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HomeMy WebLinkAboutReg 2019-06-03 Item 8C - Reports - City Administrator / Public Safety Plan Monthly ReportAllan Ekberg, Mayor TO: Mayor's Office - David Cline, City Administrator The City of opportunity, the community of choice Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: May 29, 2019 SUBJECT: City Administrator's Report The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. 1. Intergovernmental Update • Meeting with International Rescue Committee Delegation from Brazil: On May 14 Mayor Ekberg and Commander Kraig Boyd attended a roundtable discussion hosted by the International Rescue Committee and included other regional partners and a delegation from Brazil. The topic of discussion was challenges and opportunities of refugee resettlement in our communities. • Lake to Sound Trail Groundbreaking: On May 15 Mayor Ekberg and City Administrator David Cline joined King County Executive Dow Constantine for the Lake to Sound Trail Groundbreaking held at Fort Dent Park. • King County Regional Transit Committee Meeting: Community Development staff attended the King County Regional Transit Committee monthly meeting with Councilmember Hougardy on May 15. The meeting was conducted as a workshop to provide information to RTC members on the work King County Equity and Social Justice staff have been doing. Metro is currently developing a framework for incorporating equity and social justice into the work they do. There was robust discussion on the meaning of equitable distribution of transit service, and the metrics Metro might use to measure progress. • Business Commute Options Lunch & Learn: The Transportation Demand Management Team and Economic Development, in partnership with King County Metro and the City of Renton, hosted a Business Commute Options Lunch & Learn at the Sullivan Center on May 15. Business representatives from Tukwila and other south King County jurisdictions attended the event to learn about regional transportation options and benefit programs for their employees. • Governing for Regional Equity and Inclusion Meeting: Deputy City Administrator Rachel Bianchi and Community Engagement Manager attended the bi-monthly Governing for Regional Equity and Inclusion meeting hosted by the Port of Seattle on May 17. Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 193 City Administrator's Report May 29, 2019 Page 2 • South End Mayor's Meeting: Mayor Ekberg attended the monthly Sound Cities Association South End Mayor's Meeting held in SeaTac on May 21. • Meeting with World Affairs Council European Delegation: On May 23 Mayor Ekberg attended a meeting with a European Delegation hosted by the Tukwila Police Department and sponsored by the World Affairs Council to study regional responses to migration and refugee issues and discuss best practices for integrating new residents into the community. II. Community Events • Bike Everywhere DayCelebration Station: On May 17 the Transportation Demand Management (TDM) Team hosted a Bike Everywhere Day Celebration Station at Bicentennial Park. King County Metro provided a bus for cyclists to practice loading a bike on the bike rack, and the TDM Team provided safety gear and ORCA cards to bicyclists and pedestrians who visited the station. The station was part of the TDM Team's grant funded outreach to encourage people to try transit, bicycling, or walking in south King County. • See you in the Park The first See You in the Park event is June 12 at Cascade View Community Park and will feature music, food, and a community mural project. III. Project Updates • 53rd Ave S: Estimated Completion: September 2019 Contractor is installing fences, working on irrigation, regarding the staging area, and restoring some private properties. Comcast and CenturyLink are working on the overhead to underground utility conversions. • 2019 Overlay and Repair: Estimated Completion: August 2019 Contract was awarded to Tucci and Sons on May 20. Pre -construction meeting scheduled for June 4. Contractor plans to begin construction in June. • BAR Bridge Rehabilitation: Project is complete as of April 15. • S 140' Street/TIB Improvements: Project is complete as of May 8, ahead of time and under budget. • Tukwila Village: o Staff attended the Tukwila International Boulevard Action Committee (TIBAC) meeting and provided an update on the status of the Tukwila Village Community Development Association (TVCDA) and lack of available parking on site o The Food Innovation Network (FIN), a program of Global to Local, was awarded $400,000 in the State Legislature's approved budget. They will use the funds to build a mini -food hall in Tukwila Village that features small, local businesses being incubated by FIN. The food hall will be in Building A, which is currently under construction and should open in early 2020. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 194 City Administrator's Report May 29, 2019 Page 3 Boards and Commissions • Arts Commission: Vacant Position: Position #7 Resident. • Civil Service Commission: No vacancies. • COPCAB: Vacant Position: Student Representative. • Equity & Social Justice Commission: Vacant Positions: Position #7 Resident & Student Representative. • Human Services Advisory Board: Vacant Position: Position #3 Resident. One application received. Recommended appointment scheduled for June 17 Council meeting. • Landmark Commission: No vacancies. • Library Advisory Board: Vacant Positions: Position #7 Resident & Student Representative. • Lodging Tax Advisory Committee: Vacant Position: Position #7 Funded by Tax. • Park Commission: Vacant Positions: Position #4 Resident & Student Representative. • Planning Commission: No vacancies. IV. Responses to Council/Citizen Inquiries Date of Inquiry May 20, 2019 Inquiry Councilmember McLeod inquired as to how many sites were involved in the transient camp checks conducted between Strander Blvd and S 180th Street and asked if the numbers are growing. Response On May 9 Code Enforcement and Tukwila Police investigated the Interurban Trail from Strander Blvd south to S 180th St. Two sites located next to Jack in the Box and the PSE substation, previously identified in March 2019, had not changed. Traveling south to S 180th St, five additional camps/ rubbish and garbage were found. While there has not been an increase in the number of camps, there is consistency of recurrence in established areas. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 195 196 TWKWLAPUBLIC SAFETY PLAN Monthly Update May 31,3Q19 Overall Plan Outreach � Team anticipates another event for the public in late 2019. Ground breaking ceremony for all Public Safety Plan Projects atthefutureFS51sitexvashe|donSaturday,K4arCh ]O,ZO19. Financial Oversight[nrnn7/ttee � The Committee reported to Council onSeptember 4` 2018. Another report is being prepared bythe Committee. Siting Advisory Committee � The Siting Advisory Committee voted todefer regular meetings asthe majordeds|ons have been made. They will meet on8nas-needed basis. Acquisition Lease Updates 0 Process is complete. Disadvantaged Business Enterprise (ORF)Outreach 0 See attached status report from outreach consultant Darling Nava. Near -term Council Decisions and Key Dates * Contract amendments tnPublic Safety Committee and Council w Fire Station 53schematic design cost estimating toCouncil |nJune • Fire Station 54 report on seismic grant opportunity to Council in June Fire Stations Siting w With Council approval received, the team completed demolition ofthe single-family home onthe Station 54site. • Team is currently working on lot consolidation for Station 54toconsolidate the main parcel with the smaller parcel. Architecture and Programming 0 Architectural program has been reviewed and approved bythe team. 197 Design and Permitting • Concurrent review and pricing of Schematic Design by G[CM Contractor, Lvd|g, and estimating consultant has been completed and was shared with Council inFebruary 2018. Council gave approval to begin Design Development for Station 51. w Design Development for Station 51 began mid -February; the team met meeting weekly. Design Development effort wrapped up in June, 2018 with Design Development pricing effort |nJuly and August. • Construction Documents phase for Station 51vvene completed and distributed to the team December 3O,2Ol8. • Schematic Design phase for Station 52was completed on schedule |nJanuary 3Ol9. Estimating Station 52 Schematic Design is underway. * Design Development for Station 53 began February ZUIS. • Permitting coordination meetings with City Staff are ongoing for Station 51 and Station 52. • Building permit for Station 51vvas submitted in October. Building permit was received in all areas except wetlands report. Permit revisions for accepted alternates for Station 51 have been submitted and are under review. • Station 52 anticipated to be phased permitting. Pre -application for Station 52 permit was submitted in November, 3018 and the pre -application meeting for Station 52 was held in December, 7018. • Station 52 traffic determination was submitted in February, 20lQwith approval received in April, 2019. • Station 52 Conditional Use Application and Design Review Application have been submitted and are under review. • Station 53 review comment responses have been submitted. Bidding and Construction • Pre -construction services for Station 51are complete and are underway for Station 52. • Lyclig completed the selection of mechanical and electrical subcontractors through the Electric Contractor/Construction Management (ECCM) and Mechanical Contractor Construction Management (K4C[K;) selection process. Valley Electric and Johansen Mechanical Inc. were selected. With Council decision to not move forward with F354, vvecannot move forward with EC[K4. K4CCK4method for mechanical subcontractor will provide for a consistent mechanical subcontractor for all three stations and will be able toprovide critical expertise during the Design Development phase. This contract is managed bythe GC[Munder the pre -construction phase. m Bidding is complete for Station 51 with bids compiled and the MACC presented and approved byCouncil inMarch, 2Ol9. • Construction for 51 to begin K4ay,2O1B. * Bidding and construction phases scheduled tobegin for 52iDJune, 2O19. Early site work is anticipated to begin in July. • Construction for 51began this month, May 3Ol9. 198 w Bidding and construction schedule for 53 are on track, early work bidding to start in June. Justice Center Siting • The City has agreements with all affected businesses on the Justice Center site. • The City has ownership ofall properties onthe Justice Center site. • Demolition and hazardous materials abatement ofall remaining buildings onthe site is complete Architecture and Programming � OLRGrVup^s Building Program Report was submitted Deoernber8, 3017. Program and Estimate was presented to Public Safety Committee in December and Council in ]anuary\3Ql8, Design and Permitting w DLRarchitects completed the Design Development phase ofthe project. The Design Development and budget was presented tothe Council inOctober. • The project team has completed the SEPA, Design Review, Conditional Use Permit and Parking Determination processes. The SEPA determination was issued in November and the Conditional Use Permit and Design Review approvals were received in December. • DLR architects began the Construction Documents phase in October and issued the 95% Construction Documents in January. The 100% Construction Documents will be issued following receipt ofconstruction permits. • The project teanm5ubrnittedapp|inationforPub|icVVorksPernnit(s|tevvork/uti|ities)in November of2Ol8.The PVVpermit was issued onApril 4., • The project team submitted application for Building Permit in January of 2019. The building permit was issued on April 36. Bidding and Construction • BNBuilders, the selected GC/CM, started pre -construction services following Council approval oftheir contract onMarch 19,2Ol8. • BNBuilders worked with the team on design phases, constructability, cost estimating and scheduling throughout design and preconstruction. • BNBuilders released the first subcontract bid packages in late January and completed subcontract package bidding on April 24. The Total Contract Cost (TCC) amendment will bebrought toCouncil inMay. • Construction began in early April, 2019 with mobilization of construction trailers and fencing, utility disconnect work, excavation in the north lot for stornlxvaterutilities, 199 contaminated soil removal, hazardous nnateheb abatement and demolition of remaining buildings on the site. Public Works FaciUtV Siting • Due diligence items related tosite acquisition are complete. The assessment ofexisting structures iscomplete. ~ The City has agreements with all Vfthe businesses onthe Public Works site. • The Public Use and Necessity trial was held Friday, May 25and the City was granted its request. w Lot consolidation for two ofthe three parcels isunderway. Architecture and Programming • Team solicited for Architectural services. Council approved acontract for programming and master planning services with 5HKSinNovember, 2O18. • Master planning and programming phase began in late 2018, with regular meetings with Public Works staff. Master planning and programming is scheduled to be completed in July of2Ol9. Design and Permitting 0 Phase I design scheduled to begin Q3/Q4, 2019, after council approval. Bidding and Construction 0 Phases scheduled to begin in 2020. ~ See attached Budget Report Schedule june2019 • Fire Station S2phase l(early vvork/foundations)permit submitted • Fire Station S2phase l bidding • Public Works programming and estimates toCommittee and Council 200 July 2019 • Fire Station S3phase l(early work/foundations)permit received w Fire Station 52 phase 1 Lyclig contract amendment to Committee and Council w Fire Station 53phase 1(early yvork/fhundations)construction begins ~ Public Works masterplan with phasing presented to Committee and Council August20l • Fine Station 52 phase bidding • Fire Station 52phase 3 (building) permit submitted • Public Works phase contractor solicitation, if council approves phase I 6eptenlber2OI9 ~ Fire Station 52phase 2 (building) permit issued • Public Works phase 1design begins, ifcouncil approves Ocober2Q19 * Fire Station 52 Lydig contract amendment to Public Safety Committee Pdovernber2Q19 ° Fire Station 53Lvdig contract amendment toCouncil • Fire Station S2phase 3construction begins Decernbar2Ol9 0 Public Works Phase 1 design complete ]anuary2Q20 0 Public Works Phase 1 construction begins Februany2020 0 Public Works Phase 1 construction continues Morch2020 0 Public Works Phase I construction continues May 2020 • Fire Station 5lSubstantial Completion • Public Works Move |n June 2020 201 July 2020 • Fire Station 51 move-in/occupancy September 2020 • Justice Center Substantial Completion October 2020 • Justice Center move-in/occupancy January 2021 • Fire Station 52 Substantial Completion February/March 2021 • Fire Station 52 move-in/occupancy 202 TUKWILA PUBLIC SAFETY PROJECTS Justice Center SOJ Construction Management Monthly Report May 2019 Report Reviewed by: Justine Kim Owner's Representative: Shiels Obletz Johnsen (SOJ) Architect: DLR Group GCCM: BNBuilders Construction Progress: • Completed utility disconnects, hazardous materials abatement and demolition for all remaining buildings on the site, • Started demolition of existing asphalt paving and building foundations. • Started earthwork including installation of underground stormwater system at north lot. • Completed removal of contaminated soils encountered at north lot. • Completed removal of significant volume of contaminated soils in NE corner of south lot (known location of former gas station). • Completed removal of existing overhead power infrastructure with Seattle City Light and CenturyLink. Upcoming Activities: • Complete installation of underground stormwater system. Start excavation for building pad and foundations. Budget Status: • See overall TPSP budget summary updated monthly and included in monthly report package. Change Order Status: • No change orders issued in May Schedule Status: • See TPSP master project schedule updated monthly and included in monthly report package. Critical Issues: • None. Tukwila Public Safety Plan - Justice Center - Monthly Report 1 203 Building Demolition at South Lot EartlworK at South Lot Tukwila Public Safety Plan - Justice Center- Monthly Report 204 Removal of Contaminated Soil at South Lot Backfill After Removal of Contaminated Soil at South Lot Tukwila Public Safety Plan - Justice Center - Monthly Report 3 205 Unc erground Stormwater System at \orth Lot Stormwater Structures in North Lot Tukwila Public Safety Plan - Justice Center - Monthly Report 206 TUKWILA PUBLIC SAFETY PLAN FIRE STATION 51,, A/E PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY FIRE STATION 52 A/E PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY JUSTICE CENTER A/E PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY PUBLIC WORKS A/E PROCUREMENT MASTER SITE PLAN DESIGN PHASE 1 BIDDING/CONSTRUCTION PHASE 1 MOVE-IN/OCCUPANCY PHASE 1 N O 2016 2017 2018 2019 2020 Illlllllllllllllllllllllll I(l lllllll 2021 PROJECT I• A/E PROCUREMENT MO PROGRAMMING e DESIGN/PERMITTING MI BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY MI N O 03 City of Tukwila - Facilities Plan TOTAL PROJECT MONTHLY Budget Report (REVISED Budgets; D-20 Plan Adopted by Council) Life to Date Costs . . . . . ......... ..... .................................................................................................... COUNCIL REPORTING SUJIMARY- JUST1C'E CENTER Original linglget Budget Transfers Curren/Budget Coinniiitta Hinkel If to Pate Costv 'Remain 7: Committed RrIllaillillg Budget (Ain't ot ConipktAJE ion lig' .', .,.:, Services (both Design & CA) Permits/Fees Construction (Pre -Con, Const & Tax) Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) Contingency for Site Contamination (soils,hazmat) Land Acquisition Contingency for Land Acquisition 3,278,125 $ 700,000 $ 38,738,678 $ 2,112,639 $ 1,815,875 $ 6,507,731 $ - $ 14,133,295 $ 1,250,000 221,875 $ - $ (720,007) $ (25,275) $ 266,721 $ (1,712,213) $ 550,000 $ (422,733) $ 300,000 3,500,000 700,000 $ 38,018,671 $ 2,087,364 $ 2,082,596 $ 4,795,518 $ 550,000 $ 13,710,562 $ 1,550,000 3,173,129 $ 353,913 $ 38,018,670 $ 565,287 $ 1,986,390 $ - $ - $ 13,709,987 $ 1,525,384 2,322,435 $ 353,913 $ 1,474,033 $ 293,230 $ 1,029,527 $ - $ - $ 13,686,033 $ 1,525,384 0,694 $ - $ 36,544,637 $ 272,057 $ 956,863 $ - $ - $ 23,954 $ - 326,87 346,087 1,522,077 96,206 4,795,518 550,000 575 24,616 - - - - - _ - _ .. TOTAL $ 68,536,343 (1,541,632) $ 66,994,711 $ 59,332,759 $ 20,684,555 $ 38,648,204 $ 7,661,952 $ - :'• .. . „ . ... ...... - COUNCIL REPORTING SUMMARY - Original Budget FIRE STATION 51 Budget Transfers Current Budget Committed Budget Life to Date Linty Rorgain'g Committed Remaining Maga Cogt at Completion ..., AJE Services (both Design CA) Land Acquisition Permits/Fees Construction (Pre -Con, Const & Tax) Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) $ 1,070,000 $ - $ 234,000 $ 9,396,000 $ 931,000 $ 526,000 1,116,000 222,781 $ - $ - $ 1,315,046 $ - $ - $ 3,806 1,292,781 $ - $ 234,000 $ 10,711,045 $ 931,000 $ 526,000 $ 1,11%806 1,250,200 - $ 107,829 $ 10,711,045 $ 137,081 $ 363,372 $ - 9,2 6 , $ 92,042 $ 99,273 $ 86,343 $ 154,165 $ - 4 0,943 . $ 15,788 $ 10,611,773 $ 50,738 $ 209,207 $ - $ 42,5 - 126,171 - 793,919 162,628 $ 1,119,806 - $ - $ $ - $ - $ .. $ - .. • • .. • . ... .. .. if • • .... .. .• ..., .. .. TOTAL 13,273,000 5 1,541,633 $ 14,814,632 12,569,527 S 1,271,079 $ 11,298,449 $ 2,245,105 - • • ...., .• • • - ...., - .......„.,,,, ' ""• • • . .... . ._ „, . .,.. , . . , - . . " . ' - - • ,.. • , , COUNCIL REPORTING SIL1111-1RY - Original Budget FIRE STATION 52 Budget Trainfers 118Currenuilt:et Committed Budget I ',Beta Mae Colts mallet; Committed Remaining Midget . Lott at Coniplehon ..., .., Services (both Design CA) Land Acquisition Permits/Fees Construction (Pre -Con, Const & Tax) Construction Related Costs (incl Bond) PM Services (incl Other Professional Svcs) , Contingency (incl Construction & Project) 1,415,000 $ 16,000 $ 353,000 $ 13,298,000 $ 1,398,000 $ 787,000 $ 1,343,000 255,172 $ 9,160 $ - $ 469,000 $ (9,160) $ - $ (74,172) 1,670,172 $ 25,160 $ 353,000 $ 13,767,000 $ 1,388,840 $ 787,000 $ 1,268,828 1,601,813 $ 17,157 $ 72,688 $ 137,500 $ 400,853 $ 546,029 $ - 658,0 4 $ 17,157 $ 12,511 $ - $ 18,554 $ 233,327 $ - 943,809 $ - $ 60,177 $ 137,500 $ 382,299 $ 312,702 $ - 68,359 8,003 280,312 13,629,500 987,987 240,971 1,268,828 - $ _ - _ ... • • ..... .• • ... •" ..... ... ..... .. TOTAL 18,610,000 S 650,000 $ 19,260,000 2,776,039 5 939,553 1,836,486 $ 16,483,961 $ - .,.... ..... ••• • " " ' "'•' "" '"" ' ••••"""• ............. ........... .. ............ COUNCIL REPORTING SUALWARY - •:: :... FIRE STATION 54 Original Budget Budget Miriam Current Budget Committed Budget Life to Date Cavtr Reinaink Committed Remaining Budget Cosi at Completion ., Services (both Design CA)150,000 (17,005) 132,995 32,995 131,4951, 00 (0 $ - .... • • Land Acquisition $ 902,668 $ 31,206 $ 933,874 $ 933,875 933,775 $ . Permits/Fees ... $ 20,000 $ (12,827) $ 7,173 $ 2,173 2,173 $ - $ 5,000 _ .":. Construction (Pre -Con, Const & Tax) ... ... Construction Related Costs (incl Bond) $ 230,000 $ 50,000 $ (123,300) $ (2,698) $ 106,700 $ 47,302 $ 106,700 $ 42,302 67,856 22,798 $ 38,844 $ 19,504 $ - $ 5,000 - PM Services (incl Other Professional Svcs) $ 107,500 $ (835) $ 106,665 $ 106,665 86,066 $ 20,599 $ - - Contingency (incl Construction & Project) $ 41,832 $ 125,459 $ 167,291 $ - - $ - $ 167,291 ToTAL $ 1,502,000 - 1,502,000 1,324,710 1,244,163 $ 80,547 177,290 $ - ....... . .. .. ............... ..... ............ . .......................................... „,...................................... ........................................ • • . . . .... .. COUNCIL RF.PORTING SUILIIARY - PUBLIC ITORKS Original Budget Budget rragriferg Current Mager C'onmiitted Budget Lite to Date Casfc midair Committed Remaining Budget Cogt a Completion 11\)PM Services (both Design CA) Land Acquisition Permits/Fees Construction (Pre -Con, Const & Tax) Construction Related Costs (incl Bond) Services (incl Other Professional Svcs) CI Contingency (incl Construction & Project) $ 767,385 22,000,046 $ 110,000 $ 4,950,000 529,036 668,426 975,107 15,000 $ 3,374,913 $ (20,000) $ (1,895,000) $ (404,793) $ (348,426) $ (721,694) 702,385 $ 25,374,959 $ 90,000 $ 3,055,000 $ 124,243 $ 320,000 $ 253,413 $ 318,082 $ 25,347,193 5 - $ - $ 77,643 $ 279,832 $ - 175,949 25,344,993 - - 50,471 152,685 $ - $ 42,933 $ 2,200 $ - $ - $ 27,172 $ 127,147 $ - $ 463,503 27,766 90,000$ 3,055,000 46,600 40,168 253,413 - - _ _ _ - C TOTAL $ 30,000,000 - $ 30,000,000 $ 26,023,550 $ 25,724,097 299,452 $ 3,976,450 $ - . . .. ............ . ...... ...... . ...... . .