HomeMy WebLinkAboutReg 2011-10-03 Item 5D - Final Acceptance - 6300 Building Standby Generator Project with Urban Electric (Genesis 3) for $116,803.72CAS NUMBER:
AGENDA ITEM TITLE
COUNCIL AGENDA SYNOPSIS
Initials ITEM NO.
Meeting Date Prepared by, n MavorV review Council review-
10/03/11 I WBG�
5.D.
ITEM INFORMATION
11-100 I ORIGINAL AGENDA DATE: OCTOBER 3, 2011
Accept as complete 6300 Building Standby Generator Project
and release retainage bond
CATEGORY Disczssion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date 10103111 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR E] Council E] Ma Adm Svcs DCD Finance Fire ❑Legal P &R Police ®PW/
SPONSOR'S The contract with Urban Electric, Inc. (now Genesis 3) of Tukwila, WA is complete for the
SUMMARY 6300 Building Standby Generator Project. This project installed a new standby generator
for the 6300 Building that services the City's computer system. Construction started
February 3, 2011 and was physically completed on August 9, 2011. Council is being
asked to accept and finalize the contract in the amount of $116,803.72.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 09/27/11
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works
COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda
,COST IMPACT FUND SOURCE;
EXPENDI"PURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$116,803.72 $131,189.93 $0.00
Fund Source: 303.97 GENERAL IMPROVEMENTS
Comments: Funded by the Emergency Preparedness Bond
MTG. DATE J RECORD OF COUNCIL ACTION
10/03/11
MTG. DATE 1 ATTACHMENTS
10/03/11 Informational Memorandum dated 09/23/11
State of WA Dept of Revenue Notice of Completion 11 -017
Minutes from the Utilities Committee meeting of 09/27/11
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TO:
FROM
DATE
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Utilities Committee
Bob Giberson, Public Works Director
September 23, 2011
SUBJECT: 6300 Building Standbv Generator Proiect
Project No. 90630302, Contract 11 -017
Project Completion and Acceptance
ISSUE
Accept contract as complete and authorize release of retainage.
BACKGROUND
The Notice to Proceed for Contract No. 11 -017 with Urban Electric, Inc. (now Genesis 3) of
Tukwila, Washington, was issued on February 3, 2011 for construction of the 6300 Building
Standby Generator Project, which included installation of a standby generator as part of the
bonded emergency preparedness initiatives.
ANALYSIS
Construction was physically completed on August 9, 2011. Two change orders were issued
during construction for $2,489.06. The first change order included modifications to the
electrical system of the 6300 Building to allow for the entire building load to be supported by
the new generator (as opposed to limited load such as only lighting). The second change
order allowed for the relocation of the electrical meter housing to the outside of the building
per PSE standards (meter was inside one of the garage closets and had restricted access).
The budget for this contract with a 15% contingency was $131,189.93 and the outstanding
retainage amount is $5,333.50.
Contract Award Amount 104,181.00
Change Order Nos. 1 2 2,489.06
Sales Tax (at 9.5 10,133.66
Total Amount Paid (incl. retainage) 116.803.72
RECOMMENDATION
The Council is being asked for formal acceptance and retainage release authorization, subject
to standard claim and lien release procedures, for the contract with Genesis 3 (dba Urban
Electric) in the amount of $116,803.72 and consider this item on the Consent Agenda of the
October 3, 2011 Regular Meeting.
Attachment: Dept of Revenue Notice of Completion
WAPW Eng\PROJECTS\H- BG Projects\06BG01 Stand -by Power Upgrade\6300 Building 10901301 \Constwction\#.200 Correspondence\010 To Otherskinfo Memo Closeout 9- 23- 11.docx
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NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Contractor's UBI Number: 603 068 122
Date: 9/26/11
Name Address, of Pubiic A N enc "a
g Y pepartment Use Only
City of Tukwila Assigned to:
6200 Southcenter Blvd.
Tukwila, WA 98188 Date Assigned:
UBI Number:
Notice is hereby given relative to the completion of contract or project described below
Project Name Contract Number Job Order Contracting
6300 Building Standbv Generator 11 -017 Yes No
Description of Work Done/Include Jobsite Address(es)
Installation of standby generator at 6300 Southcenter Blvd., Tukwila, WA 98188
Federally funded road transportation project? 1'es V No
Contractor's Name 'Telephone Number
Genesis 3 dba Urban Electric 206- 686 -8722
Contractor Address
PO Box 58328, Seattle, WA 98138
If Retainage is Bonded, List Surety's Name (or attach a copy)
Western Surety Company Propel Insurance (Local Agent)
Surety Agent's Address
PO Box 2940, Tacoma, WA 98401
Date Contract Awarded Date Work Commenced Date Work Completed Date Work Accepted
1/31/11 2/3/11 8/9/11
Contract Amount 104,181.00
Additions 2,489.06 Liquidated Damages 0.00
Reductions 0.00 Amount Disbursed 111,470.22
Sub -Total 106,670.06 Amount Retained 5,333.50
Amount of Sales Tax Paid at .095
jJf ,anus rates apply, please send a breakdown) 10,133.66
t Wit' TOTAL 116,803.72 TOTAL 116,803.72
NOTE: These two totals must be equal
Please List all Subcontractors Below:
Subcontractor's Name: IUBI Number: lAffidavit ID (if known)
Green River Construction I 600 582 949
Gage Concrete I 602 984 621
I
F 08 -2011
REV 31 0020e(08/25/11) Continued on page 2
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City of Tukwila
Utilities Committee
UTILITIES COMMITTEE
Meeting Minutes
September 27, 2011 S: 00 p.m. Conference Room #1
PRESENT De'Sean Quinn, Chair; Dennis Robertson and Kathy Hougardy
Staff: Frank Iriarte, Mike Ronda, Peter Lau, Gail Labanara and Kimberly Matej
CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:00 p.m.
I. PRESENTATIONS
No Presentations
II. BUSINESS AGENDA
A. 2010/2011 Small Drainage Prop-ram. Supplement No. 2
Staff is seeking Council approval of Supplement No. 2 with KPG, Inc. in the amount of $54,376.76 for
construction management support services (mostly field inspections) related to the 2010/2011 Small
Drainage Program. Additional construction management will be provided by City staff. UNANIMOUS
APPROVAL. FORWARD TO OCTOBER 10 COW FOR DISCUSSION.
B. Proiect Completion and Acceptance: 6300 Building Standbv Generator Proiect
Staff is seeking Council approval for project completion, closeout and release of retainage to Genesis 3
(previously dba Urban Electric, Inc.) in the amount of $116,803.72 for the installation of a standby
emergency generator located at the 6300 Building. Two change orders in the amount of $2,489.06 were
issued during this project. The project was completed under budget. UNANIMOUS APPROVAL.
FORWARD TO OCTOBER 3 CONSENT AGENDA.
III. MISCELLANEOUS
Meeting adjourned at 5:08 p.m.
Next meeting: Tuesday, October 11, 2011 5:00 p.m. Conf. Room No. 1.
Committee Chair Approval
Minutes by KAM. Reviewed by GL.
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