HomeMy WebLinkAboutReg 2019-06-17 Item 4C - Contract Amendment #2 - WA State Recreation and Conservation Office Grant Agreement for Riverton Creek Flapgate Removal in Amount of $100,000COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
06/17/19
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Id.it
ITEM INFORMATION
ITEM Na
4.C.
STAFF SPONSOR: MIKE PERFETTI
ORIGINAL AGENDA DATE: 06/17/19
AGENDA I I'LM TI FLE Riverton Creek Flap Gate Removal Project
Recreation and Conservation Office (RCO) Grant Amendment No. 2
C,‘ rEGORY fl Mimi -Hon
Ally Date
Motion
Date 06/17/19
E] Resolution
Ally Date
El Ordinance
Mts Date
] Bid Award
Ally Date
1:1 Public Hearing
Ally Date
[I] Other
Mtg Date
Ally
SPONSOR Council (goy DMZ •DCD UFznanci Fire OTS P&R DPolue DPW E]Court
SPONSOR'S The City, through WRIA 9, requested a cost increase to the Riverton Creek Flap Gate
SUMMARN' Removal Project to accommodate design changes that resulted from Salmon Recovery
Funding Board comments on the preliminary design submittal. The overall CIP budget will
be increased due to this additional funding. Council is being asked to approve Amendment
No. 2 to Grant Agreement No. 18-083 for an additional $100,000.
REVIEWED BY
0 C.O.W.
Mtg.
0 CDN Comm
El Finance Comm. 111 Public Safety Comm.
Eil Parks Comm. Ell Planning Comm.
COMMITTEE CHAIR: KRULLER FOR CHAIRMAN IDAN
0 Trans &Infrastructure
Arts Comm.
DATE: 06/04/19
RECOMMENDATIONS:
SPONSOR/AI)MIN.
COMMITTEE
Public Works Department
Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $
Fund Source: 412 SURFACE WATER
Comments: Additional grant funds of $100,000.00
MTG. DATE
RECORD OF COUNCIL ACTION
06/17/19
MTG. DATE
ATTACHMENTS
06/17/19
Informational Memorandum dated 05/ /19
RCO Grant Amendment No. 2
City of Tukwila Cost Increase request, May 1, 2019
Page 93, 2019 CIP
Minutes from the Transportation & Infrastructure Committee meeting of 06/04/19
7
8
Allan Ekberg, Mayor
Public Works Department - Henry Hash, Director
INFOR ATIONAL E ORANDU
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director
BY: Mike Perfetti, Habitat Project Manager
CC: Mayor Ekberg
DATE: May 31, 2019
SUBJECT: Surface Water Fund - Riverton Creek Flap Gate Removal Project
Project No. 99830103, Contract 18-083
Recreation and Conservation Office (RCO) Amendment No. 2
ISSUE
Authorize the Mayor to sign Amendment No. 2 to the RCO grant agreement 18-083 for the Riverton Creek
Flap Gate Removal Project.
BACKGROUND
The City entered into a grant agreement (RCO # 17-1048R) for design and construction of the Riverton Creek
Flapgate Removal Project on January 31, 2018.
DISCUSSION
The City, through WRlA 9, requested a cost increase to accommodate design changes that resulted from
Salmon Recovery Funding Board comments on the preliminary design submittal. Amendment No. 2 includes
$100,000 in additional funding from the RCO, as well as a reiteration of the special conditions and slight
modification to the agreement description.
FISCAL IMPACT
Sponsor match will come primarily from Cooperative Watershed Management (CWM) funds, which are
allocated from the King County Flood Control District to WRIAs 7,8,9 & 10 to help implement high priority
projects. The WRIA 9 Forum approved $140,000 for the Riverton Creek Flapgate Removal Project on May
9, 2019 and that agreement will become available in the fall of 2019. The remainder of the match will come
from dedicated 2019-2020 Surface Water Utility Revenue. The overall CIP budget will be increased due to
this additional funding.
RCO Agreement Funding Summary
Original Agreement
RCO $846,965
CWM
City Surface Water 149,465
Total $996 430
Amendment No. 2
$100,000
140,000
44,035
$284,035
Revised Agreement
$946,965
140,000
193,500
$1,280,465
RECOMMENDATION
Council is being asked to approve Amendment No. 2 to Grant Agreement No. 18-083 for the Riverton Creek
Flapgate Removal Project and consider this item on the Consent Agenda at the June 17, 2019 Regular
Meeting.
ATTACHMENTS
• RCO Amendment No. 2
• City of Tukwila Cost Increase request to Puget Sound Partnership, May 1, 2019
• Page 93, 2019 CIP
WAPW Eng\ PROJECTS1A- DR Projects \ Riverton Flap Gate Removal (99830103 98-DRO3)\Grants\Phase 2 l2017 RCO grant1Agreement1Amendment #2 \Info Memo RCO grant
acceptance_Sup 2_20190531.docx
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Natural Resources Building
P.O. Box 40917
Olympia, WAQ8504OS17
1111Washington St. S.E.
Olympia, WA 98501
STATE OF WASHINGTON
RECREATION AND CONSERVATION OFFICE a % g
Mike Perfetti
City ofTukwila
02003outhcenterBlvd
Tukwila, WA 98188
RE Riverton Creek Flapgate Romnya/U.RCO#17-1O48R
Dear Mike perfetti:
E-mail:
Web site: www.rco.wa.gov
6��V 0�
...^ °^zuL9
|7/AJax -�^..'[l�
�o-;
In to your requestto amendthe above -referenced Project Agreement, we have reviewed
the circumstances and pertinent RCWs, WACs, and program policies relating to your request. The
RCO Director approved this cost increase amendment to the Riverton,Creek Flapgate Removal 11
Enclosed are two original amendments to the Project
uesu//ppm/ special conditions, and eligible scope activities. I've also included a highlighted version
of the SRFB Technical Review Panel Preliminary Design Review memo to underscore the
information you'll need to integrate as you proceed with final designs. Please sign both
amendments, retain one for your records, and return one original. |fyou have any questions,
p|eaneoaUBizobothButlerot(38O)807-805U.orsenUann'moi|tne|izoboth.buUer@rno.wo.gov.
Elizabe-1h Butler
Salmon Recovery Grant Manager
Enclosures
Recreation and Conservation Funding Board ` Salmon Recovery Funding Board
Amsmoov*.Rpr Washington Invasive Species Council ^ Governor's Salmon Recovery Office
Habitat and Recreation Lands Coordinating Group
11
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WASHINGTON STATE
Recreation and
Conservation Office
Project Sponsor:
Project Title:
Amendment to Project Agreement
City of Tukwila Project Number: 17-1048R
Riverton Creek Flapgate Removal II Amendment Number: 2
Amendment Type:
Cost Change
Amendment Description:
In response to sponsor's request for funding to afford additional salmon habitat enhancements and rising design
costs, Puget Sound Partnership approved increasing the project agreement to total $1,280,465 with the addition of
a) $100,000 of 2013-15 PSAR return funds bringing the total PSAR amount to $651,070; and b) $184,035 of
match bringing Sponsor contribution to total $333,500. The Salmon Federal funding remains at $295,895.
Project Funding:
The total cost of the project for the purpose of this Agreement changes as follows:
Old Amount . New Amount
Amount % Amount %
RCO-PSAR $551,070.00 55.30% $651,070.00 50.85%
RCO - SALMON FED PROJ $295,895.00 29.70% $295,895.00 23.11%
Project Sponsor $149,465.00 15.00% $333,500.00 26.05%
Total Project Cost $996,430.00 100% $1,280,465.00 100%
Admin Limit
A&E Limit
Agreement Terms
$0.00 5.00%
$215,000.00 27.51%
$0.00
$295,491.92
5.00%
30.00%
In all other respects the Agreement, to which this is an Amendment, and attachments thereto, shall
remain in full force and effect. In witness whereof the parties hereto have executed this Amendment.
State Of Washington
Recreation and Conservation Office
BY:
Kaleen Cottingham
TITLE: Direct r
DATE:
Pre -approved as to form:
BY: IS/
Assistant Attorney General
City of Tukwila
AGENCY:
BY:
TITLE:
DATE:
SAL Project Cost Change Amendment
General Fund - Federal
AMENAGR1 RPT
RCW 77.85, WAC 420
13
Amendment Special Conditions
Project Sponsor: City ofTukwila Project Number: 17-1048R
Project Title: Riverton Creek Flapgate Removal 11 Amendment Number: 2
Special Conditions
The sponsor will provide records ofdocumentation, meeting notes, and decision points from ondietio withVVSDOT
pertaining to all relevant topics and project elements, especially (but not limited to) design and maintenance
requirements, stormwater analysis, ESA -listed salmon impact assessment and permitting, This information should b�
provided hothe review panel ataminimum ot3decision points including prior to 1) design alternative selection, 2)
preliminary design, and 3) final design and construction. The review panel will need sufficient time toreview the
documentation so please plan for 30 days review time. The review panel may then request additional information.
All design documents must meet the Salmon Recovery Funding Board Manual 18. Appendix D: Design and Restoration
Project Deliverables.
|norder 0o satisfy 15 CFR24.42(b)&(c)For projects that contain Pacific Co Salmon Recovery Funds or are used un
match 0oPacific Coast Salmon Recovery Funds the shall retain nd for ofnine years from the date
RCO deems the project complete as defined in the PROJECT REIMBURSEMENTS Section.
14sPECCOND.RPT
Amendment Agreement Description
Project Sponsor: City of Tukwila Project Number: 17-1048R
Project Title: Riverton Creek FlapgoteRemoval U
Amendment Number: 2
Agreement Description
The of Tukwila will habitat conditions along the lower 1300 lineal feet of Riverton Creek and restore fish
access between the creek and the DuwamishRivproviding off -channel rearhabitat for sU id including the
ESA listed Chinook salmon, steelhead, and bull trout. The property is located along the Green River Trail on the left bank
of the Duwamish River at RM 6.5, all within the tidally influenced estuary. The site is across the river from Duwamish
Gardens and Chinook Wind habitat restoration projects, and adjacent to the SR 599 off ramp to Tukwila International
Boulevard. Restoration will include:
Adding large wood to the creel�channel
Removing invasive vegetation and planting native trees and shrubs to establish a riparian buffer along .400 ft on
the Duwamish River and on each side of the creek, including a %acre emergent wetland
Removing two perched culverts and flapgates
Removing fill from 0.1 acre of estuary
Installing a new pedestrian bridge for the Green River Trail
Constructing a structural sheet pile wall to reinforce and protect the roadway and the southern bridge abutment.
The pedestrian bridge and an interpretive sign will provide an opportunity for people to experience nature and view
wildlife. This Duwamish River bank is categorized as 'critical'on the Muckleshoot Tribes Sun Aspect Map, identifying a
most important need 'for shade, based onsolar aspect.
oAonsEoGcnPT
May 6, 2019 Page 15
Project Sponsor: City ofTukwila
Project Title: Riverton Creek F|opgabsRemoval ||
Program: Salmon Federal Projects
Amendment Eligible Scope Activities
Project Number: 17-1O48
Project Type: Restoration
/\mendment#:2
Restoration Metrics
Worksite #1vRivertonCreek
Targeted species (non-BSU
Miles ofStream and/or Shoreline Treated orProtected (C-Ob):
Project Identified |naPlan orWatershed Assessment ([.Oz)�
Type Of Mondorng(C.Ozi1):
Estuarine / Nearshore Projec
Total Amount C>[Estuarine /NearshpreAcres Treated (C.8.b):
Removal pfexisting fill material (C.9`g.1)
Acres ofEstuary Treated through fill material removal (C.8.g.2):
Th1$Qataalteration / removal (C.$.e.Y)
Number pfTidego$eeAltered/Removed To Allow Fish Passage
Acres opened TbFish Passage through Udogobealteration/removal
(C.A.e. 3)
|nmtrmanmHabitat Project
Total Miles (}f|netnyam Habitat Treated (C.4.b):
Channel structure placement (C/4.d,1)
Material Used For Channel Structure (CA.d.2):
Miles ofStream Treated for channel structure placement (C.4zi3):
Pools Created through channel structure placement (CAA,5):
Number of structures placed in channel (CA.d.7):
ChinookSalmon-Puget SoundESU.
Sb*elbeod'PugetSound DPS.
Bull Trout
0.30
800miles along Oummmish 0. 22m&*o
along Riverton
Gnaen/Duwmmiahand Central Puget
Sound Watershed Water Resource
Inventory Area
(VVR|Ag)Steering Committee.
August 2OO5.Salmon Habitat Plan —
Making Our Watershed Fit for a King.
Prepared for the VV0A9Forum.
Available at:
King County Water and Land Resources
Division '
2O1South Jackson Street, Suite 2O1
Seattle, VVA981O4
(206)286-6518
None
0.7
0.7isthe eppyoxtidally influenced area
belowOHW
0.1
2
Two culverts with tidegates will be
removed and replaced with a pedestrian
bridge for the Green River Trail.
0.7
Logs Fastened Together (Log/am).
Stumps With Roots Attached
0.11
0./in PSAR app 16'1892801
additional here
5/nPS4Rappf6-f882;yadditional
here
15
*suanE|xuRpT
16
May 6,2O1S
Page: 1
PUGET", 0
PARTN E RS
Request
� ���~U;���� UU�� ��
�K~�x returned | nv~�� funds
n��.�
Date ofrequest: May 2,2Oly
Lead Entity: VVR|A9Green Duvvarnishand Central Puget Sound
Project Title: Riverton Creek F|apQateRemova| Project
PRISM #:17'1048
Project Sponsor: City ofTukwila
Amount being requested: $241,436
Please provide the following:
l. Justification and need for the cost increase (and any uncertainties associated with the amount)
Cost increases include (see attached drawings):
° Habitat enhancement: add LVVDinlower channel (addresses SRF0comment)
° Habitat enhancement: step channel down at confluence wl Duwamish R. to create
sa|rnonidaccess atlow water conditions; current design shows noaccess atelevations
be|nvv e|~+2; Increase bridge abutment wall height toaccount for channel grade step
down
• Habitat enhancement: modify LVVQ installation at outlet from pool to allow slower
release of water at low tide, and thus, create pool in backwater area during low water
2. Timeline for allocating funds
The need for funding bimmediate. Maintaining the construction schedule for the 202Ofish
window depends on this additional funding so that the city can make progress on design and
submit permit applications.
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PUG
--| .PARTNERSHIP
3. Description ofLEapproval process
The WRIA 9 Lead Entity Implementation and Technical Committee evaluates and approves most
project cost and scope increases. Projects requests requiring involvement from the Watershed
Ecosystem Forum are elevated. Most projects in good standing with clear justification for the
request are evaluated atthe ITC level. Project sponsors are requested toattend and present the
request, or if the sponsor cannot attend, the lead entity coordinator or another proxy will
present. Upon approval the lead entity coordinator will submit the request to RCO. The project
has already received preliminary approval by the ITC. The sponsor will be presenting this request
to the ITC on February 20y» for final approval.
4. Description of project
The City ofTukwila will improve habitat conditions along the lower 13OOlineal feet ofRiverton
Creek and restore fish access between the creek and the Duwamish River, providing off -channel
rearing habitat for sa|monids, including the ESA listed Chinook salmon, stee|head' and bull trout.
The property is located along the Green River Trail on the left bank of the Duwamish River at RM
6.5, all within the tidally influenced estuary. Restoration will include a) adding large wood to the
creek channel, b) removing invasive vegetation and installing native plants to establish a native
riparian buffer along 400 ft on the Duwamish River and an each side of the creek, including a X
acre emergent wetland, c)removing two perched culverts with Mapgatesd)installing anew
pedestrian bridge for the Green River Trail and structural reinforcement to the adjacent
roadway (Tukwila international Blvd). The site is across the river from Duwamish Gardens and
Chinook Wind habitat restoration projects, andadjacenttotheSR599offramptoTukwi1a
International Boulevard. Reconnecting the creek to the river requires construction of a
structural sheet pile wall to protect the southern Tukwila International Boulevard bridge
abutment. The pedestrian bridge and an interpretive sign will provide an opportunity for people
to experience nature and view wildlife. This Duwamish River bank is categorized as 'critical' on
the Muckleshoot Tribes Sun Aspect Map, identifying a most critical need of shade based on solar
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PUGET"
PARTNERSHIP
5, Original budget plus the costs associated with the request (please include the amount of match
being offered for this request)
The current agreement with R[Oisfor $996'43O($SSl'O7OPSAR; $295'895SRFB; $149'465Chy
match).The previous construction cost estimate from June, 201Dwas $918,242-87. The
estimate was revised on 18to$1,173,820/+$255578A. Anadditional $Q7OU0in
design fees are associated with the construction cost increase (see attached cost estimate), In
addition, City staff expenses, which include project management' coordination with
stakeholders, landscape p|ans/specs,and permitting are expected to increase. Additional
construction management costs, WSDOT permit review costs and contingency costs are
itemized inthe spreadsheet below.
Cost increase
Amount
Notes
Construction
$172,341
Assumes VV8]0T will pay for Media Filter
Drain; est.va|ue $38,300
Construction Contingency (1O96)
$17,234
Design
$30^000
VVSDOTpermit review/inspection
estimate
$30,000
Construction Admin(ZO%)
$34'468
Total
$284,043
Total Request
$241'436
$1OO'000Requested from PSP/R[O
$142,436 Requested from VVR|A9
Match (150)
$42,606
City 2O19 2020[|Pfunds
$714,726.U2remains inthe current R[Oagreement. Approximately $310,000is budgetedthnough
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PUGET
PARTN E RS
6. How many cost increases have been previously requested for this project, pranassociated
One. The City was awarded the PSAR funding in 2016 and was supplemented with SRFB funds in
7. Are you also requesting a time extension?
No time extension is being requested. The current RCO agreement ends on 06/30/2021.
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CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2019 to 2024
PROJECT: Riverton Creek Flap Gate Removal Project No. 99830103
Remove two culverts and flap gates at Duwamish River; install pipe arch, create open channel
DESCRIPTION: confluence, install trail bridge over new channel, restore/revegetate 200 feet of creek channel and
450 ft. of pond shoreline.
JUSTIFICATION: Increase available salmonid rearing habitat and increase flood refuge in lower Duwamish River.
Improve fish access to Riverton Creek and enhance salmon rearing and resting area.
STATUS: Design underway in 2018. Construction grant of $846k from WA State RCO.
MAINT. IMPACT: Expected to increase maintenance.
COMMENT:
Project used as mitigation for East Marginal Way Pipe Replacement Project and HPA
Control #133763-1 requires work to be completed by June 11, 2019, which will need to be extended.
FINANCIAL Through Estimated
(in $000's
2017 2018 2019
2020 2021 2022 2023 2024 BEYOND TOTAL
EXPENSES
Design
204
100
40
344
Land (RNV)
0
Monitoring
15
15
15
15
15
15
90
Const. Mgmt.
184
184
Construction
918
918
TOTAL EXPENSES
204
100
1,142
15
15
15
15
15
15
1,536
FUND SOURCES
Awarded Grant
72
847
919
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
132
100
295
15
15
15
15
15
15
617
TOTAL SOURCES
204
100
1,142
15
15
15
15
15
15
1,536
2019 - 2024 Capital Improvement Program
93
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�~^ J�~� Tukwila
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/-^f«CoUnC'|Transportation &Infrastructure CnDlDlitfoe
TRANSPORTATION &INFRASTRUCTURE COMMITTEE
Meeting Minutes
June 4,2019 - 5:30p.m. - Hazelnut Conference Room, CityHotl
[oundinlernbeo: Kate K[ui|er,Acting Chair; Thomas McLeod, [Kathy Hougardy
Staff: David Cline, Henry Hash, Hari Ponnekanti Han K]rk|and, Mike Perfett' [yndy
Knighton, Brandon Miles, and Gail Lab3Dar8
Guests: Kevin Stanney/VVaVe\'Stuart Benni0n(Bergs[Abann/now VV3P)
CALLTOORDER: Acting Committee Chair Kru[Ier called the meeting to order at 5:30 p.m.
U' PRESENTATIONS
UL BUSUNE9SAGEN0A
A. Grant Amendment: Riverton Creek Flapgate Removal Project
Staff is seeking Council approval of Amendment No. Z to the I8'083 grant agreement with the
Washington State Recreation and Conservation Office (R[O) for the Riverton Creek Fiaogate
Removal Project. AnnendmentNn.2indudes $l00'O0Uinadditional funding from the RCO'which
was requested through VVR|A910accommodate design changes resulting from Salmon Recovery
Funding Board comments on the preliminary design. Sponsor match will come from Cooperative
Watershed Management funding from the King County Flood Control District as well as 2019-2020
Surface Water Utility revenue. The ovgr3iiC|P budget will be increased due to this additional
funding. UNANIMOUS APPROVAL. FORWARD TOJUNE 17,2819RE8ULAR CONSENT AGENDA.
E. Resolution: Chinook Wind Revised Grant Application
Staff is seeking Council approval of an amended Resolution that would authorize a revised grant
application to the Washington State Recreation and Conservation office for the Chinook Wind
Project. The previously adopted Resolution No. 1943 did not include R[O's most current
authorizing language and they are requiring that applicants agree to the new ianguage. The
proposed Resolution also includes authorization tosubmit a Parks acquisition grant to R[O. If
successful, the 5096 match of$I5T,20O will come from budgeted Surface Water funds nrother
identified grant sources. The City match will be within the current [|P budget of $I65,000.
UNANIMOUS APPROVAL. FORWARD TO JW0E17^3019REGULAR CO0SENTAGEN0A.
C. Ordinance: Astound Broadband, LL[Franchise Extension
Staff is seeking Council approval of an Ordinance that would extend the franchise term with
Astound Broadband, LLC (dba Wave), for an additional year through August 11, 2020. In a letter to
the City, Wave requested an additional five-year term, but the current franchise ordinance only
allows for a one-year extension for negotiations of the franchise. UNANIMOUS APPROVAL.
FORWARD TOJ0NE1Q,3019 COMMITTEE OFTHE WHOLE.
D. Resolution: Adopting 2020'2O25Transportation Improvement Program
Staff is seeking Council approval of a Resolution to adopt the annual update of the Six -Year
Transportation Improvement Program (TIP) for 2820 2025 The TIP is a compilation of
transportation projects planned within the next six years that are deemed regionally significant or
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