HomeMy WebLinkAboutReg 2011-10-03 Item 5C - Final Acceptance - East Marginal Way South / South 86th Place Signal Pole Project with Signal Electric for $38,351.23COUNCIL AGENDA SYNOPSIS
Initials ITEM NO.
Meeting Date Prepared Mayor'.l review Council review.
10/03/11 I MG I I
5.
V
1``° ITEM -INFORMATION
CAS NUMBER: 11-099 I ORIGINAL AGENDA DATE: OCTO 3, 2011
AGENDA ITEM TITLE Accept as complete E Marginal Way S S 86 PI Signal Pole Replacement Project
and release retainage bond
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date 10103111 Mtg Date Mig Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PW
SPONSOR'S The contract with Signal Electric, Inc. of Kent, WA is complete for the East Marginal Way
SUMMARY South and South 86 Place Signal Pole Replacement Project. This project replaced the
signal pole that was damaged by a vehicular accident on February 20, 2010. Construction
started January 6, 2011 and was physically completed on July 14, 2011. Council is being
asked to accept and finalize the contract in the amount of $38,351.23.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 09/19/11
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works
COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda
[,COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$38,351.23 $38,559.40 $0.00
Fund Source: 000.16 STREET FUND
Comments: To be fu //y reimbursed by driver's insurance company
I MTG. DATE I RECORD OF COUNCIL ACTION
10/03/11
IMTG.DATEI ATTACHMENTS
10/03/11 Informational Memorandum dated 09/16111
State of WA Dept of Revenue Notice of Completion 11 -002
Minutes from the Transportation Committee meeting of 09/19/11
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10
TO:
FROM:
DATE:
SUBJECT:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Transportation Committee
Bob Giberson, Public Works Director
September 16, 2011
East Marainal Wav S and S 86 PI Siqnal Pole Replacement Proiect
Project No. 11001605, Contract 11 -002
Project Completion and Acceptance
ISSUE
Accept contract as complete and authorize release of retainage.
BACKGROUND
The Notice to Proceed for Contract No. 11 -002 with Signal Electric, Inc. of Kent, Washington,
was issued on January 6, 2011 for construction of the East Marginal Way S and S 86 PI Signal
Pole Replacement Project. The project included the installation of a signal pole that was
damaged by a vehicular accident on February 20, 2010. The driver's insurance company will be
billed for all reimbursement costs.
ANALYSIS
Construction was physically completed on July 14, 2011. Three change orders were issued
during construction for $3,297.23. The first two change orders included modifications to the
signal pole base to allow the reuse of the existing cantilever section and the final change
order modified the signal light mount point to achieve an acceptable clearance height above
the road surface.
The budget for this contract with a 10% contingency was $38,559.40 and the outstanding
retainage amount is $1,917.56.
Contract Award Amount 35,054.00
Change Order Nos 1 through 3 3.297.23
Total Amount Paid (incl. retainage) 38.351.23
RECOMMENDATION
The Council is being asked for formal acceptance and retainage release authorization, subject
to standard claim and lien release procedures, for the contract with Signal Electric, Inc. in the
amount of $38,351.23 and consider this item on the consent agenda of the October 3, 2011
Regular Meeting.
Attachment: Dept of Revenue Notice of Completion
W:\PW Eng \PROJECTSW- RW RS Projects \11001605 EMW 86th PI Signal Pole \Construction\ #.200 Correspondence \010 -To Others \Info Memo Closeout 9- 13- 11.docx
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State of Washington
Department of Revenue
PO Box 47474
REVENUE Olympia WA 98504 -7474 Contractor's Registration No. (UBI No.) 173 005 578
Date 8/17/11
From:
r 1
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
name &:Address of Public Agency:
Department Use Only
Assigned To
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Date Assigned
Notice is hereby given relative to the completion of contract or project described below
Description of Contract
East Marginal Way S and S 86"' PI Signal Pole Replacement
Contractor's Name
Signal Electric, Inc
Contractor's Address
PO Box 6209, Kent WA 98064 -6209
Date Work Commenced Date Work Completed
1/6/11 7/14/11
Surety or Bonding Company
Fidelity and Deposit Company Propel Insurance (Local Agent)
Agent's Address
PO Box 2940 Tacoma WA 98401
Contract Amount 35,054.00
Additions 3,297.23
Reductions 0.00
Sub -Total 38,351.23
Amount of Sales Tax Paid at 0.0% 0.00
(If various rates apply, please send a breakdown)
TOTAL 38,351.23 TOTAL 38,351.23
sz, '"D><slurs><ng:Office'r
Signature
Comments:
Tax Rule 171
Finance Approval 1
Contract Number
11 -002
Telephone Number
253- 872 -7177
Date Work Accepted
XX/XX/XX
Liquidated Damages 0.00
Amount Disbursed 36,433.67
Amount Retained 1,917.56
Type or Print Name Diane Jaber
Phone Number 206 433 -1871
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype
(TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov.
REV 31 0020e (6- 27 -01) 13
Citv of Tukwila
Transportation Committee
TRANSPORTATION COMMITTEE Meeting Minutes
September 19, 2011 5: 00 p.m. Conference Room I
PRESENT
Councilmembers: Joan Hernandez, Chair; and Verna Seal
Absent: Joe Duffie
Staff. Bob Giberson, Frank Iriarte, Robin Tischmak, Peter Lau, Shawn Hunstock, Gail Labanara and
Kimberly Matej
CALL TO ORDER: The meeting was called to order at 5:03 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Project Completion and Acceptance: Signal Pole at :East Marginal Way South South 86 Place
Staff is seeking full Council approval for formal project completion, acceptance and release of the retainage
to Signal Electric, Inc. of Kent for the Signal Pole Replacement Project at East Marginal Way South and
South 86 Place. Damage was caused by a vehicular accident in February, 2010.
Three change orders were issued during this project for $3,297.23, all which were within the project's 10%
contingency. The project costs came in slightly under budget at $38,351.23. Project costs will be billed to
the driver's insurance company for reimbursement UNANIMOUS APPROVAL. FORWARD TO
OCTOBER 3 CONSENT AGENDA.
III. SCATBd
The Committee reviewed and briefly discussed the August 16 SCATBd meeting summary and the September
20 meeting agenda. INFORMATION ONLY.
IV. MISCELLANEOUS
After the meeting adjourned, Committee Members present went on a mobile tour of Southcenter Parkway
Extension and Tukwila Urban Center (Klickitat) Access projects which are under construction.
Meeting adjourned at 5:13 p.m.
Next meeting: Monday, October 3, 2011 5:00 p.m. Conference Room 1
Committee Chair Approval
Minutes by KAM. Reviewed by GL.
IM,