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Home My WebLink AboutReg 2019-07-15 Item 3D - Public Safety Plan - Execution of EasementsCOUNCIL AGENDA SYNOPSIS 1011,0/9 -------------- -------- ----- Meetit)gDate Prepared by Ma ,or's review Coutuil review 07/15/19 RB 49 ITEM INFORMATION ITEM No. 3.D. STAFF SpoNsoR: RACHEL BIANCHI ORIGINAL AGrm).\ avrk: 7/15/19 AGENDA IT1 ,N,I TITLF, Public Safety Plan project easements CATEGORY E Discussion Akg Dale Z Motion Mtg Date 7/15/19 Resolution Al t:g Dale Ordinance Al f,gDate Bid Award Mig Dare . Public Hartz' nj; Mt Dale Ell Other Afts Dale SPONSOR Council ZMayor E HR DCD Finance Fire E Courl SPONSOR'S The Public Safety Plan team has identified the need for multiple construction -related SUMMARY easements associated with Fire Stations 51 and 52 as well as the Justice Center. Staff is asking the Council to provide the Mayor or his designee authority to sign the easements, with review and approval by the City Attorney REVIEWED BY [1] C.O.W. Mtg. 111 CDN Comm E Trans &Infrastructure fl Arts Comm. DATE: 7/1/19 [1] Finance Parks Comm. Comm. CHAIR: ROBERTSON Public Safety Comm. 0 Planning Comm. COmmniEE RECOMMENDATIONS: SPONSOR/ADMIN. COMMVITI'll Mayor's Office Unanimous approval; Forward to 7/15 Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRIM AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 7/15/19 MTG. DATE ATTACHMENTS 7/15/19 Informational memo dated June 26, 2019. List of easements provided after the PS Committee Minutes from the 7/1 Public Safety Committee Meeting 11 12 11 Administrative Services Department- Rachel Bianchi, Deputy City Administrator INFORMATIONAL MEMORANDUM TO: Public Safety Committee CC: Mayor Allan Ekberg FROM: Rachel Bianchi, Deputy City Administrator DATE: June 26, 2019 SUBJECT: Public Safety Plan Easements Authority Allan Ekberg, Mayor ISSUE The Public Safety Plan team has identified the need for multiple construction -related easements associated with Fire Stations 51 and 52 as well as the Justice Center. Staff is asking the Council to provide the Mayor or his designee authority to sign the easements, with review and approval of the City Attorney. DISCUSSION Multiple easements are needed ranging from temporary construction easements to permanent easements for utilities. For example, the Fire Station 52 project requires at a minimum 11 easements that we have identified to date. One with Puget Sound Energy and others with surrounding property owners, including the City of Tukwila. Both Fire Station 51 and the Justice Center also require construction easements. The project team is asking the Council to provide to the mayor or his designee the authority to enter into easements specifically associated with these three projects, with review and approval of the City Attorney. This would allow the team to enter into these required easements within timeframes that will allow the projects to remain on schedule. RECOMMENDATION Staff is seeking the Committee's approval. If the Committee agrees, this item could be placed on the July 15, 2019 consent agenda. Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 13 14 Fire Station 52 Easement Tracking Log DRAFT 6/13/2019 Owner Easement Type Grantor Grantee Lydig Construction Window Task Responsible Party Cowlitz Sound Kaur Kaur 1 2 3 4 5 6 6.1 New Permanent drainage easement for existing (2) storm pipes Perm ( Cowlitz COT July 15- Infinity Produce plan showing easements WAU / LPD Temp Construction / Grading / Driveway easement Cowlitz COT 10 Days Sept 15 - Oct 15 Produce plan showing easements WAU / Lydig Determine if driveway easement is needed COT/SOJ Permanent access easement for storm vault maintenance Perm Cowlitz COT July 15- Infinity Produce plan showing easements WAU / LPD / Lydig Continuation of public storm drain through FS52 property Temp Temp construction easement to build retaining wall (10') Sound COT 60 Days Aug 15 - Oct 15 Produce plan showing easements WAU / Lydig Wall / Stair - Permanent easement to maintain access between FS52 and SOUND Perm Sound COT 60 Days Aug 15 - Oct 15 Produce plan showing easements WAU / Lydig Develop agreement for maintenance and insurance requirements. COT Temp Temp construction easement (10' deep) for side sewer conn Kaur COT 5 Days Sept 15 - Oct 15 Produce plan showing easements WAU / LPD / Lydig Temp Temp construction easement (10' deep) for sewer main tie-in 5 Days Aug 19 - Sept 20 Produce plan showing easements WAU / LPD / Lydig Richards COT 7 8 9 10 New Easement for rerouted private side sewer / Removal of two trees, to replace in kind Perm COT Richards 5 Days Aug 23 - Sept 16 Produce plan showing easements WAU / LPD / Lydig WAU/Civil to confirm if these sewer connections are changing/new WAU/Civil Lydig to determine if this work will create impact to others that need to be notified Lydig Temp Temp construction easement Richards COT 5 Days Produce plan showing easements WAU / Lydig Aug 23 - Sept 16 Permanent easement - Public Storm Drain Perm COT COT (public) July 15- Infinity Produce plan showing easements WAU / Lydig Permanent easement - Sewer Perm COT COT (public) July 15- Infinity Produce plan showing easements WAU / Lydig 0) . 3 3 0 FF MOO L L t 1 7 o o r.-.EiFiFizvh Seale Rev Date Issue Tukwila Fire Station 52 Pm. NO. Deur., 0.031. 221-17.01 Cu CU WS 111 engineering pllc PRELIMINARY NOT FOR CONSTRUCTION JOR1301...1. APPRENALITAIIP Issue Da. Sheet Title EASEMENTS 1 0 WE IN ST E I N A+ U ARCHITECTS + URBAN DESIGNERS City of Tukwila City Council Public Safety Committee PUBLIC SAFETY COMMITTEE Meeting Minutes July 1, 2019 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Dennis Robertson, Chair; Kate Kruller Staff: David Cline, Jay Wittwer, Rachel Bianchi, Laurel Humphrey Guests: Justine Kim, Shiels Obletz Johnsen; Steve Boldblatt, PMQA CALL TO ORDER: Chair Robertson called the meeting to order at 5:30 p.m. I. ANNOUNCEMENT II. BUSINESS AGENDA A. Contract Amendment: Fire Station 52 Mini-MACC Staff is seeking Council approval of an amendment to the contract with Lydig Construction in the amount of $6,801,879 for a mini-MACC (Maximum Allowable Construction Cost) package including earthwork and utilities, and structures, including retaining walls, steel, and the elevator. The collaborative nature of the GC/CM model can lead to cost savings and examples in this case are $115,000 in savings associated with earthwork and $18,000 in savings associated with elevator specifications. The team will continue to work to identify other savings along the way. This proposed contract amendment is within the recently revised project budget and will allow construction on Fire Station 52 to begin. The Council is asked to provide authority for the contract amendment described above, to spend $686,990 in sales tax, and to spend the proportional amount of the project's contingency for change orders if needed, up to $660,073. Mr. Goldblatt has reviewed the project status and concurs with the proposal. The Council President and Public Safety Committee Chair previously agreed that this item would be forwarded to the July 15 Regular Council meeting for discussion, as not all Councilmembers will be in attendance at the July 8 Committee of the Whole. Councilmember Kruller stated that she does not agree with this schedule since there will still be a quorum in attendance on the 8tn Chair Robertson agreed to discuss this further with Council President Hougardy. Staff noted that the July 8, 2019 Committee of the Whole agenda is already finalized due to the short holiday week and the item could be added as an agenda amendment that night if needed. MAJORITY APPROVAL. FORWARD TO JULY 8, 2019 COMMITTEE OF THE WHOLE OR JULY 15, 2019 REGULAR MEETING PENDING FURTHER DIRECTION FROM COUNCIL PRESIDENT. B. Easements for Public Safety Plan Projects Staff is seeking Council approval for the Mayor or designee to sign multiple construction -related *easements associated with Fire Stations 51 and 52 and the Justice Center with approval of the City Attorney. Committee members and staff reviewed a list of related easements which range from temporary construction easements to permanent utility easements. Chair Robertson asked if staff anticipate any issues or conflicts and staff's reply was no. MAJORITY APPROVAL. FORWARD TO JULY 15, 2019 REGULAR CONSENT AGENDA. 17