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Home My WebLink AboutReg 2019-08-05 Item 4F - Contract Amendment #1 - 196th-200th Street Bridge Improvements, 42nd Avenue Bridge Replacement Funding and Miscellaneous Bridge Program Support with TranTech Engineering for $68,163COUNCILAGENDA SvNoPsIs Initials MeetingDate Prepared by Mayoes review Council review 08/05/19 HK ITE INFORMATION ITEM No. 4.F. S'I AFF SPONSOR: ADAM COX ORIGINAL AGENDA DATE: 08/05/19 AGENDA I l'EM TULE Annual Bridge Inspections and Repairs 2019 Design Consultant Amendment No. 1 with TranTech Engineering, LLC. CATEGORY J /Alt. 1,1,1 J Ion Mtg Date IAI Motion Date 08/05/19 0 Resolution Mtg Date El Ordinance Mtg Date 0 El BidAward Award Mtg Date Ei Public Hearing Mtg Date Ejl Other Mtg Date Mfg SPONSOR ECoumil IUaoi LIHR EIDCD LIFzname LIFie ETS ope-R Polzce I PW•Court SPONSOR'S Council is being asked to approve Amendment No. 1 with TranTech Engineering for the SUMMARY 2019 Bridge Support Services. This amendment will finish design and supply construction management support of the S 196th/200th St Bridge Repair. Council is being asked to approve the TranTech Engineering Amendment No. 1 to Contract No. 18-244 for $68,163.00. REVIEWED BY El COAX/. Mtg, 0 CDN Comm El] Finance Comm. E] Pubhc Safety Comm. LI Arts Comm. E] Parks Comm. [1:1 Planning Comm. COMMITTEE CHAIR: ZAK IDAN Trans &Infrastructure DATE: 07/16/19 RECOMMENDATIONS: SPoNsott/ADmIN. COMMI Public Works Department FITE Unanimous Approval; Forward to Regular Consent COST IMPACT / FUND SOURCE EXPENDITURE REQUIRI .1) AMOUNT BUDGETED APPROPRIATION REQUIRED $68,163.00 $335,000.00 $0.00 Fund Source: ARTERIAL STREETS & BRIDGES - 104 Comments: MTG. DATE RECORD OF COUNCIL ACTION 08/05/19 MTG. DATE ATTACHMENTS 08 0 9 Informational Memorandum dated 07/12/19 Page 17, 2019 CIP TranTech Contract for Services Amendment No. 1 Minutes from the Transportation and Infrastructure Committee 07 6 9 43 44 Allan Ekberg, Mayor Public Works Department - Henry Hash, Director INFOR ATIONAL E ORANDU TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director 44 d BY: Adam Cox, Transportation Project Manager CC: Mayor Ekberg DATE: July 12, 2019 SUBJECT: Annual Bridge Inspections and Repairs 2019 Project No. 91910402, Contract 18-244 Design Consultant Amendment No. 1 - Bridge Support Services ISSUE Approve Amendment No. 1 for the 2019 Bridge Program Engineering Support Services contract with TranTech Engineering, LLC (TranTech) for the S 196th/200th St Bridge improvements, 42nd Ave S Bridge Replacement funding assistance, and miscellaneous bridge program support. BACKGROUND The City has been monitoring the S 196th/200th St Bridge for the settlement on the west end of the structure. This settlement now requires action to be taken by the City to remedy the issue as part of a construction project. The City is also required to update and provide load rating analysis of the 42nd Ave S Bridge to meet FHWA requirements. The City also requires technical support for the 42nd Ave S Bridge BRAC replacement grant that was submitted in April 2019. ANALYSIS Originally it was believed that the design/repair of the S 196th/200th St Bridge would be a fairly simple process of jacking up one end of the bridge. Upon further analysis, a full pier retrofit is needed, which will require full design. TranTech has requested Amendment No. 1 to finish design and supply construction management support during construction. Additional funds will also support the 42nd Ave S Bridge load ratings and BRAC grant application along with miscellaneous bridge support. FINANCIAL IMPACT TranTech has provided a consultant fee determination of an additional fee of $68,163.00 to perform Task 1 through Task 4 (refer to the attachment) services as part of the 2019 Annual Bridge Inspections and Repair Project. The S 196th/200th St Bridge will be a two-year process and we will be using funding from 2019 and 2020 for design and construction. Contract 2019 Bridge Budget Original Bridge Support Services $39,517.00 Amendment No. 1 68,163.00 Total $107,680.00 $335,000.00 RECOMMENDATION Council approve Amendment No. 1 to Contract No. 18-244 with TranTech Engineering for bridge engineering in the amount of $68,163, for a new total contract of $107,680, and consider this item on the Consent Agenda at the August 5, 2019 Regular Council meeting. ATTACHMENTS • 2019 CIP, page 17 • Contract for Services Amendment No. 1 45 VV:1PW Eng1PROJECTS1A- RW 8, RS Projects1Bridge Inspection Programs1Bridge Inspections 2019 (91910402)102 - 196th200th bridge inspectionstinfo Memo PE TranTech Adm 1 071219.docx 46 CITY OFTUKWILA CAPITAL PROJECT SUMMARY PROJECT: Annual Bridge Inspections and Repairs Project No. 9XX10402 DESCRIPTION: Ongoing program ufbi-annuo|inspections, repairs, painting and rehabilitation ofthe 22City bridges. Federally required program identifies safety orrepair needs in the early stages tominimize hazards and JUSTIFICATION: costs. The number of bridge inspections necessary each year can vary year to year. Inspection frequencies vary from bridge to bridge and King County has provided some inspection services. STATUS: Construction projects will be determined from inspection reports and noted deficiencies/problems. MA|wT.|xxpAoT: Reduces maintenance costs. COMMENT: Ongoing project, only one year actuo|oare shown |nthe first column, RmAmcU\L Through Estimated in $000's 2017 2018 2019 .EXPENSES Design 141 45 45 45 os 55 65 no sa 581 Land(R/W) » Com,LMgmt. i 48 40 40 50 50 VO 60 80 401 Construction oo usO 250 250 000 000 825 325 3e5 2.35/ TOTAL EXPENSES 174 335 335 335 405 405 450 450 450 3.338 FUND SOURCES Awarded Grant Proposed Grant » Mitigation Actual O Mitigation Expected n City Opor.Revenue 174 335 335 335 405 405 450 450 450 3.339 TOTAL SOURCES 174 oos aas 335 405 405 450 450 ^so 3.33* Project Location., Entire System = 2019-2024 Capital Improvement Program 17 47 48 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: 18-244 CONTRACT FOR SERVICES Amendment # 1 Between the City of Tukwila and TranTech Engineering, LLC That portion of Contract No. 18-244 between the City of Tukwila and TranTech Engineering, LLC is amended as follows: Section 1 & 2: The scope has been updated to reflect that some of the original work has been completed and to include the requested work currently under way. See the attached Exhibit A1. Section 4A: The "not to exceed" amount is increased by $68,163.00 to $107,680.00 per the attached Exhibit B1. All other provisions of the contract shall remain in full force and effect. Dated this day of , 20 CITY OF TUKWILA CONTRACTOR TranTech Engineering, LLC Allan Ekberg, Mayor Printed Name: Grant D Griffin ATTEST/AUTHENTICATED APPROVED AS TO FORM Christy O'Flaherty, MMC, City Clerk City Attorney Page 1 of 1 49 SCOPE OF WORK TRANTECH Engineering 2019 Bridge Program Engineering Support Amendment 1 Exhibit Al CITY of Tukwila, WA PROJECT DESCRIPTION The CITY of Tukwila (CITY) has entered into an on -call engineering services contract with TranTech Engineering, LLC (TranTech) to provide ongoing bridge program support for 2019. These tasks originally include providing construction support for the west approach slab repairs of the 196th/ 200th Street Bridge, continued permit load rating services to manage the load posting of the 42" Avenue Truss, funding support for the 42' Avenue Truss, and providing miscellaneous engineering support for other bridge program tasks as identified by the CITY. The scope of this agreement has changed at the request of the CITY as detailed below. The CITY has requested revisions to the existing PS&E package previously prepared for the 196th/200th Street Bridge. These changes have been proceeding as directed by the CITY. In addition, TranTech has provided unplanned miscellaneous engineering support as a stopgap for an unanticipated personnel shortfall at the CITY. Progress on the original tasks along with these unexpected additions have exhausted the remaining available budget for Agreement 18-244. Amendment 1 provides additional funds to complete the requested revisions to the 196th/200th Street Bridge Repair PS&E, to continue the miscellaneous engineering support as these tasks are transitioned to a new CITY employee, and to continue engineering support for the original tasks. SCHEDULE The Agreement shall remain in effect through December 31, 2019. However, all tasks will be completed per the time requirements and submittal schedules of the individual tasks as agreed to with the CITY. SCOPE OF WORK — TECHNICAL APPROACH All work shall be in accordance with WSDOT/ FHWA procedures and requirements and with the requirements of the National Bridge Inspection Standards (NBIS) where applicable. Task 1-196th/ 200th Street Bridge Repair Project Task 1.1— PS&E Revisions The CITY has requested changes to the current PS&E package to provide a more permanent repair than previously scoped. Task 1.1 provides additional funds for this effort as TranTech provides requested changes as directed by the CITY. 2019 Tukwila Bridge Program Engineering Support - Amendment 1 -- SCOPE OF WORK Page 1 TRANTECH ENGINEERING 50 Task 1.2 - Construction Management Support The 196th/200th Street Bridge Repair Project will move to the construction phase in Summer 2019. Task 1.2 provides for on -call construction management support as requested by the CITY. Task 2 — 42nd Street Load Rating Services TranTech will provide load rating analysis for all trucks requiring permit access to cross the Toad posted bridge as requested by the CITY. The CITY has contacted two primary truck dispatchers in BNSF and Baker Commodities that utilize this bridge for their truck route to provide their specific truck information to be used for load rating purposes. Deliverables • Structural Memo to supplement the current load rating report that identifies the rating factors associated with the specific permit truck information. • Electronic PDF copies of all reports generated provided on compact disk. Task 3 — 42"d Ave Bridge Replacement Funding Assistance A Federal Bridge Program Call for Projects was advertised in early 2019. Task 3 originally consisted of assisting the CITY in the development of a bridge replacement application package to be submitted to the Local Agency Bridge Program for the 42"d Avenue South Truss in Allentown. TranTech assisted the CITY in assembling and updating the existing construction estimates and analysis. TranTech has provided and submitted the initial funding request per the Call for Projects requirements and deadlines. Amendmentl provides for continued support through the spring and summer candidate review period and through the funding meeting expected in the Fall of 2019. Task 4 — Miscellaneous Bridge Program Support TranTech shall provide miscellaneous engineering support as directed by the CITY of Tukwila's Project Manager. Anticipated work will include tasks identified related to current on -going projects not specified in the preceding tasks above, such as tasks associated with the continued support of Tukwila Bridge Program, general engineering support, and other projects as needed. 2019 Tukwila Bridge Program Engineering Support - Amendment 1 -- SCOPE OF WORK Page 2 TRANTECH ENGINEERING 51 ngineering LLC Exhibit B1 - Consultant Fee Determination City of Tukwila 2019 Bridge Program Engineering Support Task 1.1- 196th/ 200th Street Bridge PS&E Revisions $ 42,007 Task 1.2- 196th/ 200th Street Bridge Repair CM Support $ 10,461 Task 2 - 42nd Avenue Load Rating Services $ 4,160 Task 3 - 42nd Ave Bridge Replacement Funding Assistance $ 1,283 Task 4 - Miscellaneous Bridge Program Support $ 9,753 Direct Costs $ 500 Grand Total $ 68,163 52 ngineering LLC EXHIBIT B1 - Budget City of Tukwila 2019 Bridge Program Engineering Support Project QA/QC Senior Project Senior Const. Senior Clerical Total Task Items Manager Engr. Struc. Struc. Civil Engr. CAD Engr. Engr. Engr. Task 1.1 - 196th/ 200th Street Bridge PS&E Revisions 3 13 75 71 50 2 80 7 301 Total Manhours 3 13 75 71 50 2 80 7 301 Direct Labor Rates (DLR) $ 57.50 $ 59.00 $ 58.00 $ 55.00 $ 52.00 $ 79.00 $ 37.00 $ 22.00 Total Direct Salary Cost $173 $767 $4,350 $3,905 $2,600 $158 $2,960 $154 $15,067 Profit at 30% of DLR $4,520 Overhead at 1.4881 times DLR $22,420 Total Labor Cost $42,007 Note — The sum of the above Profit and Overhead is equal to a combined multiplier of 2.7881 ngineering LLC EXHIBIT B1 - Budget City of Tukwila 2019 Bridge Program Engineering Support Project QA/QC Senior Project Staff Senior Senior Const. Assistant Clerical Total Task Items Manager Engr, Struc. Struc. Struc. Traffic CAD Engr. Inspector Engr. Engr. Engr. Engr. Task 1.2 - 196th/ 200th Street Bridge Repair CM Support 4 2 2 2 2 2 6 16 56 4 96 Total Manhours 4 2 2 2 2 2 6 16 56 4 96 Direct Labor Rates (DLR) $ 57.50 $ 59.00 $ 58.00 $ 55.00 $ 39.00 $ 50.00 $ 37.00 $ 56.00 $ 36,00 $ 22.00 Total Direct Salary Cost $230 $118 $116 $110 $78 $100 $896 $2,016 $88 $3,752 Profit at 30% of DLR $1,126 Overhead at 1.4881 times DLR $5,583 Total Labor Cost $10,461 Note — The sum of the above Profit and Overhead is equal to a combined multiplier of 2.7881 EXHIBIT B1 - Budget City of Tukwila 2019 Bridge Program Engineering Support Task Items Task 2 - 42nd Avenue Load Rating Services ngineering LLC Project QA/QC Senior Project Staff Sen.ikr Senior Const, Assistant Clerical Total Manager Engr. Struc. Struc. Struc. CAD Civil Engr. Inspector Engr, Engr. Engr. Engr. 4 2 2 10 10 4 32 Total Manhours 4 2 2 10 10 0 0 0 0 4 32 Direct Labor Rates (DLR) $ 57.50 $ 59.00 $ 58.00 $ 55.00 $ 39.00 $ 37.00 $ 52.00 $ 56.00 $ 36.00 $ 22.00 Total Direct Salary Cost $230 $118 $116 $550 $390 $0 $0 $0 $88 $1,492 Profit at 30% of DLR $448 Overhead at 1.4881 times DLR $2,220 Total Labor Cost $4,160 Note — The sum of the above Profit and Overhead is equal to a combined multiplier of 2.7881 EXHIBIT B1 - Budget City of Tukwila 2019 Bridge Program Engineering Support Task Items ngineering LLC Project QA/QC Senior Project Staff Senior Senior Const. Assistant Clerical Total Manager Engr. Struc. Struc. Struc. CAD Civil Engr. Inspector Engr. Engr. Engr. Engr. Task 3 - 42nd Ave Bridge Replacement Funding Assistance 8 Total Manhours 8 0 0 0 0 0 0 0 0 0 8 Direct Labor Rates (DLR) $ 57.50 $ 59.00 $ 58.00 $ 55.00 $ 39.00 $ 37.00 $ 52.00 $ 56.00 $ 36.00 $ 22.00 Total Direct Salary Cost $460 $0 $0 $0 $0 $0 $0 $0 $0 $0 $460 Profit at 30% of DLR $138 Overhead at 1.4881 times DLR $685 Total Labor Cost $1,283 Note — The sum of the above Profit and Overhead is equal to a combined multiplier of 2.7881 ngineering LLC EXHIBIT B1 - Budget City of Tukwila 2019 Bridge Program Engineering Support Project QA/QC Senior Project Staff Senior Senior Office Const. Clerical Total Task Items Manager Engr. Struc. Struc. Struc. Coating Traffic Engineer Engr. Engr. Engr. Engr. Engr. Engr. Task 4- Miscellaneous Bridge Program Support 8 2 2 4 4 4 4 40 4 2 74 Total Manhours 8 2 2 4 4 4 4 40 4 2 74 Direct Labor Rates (DLR) $ 57.50 $ 59.00 $ 58.00 $ 55.00 $ 39.00 $ 40.00 $ 50.00 $ 45.00 $ 56.00 $ 22.00 Total Direct Salary Cost $460 $118 $116 $220 $156 $160 $200 $1,800 $224 $44 $3,498 Profit at 30% of DLR $1,049 Overhead at 1.4881 times DLR $5,205 Total Labor Cost $9,753 Note — The sum of the above Profit and Overhead is equal to a combined multiplier of 2.7881 58 City of Tukwila City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes July 16, 2019 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Zak Idan, Chair; Kate Kruller, Thomas McLeod Staff: Henry Hash, Hari Ponnekanti, Bryan Still, Greg Villanueva, Mike Perfetti, Peter Lau, Han Kirkland, Adam Cox, Cyndy Knighton, Chris Andree, Alison Turner Guests: Matthew Bates, resident CALL TO ORDER: Chair Idan called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. WSDOT Transportation Demand Management Program Allocation 2019-2021 Staff is seeking Council approval to accept the biennial Washington State Department of Transportation (WSDOT) Transportation Demand Management allocation in the amount of $74,205.00 for 2019-2021. This allocation is a renewal that is consistent with previous allocations and provides funding for the City's TDM activities that include consultation, technical assistance, training, and more. UNANIMOUS APPROVAL. FORWARD TO AUGUST 5, 2019 REGULAR CONSENT AGENDA. B. Consultant Agreement: Surface Water - Storm Water Quality Retrofit Program Staff is seeking Council approval of an agreement with KPG, Inc. in the amount of $242,440 for project feasibility and design of the Storm Water Quality Retrofit Project. This project is intended to improve water quality at select City -owned and operated stormwater discharge points and reduce pollutants discharged from roadways to the Green-Duwamish River. UNANIMOUS APPROVAL. FORWARD TO AUGUST 5, 2019 REGULAR CONSENT AGENDA. C. Contract Amendment: Annual Bridge Inspections & Repair 2019 Staff is seeking Council approval of an amendment to Contract 18-244 with TranTech Engineering in the amount of $68,163 for activities within the Annual Bridge Inspections & Repair Program. The amendment will support the remaining design and supply construction management support for the S. 196th/200th St. Bridge Improvements as well as support for the 42"d Avenue South Bridge load ratings and BRAC grant application along with miscellaneous bridge report. The new contract total will be $107,680 and the project budget is $335,000.00. UNANIMOUS APPROVAL. FORWARD TO AUGUST 5, 2019 REGULAR CONSENT AGENDA. D. Project Completion: South 144th Street Phase II (42"d Avenue South - TIB) Staff is seeking Council approval of contract completion and release of retainage to Marshbank Construction, Inc. in the amount of $1,932,044.97 for the South 144th Street Phase 11 (42"d Avenue South - Tukwila International Boulevard) Project. This project reconstructed 780 lineal feet of street improvements including asphalt paving, curbs, gutters, sidewalks, bicycle lanes, on -street parking, retaining walls, utility adjustments, storm drainage, illumination, and a new signal. Final costs were under budget. UNANIMOUS APPROVAL. FORWARD TO AUGUST 5, 2019 REGULAR CONSENT AGENDA. 59