 of the Washington State Constitution, RCW 35A.63.220, and RCW 36.70A.390, the City of Tukwila hereby renews a moratorium prohibiting within the NCC and RC zoning districts of the Tukwila International Boulevard ("TIB") Study Area in the City of Tukwila the development, expansion, intensification or establishment of any new hotel; motel; extended -stay facility; or auto -oriented commercial uses including, but not limited to, gas stations, car washes, vehicular repair or services, vehicular sales or rentals, vehicular storage, commercial parking, and drive-throughs. No land use approval, building permit, construction permit, or other development permit or approval shall be issued for any of the uses listed above while this moratorium is in effect. Nothing in this moratorium shall prevent an existing business from renewing their business license. Any land use approval, development permits or other permits for any of these operations that are issued as a result of error or by use of vague or deceptive descriptions during the moratorium are null and void and without legal force or effect. W: Legislative Development\Moratorium renewed in TIB study area 5-7-19 MB:bjs Review and analysis by Barbara Saxton Page 3 of 5 179 Section 3. Definitions. As used in this ordinance, the following terms have the meanings set forth below: A. "Hotel" means a building or buildings or portion thereof, the units of which are used, rented, or hired out as sleeping accommodations only for the purposes of transitory housing. Hotel rooms shall have their own private toilet facilities and may or may not have their own kitchen facilities. Hotels shall not include dwelling units for permanent occupancy. A central kitchen, dining room and accessory shops and services catering to the general public can be provided. No room may be used by the same person or persons for a period exceeding 30 calendar days per year. Not included are institutions housing persons under legal restraint or requiring medical attention or care. B. "Motel" means a building or buildings or portion thereof, the units of which are used, rented, or hired out as sleeping accommodations only for the purposes of transitory housing. A motel includes tourist cabins, tourist court, motor lodge, auto court, cabin court, motor inn and similar names but does not include accommodations for travel trailers or recreation vehicles. Motel rooms shall have their own private toilet facilities and may or may not have their own kitchen facilities. Motels are distinguished from hotels primarily by reason of providing adjoining parking and direct independent access to each rental unit. Motels shall not include dwelling units for permanent occupancy. No room may be used by the same person or persons for a period exceeding 30 calendar days per year. Not included are institutions housing persons under legal restraint or requiring medical attention or care. C. "Extended -stay hotel or motel" means a building or buildings or portion thereof, the units of which contain independent provisions for living, eating and sanitation including, but not limited to, a kitchen sink and permanent cooking facilities, a bathroom and a sleeping area in each unit, and are specifically constructed, kept, used, maintained, advertised and held out to the public to be a place where temporary residence is offered for pay to persons for a minimum stay of more than 30 days and a maximum stay of six months per year. Extended -stay hotels or motels shall not include dwelling units for permanent occupancy. The specified units for extended -stay must conform to the required features, building code, and fire code provisions for dwelling units as set forth in the Tukwila Municipal Code. Nothing in this definition prevents an extended -stay unit from being used as a hotel or motel unit. Extended -stay hotels or motels shall be required to meet the hotel/motel parking requirements. Not included are institutions housing persons under legal restraint or requiring medical attention or care. D. "Auto -oriented commercial uses" means the use of a site for primarily the servicing, repair, rental, sales or storage of vehicles, or the servicing of people while in their vehicles such as restaurant drive-throughs. Typical uses include, but are not limited to, gas stations, battery, tire, engine body repair shops; vehicular sales or rentals lots; and commercial parking. Section 4. Effective Period for Moratorium Renewal. The moratorium renewed herein shall be in effect for a period of 6 months from the effective date specified within this ordinance and shall automatically expire at the conclusion of 180 W: Legislative Development\Moratorium renewed in TIB study area 5-7-19 MB:bjs Review and analysis by Barbara Saxton Page 4 of 5 that 6-month period unless the same is extended as provided in RCW 35A.63.220 and RCW 36.70A.390, or unless terminated sooner by the City Council. Section 5. Public Hearing. Pursuant to RCW 35A.63.220 and ROW 36.70A.390, and following adequate public notice, a public hearing was held on May 28, 2019, to take public testimony regarding the City's moratorium. Section 6. Work Program. The Director of Community Development is hereby authorized and directed to address issues related to appropriate zoning regulations within the TIB Study Area of hotels, motels, extended -stay facilities, and auto -oriented commercial uses in the Tukwila Municipal Code. Section 7. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations, or ordinance numbering and section/ subsection numbering. Section 8. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 9. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City and shall take effect and be in full force July 9, 2019. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2019 ATTEST/AUTHENTICATED: Christy O'Flaherty, M C, City Clerk APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: Exhibit A —Map of Tukwila International Boulevard (TIB) Study Area Exhibit B —Tukwila International Boulevard (TIB) Neighborhood Plan 2017-2020 Work Program W: Legislative Development\Moratorium renewed in TIB study area 5-7-19 MB:bjs Review and analysis by Barbara Saxton Page 5 of 5 181 182 Exhibit A Tukwila International Boulevard (TIB) study area 183 184 Tukwila International Boulevard (TI0Neighborhood Plan Work completed —2017 ° [NU Legacy Workshop inTukwita—February. = [NU Final Report Presentation to City Council Meeting —May. ° Refined household and employment Yr. 2031 forecasts for TIB neighborhood for traffic analysis on the street modification. � Selected aconsultant for the SEPAanalysis nfthe proposed T|BPlan. ° Contracted for additional transportation professional services on design standards for llB neighborhood street standards. ° Reviewed draft Land Use Chart and Zoning Map amendments with Planning Commission — August 24, 2017. * Briefed T|BACnnabove draft amendments — October 2O,2Ol7. • Briefed Transportation and Infrastructure Committee (11/14/17) on traffic analysis and associated capital improvement costs and obtained direction for additional analysis. m Reviewed consultant's draft street circulation improvements. w Contracted for an update tothe Tukwila International Boulevard Design Manual. Work completed —Z02O * Contracted for additional engineering services analyzing TIB on -street parking impacts and cost. • Began creation and modification of alternative Zoning District boundaries and zoning standards based upon Planning Commission land use discussion, street designations and designs. • Drafted new street cross -sections for TIB streets and a new circulation network based on CNU engineering consultant recommendations and anticipated land uses. ° Council extended moratorium oncertain uses inthe T|Bstudy area. � Updated Council on current direction and schedule for implementing TIB zoning changes and possible T|Bon-street parking options. Recommended further analysis 'ofT|Bon-streetparking options. � Consultants delivered draft TIB zoning code revisions and draft of updated TIB Design Manual to staff. 9 Circulate draft zoning revisions for internal review. Work program —Z0l9 ° Contract for additional TIB on -street parking analysis and mitigation options. • Revise and update the T|BDesign Manual. • Council decision on renewing moratorium on certain uses in the TIB study area. ° Possible Planning Commission and City Council Field Trip toview on -street parking options. • Planning Commission hearing and recommendation on interim Zoning Code changes to auto - oriented and hotel/motel uses. • City Council hearing and decision nninterim Zoning Code changes for T|B. Page 1 of 2 185 Tukwila International Boulevard (Q0)Neighborhood Plan Work program —2O2U * Bring additional TIB analysis back to Transportation & Infrastructure Committee and Community Development .and Neighborhoods Committee. w Council decision on T|B on -street parking and bike lane. * Draft Environmental Checklist (SEP4). m Issue SEPADetermination. • Finalize draft TIB review Zoning Code and Design Manual changes for public review. • Outreach tVproperty owner, resident and development community. • City Council/Planning Commission joint work sessions. * Planning Commission and City Council public hearings and deliberation on TIB zoning changes and map amendments. Products: m Comprehensive Plan Map Amendment. w Zoning Code and Map Amendments. • T|BDesign Manual. • Environmental Checklist and Determination. • On Hold — pending work program/schedule from Public Works Department on: o Infrastructure Design and Construction Standards amendments o Capital Improvement Program for neighborhood Page 2 of 2 186 COUNCIL AGENDA SYNOPSIS - - -Initials Date Prepared by Mayor's review Council re iew 0 28 19 RB 06/0 19 RB ITEM INFORMATION ITEM No. 6.B. STAll, SPONSOR: RACHEL BIANCHI ORIGINAL AGF.Na \ DA11!:: 5/28/19 AGLNDA I l'EM TI'llE Total Maximum Allowable Construction Cost (MACC) for the Justice Center. 5/28/19 Motion Date 6/3/19 [I] Resolution Aug Date 0 Ordinance Algg Date E Bid Award ANDate E Public Hearing AI tg Date 111 Other 1111gDale 1 CA I'l ,GORY a Discussion Mtg Date Attg SPONSOR U Council IIIMayor El IR U DCD U Finance E Fire E TS • P&R E Police Court SP ONsoie s Staff is seeking approval on a 5th amendment to BNBuilders Contract #18-049 to finish Summ \ity construction of the Justice Center. The project is within the revised budget adopted by the Council in 2018. RkvilAvi ,I) BY El C.O.W. Mtg. E CDN Comm El Finance Comm. E Trans &Infrastnicture E Arts Comm. El Parks Comm. DATE: 5/20/19 COmMil'1EE CHAIR: ROBERTSON VI Public Safety Comm. 0 Planning Comm. RECOMMENDATIONS: SPoNsoR/ADmIN CommmEE Mayor's Office No Recommendation; Forward to Committee of he Whole COST IMPACT / FUND SOURCE EXPFADI FURL, REQUIRLD AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 5/28/19 Forward to Regular Meeting MTG. DATE ATTACHMENTS 5/28/19 Informational Memorandum dated 5 /19 (Updated after Public Safety Corn.) AIA Contract Amendment No. 5 with BNBuilders Project budget Minutes from the Public Safety Com. meeting of 5/20/19 6/3/19 Budget document requested by C.O.W. 187 188 Fire Station 51 CITY OF TUKWILA Public Safety Plan All Projects and Fire Apparatus/Equipment Conceptual Budget Summary $ (in thousands) $11,446 $14,814 $3,368 $14,814 5/29/2019 $o Fire Station 52 Fire Station 54 Justice Center Public Works $5,657 $7,329 $28,629 $29,493 $19,260 $1,502 $66,995 $30,000 $13,603 ($5,827) $38,366 $507 $23,490 $1,502 $66,995 $30,000 $4,230 $o Facilities Total $82,554 $132,571 $50,017 $136,801 $4,230 Fire Apparatus/Equipment Public Safety Plan Total $29,932 $112,486 $15,000 $147,571 *Projection based on Fire Station 52 Schematic Design estimate. ($14,932) $35,085 $15,000 $151,801 The three main sources used to achieve the delta between the bond and revised budgets are: Fire Impact Fees Sale of City -owned property Dedication of REET funds $o $4,230 189 190 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Ma) or review Council review 05/28/19 HH 06/03/19 HH ITEM INFORMATION ITEM No. 6.C. STAFF SPONSOR: HENRY HASH ORIGINAL AGENDA DA FE: 05/28/19 AGENDA ITEM TITLE Solid Waste Collection Waste Management of Washington, LLC Contract Extension CATEGORY Discussion 05/28/19 II Motion Date 06/03/19 11 Resolution Mtg Date iii Ordinance NI t,g Date 0 Bid Award Mtg Date [iPublic Hearing Mtg Date 0 Other Mtg Date Mg Date Mtg SPONSOR LCounil flMqyor IIHR ODCD Finance Fire NITS El P&R EPolice ' PIV El court SPONSOR'S Contract No. 12-027's Amendment No. 2 will renew Waste Management of Washington, SUMMARY LLC's Comprehensive Garbage, Recyclables, and Compostables Collection Agreement for a total of four additional years (two 2-year extensions). This amendment allows the City to continue with the current Waste Management contract through October 31, 2023. Council is being asked to approve Waste Management's time extension contract amendment. REVIEWT,D BY 0 C.O.W. Mtg. [I] CDN Comm L Arts Comm. Ej Finance El Parks Comm. Comm. CHAIR: ZAK Ell Public Safety Comm. Trans &Infrastructure . Planning Comm. DATE: 05/21/19 IDAN COMMITTEE RECOMMENDATIONS: SPONSOR/ADMIN. Comm' Public Works Department 11EL Unanimous Approval; Forward to Committee of he Whole COST IMPACT / FUND SOURCE EXPENDI1VRE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 05/23/19 Forward to Regular Meeting 06/03/19 MTG. DATE ATTACHMENTS 05/23/19 Informational Memorandum dated 05/17/19 Waste Management Draft Contract Extension Letter Minutes from he Transportation & Infrastructure Committee meeting of 05/2 19 06/03/19 No attachments 191 192 Allan Ekberg, Mayor TO: Mayor's Office - David Cline, City Administrator The City of opportunity, the community of choice Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: May 29, 2019 SUBJECT: City Administrator's Report The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. I. Intergovernmental Update • Meeting with International Rescue Committee Delegation from Brazil: On May 14 Mayor Ekberg and Commander Kraig Boyd attended a roundtable discussion hosted by the International Rescue Committee and included other regional partners and a delegation from Brazil. The topic of discussion was challenges and opportunities of refugee resettlement in our communities. • Lake to Sound Trail Groundbreaking: On May 15 Mayor Ekberg and City Administrator David Cline joined King County Executive Dow Constantine for the Lake to Sound Trail Groundbreaking held at Fort Dent Park. • King County Regional Transit Committee Meeting: Community Development staff attended the King County Regional Transit Committee monthly meeting with Councilmember Hougardy on May 15. The meeting was conducted as a workshop to provide information to RTC members on the work King County Equity and Social Justice staff have been doing. Metro is currently developing a framework for incorporating equity and social justice into the work they do. There was robust discussion on the meaning of equitable distribution of transit service, and the metrics Metro might use to measure progress. • Business Commute Options Lunch & Learn: The Transportation Demand Management Team and Economic Development, in partnership with King County Metro and the City of Renton, hosted a Business Commute Options Lunch & Learn at the Sullivan Center on May 15. Business representatives from Tukwila and other south King County jurisdictions attended the event to learn about regional transportation options and benefit programs for their employees. • Governing for Regional Equity and Inclusion Meeting: Deputy City Administrator Rachel Bianchi and Community Engagement Manager attended the bi-monthly Governing for Regional Equity and Inclusion meeting hosted by the Port of Seattle on May 17. Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 193 City Administrator's Report May 29, 2019 Page 2 • South End Mayor's Meeting: Mayor Ekberg attended the monthly Sound Cities Association South End Mayor's Meeting held in SeaTac on May 21. • Meeting with World Affairs Council European Delegation: On May 23 Mayor Ekberg attended a meeting with a European Delegation hosted by the Tukwila Police Department and sponsored by the World Affairs Council to study regional responses to migration and refugee issues and discuss best practices for integrating new residents into the community. II. Community Events • Bike Everywhere DayCelebration Station: On May 17 the Transportation Demand Management (TDM) Team hosted a Bike Everywhere Day Celebration Station at Bicentennial Park. King County Metro provided a bus for cyclists to practice loading a bike on the bike rack, and the TDM Team provided safety gear and ORCA cards to bicyclists and pedestrians who visited the station. The station was part of the TDM Team's grant funded outreach to encourage people to try transit, bicycling, or walking in south King County. • See you in the Park The first See You in the Park event is June 12 at Cascade View Community Park and will feature music, food, and a community mural project. III. Project Updates • 53rd Ave S: Estimated Completion: September 2019 Contractor is installing fences, working on irrigation, regarding the staging area, and restoring some private properties. Comcast and CenturyLink are working on the overhead to underground utility conversions. • 2019 Overlay and Repair: Estimated Completion: August 2019 Contract was awarded to Tucci and Sons on May 20. Pre -construction meeting scheduled for June 4. Contractor plans to begin construction in June. • BAR Bridge Rehabilitation: Project is complete as of April 15. • 5 140th Street/TIB Improvements: Project is complete as of May 8, ahead of time and under budget. • Tukwila Village: o Staff attended the Tukwila International Boulevard Action Committee (TIBAC) meeting and provided an update on the status of the Tukwila Village Community Development Association (TVCDA) and lack of available parking on site o The Food Innovation Network (FIN), a program of Global to Local, was awarded $400,000 in the State Legislature's approved budget. They will use the funds to build a mini -food hall in Tukwila Village that features small, local businesses being incubated by FIN. The food hall will be in Building A, which is currently under construction and should open in early 2020. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 194 City Administrator's Report May 29, 2019 Page 3 Boards and Commissions • Arts Commission: Vacant Position: Position #7 Resident. • Civil Service Commission: No vacancies. • COPCAB: Vacant Position: Student Representative. • Equity & Social Justice Commission: Vacant Positions: Position #7 Resident & Student Representative. • Human Services Advisory Board: Vacant Position: Position #3 Resident. One application received. Recommended appointment scheduled for June 17 Council meeting. • Landmark Commission: No vacancies. • Library Advisory Board: Vacant Positions: Position #7 Resident & Student Representative. • Lodging Tax Advisory Committee: Vacant Position: Position #7 Funded by Tax. • Park Commission: Vacant Positions: Position #4 Resident & Student Representative. • Planning Commission: No vacancies. IV. Responses to Council/Citizen Inquiries Date of Inquiry May 20, 2019 Inquiry Councilmember McLeod inquired as to how many sites were involved in the transient camp checks conducted between Strander Blvd and S 180th Street and asked if the numbers are growing. Response On May 9 Code Enforcement and Tukwila Police investigated the Interurban Trail from Strander Blvd south to S 180th St. Two sites located next to Jack in the Box and the PSE substation, previously identified in March 2019, had not changed. Traveling south to S 180th St, five additional camps/ rubbish and garbage were found. While there has not been an increase in the number of camps, there is consistency of recurrence in established areas. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 195 196 TWKWLAPUBLIC SAFETY PLAN Monthly Update May 31,3Q19 Overall Plan Outreach � Team anticipates another event for the public in late 2019. Ground breaking ceremony for all Public Safety Plan Projects atthefutureFS51sitexvashe|donSaturday,K4arCh ]O,ZO19. Financial Oversight[nrnn7/ttee � The Committee reported to Council onSeptember 4` 2018. Another report is being prepared bythe Committee. Siting Advisory Committee � The Siting Advisory Committee voted todefer regular meetings asthe majordeds|ons have been made. They will meet on8nas-needed basis. Acquisition Lease Updates 0 Process is complete. Disadvantaged Business Enterprise (ORF)Outreach 0 See attached status report from outreach consultant Darling Nava. Near -term Council Decisions and Key Dates * Contract amendments tnPublic Safety Committee and Council w Fire Station 53schematic design cost estimating toCouncil |nJune • Fire Station 54 report on seismic grant opportunity to Council in June Fire Stations Siting w With Council approval received, the team completed demolition ofthe single-family home onthe Station 54site. • Team is currently working on lot consolidation for Station 54toconsolidate the main parcel with the smaller parcel. Architecture and Programming 0 Architectural program has been reviewed and approved bythe team. 197 Design and Permitting • Concurrent review and pricing of Schematic Design by G[CM Contractor, Lvd|g, and estimating consultant has been completed and was shared with Council inFebruary 2018. Council gave approval to begin Design Development for Station 51. w Design Development for Station 51 began mid -February; the team met meeting weekly. Design Development effort wrapped up in June, 2018 with Design Development pricing effort |nJuly and August. • Construction Documents phase for Station 51vvene completed and distributed to the team December 3O,2Ol8. • Schematic Design phase for Station 52was completed on schedule |nJanuary 3Ol9. Estimating Station 52 Schematic Design is underway. * Design Development for Station 53 began February ZUIS. • Permitting coordination meetings with City Staff are ongoing for Station 51 and Station 52. • Building permit for Station 51vvas submitted in October. Building permit was received in all areas except wetlands report. Permit revisions for accepted alternates for Station 51 have been submitted and are under review. • Station 52 anticipated to be phased permitting. Pre -application for Station 52 permit was submitted in November, 3018 and the pre -application meeting for Station 52 was held in December, 7018. • Station 52 traffic determination was submitted in February, 20lQwith approval received in April, 2019. • Station 52 Conditional Use Application and Design Review Application have been submitted and are under review. • Station 53 review comment responses have been submitted. Bidding and Construction • Pre -construction services for Station 51are complete and are underway for Station 52. • Lyclig completed the selection of mechanical and electrical subcontractors through the Electric Contractor/Construction Management (ECCM) and Mechanical Contractor Construction Management (K4C[K;) selection process. Valley Electric and Johansen Mechanical Inc. were selected. With Council decision to not move forward with F354, vvecannot move forward with EC[K4. K4CCK4method for mechanical subcontractor will provide for a consistent mechanical subcontractor for all three stations and will be able toprovide critical expertise during the Design Development phase. This contract is managed bythe GC[Munder the pre -construction phase. m Bidding is complete for Station 51 with bids compiled and the MACC presented and approved byCouncil inMarch, 2Ol9. • Construction for 51 to begin K4ay,2O1B. * Bidding and construction phases scheduled tobegin for 52iDJune, 2O19. Early site work is anticipated to begin in July. • Construction for 51began this month, May 3Ol9. 198 w Bidding and construction schedule for 53 are on track, early work bidding to start in June. Justice Center Siting • The City has agreements with all affected businesses on the Justice Center site. • The City has ownership ofall properties onthe Justice Center site. • Demolition and hazardous materials abatement ofall remaining buildings onthe site is complete Architecture and Programming � OLRGrVup^s Building Program Report was submitted Deoernber8, 3017. Program and Estimate was presented to Public Safety Committee in December and Council in ]anuary\3Ql8, Design and Permitting w DLRarchitects completed the Design Development phase ofthe project. The Design Development and budget was presented tothe Council inOctober. • The project team has completed the SEPA, Design Review, Conditional Use Permit and Parking Determination processes. The SEPA determination was issued in November and the Conditional Use Permit and Design Review approvals were received in December. • DLR architects began the Construction Documents phase in October and issued the 95% Construction Documents in January. The 100% Construction Documents will be issued following receipt ofconstruction permits. • The project teanm5ubrnittedapp|inationforPub|icVVorksPernnit(s|tevvork/uti|ities)in November of2Ol8.The PVVpermit was issued onApril 4., • The project team submitted application for Building Permit in January of 2019. The building permit was issued on April 36. Bidding and Construction • BNBuilders, the selected GC/CM, started pre -construction services following Council approval oftheir contract onMarch 19,2Ol8. • BNBuilders worked with the team on design phases, constructability, cost estimating and scheduling throughout design and preconstruction. • BNBuilders released the first subcontract bid packages in late January and completed subcontract package bidding on April 24. The Total Contract Cost (TCC) amendment will bebrought toCouncil inMay. • Construction began in early April, 2019 with mobilization of construction trailers and fencing, utility disconnect work, excavation in the north lot for stornlxvaterutilities, 199 contaminated soil removal, hazardous nnateheb abatement and demolition of remaining buildings on the site. Public Works FaciUtV Siting • Due diligence items related tosite acquisition are complete. The assessment ofexisting structures iscomplete. ~ The City has agreements with all Vfthe businesses onthe Public Works site. • The Public Use and Necessity trial was held Friday, May 25and the City was granted its request. w Lot consolidation for two ofthe three parcels isunderway. Architecture and Programming • Team solicited for Architectural services. Council approved acontract for programming and master planning services with 5HKSinNovember, 2O18. • Master planning and programming phase began in late 2018, with regular meetings with Public Works staff. Master planning and programming is scheduled to be completed in July of2Ol9. Design and Permitting 0 Phase I design scheduled to begin Q3/Q4, 2019, after council approval. Bidding and Construction 0 Phases scheduled to begin in 2020. ~ See attached Budget Report Schedule june2019 • Fire Station S2phase l(early vvork/foundations)permit submitted • Fire Station S2phase l bidding • Public Works programming and estimates toCommittee and Council 200 July 2019 • Fire Station S3phase l(early work/foundations)permit received w Fire Station 52 phase 1 Lyclig contract amendment to Committee and Council w Fire Station 53phase 1(early yvork/fhundations)construction begins ~ Public Works masterplan with phasing presented to Committee and Council August20l • Fine Station 52 phase bidding • Fire Station 52phase 3 (building) permit submitted • Public Works phase contractor solicitation, if council approves phase I 6eptenlber2OI9 ~ Fire Station 52phase 2 (building) permit issued • Public Works phase 1design begins, ifcouncil approves Ocober2Q19 * Fire Station 52 Lydig contract amendment to Public Safety Committee Pdovernber2Q19 ° Fire Station 53Lvdig contract amendment toCouncil • Fire Station S2phase 3construction begins Decernbar2Ol9 0 Public Works Phase 1 design complete ]anuary2Q20 0 Public Works Phase 1 construction begins Februany2020 0 Public Works Phase 1 construction continues Morch2020 0 Public Works Phase I construction continues May 2020 • Fire Station 5lSubstantial Completion • Public Works Move |n June 2020 201 July 2020 • Fire Station 51 move-in/occupancy September 2020 • Justice Center Substantial Completion October 2020 • Justice Center move-in/occupancy January 2021 • Fire Station 52 Substantial Completion February/March 2021 • Fire Station 52 move-in/occupancy 202 TUKWILA PUBLIC SAFETY PROJECTS Justice Center SOJ Construction Management Monthly Report May 2019 Report Reviewed by: Justine Kim Owner's Representative: Shiels Obletz Johnsen (SOJ) Architect: DLR Group GCCM: BNBuilders Construction Progress: • Completed utility disconnects, hazardous materials abatement and demolition for all remaining buildings on the site. • Started demolition of existing asphalt paving and building foundations. • Started earthwork including installation of underground stormwater system at north lot. • Completed removal of contaminated soils encountered at north lot. • Completed removal of significant volume of contaminated soils in NE corner of south lot (known location of former gas station). • Completed removal of existing overhead power infrastructure with Seattle City Light and CenturyLink. Upcoming Activities: • Complete installation of underground stormwater system. + Start excavation for building pad and foundations. Budget Status: • See overall TPSP budget summary updated monthly and included in monthly report package. Change Order Status: • No change orders issued in May Schedule Status: • See TPSP master project schedule updated monthly and included in monthly report package. Critical Issues: • None. Tukwila Public Safety Plan - Justice center - Monthly Report 1 203 Building Demolition at South Lot EartlworK at South Lot Tukwila Public Safety Plan - Justice Center- Monthly Report 204 Removal of Contaminated Soil at South Lot Backfill After Removal of Contaminated Soil at South Lot Tukwila Public Safety Plan - Justice Center - Monthly Report 3 205 Unc erground Stormwater System at \orth Lot Stormwater Structures in North Lot Tukwila Public Safety Plan - Justice Center - Monthly Report 206 TUKWILA PUBLIC SAFETY PLAN FIRE STATION 51,, AlE PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY FIRE STATION 52 A/E PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY JUSTICE CENTER A/E PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY PUBLIC WORKS A/E PROCUREMENT MASTER SITE PLAN DESIGN PHASE 1 BIDDING/CONSTRUCTION PHASE 1 MOVE-IN/OCCUPANCY PHASE 1 N O 2016 2017 2018 2019 2020 I11l 1lllllllll1111Illllll 111 11111111 2021 PROJECT I• A/E PROCUREMENT MO PROGRAMMING e DESIGN/PERMITTING MI BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY MI N O 03 City of Tukwila - Facilities Plan TOTAL PROJECT MONTHLY Budget Report (REVISED Budgets; D-20 Plan Adopted by Council) Life to Date Costs . . . . . ......... ..... .....-.......,,,,...........,........,..........................,.......,............ COUNCIL REPORTING SUMMARY - JUSTIC'E CENTER Original linglget Budget IT tiers Current Budget C”,"”tiikul Ruelget lag, to Pate Only IRentaink Committed RrIllaillillg Budget Con ot Completion lig' .', .,.; Services (both Design & CA) Permits/Fees Construction (Pre -Con, Const & Tax) Construction Related Costs (Mel Bond) PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) Contingency for Site Contamination (soils,hazmat) Land Acquisition Contingency for Land Acquisition 3,278,125 $ 700,000 $ 38,738,678 $ 2,112,639 $ 1,815,875 $ 6,507,731 $ - $ 14,133,295 $ 1,250,000 221,875 $ - $ (720,007) $ (25,275) $ 266,721 $ (1,712,213) $ 550,000 $ (422,733) $ 300,000 3,500,000 700,000 $ 38,018,671 $ 2,087,364 $ 2,082,596 $ 4,795,518 $ 550,000 $ 13,710,562 $ 1,550,000 S 3,173,129 $ 353,913 $ 38,018,670 $ 565,287 $ 1,986,390 $ - $ - $ 13,709,987 $ 1,525,384 S 2,322,435 $ 353,913 $ 1,474,033 $ 293,230 $ 1,029,527 $ - $ - $ 13,686,033 $ 1,525,384 0,694 $ - $ 36,544,637 $ 272,057 $ 956,863 $ - $ - $ 23,954 $ - 326,87 346,087 5 1,522,077 96,206 4,795,518 550,000 575 24,616 - - - - - . - . .. TOTAL $ 68,536,343 (1,541,632) $ 66,994,711 S 59,332,759 $ 20,684,555 $ 38,648,204 $ 7,661,952 $ - :'• .. . „ . ... ........ COUNCIL REPORTING SUMMARY - Original Budget FIRE STATION 51 Budget Transfers Current Budget Committed Budget Life to Date Coat Renguitag Committed Remaining Budget Cott at Completion ..., Services (both Design CA) Land Acquisition Permits/Fees Construction (Pre -Con, Const & Tax) Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) $ 1,070,000 $ - $ 234,000 $ 9,396,000 $ 931,000 $ 526,000 1,116,000 5 222,781 $ - $ - $ 1,315,046 $ - $ - $ 3,806 1,292,781 $ -S $ 234,000 $ 10,711,045 $ 931,000 $ 526,000 $ 1,11%806 1,250,200 - $ 107,829 $ 10,711,045 $ 137,081 $ 363,372 $ - 9,2 6 , $ 92,042 $ 99,273 $ 86,343 $ 154,165 $ - 4 0,943 . $ 15,788 $ 10,611,773 $ 50,738 $ 209,207 $ - $ 42,581 - 126,171 - 793,919 162,628 $ 1,119,806 S- $ - $ $ - $ - $ .. $ - .. • • .. • . ... .. .. if • • .... .. .• ..., .. .. TOTAL 13,273,000 S 1,541,633 $ 14,814,632 5 12,569,527 S 1,271,079 $ 11,298,449 $ 2,245,105 S - • , • ...., .• • • - ...., - .......„.,,,, ' " "• • • . .... . ._ „, . .,.. , . . , - . . " . ' - - • ,.. • , , COUNCIL REPORTING SUMMARY - Original Budget FIRE STATION 52 BudgetTramfers Current Bulger Committed Budget I If to Mae Calif mailer; Cowart.] Remaining Budget . ton atCongplehogr ..., .., Services (both Design CA) Land Acquisition Permits/Fees Construction (Pre -Con, Const & Tax) Construction Related Costs (inc) Bond) PM Services (incl Other Professional Svcs) , Contingency (inel Construction & Project) 1,415,000 $ 16,000 $ 353,000 $ 13,298,000 $ 1,398,000 $ 787,000 $ 1,343,000 5 255,172 $ 9,160 $ - $ 469,000 $ (9,160) $ - $ (74,172) S 1.670,172 $ 25,160 $ 353,000 $ 13,767,000 $ 1,388,840 $ 787,000 $ 1,268,828 1,601,813 $ 17,157 $ 72,688 $ 137,500 $ 400,853 $ 546,029 $ - 658,0 4 $ 17,157 $ 12,511 $ - $ 18,554 $ 233,327 $ - 943,809 $ -S $ 60,177 $ 137,500 $ 382,299 $ 312,702 $ -S 68,359 8,003 280,312 S 13,629,500 S 987,987 240,971 1,268,828 - $ . S..... - _ ... • • .• • ... •" ..... ... ..... .. TOTAL 18,610,000 S 650,000 S 19,260,000 S 2,776,039 5 939,553 1,836,486 $ 16,483,961 $ - .,.... ..... ••••""'"••' iii"" '"" ' ••••"""• ............. ........... .. ............ COUNCIL REPORTING SUMMARY - •:: :... FIRE STATION 54 Original Budget Budget Tranaers Current Budget Committed Budget Jae to Date Cons Bomber: Committed Remaining Budget Con at Completion ., Services (both Design CA)150,000 (17,005) 132,995 32,995 131,4951, 00 (0 $ - .... • • Land Acquisition $ 902,668 $ 31,206 $ 933,874 $ 933,875 933,775 $ . Permits/Fees $ 20,000 $ (12,827) $ 7,173 $ 2,173 2,173 $ - $ 5,000 S _ .":. Construction (Pre -Con, Const & Tax) $ 230,000 $ (123,300) $ 106,700 $ 106,700 67,856 $ 38,844 $ - Construction Related Costs (incl Bond) $ 50,000 $ (2,698) $ 47,302 $ 42,302 S 22,798 $ 19,504 $ 5,000 S- PM Services (incl Other Professional Svcs) $ 107,500 $ (835) $ 106,665 $ 106,665 86,066 $ 20,599 $ - . Contingency and Construction & Project) $ 41,832 $ 125,459 $ 167,291 $ - - $ - $ 167,291 TOTAL $ 1,502,000 S - 1,502,000 S 1,324,710 S 1,244,163 S 80,547 177,290 $ - ....... . .. .. ............... ..... ............ . ...........................................„...................................... ........................................ • • . . . .... .. iS COUNCIL REPORTING SUILII4 RV - PUBLIC ll'ORKS Original Budget Budget Tragrgferg Current Mama ,nmatted Budget Life to Dote CS/ifs endarag Committed Remaining Budget Con a Completion 5. O 11\-) iii Services (both Design CA) Land Acquisition Permits/Fees Construction (Pre -Con, Const & Tax) Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) cl Contingency (incl Construction & Project) $ 767,385 22,000,046 S 110,000 $ 4,950,000 529,036 S 668,426 975,107 15,000 $ 3,374,913 $ (20,000) $ (1,895,000) S (404,793) $ (348,426) $ (721,694) 782,385 $ 25,374,959 $ 90,000 $ 3,055,000 S 124,243 S 320,000 $ 253,413 ,882 S 25,347,193 S - $ - $ 77,643 $ 279,832 $ - 175,949 25,344,993 - - 50,471 152,685 $ - 142,933 $ 2,200 $ - $ - S 27,172 S 127,147 $ _ 463,503 27,766 90,000$ 3,055,000 S 46,600 40,168 253,413 - - _ _ _ - C TOTAL 5 30,000,000 - $ 30,000,000 $ 26,023,550 S 25,724,097 299,452 $ 3,976,450 $ - . . .. ............ . ...... ...... . ...... . . 210 Upcoming Meetings and Events June 2019 ONDAY) 4" (TUESDAY) 5" (WEDNESDAY) 6th (THURSDAY) 7th (FRIDAY) 8th (SATURDAY) . Public Safety Committee 530 PM Hazelnut Conference Room r City Council Regular Meeting 7:00 PM Council Chambers '..; Transportation & Infrastructure Committee 5:30 PM Hazelnut Conference Room . Litrarary-Advis' ant Soar4 This meeting rescheduled to June 11. r Equity & Social Justice Commission 5:15 NO Hazelnut Conference Room IVA W . Annual Curbside Clean Up This event helps single-family residents of Tukwila dispose of bulky household items. Place all your materials curbside no later than 7:00 AM, Friday morning. For bulky items, appliances and furniture, you must call by June 5 to schedule for pick up. For more information, visit WMNorthwest.corn/ Tukwila or call 1-855-885-9452. ie (MONDAY) 11' (TUESDAY) 12th (WEDNESDAY) 13th (THURSDAY) 145 (FRIDAY) 15'n (SATURDAY) . Civil Service Commission 5:00 PM Human Resources Conference Room . Finance Committee 5:30 PM Hazelnut Conference Room . City Council Committee of the Whole Meeting 7:00 PM Council Chambers . Community Development & Neighborhoods Committee 530 Pm Hazelnut Conference Room > Tukwila International Boulevard Action Committee 7:00 PM Valley View Sewer District 3460 S 148th St '., Park Commission 5:30 PM Community , ' See ; ;00040 Pack a picnic meet up with friends and neighbors. projects, activities with family -friendly music. 200 FREE tickets will be away, so come 5:30 PM * Location changed. Cascade View 14211 37th Ave Center ,. , ' and your Art food given early! Park S .. Community Oriented Policing Citizens Advisory Board 6:30 PM Duwamish Conference Room , Events will be held 10:00 Am-8:00 pm. /2930 E Marginal Way S For more information, visit tukwilapride.org Arts Commission: 4th Wed., 6:00 PM, Tukwila Community Center. Contact Tracy Gallaway at 206-767-2305, Civil Service Commission: 2nd Mon., 5:00 PM, Human Resources Conference Room. Contact Michelle Godyn at 206-431-2187. Community Development and Neighborhoods Committee: 2nd & 4th Tues., 5:30 PM, Hazelnut Conference Room. Contact Laurel Humphrey at 206-433-8993. COPCAB (Community Oriented Policing Citizens Advisory Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room. Contact Chris Portman at 206-431-2197. Equity & Social Justice Commission: 1st Thurs., 5:15 PM, Hazelnut Conference Room. Contact Niesha Fort -Brooks at 206-454-7564. Finance Committee: 2nd & 4th Mon., 5:30 PM, Hazelnut Conference Room. Contact Laurel Humphrey at 206-433-8993. Library Advisory Board: 1st Tues., 5:30 PM, Community Center, Contact Stephanie Gardner at 206-767-2342. Park Commission: 2nd \Ned., 5:30 PM, Community Center, Contact Robert Eaton at 206-767-2332. Planning CommissionlBoard of Architectural Review: 4th Thurs., 6:30 PM, Council Chambers at City Hall. Contact Wynetta Bivens at 206431-3670. Public Safety Committee: 1st & 3rd Mon., 5:30 PM, Hazelnut Conference Room. Contact Laurel Humphrey at 206-433-8993. (2A) 2019 15' Quarter Fire Department report. (2B) Fire Station location study. (2C) Grant pre -application to retrofit Fire Station 54. Transportation and Infrastructure Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conference Room. Contact Laurel Humphrey at 206-433-8993, (2A) RCO Grant Amendment #2 for Riverton Creek Flap Gate Removal. (2B) Revised grant application resolution with Chinook Wind. (2C) Astound Franchise Utility 1-Year extension. (2D) Resolution adopting 2020-2025 Transportation Improvement Program. (2E) Strander Boulevard VE Study. e Tukwila Historical Society: 3rd Thurs., 7:00 PM, Tukwila Heritage & Cultural Center, 14475 59/' Avenue S. Contact Louise Jones -Brown at 206-244-4478. Tukwila International Boulevard Action Committee: 2nd Tues., 7:00 PM, Valley View Sewer District. Contact Chief Bruce Linton at 206-433-1815. 211 Tentative Agenda Schedule MONTH MEETING 1 - MEETING 2 - C.O.W. MEETING 3 - REGULAR MEETING 4 - C.O.W. REGULAR June 3 See agenda packet cover sheet for this week's agenda: June 3, 2019 Regular Meeting 10 Special Presentation: 17 Unfinished Business: 24 Update from David Foster, Lobbyist. Public Hearing: An ordinance for zoning code amendment for Tukwila South. An ordinance to clarify the types of multi- family dwellings in Tukwila South Overlay Zone. Special Issues: - Consensus on Strander Boulevard Extension project. - 2018 4th Quarter Financial Report. July 1 8 15 22 212