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HomeMy WebLinkAboutReg 2019-06-17 Item 7E - Report - Public Safety Plan: Program Management Quality Assurance Monthly ReportJune 11, 2019 TO: Tukwila City Council FROM: Steve Goldblatt PMQA Consultant RE: Public Safety Plan June update Fire Station 51 and Justice Center construction activities are underway. Station 52's design development phase is complete; early works bidding is underway. Programming and mas- ter planning of the consolidated shops facilities nears completion. Boldfaced entries be- low are updated from last month's report. FIRE STATIONS Site acquisition The City owns the property planned for deferred Fire Station 54, and its use or disposi- tion will be a future Council decision. Lydig demolished the property's structures. De- ferred Station 54 lot consolidation is close to completion. Station 51 construction Lydig's MACC (Maximum Allowable Construction Cost) amendment was approved by Council 25 March. The Council -approved budget is $14.8 million. To follow construc- tion progress, see SOJ's Construction Management Monthly Report included in the Council's first meeting packet each month. Absent an unexpected event, no further Council action is anticipated until project completion and acceptance next summer. Station 52 design development and pre -construction services Drive -through Station 52's Council -approved budget is $19.26 million. Lydig's sche- matic design estimate —including the administrative tenant improvements as an alter- nate —was presented to Public Safety 20 May and COW 28 May. The estimate is $4.23 million over the approved budget. Weinstein AU's design development has been completed, and Lydig's updated estimate shows no further budget growth. A mini-MACC contract amendment to begin earthwork and site utilities will be pre- sented to Public Safety 1 July and COW 8 July for Council consideration 15 July. The final MACC amendment will follow in October/November to approve the full scope of construction. The City has agreed to a timely permitting schedule; approval is expected to enable early works as scheduled. 135 FIRE STATIONS continued Station 54 assessment Last June, Council asked for an estimate to make life safety improvements to existing Station 54. Staff presented four potential options —with very rough order of magnitude cost estimates —to Public Safety 5 November; see Rachel Bianchi's 30 October memo for details. Committee consensus was to revisit the options after Station 51 and Justice Center construction costs firm up. The Committee agreed that the existing station needs modest maintenance and repairs for the health of firefighters there. City staff is compiling costs for presentation to Public Safety this summer. The Fire Dept. is pre- paring a grant application for funding. Stations' budget Including Station 51's budget growth and Station 54's substantially reduced scope, the stations' overall Council -approved budget is $35.6 million. Station 52's estimated budget will further increase that amount by $4.23 million. Sources to fund the in- crease were discussed in Finance Committee 28 May and 10 June and forwarded for Council consideration at COW 24 June. JUSTICE CENTER Full MACC and construction The MACC amendment to authorize BNB's full scope of work was approved by Coun- cil 3 June. The Council -approved budget is $67 million. To follow construction pro- gress, see SOJ's Construction Management Monthly Report included in the Coun- cil's first meeting packet each month. Absent an unexpected event, no further Council action is anticipated until project completion and acceptance fall 2020. DISADVANTAGED BUSINESS ENTERPRISE AND LOCAL HIRING Council policies The Council unanimously passed Resolution 1929 April 2018, adopting DBE and local hiring policies for the Plan's projects. The DBE goal is 17% and the local hiring goal is 20%, complementing the City's 10% apprenticeship requirement of Resolution 1814. Extensive outreach efforts continue with the DBE community in this very competitive market. The first metrics that the Council sees can be expected next month. Council is receiving regular updates. Fire Station 51 Lydig has about $1 million of DBE subcontracting in process. Justice Center BNB has about $2 million of DBE subcontracting in process. PMQA update June 11, 2019 page 2 136 CONSOLIDATED SHOPS Property acquisition The City has agreements with all three property owners. Lot consolidation on two properties is underway. Ownership of the third property will transfer in 4+ years. Programming and master planning services Having worked closely with Public Works staff, SHKS is incorporating their feedback to two test -fit master plan options. Council can expect a master plan and phasing pro- posal to be ready for Public Safety and COW next month. Renovation contracting The project team is reviewing contracting options for an initial scope of renovation work on existing facilities. OTHER RESOURCES Professional services The project teams have been working through procurement of additional consultant resources for the Fire Stations and Justice Center. PROGRAM SCHEDULE Tight schedule The overall schedule remains very ambitious. With so many activities under way, there is little room for any missteps to meet the Plan's revised milestones. Fire Station 51 and Justice Center construction activities are underway. Fire Station 52 is on a tight schedule to begin its extensive earthwork next month. PROGRAM BUDGET Market conditions All program element budgets are sensitive to tight construction market conditions. These external budget pressures will manifest themselves as Fire Station 52 and future consolidated shops project estimates are refined. LEGEND Meeting target Proceeding as planned. Caution advised Steps needed to meet target. Correction needed Steps needed to attempt recovery. Not meeting target No recovery plan in place. PMQA update June 11, 2019 page 3 137