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HomeMy WebLinkAboutCDN 2019-06-11 COMPLETE AGENDA PACKETCity of Tukwila Community Development & Neighborhoods Committee <> De'Sean Quinn, Chair 0 Dennis Robertson o Verna Seal AGENDA TUESDAY, DUNE 11, 2019 — 5:30 PM HAZELNUT CONFERENCE Room (At east entrance of City Hall) Distribution: D. Quinn D. Robertson V. Seal K. Hougardy Z. Idan Mayor Ekberg D. Cline R. Bianchi C. O'Flaherty L. Humphrey Item Recommended Action Page Pg.1 Pg.9 Pg.41 Pg.55 1. PRESENTATION(S) 2. BUSINESS AGENDA a. Ordinances updating the Shoreline Master Program. Nora Gierloff, Deputy Community Development Director )=. Please bring your binder (distributed separately), b. Applications for lodging tax funds: • City of Tukwila for $40,000: Art at Southcenter (Parks & Recreation Dept.) • City of Tukwila for $125,000: Tukwila Pond (Parks & Recreation Dept.). • City of Tukwila for $10,000: Rave Green Run (Economic Development Division) Brandon Miles, Business Relations Manager c. An agreement with Seattle Southside Regional Tourism Authority for 2019-2020. Brandon Miles, Business Relations Manager d. The Commission appointment process. Laurel Humphrey, Council Analyst 3. ANNOUNCEMENTS 4. MISCELLANEOUS < a. b. c. d. Forward to 6/24 C.O.W. and 7/15 Regular Mtg. Forward to 6/17 Consent Agenda. Forward to 6/17 Consent Agenda. Committee consideration/ decision. Next Scheduled Meeting: Tuesday, June 25, 2019 6, The City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206-433-1800 (TukwilaCityClerk(aTukwilaWA.gov) for assistance. City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Development and Neighborhoods FROM: Jack Pace, DCD Director BY: Nora Gierloff, Deputy DCD Director CC: Mayor Ekberg DATE: June 11, 2019 SUBJECT: Shoreline Master Program Update ISSUE The City of Tukwila is required to periodically update its Shoreline Master Program and associated regulations for compliance with changes to the Shoreline Management Act, Department of Ecology guidelines, and legislative rules. BACKGROUND The Green/Duwamish River flows over 93 miles from the Cascade Mountains to Elliott Bay. Approximately 13 miles of the river meanders through Tukwila's industrial district, urban center and residential neighborhoods. The river system has undergone extensive changes over the years as the population has increased dramatically, forests have been logged, levees have been built, streams and rivers rerouted, and freeways, homes, shopping and manufacturing centers constructed. As the impacts of human development have been recognized, State and Federal agencies have developed regulations that require local jurisdictions to provide better protection for remaining habitat, to control the collected storm water flowing directly into the river, and to identify and restore areas where habitat restoration can succeed. This took on new urgency when salmon were listed under the Federal Endangered Species Act in 1999. The Green/Duwamish River in Tukwila is categorized as a Shoreline of the State. In response to the State Shoreline Management Act (SMA) and Federal requirements, Tukwila has adopted three documents related to the river — the Shoreline Master Program (SMP), Shoreline Element in the City's Comprehensive Plan, and zoning regulations in TMC Chapter 18.44 Shoreline Overlay. Most construction, grading or clearing within 200 feet landward of the ordinary high water mark (OHWM) requires a Shoreline Substantial Development Permit which is reviewed by the Washington State Department of Ecology after issuance by the City. The City's shoreline development regulations balance economic interests, flood control, and residential development with enhancement and stewardship of the ecological functions of the river. The City of Tukwila completed a comprehensive update to its Shoreline Master Program in 2009, with additional revisions made in 2011. Washington state law requires jurisdictions to periodically review and update their SMPs every eight years for compliance with changes to the INFORMATIONAL MEMO Page 2 SMA and Department of Ecology guidelines and legislative rules. The current update is due on June 30, 2019. SHORELINE MASTER PROGRAM PERIODIC UPDATE This update process is being undertaken jointly with the Department of Ecology using the joint review process. By coordinating closely with DOE from the start we will streamline the review timeline and ensure that we are addressing all required topics. The current update will focus on: • Reviewing relevant legislative updates since 2009 and incorporating any applicable amendments per the Gap Analysis Report (available on the Shoreline Management page of the City website). • Ensuring consistency with recently adopted regulations for critical areas and flood hazard areas. • Streamlining and eliminating duplication in the documents. • Addressing a limited number of policy questions. This periodic update will not: • Re-evaluate the ecological baseline which was established as part of the 2009 comprehensive update. • Extensively assess no net loss criteria other than to ensure that proposed amendments do not result in degradation of the baseline condition. • Change shoreline jurisdiction or environment designations. PUBLIC OUTREACH Staff began implementing the Public Outreach Plan with an all -city mailing advertising an open house last October in addition to mentions in the citywide Stormwater mailer, the September 2018 eHazelnut newsletter, and on the City's web site. The PC hearing was advertised through an additional postcard to property owners and tenants within the shoreline jurisdiction and email notices to interested parties and agencies with jurisdiction. Staff developed a set of proposed edits to the SMP and TMC Chapter 18.44 and released them as public review drafts on the City's web site. The changes include the mandatory consistency updates, housekeeping changes to streamline the document, and staff's recommended policy changes. The PC reviewed these, held a public hearing, considered the public comments and forwarded their recommended versions on to the City Council. Staff then conducted SEPA environmental review and issued a Determination of Non -Significance for the update. These materials are available on the Shoreline Management page of the City's website, https://www.tukwilawa.gov/departments/community-development/shoreline-management/. DISCUSSION The main areas of change are listed below. IlcitystorelCity Common\Council Agenda Items\DCDIShoreline Update\SMP Council Info Memo 6-11-19.docx 2 INFORMATIONAL MEMO Page 3 Consistency with State Regulations As documented in the Gap Analysis report there are areas where the City's regulations do not reflect recent changes to State law. These include updates to definitions, new shoreline exemptions, and updated references to RCW and WAC sections. These changes are mandatory for consistency across jurisdictions. The proposal also includes language for revisions and time extensions for issued shoreline permits in accordance with State requirements. Streamlining/Eliminating Duplication The current SMP includes policies and regulations that were subsequently also adopted into the Comprehensive Plan and Zoning Code. This duplication has given rise to inconsistencies and requires duplicate amendments whenever changes are made. The proposal is to create a multi- part SMP that spans these documents and includes the Shoreline Element and Chapter 18.44 by reference without repeating policy or regulation language. The current Chapter 18.44 Shoreline Overlay duplicates the environmental regulations found in Chapter 18.45 Sensitive Area Ordinance for sensitive areas within the shoreline jurisdiction. After discussion with our DOE reviewer the proposal is to eliminate this duplication, reference the regulations in 18.45 that are currently being updated, and add additional language about applicability and limitations of that chapter. This does mean that adoption of the environmental regulation update will need to occur concurrently with the adoption of the shoreline update. Another proposal is to combine the shoreline use matrix and narrative list of uses into a single table for clarity. Similarly, the narrative discussion of shoreline buffers has been put into a table. Tree protection standards and penalties for tree unauthorized removal are proposed to be updated to match the standards required outside of the shoreline under the new Tree Ordinance. During review of the Critical Areas update the PC recommended some additional consistency edits to how trees and vegetation are regulated under shoreline, critical areas, landscape and tree chapters. Staff is proposing some additional edits to the PC recommended SMP in section 18.44.060 to address that issue. Renumbering Some of the code sections in TMC 18.44 are quite long and therefore code citations can be 4 or 5 layers deep. This can be confusing and hard to use. Staff proposes to break up some of these long sections and renumber in the final ordinance format after the policy work is completed on the strikeout/underline version. Additional Flexibility for Levee Profile The current SMP contains a minimum levee profile with a mid -slope bench that is required throughout the City. In practice this has not always been the chosen solution for a given location and has required a shoreline variance even for designs with better environmental performance. The proposal is to retain the minimum levee profile as an example but allow flexibility to address site conditions and environmental opportunities without the variance process as long as criteria such as an overall 2.5:1 river bank slope (red line below) and native plantings are met. IlcitystorelCity Common\Council Agenda Items\DCD\Shoreline Update\SMP Council Info Memo 6-11-19.docx 3 INFORMATIONAL MEMO Page 4 Typical Shoreline Buffer in Leveed As•Width Will Vary --- Reconfigured Levee 18' 2* Maintenance Easement * Reconfigured Slope averages 2.5:1 with bench Additional Flexibility for Floodwalls This update is happening alongside a discussion about flood protection measures in the Lower Green River Corridor Flood Hazard Management Plan. There are multiple alternatives under consideration including the question of whether future levees should be built to protect against 500 year rather than 100 year flood events. This could require levees to be between 3.5 and 5.5 feet higher, which requires between 20 and 30 additional feet of width with a front and back slope of at least 2.5:1 or adding 3.5 to 5.5 feet of height to a flood wall configuration without the need for an additional 20 to 30 feet of width. 1.5 Vegetated Bench Willows Existing Levee Ordinary High Water Mark OHWM The current Flood Control District access road standard is 15', not the 10' built into our current buffer calculation so the total width of the levee footprint could increase by up to 35 feet. Allowing an alternative flood wall configuration to substitute for the back slope, especially where site constraints exist, would reduce the width needed and lessen the impact on adjacent property owners. Levees are so expensive to build and the consequences of a levee failure are so significant that the need to allow site specific design solutions may be desirable to reach life safety and economic goals. Increased Height Incentives The proposal is to provide increased building height incentives for property owners who provide shoreline restoration or shoreline public access above that required by code. The PC opted to increase the current shoreline foot height limit from 45 to 65 feet and allow another 15 foot increase on properties that restore shoreline buffers or build shoreline public access amenities. These incentives would not allow heights greater than that permitted by the underlying zoning district. Non -Conforming Structures In response to a public comments the PC recommends removing the cost limitation on alterations or improvements to non -conforming structures within the shoreline buffer if the buffer covers most of the parcel. If a non -conforming structure is demolished the footprint may be incorporated into an adjacent parking lot. IlcitystorelCity Common\Council Agenda Items\DCDIShoreline Update\SMP Council Info Memo 6-11-19.docx 4 INFORMATIONAL MEMO Page 5 FINANCIAL IMPACT No direct impacts are expected due to these changes. The Department of Ecology has provided Tukwila with a $20,000 grant to offset the cost of hiring a consultant to assist with the update. RECOMMENDATION The Council is being asked to hold a public hearing on the proposed changes at the June 24th Committee of the Whole meeting. Staff will then return with a comment matrix for the City Council to review at the July 8 Committee of the Whole and revised ordinances at the July 15 Regular Meeting. ATTACHMENT A. Summary of Recommended Shoreline Edits The separately distributed binders also contain: 1. An annotated, strikeout/underline version of Chapter 18.44 showing the bulk of the proposed changes 2. A clean version of Chapter 18.44 3. A clean version of the SMP (strikeout/underline is available on the City's Shoreline Management website) containing an explanation of where the goals, policies and regulations for the shoreline are located 4. A matrix showing the PC's responses to the public comments on the SMP and TMC 18.44 5. Initial Determination letter from DOE IlcitystorelCity Common\Council Agenda ItemsIDCDIShoreline Update\SMP Council Info Memo 6-11-19.docx 5 6 PC Recommended Shoreline Topic Description aster Program P) Edits Consistency Updates Update dollar thresholds, update State Code references, update definitions (development, floodway), reference new exemptions in WAC, update history of SMP, reference rather than repeat Comprehensive Plan policies Critical Areas Replace with a reference to the City-wide critical area regulations in 18.45 which will be updated to reference 2014 wetland rating system, 2011 federal delineation manual and buffers to meet Dept. of Ecology guidance, wetland mitigation banking Levee Profile Allow flexibility in the City's preferred levee profile including use of floodwalls to allow for varying site conditions and 500-year flood protection. PC Reco ended Shoreline Overlay Edits - Zoning Code Chapter 18.44 Topic Description Housekeeping Add a purpose and applicability section to the Chapter, streamline for usability, remove duplication Permitted Uses Remove the use list and replace it with a use matrix for greater consistency between shoreline environments Recreational Structures Remove 15' height and 25 SF area limit to allow more flexibility, greater usability Commercial Fences Increase allowed height in shoreline from 4 to 6 feet for safety and security Shoreline Buffers Place written standards into a table for ease of use Consistency Updates Add references to the Shoreline Design Guidelines, updated tree protection regulations, updated tree removal penalties, align inconsistent definitions, clarify that consistency with the SMA and WAC is required Mitigation Monitoring Require 5 years of maintenance and monitoring for plant survival in mitigation projects, 3 years survival for tree replacement Vegetation Management Clarify that removal of invasive species or noxious weeds is exempt from permitting, limit pruning and topping Trail Width Standard for 14' trail with 2' shoulders is inconsistent with County and City Park standards which require 12' with 2' shoulders Overwater Structures Require proof of submittal rather than approval for state and federal permits and a demonstrated need for any new docks. Bridges Clarify that bridges are regulated as overwater structures Shoreline Redesignation Include a process to change a shoreline environment designation Permit Revisions Include a process to review changes to shoreline permits Permit Timelines Amend to include a reference to WAC 173-27-090 for time extensions Non -conformities Clarify use regulations per new WAC section, no limit on repairs to non - conforming buildings where most of site is within shoreline buffer Height Incentives Increase building height limit from 45' to 65' and increase incentive for shoreline restoration or public access from 15% to 15' 7 8 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Development and Neighborhoods FROM: Brandon Miles, Business Relations Manager CC: Mayor Ekberg DATE: June 3, 2019 SUBJECT: 2019 Lodging Tax Funding Requests, Supplemental ISSUE Approval of lodging tax funding requests from City of Tukwila Parks and Recreation (2) and City of Tukwila Office of Economic Development. BACKGROUND The City collects a 1% lodging tax on certain qualifying overnight stays in paid accommodations (hotels/motels/Airbnb) in the City. State law limits the use of these funds to tourism promotion'. There is currently just over $1 million in lodging tax funds available for use. The City's Lodging Tax Advisory Committee (LTAC) reviews all requests, even by the City, for use of lodging tax funds. LTAC then forwards a list of recommended applications to the City Council for its review and consideration. If LTAC does not recommend an application be funded, that application is not forwarded to the City Council. The City Council may approve or deny any of the applications recommended by the LTAC. The City Council may also approve an application and increase or decrease the dollar amount awarded2. ' RCW 67.28.080 (6) defines "tourism promotion" as "...activities, operations, and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding the marketing of or the operation of special events and festivals designed to attract tourists." 2 On August 17, 2016, the Washington State Attorney General's Office issued an informal opinion regarding whether a municipality could change the dollar amounts recommended by the local lodging tax advisory committee. Specifically, the informal opinion states: "When awarding lodging tax revenues pursuant to RCW 67.28.1816(2)(b)(ii), a municipality may award amounts different from the local lodging tax advisory committee's recommended amounts, but only after satisfying the procedural requirements of RCW 67.28.1817(2), according to which the municipality must submit its proposed change to the advisory committee for review and comment at least forty-five days before final action on the proposal." 9 INFORMATIONAL MEMO Page 2 The City accepts applications on a rolling basis, with the LTAC reviewing requests monthly. All the requests attached were reviewed by the LTAC at either its November or January meetings. PendingApplications The LTAC has forwarded two applications from the City of Tukwila Parks and Recreation Department and one application from the City's of Tukwila Office of Economic Development. Each of the applications is briefly outlined below and the complete applications are included as exhibits with this memo. LTAC met on May 28, 2019 and recommended that each of the applications listed below be funded. 1. City of Tukwila, Parks and Recreation, Southcenter Art Development Phase 1. The City of Tukwila Parks and Recreation Department is requesting $40,000 to develop a "unique, iconic, and artistic visual experience" for the Southcenter District of Tukwila. The initial focus will be on Baker Blvd, between Westfield Southcenter and the River Walk. There are two separate deliverables under the application. As outlined in the narrative: • Project development for larger permanent art options. A briefing packet with a section on each potential art project which outlines artwork design, materials, fabrication timeline, budget, and engagement strategy for each potential project. The information will then be presented to LTAC and City Council for consideration to select and fund fabrication. • Street painting and/or sidewalk painting to be implement this year in time for events already on the calendar. Most likely occurring at the intersections of Andover Park West and Baker and Andover Park East and Baker. Installing art along Baker Blvd will help to improve a space the City hopes to use for hosting events and activities. 2. City of Tukwila Parks and Recreation, Tukwila Pond -Master Planning ($125,000) The City of Tukwila Parks and Recreation Department is requesting $125,000 in lodging tax funding to complete a master plan for Tukwila Pond. Completion of a master plan is an essential step in completing the overall buildout and development of Tukwila Pond. Once completed the Master Plan will allow the City to move towards next steps, which could include construction, property acquisition (if needed), and other improvements to make Tukwila Pond a regional amenity. Tukwila Pond is current underutilized. If developed correctly it could serve as a venue for events and provide activities for tourists staying at area hotels. 10 INFORMATIONAL MEMO Page 3 3. City of Tukwila Office of Economic Development, Rave Green Run ($10,000) The City of Tukwila Office of Economic Development is requesting $10,000 to sponsor the 2019 Rave Green run hosted by the Rave Foundation, the non-profit arm of Seattle Sounders FC. It is estimated that the race will bring in between 1,000 and 1,500 people to the City. The race is tentatively scheduled for September 22. The City co -hosted the run last year, which brought in an estimated 750 people to the City. This year the City will only be a sponsor and will not be responsible for organizing the race. FINANCIAL IMPACT The total amount of funding requested from the lodging tax fund is $175,000. Funds will come from the City's lodging tax (101 fund), which, under State law can only be used for tourism promotion activities. There is significant funds and projected revenue to cover the cost for these programs. RECOMMENDATION Staff recommends that the City Council approve the funding request, as recommended by LTAC. Staff suggests that the application be placed on the June 17 consent agenda. ATTACHMENTS A. City of Tukwila, Parks and Recreation Application, Southcenter Art Development B. City of Tukwila, Parks and Recreation Application, Tukwila Pond Master Plan C. City of Tukwila, Office of Economic Development, Rave Green Run Sponsorship 11 12 Application to the City of Tukwila for Use of 2019 Lodging Tax Funds Event or Activity Name (if applicable): Southcenter Art Development (Phase 1) Amount of Lodging Tax Requested: $40,000 Applicant Organization: City of Tukwila Federal Tax ID Number: 91-6001519 Mailing Address: 12424 42nd Ave S, Tukwila WA 98168 Primary Contact Name: Tracy Gallaway Primary Contact Phone: 206-767-2305 Primary Contact Email Address: Tracy.gallaway@tukwilawa.gov Check all the service categories that apply to this application: • Tourism promotion or marketing. • Operation of a special event or festival designed to attract tourists. • Operation of a tourism -related facility owned or operated by a non-profit organization. • Operation and/or capital costs of a tourism -related facility owned by a municipality or a public facilities district. Check which one of the following applies to your agency: • Non -Profit (Note: Attach a copy of your current non-profit corporate registration from the Washington Secretary of State Office) • Municipality • For Profit Company I am an authorized agent of the organization/agency applying for funding. I understand that: • I am proposing a tourism -related service for 2019. If awarded, my organization intends to enter into a services contract with the City; provide liability insurance for the duration of the contract naming the City as additional insured and in an amount determined by the City; and file for a permit for use of City property, if applicable. • My agency will be required to submit a report documenting economic impact results in a format determined by the City. Signature: Date: Printed or Typed Name: 13 1) Describe your tourism -related activity or event. The purpose of the project is to develop a unique, iconic, artistic visual experience that will be specific to the Southcenter District and will help to welcome tourists to the City This collaboration between Elizabeth Gahan and the City of Tukwila will create an outdoor venue for events, festivals, temporary art exhibitions and other public activities. It will also support future arts and cultural programming and enhance existing locations and events. Initial focus will be on developing Baker Boulevard into a festival street location. Art will be used to create a stronger connection between the Southcenter Mall and the River Walk to encourage more pedestrian traffic. Initial funding would be used for: Sidewalk Painting ($20K) — Sidewalk painting on Baker Blvd, at the Christensen Road, Andover Parkway East and Andover Parkway West intersections. This will begin to set the aesthetic for the Baker Boulevard Festival Street. Baker Blvd is the pedestrian spine connecting Westfield Southcenter to the Sounder Station on the east side of the Green River. This project will help to welcome tourists to the City by providing a gateway experience. Project development for larger permanent art options ($20K). A briefing packet with a section on each potential art project which outlines artwork design, materials, fabrication timeline, budget, and engagement strategy for each potential project. The information will then be presented to LTAC for consideration to select and fund fabrication. 2) If an event, list the event name, date(s), and projected overall attendance. This project will help to create a unique venue space to host future events. 3) Is your event/activity/facility focusing on attracting overnight tourists, day tourists, or both? This project will create opportunities for attracting both day and overnight tourists. 4) Describe why visitors will travel to Tukwila to attend your event/activity/facility. The Southcenter District lacks an outdoor venue for events and festivals. This project helps to address this situation by investing in the Baker Blvd to be able to host future events. 5) Describe the geographic target of the visitors you hope to attract (locally, regionally, nationally, and/or internationally). There is potential for this venue to attract visitors of all types — local, regional, national and international. 6) Describe the prior success of your event/activity/facility in attracting tourists NA 7) If this your first time holding the event/activity/facility provide background on why you think it will be successful. NA 14 8) Describe the media strategy you employ to promote your event/activity/facility to attract overnight and/or day tourists? Please list any digital or print media (newsletters, e-blasts, social media, etc.) your agency uses or intends to use to promote your event/activity/facility. The work be created here could be eventually be featured in magazines and social media posts helping to draw attention to the City. 9) Describe how you will promote lodging establishments, restaurants, retailers, and entertainment establishments in the City of Tukwila. NA 10) Is the City able to use your digital and print media for collaborative marketing? NA 11) Describe how you will use the name, "Tukwila" in publications, promotions, and for your event? Any time we have the opportunity to promote the project, through media or print materials, we will recognize the City of Tukwila and LTAC for the funding support of this project. 12) Measurements and Metrics (Note: You will be required to report these metrics as part of the close out of the agreement between your organization and the City.) As a direct result of your proposed tourism -related service, provide an estimate of: a. Overall attendance at your proposed event/activity/facility. 0 b. Number of people who will travel fewer than 50 miles for your event/activity. 0 c. Number of people who will travel more than 50 miles for your event/activity. 0 d. Of the people who travel more than 50 miles, the number of people who will travel from another country or state. 0 e. Of the people who travel more than 50 miles, the number of people who will stay overnight in Tukwila. 0 f. Of the people staying overnight, the number of people who will stay in PAID accommodations (hotel/motel/bed-breakfast) in Tukwila. 0 g. Number of paid lodging room nights resulting from your proposed event/ activity/facility (for example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room nights) 0 This project has no immediate direct benefits that can easily be tracked. The benefits from this project occur over the long term: 15 • Media Impressions generated by the artwork. • Social media posts featuring the work and bringing attention to the City. • Creating a better environment and welcoming tourists when they enter the Southcenter District. • Investing in Baker Blvd as an event space. The investment is one of the first steps to bringing more events to Southcenter. 13) What methodologies did you use to calculate the estimates and what methodologies will you use to track outcomes, such as total participants, estimated visitor spending, etc? NA 14) Are you applying for lodging tax funds from another community? If so, which communities and in what amounts? NA 15) Are you applying funding from Seattle Southside Regional Tourism Authority (SSRTA)? If so, in what amount? NA 16) What is the overall budget for your event/activity/facility? What percent of the budget are you requesting from the City of Tukwila? As part of the initial project LTAC will receive a final briefing packet for potential permanent art including scope of work and investment for each related project to LTAC for future funding consideration. 17) What will you cut from your proposal or do differently if full funding for your request is not available or recommended? If the project isn't fully funded, we will look to LTAC for guidance as to how to prioritize funding of permanent art features. Applications are considered on a rolling basis. Please contact staff to discuss the process for having the application reviewed by the City's Lodging Tax Advisory Committee. Completed applications should be submitted to: Lodging Tax Advisory Committee c/o Brandon Miles City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188 Or, Brandon.Miles@Tukwilawa.gov Questions? LTAC Contact: Brandon J. Miles (206) 431-3684 16 Brandon.Miles@Tukwilawa.gov. Updated: January 16, 2019 17 18 Draft Scope of Work LTAC Proposal Materials A Collaboration between Elizabeth Gahan and the City of Tukwila Using Art to Enhance the Southcenter District Mission: Develop a unique, iconic, artistic visual experience that will be specific to the Southcenter District. • enhance existing locations and events • support future arts & culture programs • create an outdoor venue for events, festivals, temporary art exhibitions and other public activities Location: Initial focus will be on Baker Boulevard. Use art to create a stronger connection between the Southcenter Mall and the River Walk to encourage more pedestrian traffic. Develop Baker Boulevard into a festival street location to increase engagement with visitors and residents. Project Development: • Partner with the City of Tukwila and the business community. • Further develop artwork sketches and designs. • Meet with engineer and fabricators to assess construction costs for each potential projects. • Work with the City on permitting, city code and approval process • Take into consideration the new branding for the Southcenter District, which already relates to initial designs and project sketches. Artwork Options for Project Development: • Create an event venue on Baker Blvd. > Arch > Street/sidewalk painting at the intersection of Baker Blvd. & Christensen Rd., the four corners at Baker Blvd. & Andover Parkway E. • Lamp pole enhancement > vinyl wrap existing lamp poles > banners - design a banner for the Southcenter District specific to the River Walk Connection > sculptures that permanently attach to the lamp poles • Permanent art along Christensen Rd. between Baker Blvd. and the Bridge/River Walk Connection. > A series of sculptures will enhance the walkway extending toward the river walk entrance and greenway in front of the Holiday Inn. > Permanent art will also be infrastructure for exhibiting temporary art, establishing an annual exhibition of temporary art and opening event. Funding Ask and Deliverables: $40,000 to fund 19 • Project development for larger permanent art options. A briefing packet with a section on each potential art project which outlines artwork design, materials, fabrication timeline, budget, and engagement strategy for each potential project. The information will then be presented to LTAC for consideration to select and fund fabrication. • Street painting and/or sidewalk painting to be implement this year in time for events already on the calendar. Mural painting offers semi -permanent art that can be accomplished sooner and at a moderate price point. Due to construction on Christensen Rd. due to commence this summer, which will create heavy traffic at the Baker Blvd. intersection, I recommend focusing on sidewalk painting on Baker Blvd, at both the Christensen Rd. and Andover Parkway East intersections that can go in first. After construction is completed, the roadway can be painting with a complementary design to extend the artwork over a larger space and creating a more dramatic impact. The intersection painting at Baker Blvd. and Christensen Rd. will also take into consideration and relate to the design for the permanent art "Arch" that would be fabricated in the future. Timeline: June - December 2019 • Business Community open house and individual meetings • Sidewalk painting for September 5k Run • Street intersection painting after construction on Christensen Rd. is complete • Present final briefing packet for potential permanent art including scope of work and investment for each project to LTAC for consideration. Question for LTAC: • Expectations for checking in and LTAC oversight 20 Staff niemordum Lodging Tax Advisory Comf ittee Fr'nding Request Name of Applicant: City of Tukwila, Parks and Recreation Department Event/Activity: Southcenter Art Development (Phase 1) Address: 12424 42nd Ave S Total Funds Requested: $40,000 About the Applicant: The City of Tukwila, Parks and Recreation Department manages the City's parks and trail system; is responsible for putting on and hosting recreational activities within the City; and oversees the City's Art Commission, including the 1% fund for art projects. Funds Previously Awarded: None for this activity. Funding Request Narrative: The City of Tukwila Parks and Recreation Department (the "Applicant") is requesting $40,000 to develop a "unique, iconic, and artistic visual experience" for the Southcenter District of Tukwila. The initial focus will be on Baker Blvd, between Westfield Southcenter and the River Walk. There are two separate deliverables under the application. As outlined in the narrative: o Project development for larger permanent art options. A briefing packet with a section on each potential art project which outlines artwork design, materials, fabrication timeline, budget, and engagement strategy for each potential project. The information will then be presented to LTAC for consideration to select and fund fabrication. m Street painting and/or sidewalk painting to be implement this year in time for events already on the calendar. Most likely occurring at the intersections of Andover Park West and Baker and Andover Park East and Baker. City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 21 22 wily Staff Comments: The Southcenter District is undergoing a transitional shift in how people view the area. In the past, people came into the District for a transaction experience, to shop or dine, and then leave. Over the past ten years, more businesses have been established that create a destination and a place where people will want to spend time. One thing the District lacks in a unique and "different" venue space to host regional events. A good, unique venue space could help attract events and activities that would enhance the tourist destination for the City. For some time, the City has identified Baker Blvd a venue to develop. Baker Blvd is the pedestrian spine that links Westfield Southcenter to the Tukwila Pedestrian Bridge and eventually the Sounder Station. The Applicant's proposal will be the first step in adding art to help develop the venue. In addition, the Applicant will begin the process of identifying other art to install on Baker Blvd. Besides the development of an event venue, the Art will provide a welcoming environment to tourists, both day and evening, to the City. The Art installed would also help with promoting the City via social media and earned media. It could also help draw tourists staying in Seattle, Bellevue, or Tacoma to visit Tukwila during their stays. City of Tukwila Staff Recommendation to LTAC: Fund as requested. Notes: Should LTAC and the City Council approval the application, a final scope of work, consistent with the approved application, will be finalized by the City and the applicant. It's is possible that the work outlined this application may need to expend into 2020. Staff would request the funding by tied to the specific project and allowed to be expended in 2019 and 2020. City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 Application to the City of Tukwila for Use of 2019 Lodging Tax Funds Event or Activity Name (if applicable): Tukwila Pond Park — Master Planning Amount of Lodging Tax Requested: $125,000 (not to exceed) Applicant Organization: City of Tukwila — Parks & Recreation Dept Federal Tax ID Number: Mailing Address: 12424 42nd Ave S, Tukwila WA 98168 Primary Contact Name: Robert Eaton, P&R Manager Primary Contact Phone: 206-767-2332 Primary Contact Email Address: Robert.Eaton@TukwilaWA.gov Check all the service categories that apply to this application: • Tourism promotion or marketing. • Operation of a special event or festival designed to attract tourists. • Operation of a tourism -related facility owned or operated by a non-profit organization. • Operation and/or capital costs of a tourism -related facility owned by a municipality or a public facilities district. YES Check which one of the following applies to your agency: • Non -Profit (Note: Attach a copy of your current non-profit corporate registration from the Washington Secretary of State Office) • Municipality YES • For Profit Company I am an authorized agent of the organization/agency applying for funding. I understand that: • I am proposing a tourism -related service for 2019. If awarded, my organization intends to enter into a services contract with the City; provide liability insurance for the duration of the contract naming the City as additional insured and in an amount determined by the City; and file for a permit for use of City property, if applicable. • My agency will be required to submit a report documenting economic impact results in a format determined by the City. 5/22/19 Signature: Date: Printed or Typed Name: Robert Eaton, P&R Manager 23 Describe your tourism -related activity or event. 1) If an event, list the event name, date(s), and projected overall attendance. The proposal will be to start the process to design an amazing tourist destination in the heart of the Southcenter District. Once fully built out, Tukwila Pond could include venues for outdoor activities, such as concerts and special events, and a place for nearby hotel guests to enjoy. Right now, Tukwila Pond is an untapped amenity in the area. Some would even contend the Pond creates a negative impression to visitors of the area, lowering the City's overall brand value. 2) Is your event/activity/facility focusing on attracting overnight tourists, day tourists, or both? Both. The end desire is that this destination site be easily accessible for those coming to Southcenter District for a couple hours, people from other nearby cities, those staying at local hotels for work or pleasure, or teams in the area for sports tournaments. Based upon the planning process, the space may also be used as a venue to host events, bringing in both day and overnight visitors. 3) Describe why visitors will travel to Tukwila to attend your event/activity/facility. It will be a destination location as there is nothing like it in Tukwila currently. It is in the heart of the Tukwila Urban Center and Southcenter District, so it adds another level of opportunity for engagement for visitors to the area. 4) Describe the geographic target of the visitors you hope to attract (locally, regionally, nationally, and/or internationally). Tukwila Pond is located in the very heart of the Tukwila Urban Center and is therefore a prime destination for visitors to enjoy while coming to the Tukwila for various reasons (work, recreation, leisure). It is centrally located around several hotels and can serve as a destination, a green space in the heart of the urban center infrastructure. 5) Describe the prior success of your event/activity/facility in attracting tourists n/a 6) If this your first time holding the event/activity/facility provide background on why you think it will be successful. The potential offerings of the Tukwila Pond site to those that come to the Tukwila Urban Center is unlimited at this point. The purpose of this project is to begin master planning the site and honing in on what is the best use for the site which will then drive the design and development of the site. 7) Describe the media strategy you employ to promote your event/activity/facility to attract overnight and/or day tourists? Please list any digital or print media (newsletters, e-blasts, social media, etc.) your agency uses or intends to use to promote your event/activity/facility. 24 We will coordinate communication and outreach efforts with our consultant. Future developments could also provide good public relations and social media opportunities. For example, photos of the pond area appearing in local magazines, people posting on social media, etc. 8) Describe how you will promote lodging establishments, restaurants, retailers, and entertainment establishments in the City of Tukwila. Tukwila Pond will serve as a destination and easily accessible amenity for those that utilize the businesses and tourism offerings of the Tukwila Urban Center. It can serve as a promotional opportunity for local businesses and hoteliers. 9) Is the City able to use your digital and print media for collaborative marketing? n/a 10) Describe how you will use the name, "Tukwila" in publications, promotions, and for your event? It is called Tukwila Pond, and is located in Tukwila, so all communication, publication, and promotions of the site will include that name. 11) Measurements and Metrics (Note: You will be required to report these metrics as part of the close out of the agreement between your organization and the City.) As a direct result of your proposed tourism -related service, provide an estimate of: a. Overall attendance at your proposed event/activity/facility. n/a b. Number of people who will travel fewer than 50 miles for your event/activity. n/a c. Number of people who will travel more than 50 miles for your event/activity. n/a d. Of the people who travel more than 50 miles, the number of people who will travel from another country or state. n/a e. Of the people who travel more than 50 miles, the number of people who will stay overnight in Tukwila. n/a f. Of the people staying overnight, the number of people who will stay in PAID accommodations (hotel/motel/bed-breakfast) in Tukwila. n/a 25 g. Number of paid lodging room nights resulting from your proposed event/ activity/facility (for example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room nights) n/a The metrics above are for short term activities. This is a long-term activity and investment that will hopefully provide payoffs in future years. 12) What methodologies did you use to calculate the estimates and what methodologies will you use to track outcomes, such as total participants, estimated visitor spending, etc? A clear indicator of success for this project will be the increased activation of the site. This will be evident by physically seeing people in the park, increased maintenance demands from use (a good thing), paid events at the spot, and potentially seeing social media postings about. 13) Are you applying for lodging tax funds from another community? If so, which communities and in what amounts? No other applications with other communities. 14) Are you applying funding from Seattle Southside Regional Tourism Authority (SSRTA)? If so, in what amount? No application with Seattle Southside Regional Tourism Authority at this point. 15) What is the overall budget for your event/activity/facility? What percent of the budget are you requesting from the City of Tukwila? The initial first step of the project is to hire an consultant to perform Master Planning services for us, which would include facilitation and engagement with a stakeholders group comprised of businesses, hoteliers, etc. The budget proposal is not to exceed $125,000 for this work. That being said, this project is very scalable so if there needs to be an adjustment here we can be flexible to accommodate that as well. 16) What will you cut from your proposal or do differently if full funding for your request is not available or recommended? This project is completely scalable at this point. The initial steps of Master Planning will help develop the implementation play which will include design and development, all of which can, and will be, in phases. Applications are considered on a rolling basis. Please contact staff to discuss the process for having the application reviewed by the City's Lodging Tax Advisory Committee. Completed applications should be submitted to: 26 Lodging Tax Advisory Committee c/o Brandon Miles City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188 Or, Brandon.Miles@Tukwilawa.gov Questions? LTAC Contact: Brandon J. Miles (206) 431-3684 Brandon.Miles@Tukwilawa.gov. Updated: January 16, 2019 27 28 Staff Memorandum Lodging Tax Advisory Committee Funding Request Name of Applicant: City of Tukwila, Parks and Recreation Department Event/Activity: Tukwila Pond -Master Planning Address: 12424 42nd Ave S Total Funds Requested: $125,000 About the Applicant: The City of Tukwila is a non -charter City organized under the laws of the State of Washington. Founded in 1908, Tukwila is one of the oldest cities in King County. Since its founding, Tukwila has always been a community at the "crossroads." Tukwila lies at one of the busiest freeway interchanges in Washington State. The City has a small bedtime population of just under 20,000. During the day the City's population swells to over 150,000 people, with people coming to the City to work, shop, dine, stay in hotels, and to visit once in a life time experiences, such as the Museum of Flight or iFly. The City is one of the most diverse cities in the country. Over 70 languages are spoken in the Tukwila School District. Many well-known businesses are based in Tukwila, such as BECU, Westfield Southcenter, Seattle Seawolves, Seattle Sounders FC, Top Pot Donuts, Pop Gourmet, and the Sabey Corporation. The City has over 2,000 hotel rooms and over 100 restaurants. The City's Park and Recreation Department is responsible for the maintenance, development, and programming of parks in the City. Tukwila Pond is located within the City's Southcenter District and is currently underutilized. Mainly because its overall design and appearance. The Pond is surrounded by commercial businesses on three of its four sides. Funds Previously Awarded: None. City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 29 Tukwila Funding Request Narrative: The City of Tukwila's Parks and Recreation Department is requesting funding to complete master planning for Tukwila Pond. Master planning is an essential first step in completing the overall buildout and development of Tukwila Pond. Once completed the Master Plan will allow the City to move with next steps, which could include construction, property acquisition (if needed), and other improvements to make Tukwila Pond a regional amenity. Staff Comments: Tukwila Pond is currently drastically underutilized. If developed correctly it could serve as a venue for events and provide activities for tourists staying at area hotels. About % of the City's hotels are located less than 1.5 miles from the Pond, easy walking distance. Master Planning is essential because it would help with securing future grant funds. City of Tukwila Staff Recommendation to LTAC: Fund as requested. Notes: This activity will extend into 2020. Staff is requesting that the funds be provided for the specific project and permitted to extend through 2020. City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 30 Application to the City of Tukwila for Use of 2019 Lodging Tax Funds Event or Activity Name (if applicable): Rave Green Run, 2019 Sponsorship Amount of Lodging Tax Requested: $10,000 Applicant Organization: City of Tukwila, Department of Economic Development Federal Tax ID Number: 91-6001519 Mailing Address: 6200 Southcenter Blvd Tukwila, WA 98188 Primary Contact Name: Brandon Miles Primary Contact Phone: 206-431-3684 Primary Contact Email Address: Brandon.Miles@TukwilaWA.gov Check all the service categories that apply to this application: • Tourism promotion or marketing. • Operation of a special event or festival designed to attract tourists. • Operation of a tourism -related facility owned or operated by a non-profit organization. • Operation and/or capital costs of a tourism -related facility owned by a municipality or a public facilities district. Check which one of the following applies to your agency: • Non -Profit (Note: Attach a copy of your current non-profit corporate registration from the Washington Secretary of State Office) • Municipality • For Profit Company I am an authorized agent of the organization/agency applying for funding. I understand that: • I am proposing a tourism -related service for 2019. If awarded, my organization intends to enter into a services contract with the City; provide liability insurance for the duration of the contract naming the City as additional insured and in an amount determined by the City; and file for a permit for use of City property, if applicable. • My agency will be required to submit a report documenting economic impact results in a format determined by the City. /s/ Signature: 5/22/19 Date: Printed or Typed Name: Brandon J. Miles, Business Relations Manager 31 Describe your tourism -related activity or event. 1) If an event, list the event name, date(s), and projected overall attendance. The 2019 Rave Green 5K Run, tentatively scheduled for Sunday, September 22. The Rave Green Run is put on by the Rave Foundation, the non-profit arm of the Seattle Sounders. This will be the second year the event will be held in Tukwila. Estimated attendance for the run is between 1,000 and 1,500 people. The run will follow the same route as last year, with the start line being at Christenson Road. Runners will run north along the City's trail system; run through Starfire Sports, and then come back to the Southcenter District via Interurban Ave South and the City's trail system. A post -race celebration will take place at the finish line. 2) Is your event/activity/facility focusing on attracting overnight tourists, day tourists, or both? Largely day visitors. The run helps with the overall destination development for the City. Runners will likely be high earners, with incomes over $100K. Restaurants and retailers will likely benefit from the run. Additionally, besides the run itself there will be packet pick up, which will occur on the Friday before the race. This bring people into the City and hopefully bring the runners to area businesses. 3) Describe why visitors will travel to Tukwila to attend your event/activity/facility. This is the 2nd year the run has occurred in the City. Last year just under 800 people participated in the first run in the City. The City supported the run under the "Southcenter 50" sub -brand last year. Prior to bringing the 5K to the City in 2018, the run was held in Redmond and grew to have approximately 1,500 participants. 4) Describe the geographic target of the visitors you hope to attract (locally, regionally, nationally, and/or internationally). Generally within 50 miles of the City. 5) Describe the prior success of your event/activity/facility in attracting tourists See question #3. This will be the 2' year event has occurred in the City. 6) If this your first time holding the event/activity/facility provide background on why you think it will be successful. No. This is the 2nd year the event has been in Tukwila. The organizers expect the event to grow, which occurred overtime when the 5k was in Redmond. 7) Describe the media strategy you employ to promote your event/activity/facility to attract overnight and/or day tourists? Please list any digital or print media (newsletters, e-blasts, social media, etc.) your agency uses or intends to use to promote your event/activity/facility. 32 The City will only be a sponsor for the event. The Sounders have a robust media plan to promote the event, which will include social media, direct emails, paid social media, and other digital medias. 8) Describe how you will promote lodging establishments, restaurants, retailers, and entertainment establishments in the City of Tukwila. Local businesses would be able to be part of the event, provided there is no exclusive limitations with other retailers. The City will look for opportunities to have local businesses provide discounts to runners. 9) Is the City able to use your digital and print media for collaborative marketing? Yes. 10) Describe how you will use the name, "Tukwila" in publications, promotions, and for your event? The City is only the sponsor for the event. As part of the sponsorship agreement, the City will require that the event be marketed as occurring in Tukwila. 11) Measurements and Metrics (Note: You will be required to report these metrics as part of the close out of the agreement between your organization and the City.) As a direct result of your proposed tourism -related service, provide an estimate of: a. Overall attendance at your proposed event/activity/facility. 1,000- 1,500 Note, total visits could be 1,700- 2,500, which assumes at least two trips, one to get the race packet and one 33 for the run. b. Number of people who will travel fewer than 50 miles for your event/activity. 95% c. Number of people who will travel more than 50 miles for your event/activity. 5% d. Of the people who travel more than 50 miles, the number of people who will travel from another country or state. 0 e. Of the people who travel more than 50 miles, the number of people who will stay overnight in Tukwila. 0 f. Of the people staying overnight, the number of people who will stay in PAID accommodations (hotel/motel/bed-breakfast) in Tukwila. 0 g. Number of paid lodging room nights resulting from your proposed event/ activity/facility (for example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room nights) 0 12) What methodologies did you use to calculate the estimates and what methodologies will you use to track outcomes, such as total participants, estimated visitor spending, etc? Based upon last year's race and the past race numbers when it was held in Redmond. 13) Are you applying for lodging tax funds from another community? If so, which communities and in what amounts? No. 14) Are you applying funding from Seattle Southside Regional Tourism Authority (SSRTA)? If so, in what amount? No. 15) What is the overall budget for your event/activity/facility? What percent of the budget are you requesting from the City of Tukwila? The City would only be a sponsor for the event at $10,000. 16) What will you cut from your proposal or do differently if full funding for your request is not available or recommended? The City would not be a sponsor. It is possible the race may not occur if lodging tax funds would not provided. 34 Applications are considered on a rolling basis. Please contact staff to discuss the process for having the application reviewed by the City's Lodging Tax Advisory Committee. Completed applications should be submitted to: Lodging Tax Advisory Committee c/o Brandon Miles City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188 Or, Brandon.Miles@Tukwilawa.gov Questions? LTAC Contact: Brandon J. Miles (206) 431-3684 Brandon.Miles@Tukwilawa.gov. Updated: January 16, 2019 35 36 2019 SEATTLE SOUNDERS FC RAVE GREEN RUN Sponsor Benefits for City of Tukwila Gold Sponsor Level, $10,000 1. Positioning and Exclusivity Positioned as most prominent sponsor logo on all assets, second only to Presenting Sponsor (CHI Franciscan). This Gold Level logo position is offered to a maximum of three sponsors. 2. Branding and Advertising — logo included on the following assets: Event poster (250) Event rack card (5,000) Race Shirts (1000) Sponsor page at ravegreenrun.org Minimum of two (2) e-mail blasts to previous Rave Green Run registrants Minimum of one (1) Facebook posts on Sounders FC Rave Green Run Facebook page A minimum of one (1) Twitter and Instagram posts by RAVE Foundation, shared by SFC Emcee recognition at post -race awards ceremony/celebration The ability to provide/host a branded 10x10 tent and table area/booth within the post -race festival. Booth activities and giveaways are encouraged and must be approved by Rave Green Run organizers. 3. Amenities Five (5) Sounders FC Rave Green Run race entries 20% registration discount code for all Gold Sponsor employees 4. PR/Media Inclusion in press release announcing 2019 race date. Inclusion in media alert sent inviting media to race day. 4R E FOUNDATION. invest. 4...eadl. 37 38 wii Staff emora dum Lodging Tax Advisory Committee Funding Request Name of Applicant: City of Tukwila, Economic Development Event/Activity: 2019 Rave Green Run Address: 6200 Southcenter Blvd Total Funds Requested: $10, 000 About the Applicant: The City of Tukwila is a non -charter City organized under the laws of the State of Washington. Founded in 1908, Tukwila is one of the oldest cities in King County. Since its founding, Tukwila has always been a community at the "crossroads." Tukwila lies at one of the busiest freeway interchanges in Washington State. The City has a small bedtime population of just under 20,000. During the day the City's population swells to over 150,000 people, with people coming to the City to work, shop, dine, stay in hotels, and to visit once in a life time experiences, such as the Museum of Flight or iFly. The City is one of the most diverse cities in the country. Over 70 languages are spoken in the Tukwila School District. Many well-known businesses are based in Tukwila, such as BECU, Westfield Southcenter, Seattle Seawolves, Seattle Sounders FC, Top Pot Donuts, Pop Gourmet, and the Sabey Corporation. The City has over 2,000 hotel rooms and over 100 restaurants. Funds Previously Awarded: As part of the Southcenter 50 celebration last year the City spent approximately $12,000 of lodging tax funds supporting the Rave Green Run. Funding Request Narrative: The Rave Foundation, the non-profit arm of the Seattle Sounders, is proposing to hold the 2019 Rave Green Run in Tukwila. The run is tentatively scheduled for September 22. The run was held in Tukwila last year and was an official event of the "Southcenter 50" celebration. Rave Foundation is City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 39 40 1itkwi)t hoping that this year the run will attract 1,000 to 1,500. The run will include a post -race festival and packet pick up will occur prior to race day in the City. Staff Comments: Runners and Sounders FC fans tend to be high earners, with high household incomes. Since its founding, Sounders FC has developed a strong brand identity in the region. Besides bringing people into the City, the event provides a good branding opportunity for the City. Last year the City helped coordinate the run, this year the City will be a sponsor and, besides its permitting authority, will not be responsible for actually hosting the race. City of Tukwila Staff Recommendation to LTAC: Fund as requested. Notes: Should LTAC and the City Council approval the application, a final scope of work, consistent with the approved application, staff will finalize a final sponsorship agreement with the Rave Foundation. City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Development Neighborhood FROM: Brandon Miles, Business Relations Manager CC: Mayor Ekberg DATE: June 3, 2019 SUBJECT: 2019/2020 Service Agreement with Seattle Southside Regional Tourism Authority ISSUE Authorize the Mayor to execute a service agreement with Seattle Southside Regional Tourism Authority (SSRTA) for 2019 and 2020 in an amount not to exceed $405,000. BACKGROUND On February 14, the Tukwila City Council approved a lodging tax application for SSRTA in the amount of $405,000, with the funds being used to support SSRTA's basic operations. The funding for SSRTA is divided equally between 2019 and 2020. SSRTA is the successor entity to Seattle Southside Visitor Service Center, which until 2015 had been operated by the City of Tukwila (the "City"). SSRTA is the City's primary destination marketing organization and is the City's primary partner in marketing the City to potential tourist outside a 50-mile radius. In 2014 the Cities of Tukwila, SeaTac, and Des Moines formed a tourism promotion area (TPA) to provide additional funds for tourism promotion in the three cities. Under the TPA Agreement, the three cities outlined recommended lodging tax funds to be provided to SSRTA by each of the three cities. The funds outlined in the attached draft agreement are consistent with the recommended about of lodging tax funds to be provided by the City to SSRTA. All third -party receipts of lodging tax funds are required to enter into a contract for services with City. Like all contracts, lodging tax contracts expending over $40,000 are required to be reviewed by the City Council. FINANCIAL IMPACT $405,000 ($202,500 for 2019 and $202,500 for 2020) from the City's lodging tax fund (101 fund). Under Washington State law, lodging tax funds can only be used for tourism promotion activities. No general funds will be used. RECOMMENDATION Authorize the Mayor to enter into the agreement. Forward to June 17 consent agenda. ATTACHMENTS • Draft 2019/2020 Agreement with SSRTA 41 42 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: CONTRACT FOR LODGING TAX FUNDING This Contract for Lodging Tax Funding (this "Agreement") is entered into by and between the City of Tukwila, Washington, a non -charter optional municipal code city hereinafter referred to as the "City," and the Seattle Southside Regional Tourism Authority, hereinafter referred to as the "Contractor," whose principal office is located at 3100 S. 176th Street, Ste 200, SeaTac, Washington, 98188. WHEREAS, the City imposes a special excise tax under Chapter 82.08 of the Revised Code of Washington ("RCW"), known as the "lodging tax," on furnishing of lodging in hotels, motels and similar business enterprises, as authorized under Chapter 67.28 RCW; and WHEREAS, the City is authorized to use the lodging tax revenue for tourism promotion, as defined by Chapter 67.28 RCW; and WHEREAS, the Contractor was formed pursuant to RCW 35.21.730 through 35.21.755 and the Interlocal Agreement for the Joint Establishment of a Tourism Promotion Area dated May 6, 2014 among the City, the City of SeaTac and the City of Des Moines (the "Interlocal Agreement") for the purpose of providing tourism promotion services to and to serve as a destination marketing organization for the City, the City of SeaTac, the City of Des Moines and other contracting parties; and WHEREAS, the Contractor is able to help promote the City to both overnight and day visitors, driving business to Tukwila restaurants, hotels, retailers, and entertainment establishments; and WHEREAS, on November 20, 2018, the City's Lodging Tax Advisory Committee considered and approved Contractor's request to obtain lodging tax revenue for tourism promotion; and WHEREAS, on February 4, 2019, the Tukwila City Council concurred with the Lodging Tax Advisory Committee's recommendation to provide lodging tax revenue to the Contractor for tourism promotion; and WHEREAS, it is appropriate for the City to compensate the Contractor for the costs of promoting tourism (both day and overnight) in the City; IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed by Contractor. Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. CA Revised 2012 Page 1 of 9 43 2. Authorized Destination Marketing Organization. Contractor shall be an authorized destination marketing organization for the City. Any materials, including digital, which state that Contractor is "the official" or "an official" destination marketing organization for the City must be preapproved by the City. Notwithstanding the foregoing, the parties agree that any printed materials existing as of the date of this Agreement ("existing materials") stating that the Contractor is the "the official" destination marketing organization for the City are permitted to be used until the stock is used up. Any reprint of existing materials and the printing of new materials containing such statement require the City's express permission. Contractor shall use reasonable efforts to identify any digital materials existing as of the date of this Agreement ("existing digital materials") stating that the Contractor is "the official" destination marketing organization for the City. Any exiting digital materials identified by the Contractor must either be removed within 30- days of execution of this Agreement or permission obtained from the City for the continued use. If after the initial 30-days after execution of this Agreement Contractor discovers additional digital media containing such statement or if the City discovers such additional digital media and notifies Contractor of its existence, Contractor shall have 30-days from such discovery or notice, as applicable, to either remove the digital media or obtain permission from the City. Contractor shall not represent itself, either explicitly or implicitly, as representing the City in any lobbying efforts with other governmental organizations, without the express written authorization of the City. Notwithstanding the foregoing, nothing in this section precludes Contractor from lobbying efforts on behalf of itself (and not the City) with other governmental organizations. Contractor agrees not to lobby for any changes to Washington State Law regarding lodging tax funds that is contrary to the interest of the City. Notwithstanding the foregoing, nothing in this Agreement shall prohibit or restrict members of the Board of Directors of Contractor from lobbying, in their personal or professional capacities separate from their role with respect to Contractor, or from employees of Contractor from lobbying, in their personal capacities, for any changes to Washington State Law for any reason. Contractor agrees that its Board of Director's members and its employees will not refer to themselves as being affiliated with Seattle Southside Regional Tourism Authority when lobbying in their personal capacities or in their separate professional capacities. 3. Compensation and Method of Payment. The City shall pay Contractor for services provided under this Agreement according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid under this Agreement shall not exceed $405,000. By entering into this Agreement, the City accepts no responsibility for the activities or events, or the operation of the activities or events, described in Exhibit A. Contractor shall submit certain documentation as set forth in Exhibit B with each invoice for payment. Failure to provide such documentation may result in the payment being delayed. The City may ask for additional background documentation directly related to reporting requirements in Exhibit B or otherwise related to the services provided under this Agreement for any items provided to the City as part of the invoices or year-end reports. Contractor shall provide any requested information to the City as soon as reasonably possible. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing April 15, 2019 and ending March 30, 2021, unless sooner terminated under the provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social CA Revised 1-2013 Page 2 of 9 44 security, or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor or any employee of the Contractor. 6. Indemnification. Each party hereto shall defend, indemnify and hold the other party, its officers, agents, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, or arising out of or in connection with the activities described in Exhibit A of this Agreement, except for injuries and damages caused by the sole negligence of the party at issue. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115 then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of Contractor and the City, its officers, officials, employees, and volunteers, Contractor's and the City's liability hereunder shall be only to the extent of Contractor's or the City's, as applicable, negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes Contractor's and the City's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. It is further provided that no liability shall attach to the City or the Contractor by reason of entering into this contract except as expressly provided herein. 7. Insurance. Contractor shall maintain liability coverage with Washington Cities Insurance Authority ("WCIA") for the full term of this Agreement. Contractor shall provide a letter to the City from WCIA demonstrating coverage prior to requesting first payment. The letter shall be dated within 30 days of the date of the first invoice. The letter shall be submitted directly from WCIA to the City. A. Notice of Cancellation. The Contractor shall provide the City with written notice of any policy cancellation by WCIA, within two businesses days of its receipt of such notice. The City shall have the right to contact WCIA at any time to verify coverage. B. Failure to Maintain Coverage from WCIA. Failure of the part of the Contractor to maintain coverage as required shall constitute a material breach of contract, upon which the city may, after giving five business day's written notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at its sole discretion of the City, offset against funds due the Contractor from the City. C. Workers' Compensation. Contractor shall maintain coverage as required by the Industrial Insurance laws of the State of Washington. D. Subcontractors. Contractor shall have sole responsibility for determining the insurance coverage and limits required, if any, to be obtained by subcontractors, which determination shall be made in accordance with reasonable and prudent business practices. 8. Record Keeping and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with Chapter 40.14 RCW and by the City. CA Revised 1-2013 Page 3 of 9 45 9. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 10. Termination. A. This Agreement may at any time be terminated by either party by giving to the other party thirty (30) days written notice of the intention to terminate the same. B. Failure to provide products and services on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. C. The parties hereto acknowledge that this Agreement is funded by lodging tax funds, collected and expended by the City pursuant to Chapter 67.28 RCW. In the event of any amendments to Chapter 67.28 RCW which impact the collection or use of lodging taxes, the City may, at is sole discretion, terminate this Agreement by giving to the Contractor thirty (30) days' written notice of the City's intention to terminate the same. 11. Discrimination Prohibited. Contractor, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. 12. Assignment and Subcontract. Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the prior written consent of the City. Nothing in this Agreement shall prohibit the Contractor from engaging outside vendors or other service providers in the normal course of its operations or otherwise in furtherance of the services to be provided under this Agreement. 13. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor regarding the provision of tourism promotion services from the Contractor to the City and with the exception of the terms of the TPA Interlocal Agreement, this Agreement supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 With a copy to: Office of Economic Development City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 CA Revised 1-2013 Page 4 of 9 46 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this day of , 20_ CITY OF TUKWILA SEATTLE SOUTHSIDE REGIONAL TOURISM AUTHORITY, as Contractor Allan Ekberg, Mayor ATTEST/AUTHENTICATED: City Clerk, Christy O'Flaherty APPROVED AS TO FORM: Office of the City Attorney By: Printed Name and Title: Address: CA Revised 1-2013 Page 5 of 9 47 48 Exhibit "A" Seattle Southside Regional Tourism Authority 2019/2020 Scope of Services 1. Maintain a destination marketing website and social media accounts to attract inquiries from leisure and business travelers and meeting planners primarily outside a 50-mile radius. The website will include information and business listings for tourism -related businesses located in Tukwila that hold a Tukwila business license including those business that do not pay lodging tax or tourism promotion area ("TPA") assessments; business listings are to be provided by the City. 2. Produce and distribute a Destination Guide that includes information and business listings for tourism -related businesses that hold a Tukwila business license (list of licensees to be provided by City staff), including those business that do not pay lodging tax or TPA assessments. 3. Provide meeting planning assistance to planners looking host events in the Tukwila area. List all meeting resources in guide and distribute to potential clients. 4. Work with tourism -related business to promote the area as a meeting- and event -friendly destination at trade shows and client meetings. 5. Produce and distribute a Dining Guide at least every other year that includes information and business listings for area full service restaurants, including those located in Tukwila. 6. Organize familiarization ("FAM") tours that highlight local tourism -related businesses to other industry affiliates, planners and media. 7. Include a reciprocal link to the City on www.SeattleSouthside.com in the "About Us" section under "Our Cities" (or comparable section on a successor website operated by the Contractor). 8. Use social media platforms such as Facebook, Twitter, blog posts, press releases, and e- newsletters as vehicles to promote the City's relevant tourism activities, events and festivals and tourism business happenings. 9. Support the City's efforts to attract visitors to local events by acting as a sourcing partner to help secure vendors as well as social media and PR support. 10. Produce an annual report per the Contractor's organizational documents and present such report to the City Lodging Tax Advisory Committee, City Council, or other meetings, if requested by the City. CA Revised 1-2013 Page 6 of 9 49 50 Exhibit "B" Compensation and Method of Payment and Reporting Compensation and Method of Payment Contractor shall submit to the City a request for reimbursement for services rendered under this Agreement. The total compensation to the Contractor under this Agreement shall not exceed $472,500. Invoices and request for reimbursement shall be mailed to: City of Tukwila ATTN: Brandon Miles 6200 Southcenter Blvd. Tukwila, WA 98188 The following are the dates and amounts to be invoiced to the City. 2019/20 Invoice Date (no later than): Amount: 1 June 25, 2019 $50,625 2 September 1, 2019 $50,625 3 December 1, 2019 $50,625 4 February 1, 2020 $50,625 5 June 1, 2020 $50,625 6 September 1, 2020 $50,625 7 December 1, 2020 $50,625 8. February 1, 2021 $50,625 Should the Contractor choose to reduce any of the activities identified in the scope of service identified in Exhibit "A", the City may choose to reduce the awarded funds. The amount reduced shall be at the sole discretion of the City. Reporting Requirements With each invoice, the Contractor shall provide the following to the City in a report: 1. Web analytics a. Number of user sessions. b. Number of unique users c. Number of repeat visits. d. Number of clicks to the Seattle Southside website. e. Number of specific webpage view counts. f. Traffic source, including a breakdown of geographic location of source to the page. g. Bounce rate. h. Average session duration. 2. Media impressions (When reporting, include whole numbers to reference increases or decreases over time, do not just report percentages). CA Revised 1-2013 Page 7 of 9 51 3. Social media engagement (When reporting, include whole numbers to reference increases or decreases over time, do not just report percentages). 4. Group/Meeting Stats, for the Seattle Southside region, including: a. Leads, booked, assists, and services request leads. b. List of tradeshows & sales conventions attended. c. Number of prospects outreached to (calls, emails, meet -ups, etc.) 5. Familiarization trips and site visits for the Seattle Southside region. 6. Estimated number of overnight guests and room nights generated in the City of Tukwila (to be provided as part of the February 1 1, 2020 and February 1, 2021 invoices). CA Revised 1-2013 Page 8 of 9 52 In addition to the items outlined above, the following information shall be included with the February 1, 2020 invoice (#4) and February 1 1, 2021 invoice (#8). This information is required to be collected by Washington State law. As a direct result of your proposed tourism -related service, provide an estimate of: a. Overall attendance at your proposed event/activity/facility? b. Number of people who traveled fewer than 50 miles for your event/activity? c.Number of people who traveled more than 50 miles? d. Of the people who traveled more than 50 miles, the number of people who traveled from another country or state? e. Of the people who traveled more than 50 miles, the number of people who stayed overnight in Tukwila? f. Of the people who stayed overnight, the number of people who stayed in PAID accommodations (hotel/motel/bed- breakfast) in Tukwila? (example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room nights.) g. Number of paid lodging room nights resulting from your proposed event/activity/facility (example: 25 paid rooms on Friday and 50 paid rooms on Saturday = 75 paid lodging room nights)? Provide information on how the above actuals were determined. Reports and Deliverables shall be submitted to: City of Tukwila ATTN: Brandon Miles 6200 Southcenter Blvd. Tukwila, WA 98188 CA Revised 1-2013 Page 9 of 9 53 54 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Development & Neighborhoods Committee FROM: Laurel Humphrey, Council Analyst DATE: May 15, 2019 SUBJECT: Board & Commission Appointments ISSUE The Community Development & Neighborhoods Committee previously discussed an overview of processes relating to Planning Commission appointments, including process for reappointments, Council vs Mayor role, and term limits. The Committee requested the topic return with additional information about the current appointment process and the potential for improvements. BACKGROUND The City is assisted in several operational areas by boards and commissions comprising members of the community. Residents and business representatives serve an important function by volunteering their time and expertise as members. In most cases, members are appointed by the Mayor and confirmed by the City Council per the RCW. Operational information about boards and commissions is located in the Municipal Code, in the By -Laws of each group, and in the Boards & Commissions Handbook. Recruitment & Equity Vacancies are currently promoted on the City website, Channel 21, social media, and in the City Administrator Report in the City Council Regular meeting packets. The City's Community Engagement Manager has committed to promoting opportunities with local groups who can help empower underrepresented community members. One of these, Puget Sound Sage, offers a six-month Community Leadership Institute that supports and trains emerging leaders from low-income communities and communities of color to sit on boards and commissions. Councilmembers and currently seated members can play an important role in recruitment by spreading the word to constituents and by making a personal ask to qualified individuals. A discussion on equitable recruitment strategies has been scheduled for the June 6, 2019 Equity and Social Justice Commission meeting. Appointment Process The application form is available by request and on the City's website. Completed applications can be submitted by postal mail, email to BoardsComms@tukwilawa.gov, or in person at City Hall. When applications are received by the Mayor's Office, they are scanned and routed for a background check. School District personnel, currently seated members, and Lodging Tax Advisory Committee members are exempt from the background check. An 55 INFORMATIONAL MEMO Page 2 email is sent to each applicant letting them know the application is under review. Once the background check has been completed, a copy of the application is provided to the Mayor and the staff liaison of the board or commission. The Mayor may ask the staff liaison to conduct an interview with the applicant or may opt to sit in on an interview with the applicant and the current Chair board, commission or committee. When the Mayor has determined the applicant(s) to recommend for appointment, the Executive Assistant will schedule the appointment(s) to go before Council at an upcoming Regular Meeting and prepare a memo to the City Council recommending the appointment(s). Copies of the application(s) (with address, phone number and emails redacted) are attached to the memo, which is then distributed to the Council by email and hard copy. Applicants are invited to attend the Council meeting at which their appointment is scheduled. Reappointment Process When a member's term is coming to an end, a letter is mailed to the individual to notify them of the expiring term and to ask if they are interested in continuing to serve. If the individual would like to continue, the Mayor will consider their request along with any new applications received that have expressed interest in that particular board or commission and then make a recommendation for reappointment or a new appointment, to the City Council via memo and schedule the item at an upcoming Regular Meeting in accordance with the process stated above. Applicants Not Appointed If an applicant applies for a position and the Mayor decides not to recommend the appointment, they receive a letter thanking them for applying, notifying them they were not appointed, providing information on other vacant positions, if applicable, and letting them know that their application will be kept on file for one year. Qualifications, Requirements & Representation Boards and commissions have varying requirements regarding community residency or business affiliation as outlined in the Municipal Code. Every member of an advisory board, commission or committee must sign a Conflict of Interest Disclosure Form and Ethics, OPMA and PRA Training Certification Form within 90 days of appointment or reappointment. RECOMMENDATION When the Committee last discussed this issue, it agreed that a written, predictable appointment process would be beneficial. Committee members also expressed support for certain changes to the process including requiring reapplication for reappointments, receiving appointment memos at least two weeks prior to the potential confirmation date, and applying a stronger equity lens to recruitment. Council staff met with the Mayor's Executive Assistant and the Community Engagement Manager to discuss the Committee's requests and collaborate on improvements. The following suggestions in the areas of recruitment and appointments are proposed for the Committee's review and feedback. 56 INFORMATIONAL MEMO Page 3 • Advertise open positions in the Hazelnut, both online and printed editions • Promote opportunities with community -based organizations and school districts • Update Boards & Commissions Handbook to reflect current Codes and CDN Committee input • Distribute updated Boards & Commissions brochure widely, including Foster High, Tukwila Library, TCC front counter, meetings of community groups, and more • Require a letter of interest outlining an applicant's relevant background, experience, and interest • Require reapplication for additional terms • Provide memo of appointments to the City Council at least two weeks in advance of the Regular Meeting • Create an Administrative Policy to formalize the internal appointment process, providing for better consistency and continuity RECOMMENDATION The Committee is asked to discuss this information and provide direction on next steps. Staff will return with updates to associated boards and commission materials. ATTACHMENTS Application Brochure 57 58 City of Tukwila Tukwila City Hall 6200 Southcenter Blvd Tukwila, WA 98188 Phone: (206) 433-1800 Fax: (206) 433-1833 Application for Appointment BOARDS AND COMMISSIONS RECEIVED Email: BoardsCommstukwilawa.gov Website: www.tukwilawa.gov Please complete the ENTIRE application form. Applicants may attach a cover letter and/or a resume totaling no more than three pages. NAME: ADDRESS: Last DATE: First M.I. Street City Zip MAILING ADDRESS (if different): HOME PHONE: CELL/MOBILE PHONE: EMPLOYER: E-MAIL: Please check all that apply to you within the City of Tukwila limits: ❑ Resident 0 Business Owner/Representative O School District Representative 0 High School Student I wish to be considered for appointment to the following board or commission (check all that apply): COMMISSIONS: BOARDS & COMMITTEES: ❑ Arts ❑ Community Police ❑ Civil Service ❑ Human Services ❑ Equity & Social Justice 0 Library ❑ Park ❑ Lodging Tax ❑ Planning ❑ Other/Special Committee: HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? 0 Yes ❑ No If "yes", please list: AVAILABLE TO ATTEND MEETINGS: ❑ Daytime ❑ Evenings Please contact me regarding other City of Tukwila volunteer opportunities (check box): ❑ FOR CITY USE ONLY: INTERVIEW DATE: APPOINTED: 0 Yes ❑ No TERM EXPIRES: 59 BOARDS/COMMISSIONS APPLICATION FOR APPOINTMENT Professional/Community Activities (organizations, clubs, service groups, etc): Hobbies/Interests: Qualifications as related to this position: Other comments/additional information for consideration: Applicant's Signature Date Note: Upon submission, all information on this form becomes public record. For further clarification regarding this application or more information regarding the boards or commissions, please call (206) 433-1800. 60 CITY OF TUKWILA 6200 Southcenter Blvd., Tukwila, WA 98188 Boards & Commissions 206-433-1800 Background Screening Standards The following policy guidelines are a reflection of the "Disqualification Standards" that the City of Tukwila has implemented for its Boards and Commissions and Volunteer Program. A person will likely be disqualified and prohibited from serving if the person has been found guilty of the following crimes: SEX OFFENSES All sex offenses — Regardless of the amount of time since offense. Examples: Child molestation, rape, sexual assault, battery, sodomy, prostitution, solicitation, indecent exposure, etc. FELONIES All felony violence — Regardless of the amount of time since offense. Examples: Murder, manslaughter, aggravated assault, kidnapping, robbery, aggravated burglary, etc. All felony offenses (other than violence or sex) — within the past 10 years. Examples: Drug offenses, theft, embezzlement, fraud, child endangerment, etc. MISDEMEANORS All misdemeanor violence offenses within the past 7 years. Examples: Simple assault, battery, domestic violence, hit & run, etc. All misdemeanor drug & alcohol offenses within the past 5 year or multiple offenses in the past 10 years. Examples: Driving under the influence, simple drug possession, drunk and disorderly, public intoxication, possession of drug paraphernalia, etc. Any other misdemeanor within the past 5 years that would be considered a potential danger to children or is directly related to the functions of that volunteer. Examples: Contributing to the delinquency of a minor, providing alcohol to a minor, theft- if volunteer would be handling monies, etc. Guilty means that a person was found guilty following a trial, entered a guilty plea, entered a no contest plea accompanied by a court finding of guilty, regardless of whether there was an adjudication of guilt (conviction) or a withholding of guilt. This does not apply if criminal charges resulted in acquittal, Nolle Prosse, or dismissal. Anyone who has been charged for any of the disqualifying offenses or for cases pending in court will not be permitted to volunteer until the official adjudication of the case. 61 Applicant: CITY OF TUKWILA Boards & Commissions 6200 Southcenter Blvd., Tukwila, WA 98188 206-433-1800 Notification and Authorization for Background Investigation Disclosure Statement In compliance with RCW 43.43.830-845, all applicants who have been offered a position as a volunteer, and in which position the person may have unsupervised access to children less than sixteen years of age, to developmentally disabled persons, or to vulnerable adults, are required to disclose the following information: 1. Have you ever been convicted of any crime against children or other persons*? * "Crime against children or other persons" (as identified in RCW 43.43.830) means a conviction of any of the following offenses: Aggravated murder; first or second degree murder; first or second degree kidnapping; first, second or third degree assault; first, second or third degree assault of a child; first, second or third degree rape; first, second or third degree rape of a child; first or second degree robbery; first degree arson; first degree burglary; first or second degree manslaughter, first or second degree extortion; indecent liberties; incest; vehicular homicide; first degree promoting prostitution; communication with a minor; unlawful imprisonment; simple assault; sexual exploitation of minors; first or second degree criminal mistreatment; child abuse or neglect as defined in RCW 26.44.020; first or second degree custodial interference; first or second degree custodial sexual misconduct; malicious harassment; first, second or third degree child molestation; first or second degree sexual misconduct with a minor; commercial sexual abuse of a minor; child abandonment; promoting pornography; selling or distributing erotic material to a minor; custodial assault; violation of child abuse restraining order; child buying or selling; prostitution; felony indecent exposure; criminal abandonment; or any of these crimes as they may be renamed in the future. f jYes • No 2. Have you been convicted of crimes relating to financial exploitation where the victim was a vulnerable adult? ❑Yes ❑ No 3. Have you been found in any dependency action under RCW 13.34.040 to have sexually assaulted or exploited any minor or to have physically abused any minor? ❑ Yes • No 4. Have you been found by a court in a domestic relations proceeding under Title 26 RCW to have sexually abused or exploited any minor or to have physically abused any minor? 0 Yes • No 5. Have you been found in any disciplinary board final decision to have sexually or physically abused or exploited any minor or developmentally disabled person, or to have abused or financially exploited a vulnerable adult? Yes ❑ No 6. Have you been found by a court in a protection proceeding under Chapter 74.34 RCW, to have abused or financially exploited a vulnerable adult? ❑ Yes ❑ No If the answer is YES to any of the previous questions, please describe the location, date and facts of the conviction and make reference to the question being answered: Please continue on the back 4 62 The City of Tukwila shall make an inquiry to the Washington State Patrol and/or Southeastern Security Consultants, Inc. regarding an applicant's conviction record, disciplinary board final decision, or civil adjudication record. Applicants will be notified of the results within 10 working days of receipt of this information by the City of Tukwila. A copy of the background screening results will be made available to the applicant upon request. I acknowledge that I have read the entire Notification and Authorization for Background Investigation Disclosure Statement, which I understand the requirements, and I grant permission to the City of Tukwila to make inquiry to the aforementioned organizations under the provisions of this law. Pursuant to RCW 9A.72.085, I certify under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct. TO EXPEDIATE THE BACKGROUND CHECK PROCESS PLEASE PROVIDE ALL REQUESTED INFORMATION. INFORMATION WILL BE KEPT CONFIDENTIAL. ***PRINT CLEARLY*** Applicants Name (Print) Date of Birth Street Address Social Security Number (application cannot be processed without SSN) City State Zip Code Phone Number 1: Applicant's Signature Date Phone Number 2: City of Tukwila Processing Agent Processed Date Results Date: Results: ❑ PASS 0 FAIL Applicant Notified: No Yes Date: Notes: Revised: 1/22/2014 63 64 N a 0 ©L1 .a O a w w E Eo `a V m Contact: Chris Partman 206-431-2197 a O m O .> 0 u 0 tn a E z S M N �O 'O O N Ul 0 0 0 0 0 0 Q (7 O O V aJ a) E E O V Tax Advisor s 206-431-3684 0 0 ° C 0 'a Commissions Arts Commission Contact: Tracy Gallaway 206-767-2305 Civil Service Commission Contact: Michelle Godyn 206-431-2187 Park Commission Contact: Robert Eaton 206-767-2332 Commission -a a) N >. a E o t. O 'a V oO> -c N ar. a, ia ai •.-. m ..c •c a c a csa.. ocaEs 000 •a a oN o >. wgm> ac L a a -a -a a N C. -0 0 0 N �a=v aaai w oa a > c.o a, EQ•c o E a 3_ > N ° ° '^ i ° N a Q= V E s s in o> u a os-a= a s -a D�=vi=al0Na>.-a.. a� N F— . 3 c N c c c o '2 La N .° .- E o c c:-)a >• N c a ° c `w y c o -a •) o -a c° •o o �o >' o o N a Q �' N a a 0y�_ 0 t K N u co 3 al 'V O u N o a, o a E °c. -aa aa) E Ti w a, a a>. >' 1- o >>u°.a o �ti a0 2.ati �Qi� E 0 65 Park Commission E E O U t C a) 0 0 E a) E c > v O Q 0 c 0 E E O N 0 D 1— v v O N N `o .0 0 0 a Q13 -0 O 0 0 c O O a) > �) Q N D 0 o ai N c c 0 a) Q -a C O C0 s c O E a) c 0 0 73 0 v c v s a) Term of Service: 3 Years Commission 'E 0 a O v p c -0 c c N O CD 73 c— O 0 c Q. 0N._ u} 0 a) 0 73 N N T E a E O V O 0 v v N L V O 0 ° 0 0 -D 0 •E E a v c E c• o 0.)>-0 Imo— 0 v > d C 0 v 0) c c C O _c Q. 0 E •N 0 > N T. V) ue EL- 0 0 0 m Term of Service: 4 Years E E O U Tax Adviso 0 J Term of Service: 1 Year C a) 0 0 c 0 a) E a) E c v 0 0 v v 0 0) D 0 -c 0 N Civil Service Comm 0 O c T ID c p 0 u O a 0u E .EN O o 0O s o Q O -E u U C ,,4._ C O o v c o 'N . .2 Q 0 .5 0 + E _ ^ N E c 0 a o o E E -cv E O aV Q 0 u 0) O Q: v 0 Q G N V Q 0 a N o L V O 03 Ta) 0 v c `} ' ' .L (13 Q '0 -73 O 1:3v C 0_0O-0 Q./S 0 u 0 N E N1 y Q v •O 0 c V a) 1-2(1) .0 y o u 0 v N v 0 }_ E i— - aa)) N 3 -0 0. Q O v j 0 U T i 0 c O E v s O T 0 ..0 c 0 0 C 0 N v s 1— 4) a) Term of Service: 6 Years and Social Justice Commission w a) P- c 0 O a) C 0 = N 0 '0 •V v E c N a E .� a a o o c '0 Q.- 0 a) -0 -0 c u F C C 0 H ^ N , 0 >,D 0 •j }1 N _ O v c a C 0 0 0 E .8 a E cn u 0 0 a) � u a) O a v •} a) '' c } E 0 Q c 5 (DE v 0_ v U N w 'c v 0 0' 0 v N p- Q 0> 0 F--c m 0 -E -0 4- 0 N N C v a 0 0 0 O c 0 c 0 LA 0) c 0 E s 0 c 0 social justice 5:15 p.m. at City Hall Term of Service: 2 Years 0 01 O 0 E E 0 Vo Q N -c 0 CD .CDv 3 0 0 0. 0 E 0 a m oeL 0 O vu 0. a) C a• v U v0 L o V ceL 0 "" a) 4- p "a 0 E 0 N 0 EGO 0V E >*- i v V 0 -0_c a) -00 a) 1�- Q E �S E 0 0 O c O a) E c c oG° TV 73 0 c• v c E u 0 h j O v N s-M c `O a) 1- g o 4 O v N O 0 v M u Term of Service: 4 Years a O m Human Services Ad Les _c 0 O 0 .> 0 a) a) N a E D 0) L 1- c O •0 -a c a) E E 0 v v 0 0 0. 0 0 v v C u N a E a1 Q N '0 C o E a E u a1 C a D w C E D 7_ = a) -0 c c E C L o E 0 0 O v 4 W H u N Services Staff. Term of Service: 3 Years 0 O 0 J c O 0) a s 0 CS 0 0 0 v v 73 c c 0 Y 0 a v 0 -c E s u a v 0 d) v V c E E O V Term of Service: 2 Years 66