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Home My WebLink AboutReg 2019-08-05 Item 4E - Agreement - 2019-2021 Transportation Demand Management Program Allocation with WA State Department of Transportation for $74,205COUNCIL AGENDA SYNOPSIS Initials MeetiqDate Prepared by Mayor's review Council review 07/16/19 AT ITEM INFORMATION ITEM No. 4.E. STAFI SPONSOR: ALISON TURNER ORIGINAL ACHNDA DATK: 7/16/19 i\C;F,N1),\ l'ITIM TITJE WSDOT TDM Program Allocation 2019-2021 C.v1't,(1()ItY 11 Discussion Altg Date E Motion Dale 7/16/19 ri 1Zesobdion AN Dale E Ordinance AII,g D ale 0 Bid Aniard A I /,g Dale E Public Hearing A NDale 0 Other Altc Dale Altg SPONSOR Council E Mayor 111< l''incince 1 ire TS Lil Pc'71 Police ri Ply , DCD spoNsows Acceptance of biennial Washington State Department of Transportation (WSDOT) SummARy Transportation Demand Management (TDM) allocation for 2019-2021. WSDOT has provided a biennial allocation for the City's TDM Program since 1993. The Council is being asked to consider and accept the $74,205 program award. RI W I I .N1,,/i M BY E COW Mtg. E CA&P Cmte E F&S Cmte Z Transportation Cmte ri Utilities Cmte E Arts Comm. E Parks Comm. n Planning Comm. DATE: 7/16/19 commviTFE CHAIR: IDAN RECOMMENDATIONS: SPoNsoR/ADNITN. CONINIITHM Department of Community Development Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE Exi,NNDITuizE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $74,205 $ Fund Source: GRANT Comments: No impact to the general fund (no match required) MTG. DATE RECORD OF COUNCIL ACTION 7/16/19 MTG. DATE ATTACHMENTS 7/16/19 Informational Memorandum dated 7/3/19 City of Tukwila award letter Minutes from the Transportation and Infrastructure Committee Meeting of 7/16/19 35 36 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Jack Pace, DCD Director BY: Katie Wendel, Lead Transportation Outreach Coordinator Alison Turner, Transportation Outreach Coordinator Chris Andree, TDM Program Assistant CC: Mayor Ekberg DATE: July 3, 2019 SUBJECT: WSDOT TDM Program Allocation 2019-2021 ISSUE The Transportation Demand Management (TDM) Program is asking for approval to accept the biennial Washington State Department of Transportation (WSDOT) TDM allocation for 2019- 2021 (formerly Commute Trip Reduction (CTR) Program). BACKGROUND History and summary of the current TDM Program in Tukwila: • The program name has changed from CTR Program to TDM Program in accordance with WSDOT change in nomenclature. • The City's TDM Program is mandated by state and operational since 1991. • The CTR Ordinance was updated and adopted in 2008, along with development of Tukwila's Local CTR Plan and Growth Transportation Efficiency Center (GTEC) Plan. • 16 affected Tukwila employers (including the City of Tukwila) provided TDM programs for their employees in the 2017/2019 survey cycle. • Employers are required to complete alternating biennial Program Reports and Employee Surveys to track progress toward goals. • The City's TDM Program has no impact on the general fund, consistent since its origin. The City provides services to assist employers with implementation of TDM Programs, including the following: • Consultation, technical assistance, and connections to transportation resources offered to all employers in Tukwila, including access to statewide promotions such as Wheel Options and other monthly incentive programs such as Bike Everywhere Month administered through RideshareOnline.com. • Training for Employee Transportation Coordinators to complete Program Reports and administer Employee Surveys. • Presentation, transportation options training, or resource table at company events, meetings or new hire orientations. The City of Tukwila works closely with local agencies such as King County, local jurisdictions, WSDOT, the Puget Sound Regional Council, and others to coordinate, implement, and promote TDM activities and provide policy direction. The TDM Program is currently implementing a WSDOT Regional Mobility Grant through June 2021. 37 INFORMATIONAL MEMO Page 2 DISCUSSION WSDOT has provided a biennial allocation for the City's TDM Program since 1993. The contract for 2019-2021 is a renewal of previous allocation contracts and is in the amount of $74,205.00, consistent with previous contracts. FINANCIAL IMPACT There is no impact to the general fund. The allocation provides a consistent source of funding for the TDM Program, which is leveraged by concurrent TDM grants. RECOMMENDATION The Council is being asked to approve the WSDOT allocation contract for the Transportation Demand Management Program in the amount of $74,205.00 and consider this item on the Consent Agenda at the August 5, 2019 Regular Meeting. ATTACHMENTS Attachment A: City of Tukwila award letter 38 ,1,1,1'ilj'1,11d1i„ 2 July 2019 Alison Turner City of Tukwila 6300 Southcenter Blvd. Tukwila, WA 98188 Subject: 2019-2021 Commute Trip Reduction (CTR) award Dear Alison: Transportation Building 310 Maple Park Avenue S.E. P.O. Box 47300 Olympia, WA 98504-7300 360-705-7000 1 I Y: 1-800-833-6388 www.wsdot.wa.gov Notice of award This letter serves as your organization's formal CTR grant award notification for the 2019-2021 biennium. Funding for your project is identified on page 2 of this letter. The notice of award does not include funding for state employees' emergency ride home (ERH). This amount will be determined when your contract is issued. A formal contract agreement will be sent under separate notice. Notice to proceed (authority to spend) The City of Tukwila is hereby authorized to accrue grant -related expenditures for supported costs incurred on or after July 1, 2019. Expenditures that accrue prior to July 1 will not be reimbursed. Distribution methodology The CTR Board determines the allocation of program funds made available to regional transportation planning organizations, counties, cities, and towns for implementing commute trip reduction plans. Points of contact Monica Ghosh is your Community Liaison. She will assist you in developing your project scope, schedule of deliverables, budget, and contract execution. Monica can be reached at (206) 464- 1191 or GhoshMo(c�wsdot.wa.gov Sincerely, Don Chartock, Grants and Community Partnerships Manager Public Transportation Division 39 2019-2021 CTR grantees Base CTR amount City of Tukwila $74,205 City of Redmond $194,346 City of Seattle $897,524 City of Tacoma $151,093 Yakima Valley Conference of Governments $148,610 Community Transit $245,806 City of Vancouver $204,011 City of Bellevue $204,946 City of Everett $146,058 City of Federal Way $38,869 City of Issaquah $28,268 City of Renton $81,272 City of SeaTac $56,537 City of Kent $106,007 Kitsap Transit $165,469 Pierce County $128,873 Thurston Regional Planning Council $263,973 Whatcom Council of Governments $153,316 King County Metro $243,816 Spokane County $367,001 40 City of Tukwila City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes July 16, 2019 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Zak Idan, Chair; Kate Kruller, Thomas McLeod Staff: Henry Hash, Hari Ponnekanti, Bryan Still, Greg Villanueva, Mike Perfetti, Peter Lau, Han Kirkland, Adam Cox, Cyndy Knighton, Chris Andree, Alison Turner Guests: Matthew Bates, resident CALL TO ORDER: Chair Idan called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. WSDOT Transportation Demand Management Program Allocation 2019-2021 Staff is seeking Council approval to accept the biennial Washington State Department of Transportation (WSDOT) Transportation Demand Management allocation in the amount of $74,205.00 for 2019-2021. This allocation is a renewal that is consistent with previous allocations and provides funding for the City's TDM activities that include consultation, technical assistance, training, and more. UNANIMOUS APPROVAL. FORWARD TOAUGUST 5, 2019 REGULAR CONSENT AGENDA. B. Consultant Agreement: Surface Water - Storm Water Quality Retrofit Program Staff is seeking Council approval of an agreement with KPG, Inc. in the amount of $242,440 for project feasibility and design of the Storm Water Quality Retrofit Project. This project is intended to improve water quality at select City -owned and operated stormwater discharge points and reduce pollutants discharged from roadways to the Green-Duwamish River. UNANIMOUS APPROVAL. FORWARD TO AUGUST 5, 2019 REGULAR CONSENT AGENDA. C. Contract Amendment: Annual Bridge Inspections & Repair 2019 Staff is seeking Council approval of an amendment to Contract 18-244 with TranTech Engineering in the amount of $68,163 for activities within the Annual Bridge Inspections & Repair Program. The amendment will support the remaining design and supply construction management support for the S. 196th/200th St. Bridge Improvements as well as support for the 42"d Avenue South Bridge load ratings and BRAC grant application along with miscellaneous bridge report. The new contract total will be $107,680 and the project budget is $335,000.00. UNANIMOUS APPROVAL. FORWARD TO AUGUST 5, 2019 REGULAR CONSENT AGENDA. D. Project Completion: South 144th Street Phase II (42"d Avenue South - TIB) Staff is seeking Council approval of contract completion and release of retainage to Marshbank Construction, Inc. in the amount of $1,932,044.97 for the South 144th Street Phase II (42"d Avenue South - Tukwila International Boulevard) Project. This project reconstructed 780 lineal feet of street improvements including asphalt paving, curbs, gutters, sidewalks, bicycle lanes, on -street parking, retaining walls, utility adjustments, storm drainage, illumination, and a new signal. Final costs were under budget. UNANIMOUS APPROVAL. FORWARD TO AUGUST 5, 2019 REGULAR CONSENT AGENDA. 41