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Home My WebLink AboutCOW 2019-07-22 Item 3B - Purchase - Snow and Ice Response EquipmentCOUNCIL AGENDA SvNoPsIs Initials Meeting Date Prepared by Ma or's review Council review 07/22/19 HK 08/05/19 HK ITEM INFORMATION ITEM No. 3.B. STAFF SPONSOR. BRYAN STILL ORIGINAL AGENDA DATE: 07/22/19 AGENDA ITEM TITI,E Public Works Capital Purchase Purchase of Snow & Ice Response Equipment CATEGORY n Discussion 07/22/19 0 Motion Date 08/05/19 0 Resolution Mfg Date Ej Ordinance Mtg Date El BidAward ilitg Date 111Public Heaths Mtg Date 111 Other Mtg Date Mtg Date Mtg SPONSOR Council LlMayor •IIR ODCD flFinance flFire EITS EIPR Police 4PJV JCourt SPONSOR'S Council is being asked to approve the purchase of a 10,000-gallon storage salt brine tank SUMMARY with 180 GPM pump, 325-gallon anti -ice sprayer, 2-cubic yard poly sander, and an 8-foot plow for a 1-ton dump truck in the amount of $52,264.30. Having a salt brine tank on site would save approximately $4,992 in labor, fuel, wear and tear on vehicles, and improve customer service by reducing response time. The sprayer, sander, and plow would be used to remove snow and ice from City facilities. REVIEWED BY a C.O.W. Mtg. E] CDN Comm Ei Finance Comm. EJ Arts Comm. 0 Parks Comm. commn 1EE CHAIR: N Public Safety Comm. 0 Trans &Infrastructure n Planning Comm. ZAK IDAN DATE: 07/16/19 RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Uanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPFNDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $52,264.30 $52,264.30 Fund Source: STREET - 000.16 AND FLEET - 501 FUND Comments: MTG. DATE RECORD OF COUNCIL ACTION 07/22/19 08/05/19 MTG. DATE ATTACHMENTS 07/22/19 Informational Memorandum dated 07/12/19 Photos of Equipment Minutes from the Transportation and Infrastructure Committee 07/16/19 65 66 TO: FROM: BY: DATE: SUBJECT: City of Tu ila Public Works Department - Henry Hash, Director INFORMATIONAL MEMORANDUM Transportation and Infrastructure Committee Henry Hash, Public Works Director Bryan Still, Operations Manager July 12, 2019 Public Works Capital Purchase Purchase of Snow & Ice Response Equipment Allan Ekberg, Mayor ISSUE Approve purchase of 10,000-gallon storage salt brine tank with 180 GPM pump, 325-gallon anti -ice sprayer, 2-cubic yard poly sander, and an 8-foot plow for a 1-ton dump truck. ANALYSIS During the winter months, there is a need to use a de-icing agent to prevent roads and bridge decks from freezing and becoming dangerous for traffic throughout the City. Tukwila has an ongoing contract with the City of SeaTac to purchase a salt brine solution as SeaTac owns a salt brine production plant at their city maintenance yard. After the snowstorms in February 2019, staff determined that winter operations would be more efficient and reliable with a salt brine storage tank on site. Benefits of a storage tank at the Public Works Shop would include; elimination of multiple trips to SeaTac to obtain brine solution as the crew can only fill a 325-gallon tank at a time; avoid waiting in long lines for brine with other municipalities; and have de-icing operations halted if the brine maker is out of operation. In 2019, the crew took 52, 40-minute roundtrips to SeaTac to obtain brine. Having a tank on site would save approximately $4,992 in labor, fuel, wear and tear on vehicles, and improve customer service by reducing response time. The Street crew would be able to de-ice most of our City streets with a 10,000-gallon storage tank, saving 31 trips to SeaTac. The anti -ice sprayer, sander, and plow would be used to equip a Facilities Maintenance truck to remove snow and ice from City facilities, which was needed this last winter. FINANCIAL IMPACT Costs paid to SeaTac for the salt brine have averaged $2,470 a year since 2015 and these brine costs would continue, but our efficiency to de-ice City streets would significantly improve. Due to savings in labor costs, the storage tank should pay for itself in two to four years. Equipment would be purchased from the street maintenance fund. Due to unexpected expenses related to the Seattle City Light incident and the February snowstorms, this fund is overbudget. However, the City will be reimbursed for our costs related to the Seattle City Light incident. Purchase of unbudgeted capital equipment of $5,000 or more requires Council approval per Policy FP-7. 10,000-gallon salt brine storage tank with pump $19,950.00 325-gallon anti -ice Sprayer 10,083.00 2-cubic yard poly Sander 10,608.00 8-foot Plow 6,872.00 Sales Tax 4,751.30 Total $52.264.30 RECOMMENDATION Council is being asked to authorize purchase of a 10,000-gallon salt brine storage tank with pump, 325-gallon anti -ice sprayer, 2-cubic yard poly sander, and 8-foot plow in the amount of $52,264.30 and consider this item at the July 22, 2019 Committee of the Whole and subsequent August 5, 2019 Regular Meeting, Attachment: Photos of equipment WAShared Copy Only\ Streets12019 Info Memo Brine Tank 070119 docx 67 68 10,000 Gallon Salt Brine Storage Tank 325 Gallon Anti -ice Sprayer 2 Cubic Yard Poly Sander 8-Foot Plow 69 70 Transportation & Infrastructure Committee Minutes July l6,20l9 E. Grant Application: Municipal StonnwaterCapacity Building Staff is seeking Committee approval to apply for $95,000 in funding from the 2019-2021 Municipal Stormvvater[apacity+8uiiding program from the Department ofEcology. All projects nnustsupport compliance with stormwater permit programs as outlined in the 2019'2024 NPDES Western Washington Phase UMunicipal StormxvaterPermit. UNANIMOUS APPROVAL, F. II. [uundlnennberHougardvattends SCATBdandRTC and repo th atCity Council meetings. Capital Purchase: Snow and Ice Response Equipment Staff iSseeking Council approval topurchase aIO000gaUonsalt brine storage tank with 325-gallon anti -ice sprayer, 2-cubic yard poly sander, and 8-foot pIow,,[h,,,,`,`tb e amount of $52,264.30. Financial Policy FP-7 requires Council approval for unbudget rchases between $5,000- 39,999.00 Staff determined after the February 2019 storms X erations would be more efficient and reliable with a salt brine storage tank on site. iminate multiple trips to SeaTac and save approximately $4,992 by reducing respqris ,,,,Antkice sprayer, sander and plow would be used to equip a maintenance s no w an"", ity facilities. Chair Idan requested that future capital purchases�jhicfbcle a more cletaile nefit analysis. III. MISCELLANEOUS Neighborhood Traffic Calming Program Updd to' Staff distributed a handout summarizing yei,"i":fo date,,,Att'&.qpti,shm0,n of the Neighborhood Traffic Calming Program adopted byth,", pricil last y� rog4if�"cusing on Tier 1 efforts so far, and the list includes Ra hgularFt_'s',hingBeaC ED Enhanced Stop Signs, Driver Speed Feedback Signs, Speed Cushioris`,"'Stfiool Zone s, fety improve"w- ents, and miscellaneous. Staff will return at the next meeting with m`6ir6,,,,detait and afle esher on ho,,.,w,`,:the program works and projects are prioritized. Chair Idan requested th"e � I cola� indicated requestor, tier level, and date of -=' _- [oU ritiftbernber Krullerhood expenditure report would be given to the Comrn�e,_ Staff will add oii,'o nd pos'�iibii4ly two to the next meeting. monitorsSocial Media conversations on the Tukwila Talk Facebook group. The Council Analyst do' [ah2sabout issues with department staff sothat Coundirnernbers can reply with accurai6�*'rmation. The Transportation & Infrastructure Committee Meeting adjourned 6:40p.m. Committee ChairApproval Minutes by LH 71