HomeMy WebLinkAboutCDN 2019-06-11 Item 2D - Discussion - Appointment Process for Boards and Commissions,it.stliLA
401...".40
City of Tukwila
INFOR ATIONAL E ORA DU
TO: Community Development & Neighborhoods Committee
FROM: Laurel Humphrey, Council Analyst
DATE: May 15, 2019
SUBJECT: Board & Commission Appointments
Allan Ekberg, Mayor
ISSUE
The Community Development & Neighborhoods Committee previously discussed an overview
of processes relating to Planning Commission appointments, including process for
reappointments, Council vs Mayor role, and term limits. The Committee requested the topic
return with additional information about the current appointment process and the potential
for improvements.
BACKGROUND
The City is assisted in several operational areas by boards and commissions comprising
members of the community. Residents and business representatives serve an important
function by volunteering their time and expertise as members. In most cases, members are
appointed by the Mayor and confirmed by the City Council per the RCW. Operational
information about boards and commissions is located in the Municipal Code, in the By -Laws
of each group, and in the Boards & Commissions Handbook.
Recruitment & Equity
Vacancies are currently promoted on the City website, Channel 21, social media, and in the
City Administrator Report in the City Council Regular meeting packets. The City's Community
Engagement Manager has committed to promoting opportunities with local groups who can
help empower underrepresented community members. One of these, Puget Sound Sage,
offers a six-month Community Leadership Institute that supports and trains emerging leaders
from low-income communities and communities of color to sit on boards and commissions.
Councilmembers and currently seated members can play an important role in recruitment by
spreading the word to constituents and by making a personal ask to qualified individuals. A
discussion on equitable recruitment strategies has been scheduled for the June 6, 2019
Equity and Social Justice Commission meeting.
Appointment Process
The application form is available by request and on the City's website. Completed
applications can be submitted by postal mail, email to BoardsComms@tukwilawa.gov, or in
person at City Hall. When applications are received by the Mayor's Office, they are scanned
and routed for a background check. School District personnel, currently seated members,
and Lodging Tax Advisory Committee members are exempt from the background check. An
55
INFORMATIONAL MEMO
Page 2
email is sent to each applicant letting them know the application is under review. Once the
background check has been completed, a copy of the application is provided to the Mayor
and the staff liaison of the board or commission. The Mayor may ask the staff liaison to
conduct an interview with the applicant or may opt to sit in on an interview with the applicant
and the current Chair board, commission or committee. When the Mayor has determined the
applicant(s) to recommend for appointment, the Executive Assistant will schedule the
appointment(s) to go before Council at an upcoming Regular Meeting and prepare a memo to
the City Council recommending the appointment(s). Copies of the application(s) (with
address, phone number and emails redacted) are attached to the memo, which is then
distributed to the Council by email and hard copy. Applicants are invited to attend the
Council meeting at which their appointment is scheduled.
Reappointment Process
When a member's term is coming to an end, a letter is mailed to the individual to notify them
of the expiring term and to ask if they are interested in continuing to serve. If the individual
would like to continue, the Mayor will consider their request along with any new applications
received that have expressed interest in that particular board or commission and then make a
recommendation for reappointment or a new appointment, to the City Council via memo and
schedule the item at an upcoming Regular Meeting in accordance with the process stated
above.
Applicants Not Appointed
If an applicant applies for a position and the Mayor decides not to recommend the
appointment, they receive a letter thanking them for applying, notifying them they were not
appointed, providing information on other vacant positions, if applicable, and letting them
know that their application will be kept on file for one year.
Qualifications, Requirements & Representation
Boards and commissions have varying requirements regarding community residency or
business affiliation as outlined in the Municipal Code. Every member of an advisory board,
commission or committee must sign a Conflict of Interest Disclosure Form and Ethics, OPMA
and PRA Training Certification Form within 90 days of appointment or reappointment.
RECOMMENDATION
When the Committee last discussed this issue, it agreed that a written, predictable
appointment process would be beneficial. Committee members also expressed support for
certain changes to the process including requiring reapplication for reappointments,
receiving appointment memos at least two weeks prior to the potential confirmation date,
and applying a stronger equity lens to recruitment. Council staff met with the Mayor's
Executive Assistant and the Community Engagement Manager to discuss the Committee's
requests and collaborate on improvements. The following suggestions in the areas of
recruitment and appointments are proposed for the Committee's review and feedback.
56
INFORMATIONAL MEMO
Page 3
• Advertise open positions in the Hazelnut, both online and printed editions
• Promote opportunities with community -based organizations and school districts
• Update Boards & Commissions Handbook to reflect current Codes and CDN
Committee input
• Distribute updated Boards & Commissions brochure widely, including Foster High,
Tukwila Library, TCC front counter, meetings of community groups, and more
• Require a letter of interest outlining an applicant's relevant background, experience,
and interest
• Require reapplication for additional terms
• Provide memo of appointments to the City Council at least two weeks in advance of
the Regular Meeting
• Create an Administrative Policy to formalize the internal appointment process,
providing for better consistency and continuity
RECOMMENDATION
The Committee is asked to discuss this information and provide direction on next steps. Staff
will return with updates to associated boards and commission materials.
ATTACHMENTS
Application
Brochure
57
58
City of Tukwila
/ 906
Tukwila City Hall
6200 Southcenter Blvd
Tukwila, WA 9E3188
Phone: (206) 433-1800 Fax: (206) 433-1833
Application for Appointment
BOARDS AND COMMISSIONS
RECEIVED
Email: BoardsCommstukwilawa.qov
Website: www.tukwilawa.qov
Please complete the ENTIRE application form. Applicants may attach a cover letter and/or a resume
totaling no more than three pages.
NAME:
ADDRESS:
DATE:
Last First
M.I.
Street City Zip
MAILING ADDRESS (if different):
HOME PHONE: CELL/MOBILE PHONE:
EMPLOYER: E-MAIL:
Please check all that apply to you within the City of Tukwila limits:
D Resident 0 Business Owner/Representative
D School District Representative 0 High School Student
I wish to be considered for appointment to the following board or commission (check all that apply):
COMMISSIONS:
O Arts
O Civil Service
O Equity & Social Justice
O Park
O Planning
ID Other/Special Committee:
BOARDS & COMMITTEES:
O Community Police
0 Human Services
LJ Library
D Lodging Tax
HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? 0 Yes ID No
If "yes", please list:
AVAILABLE TO ATTEND MEETINGS: 0 Daytime 0 Evenings
Please contact me regarding other City of Tukwila volunteer opportunities (check box): 0
FOR CITY USE ONLY:
INTERVIEW DATE: APPOINTED: 0 Yes 0 No TERM EXPIRES:
59
BOARDS/COMMISSIONS APPLICATION FOR APPOINTMENT
Professional/Community Activities (oqJonizotono.clubs, service groups, etc):
H ob bies1l nte rests:
Qualifications as related to this position:
Other comments/additional information for consideration:
Applicant's Signature
Note: Upon submission, all information onthis form becomes public record. For further clarification regarding this application or
60
CITY OF TUKWILA
6200 Southcenter Blvd., Tukwila, WA 98188
Boards & Commissions
206-433-1800
Background Screening Standards
The following policy guidelines are a reflection of the "Disqualification Standards" that the City
of Tukwila has implemented for its Boards and Commissions and Volunteer Program. A
person will likely be disqualified and prohibited from serving if the person has been found
guilty of the following crimes:
SEX OFFENSES
All sex offenses — Regardless of the amount of time since offense.
Examples: Child molestation, rape, sexual assault, battery, sodomy, prostitution, solicitation, indecent
exposure, etc.
FELONIES
All felony violence — Regardless of the amount of time since offense.
Examples: Murder, manslaughter, aggravated assault, kidnapping, robbery, aggravated burglary, etc.
All felony offenses (other than violence or sex) — within the past 10 years.
Examples: Drug offenses, theft, embezzlement, fraud, child endangerment, etc.
MISDEMEANORS
All misdemeanor violence offenses within the past 7 years.
Examples: Simple assault, battery, domestic violence, hit & run, etc.
All misdemeanor drug & alcohol offenses within the past 5 year or multiple offenses in the past 10
years.
Examples: Driving under the influence, simple drug possession, drunk and disorderly, public
intoxication, possession of drug paraphernalia, etc.
Any other misdemeanor within the past 5 years that would be considered a potential danger to
children or is directly related to the functions of that volunteer.
Examples: Contributing to the delinquency of a minor, providing alcohol to a minor, theft- if volunteer
would be handling monies, etc.
Guilty means that a person was found guilty following a trial, entered a guilty plea, entered a
no contest plea accompanied by a court finding of guilty, regardless of whether there was an
adjudication of guilt (conviction) or a withholding of guilt.
This does not apply if criminal charges resulted in acquittal, Nolle Prosse, or dismissal.
Anyone who has been charged for any of the disqualifying offenses or for cases pending in
court will not be permitted to volunteer until the official adjudication of the case.
61
Applicant:
CITY OF TUKWILA Boards & Commissions
6200 Southcenter Blvd., Tukwila, WA 98188 206-433-1800
Notification and Authorization for
Background Investigation Disclosure Statement
In compliance with RCW 43.43.830-845, all applicants who have been offered a position as a
volunteer, and in which position the person may have unsupervised access to children less than
sixteen years of age, to developmentally disabled persons, or to vulnerable adults, are required to
disclose the following information:
1.
Have you ever been convicted of any crime against children or other
persons*?
* "Crime against children or other persons" (as identified in RCW 43.43.830) means a conviction of any of the
following offenses: Aggravated murder; first or second degree murder; first or second degree kidnapping;
first, second or third degree assault; first, second or third degree assault of a child; first, second or third
degree rape; first, second or third degree rape of a child; first or second degree robbery; first degree arson;
first degree burglary; first or second degree manslaughter, first or second degree extortion; indecent liberties;
incest; vehicular homicide; first degree promoting prostitution; communication with a minor; unlawful
imprisonment; simple assault; sexual exploitation of minors; first or second degree criminal mistreatment;
child abuse or neglect as defined in RCW 26.44.020; first or second degree custodial interference; first or
second degree custodial sexual misconduct; malicious harassment; first, second or third degree child
molestation; first or second degree sexual misconduct with a minor; commercial sexual abuse of a minor;
child abandonment; promoting pornography; selling or distributing erotic material to a minor; custodial
assault; violation of child abuse restraining order; child buying or selling; prostitution; felony indecent
exposure; criminal abandonment; or any of these crimes as they may be renamed in the future.
FlYes 1 No
2.
Have you been convicted of crimes relating to financial exploitation where
the victim was a vulnerable adult?
ILI Yes Li No
3.
Have you been found in any dependency action under RCW 13.34.040 to
have sexually assaulted or exploited any minor or to have physically abused
any minor?
1 Yes • No
4.
Have you been found by a court in a domestic relations proceeding under
Title 26 RCW to have sexually abused or exploited any minor or to have
physically abused any minor?
El Yes D No
5.
Have you been found in any disciplinary board final decision to have sexually
or physically abused or exploited any minor or developmentally disabled
person, or to have abused or financially exploited a vulnerable adult?
"'Yes El No
6.
Have you been found by a court in a protection proceeding under Chapter
74.34 RCW, to have abused or financially exploited a vulnerable adult?
ID Yes • No
If the answer is YES to any of the previous questions, please describe the location,
date and facts of the conviction and make reference to the question being answered:
Please continue on the back 4
62
The City of Tukwila shall make an inquiry to the Washington State Patrol and/or Southeastern
Security Consultants, Inc. regarding an applicant's conviction record, disciplinary board final
decision, or civil adjudication record. Applicants will be notified of the results within 10
working days of receipt of this information by the City of Tukwila. A copy of the
background screening results will be made available to the applicant upon request.
I acknowledge that I have read the entire Notification and Authorization for Background
Investigation Disclosure Statement, which I understand the requirements, and I grant permission
to the City of Tukwila to make inquiry to the aforementioned organizations under the provisions of
this law. Pursuant to RCW 9A.72.085, I certify under penalty of perjury under the laws of the
State of Washington that the foregoing is true and correct.
TO XP I TE THE BACKGROUND CHECK PROCESS
PLEASE VI E ALL REQUESTED INFORMATION.
INFORIVIAT1014 WILL BE KEPT CONFIDENTIAL.
***PRINT CLEARLY***
Applicants Name (Print)
Date of Birth
Street Address
Social Security Number (application cannot be processed without SSN)
City
State
Zip Code
Phone Number 1:
Applicant's Signature
Date
Phone Number 2:
City of Tukwila Processing Agent
Processed Date
Results Date:
Results:
❑ PASS
❑ FAIL
Applicant Notified:'
No Yes
Date:
Notes:
Revised: 1/22/2014
63
64
immommoommummo
Boards and
Commissions
The City of Tukwila is assisted in its
operations in several areas by the
volunteers who serve on our Boards and
Commissions. Volunteers serve an
important function by offering their time
and expertise as members. Anyone
interested in serving on a Board or
Commission should complete an
application and submit it to the Mayor's
Office at City Hall. Applications are
reviewed and appointments are made
by the Mayor and confirmed by the City
Council.
The Boards and Commissions
Application Form can be found on the
City's website at www.tukwilawa.gov/
mayor/boards.html.
Boards
Community Oriented Policing Citizen's Advisory
Board
Contact: Chris Partman 206-431-2197
Human Services Advisory Board
Contact: Stacy Hansen 206-433-7180
Library Advisory Board
Contact: Stephanie Gardner 206-767-2342
Lodging Tax Advisory Committee
Contact: Brandon Miles 206-431-3684
Commissions
Arts Commission
Contact: Tracy Gallaway 206-767-2305
Civil Service Commission
Contact: Michelle Godyn 206-431-2187
Equity & Social Justice Commission
Contact: Niesha Fort -Brooks 206-454-7564
Park Commission
Contact: Robert Eaton 206-767-2332
Planning Commission
Contact: Wynetta Bivens 206-433-3670
CITY OF TUKWILA
Cily of Tukwila
6200 Soulhcenler Blvd
Tukwila WA 98188
Phone 206-433-1800
boardscominsgtukwilawa.gov
THE CITY OF OPPORTUNITY,
THE COMMUNITY OF CHOICE
Boards and
Commissions
Cily of Tukwila
6200 Soulhcenler Blvd
Tukwila WA 98188
Phone: 206-433-1800
boardscomins@lukwilawa.gov
May, 2019
Community Oriented Policing Citizen's
Advisory Board
The Community Oriented Policing Citizen's
Advisory Board (COPCAB) consists of eight
members a student representative that work
with the Chief of Police to promote public
safety and community policing.
Meets: The second Thursday of the month at
6:30 p.m. in the Duwamish Conference Room
located at 6300 Southcenter Blvd.
Term of Service: 4 Years
Human Services Advisory Board
The Human Services Advisory Board has
seven members and advises the Mayor and
City Council on assessing human services
needs in Tukwila, provides recommendations
for prioritizing human service needs and
recommends policies and programs for
funding.
Meets: Every other month in the Human
Services Office as determined by Human
Services Staff.
Term of Service: 3 Years
Library Advisory Board
The Library Advisory Board has seven
members and a student representative that
serve under the direction of the Parks and
Recreation Manager advising City officials
on library services in the City and promoting
library services and activities.
Meets: The first Tuesday of each month at
5:30 p.m. at the Tukwila Community Center.
Arts Commission
The Tukwila Arts Commission has up to
seven members and a student
representative that serve under the
direction of the Parks and Recreation
Manager. The Arts Commission is actively
involved in providing public art, as well as
a variety of cultural experiences and
performances for Tukwila residents
throughout the year.
Meets: The 4th Wednesday of each month
at 6:00 p.m. at the Tukwila Community
Center.
Term of Service: 4 Years
Civil Service Commission
The Civil Service Commission consists of
three members appointed by the Mayor to
exercise the powers and perform the duties
established by state law and the Tukwila
Municipal Code 2.42.030 in connection
with the selection, appointment, promotion,
demotion and employment of commissioned
police officers, non-commissioned police
personnel and firefighters.
Meets: The second Monday of the month at
5:00 PM at City Hall.
Term of Service: 6 Years
Equity and Social Justice Commission
The Equity and Social Justice Commission
has nine members and a student
representative that advise the city of
opportunities to promote understanding
that accepts, celebrates and appreciates
diversity in the community and to facilitate
increased understanding and awareness of
social justice and human rights.
Meets: The first Thursday of each month at
5:15 p.m. at City Hall
Term of Service: 2 Years
Park Commission
The Tukwila Park Commission consists of
seven members and a student
representative that serve under the
direction of the Parks and Recreation
Manager in an advisory capacity
concerning all recreation and golf services
and parks development and policies.
Meets: The 2nd Wednesday of the month
at 5:30 p.m. at the Tukwila Community
Center.
Term of Service: 3 Years
Planning Commission
The Planning Commission is comprised of
seven members and acts as the land use
advisory body for the City Council,
reviews and makes recommendations on
the City's Comprehensive Plan, Shoreline
Plan, Subdivision, Zoning and Sign Codes
and acts as the City's Board of
Architectural Review.
Meets: The fourth Thursday Jan -Oct and
the 2nd Thursday Nov -Dec at 6:30 p.m. in
the City Council Chambers at City Hall.
Term of Service: 4 Years
Lodging Tax Advisory Committee
The Lodging Tax Advisory Committee is
comprised of nine members and provides
recommendations to the Mayor and
Council regarding the levying and
application of Hotel/Motel tax collections.
Meets: The fourth Tuesday of the month at
1 PM at City Hall.
Term of Service: 1 Year
Term of Service: 2 Years