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Home My WebLink AboutFIN 2019-08-12 Item 2A - Resolution - 2020 Fire Department Fee ScheduleCity of Tukwila Allan Ekberg, Mayor TO: INFOR ATIONAL E ORANDU Finance Committee FROM: Vicky Carlsen, Finance Director Ben Hayman, Fire Marshal CC: Mayor Ekberg DATE: August 7, 2019 SUBJECT: Update Fire Department Fee Schedule ISSUE Recommendation for Council to update the current Fire Department fee schedule by adjusting current fees to market rates and adding new fees to more closely align with other fire jurisdictions. BACKGROUND The Fire Department charges fees for a variety of services performed. The fees are intended to recover a portion of the City' costs for processing permit applications, plan reviews, and re - inspections as well as a fee in conjunction with recovery of hazardous incident response costs. With the exception of fees for fire permits required by the International Fire Code and plan reviews, fees have not been increased since at least 2010. Because the structure of fire fee schedules can vary significantly from entity to entity, comparison data has been provided at the end of this memo. DISCUSSION As noted above, the Fire Department charges fees for a variety of services performed. Fees charged can be categorized in several sections including fire permit, plan review and inspection fees, re -inspection, and new fees. Each fee type is discussed below. In order to review and streamline current processes, the City is recommending that the changes to the fee schedule take effect January 1, 2020.This date will allow the build -out of the new fees in TRAKIT and the outreach to key stakeholders. Fire Permit Fees The first table represents fire permit fees. The current fee is $150.00 for all fire permit fees. The recommended update to the fee breaks the permits into several categories with fees reflective of the type of permit and complexity. Also reflected in this section are short-term/temporary permits, which reflect a fee increase plus the addition of one inspection included in the fee, and special event permits with no recommended change to the fee. 1 INFORMATIONAL MEMO Page 2 Fire Permit Fees Current Fee Revised Fee Fire permits required by the International Fire Code TMC 16.16.080 $150.00 for each permit Construction Permits: $500.00 for high pile storage, flammable and combustable liquids, hazardous materials. $300.00 all other contruction fire permits Operational Permits: $300.00 for high pile storage, flammable and combustable liquids, hazardous materials. $175.00 for all other operational fire permits Short term permits (i.e. for food vendors); for events not to exceed 3 consecutive days in duration: - Liquid propane permit - Open flame permit TMC 16.16.080 $25.00 for each permit $250.00. Fee includes one inspection Temporary / Special Events Permit: TMC 16.16.030 - Commercial - Residential $400.00 $100.00 $400.00 $100.00 Plan Review and Inspection Fees The recommendation for plan review fees is to revamp the structure to more accurately reflect the types of systems installed in the City and the effort required as the number of sprinkler heads in a sprinkler system and number of devices in an alarm system increase. The current fee structure breaks the number of sprinkler heads/alarm devices between 1 and 5 then 6 and more. The revised schedule provides for more categories and adds in inspection fee to the schedule. The first chart reflects the current structure, while the second chart displays the recommended new fee structure for plan review fees. 2 Z:\Council Agenda ItemsTinance108.12.191Info Memo - Fire Department Fee Schedule.docx INFORMATIONAL MEMO Page 3 Plan Review Fees (Current Fee Schedule) Fee For alternative fire protection systems 77kC1(lY6.080 Commercial: For 1'5de\tineo/headeBase fee =$2O0.OU For or more de\Aces/heado 8eoe fee = $300.00 + $2.00 per de\Aoe/hoadinexcess cf10 Single-family- Base fee = $50.00 + $1.50 per sprinkler head inexcess of1O ResVb[nitta|fee $300.00 For fire alarm plans 7lmCf640.04D Commercial: For 1'5dmAoao Base fee = $200.00 For or more de\Aoeo Base fee = s300.00 + $2.00 perde\Ane in excess of1Q Single-family: Base fee = $50.00 + $1.50 perde\Aoe inexcess of1Ocle\tiueo F{eaubnnitta|fee $300.00 For sprinkler system plans 77NC1G.42040 Commercial: For 1-5heads Base fee =$2O0.0O For or more heads Base fee = $300.00 + $2.00 per sprinkler head in excess ofY0 Single-family: Base fee = $50.00+ $1.50 per sprinkler head inexcess of1n Resubmitta|fea $300.00 Z:�Coumcil Ag,nda1tems\FinanceW812.1Rmfo Memo . Fire Department Fee Schedule.dox INFORMATIONAL MEMO Page 4 Proposed Fee Schedule Commercial Fire Sprinkler Fees Numberof heads Plan Re\�ew Fee Per Head Re\Aew Inspection Fee Per Head Inspection 1 to10 $300.00 $2.50 $175.00 $1�50 11to25 $350.00 $2.50 $200.08 $1.50 26to50 $350.00 $2.30 $225.00 $1.50 51to100 $350.00 $2.25 $300.00 $1.50 101to1000 $358�00 $1.90 $500.00 $1.30 1001 or More $400.00 $2.25 S750.00 $1.00 13O Sprinkler System Fees Number nfheads Plan Re�AewFee Per Head Ra\tiew Inspection Fee Per Head Inspection 1 to1O $150 N64 $%OO.UO N/A 11 to25 $175 N64 $250.00 N/4 2GorMore $200 N/A $300.00 N/4 Additional Systems Plan Re\hevvFee Inspection Fee Per Riser $100 $100.00 Per Fire Pump $150 $300.00 Fire Alarm System Fees Number ofDe\Acee Plan Re�iew Fee Per Oe\Acn Ra\iiew Inspection Fee Per Device Inspection 1 tp1O $300 $2.25 $150 $1.00 11 to25 $300 $0.75 $250 $1.00 26tV100 $350 $1.00 $275 $1.00 101to500 G400 $1.10 $500 $1.50 5OOorMore $500 $0.85 G1.100 $1.00 CoDlDnG[cia| Clean Agent SVst8'nlS and Commercial Kitchen Fire Protection Systems Plan Re\AewFee PerDo\hce Re\�avv Inspection Fee $350 $1.00 $150.00 ReinopectionFeeo The current fee schedule for re -inspections reflects a stair step approach. Aoeach additional re - inspection occurs the fee increases. The first neineoecUOnat $0O.00then stepping uptoefeeof $135 for the fourth re -inspection and any subsequent re -inspection. The recommended nainSp8cUon fee schedule sets all re -inspection fees to$175.00 [8ganj|esG of how many re - inspections occur. This will streamline the invoicing process for re -inspections by eliminating the Deed totrack the number ofre-inspections for each project. Re -inspections also include an appeal fee currently set to$25O.00. The recommendation iStoincrease the appeal fee to$5OO.00. The chart below displays the current 'fee structure aawell aothe recommended fee structure. Z:\Council Agenda ItemaTinanne0K1x1V mnMomo Fire Department FemGchedulo,docx INFORMATIONAL MEMO Page 5 Re -inspection fees For new construction, tenant improvements orspot inspections rxC*z/6.n00 7nxC?s*813o 7MC/6.42110 nwC/6.46,1sO 7MC 16.48.150 $100.00 (current fee) For company level inspections: TnmC/6,Y6,O80 On the follow-up inspection 3Vdays after the initial company |ee|\An|aUnn. when the inspector finds that the wu|mdonohavenot been corrected =$nn.on Oothe second follow-up inapem1on.wmanthe inspector finds that the �Ao|oUwno havenot been corrected = $85.00 Onthe third follow-up inspection, when the inspector finds that the �io|atiuns have not been corrected ~ $110.00 Fee for the fourth and any subsequent follow-up inspections when the inspector finds that the \fin|ationobmmnot been corrected =$l35.Un APPEALFEE TxmC 16.16.090 rMC/6.4u1r0 TMC/6.41Y50 TnmC 16.46./70 TMC/a48.1ro Re\Ased Fee $175.QOper re - inspection Proposed New Fees In addition to the current fees charged for services provided by the Fire Departnlent, other oen/ioea provided by Fins are not currently supported by fees. The City is recommending that new fees be added to the schedule to recover m portion of the City's cost of providing these services. The table below reflects two new categories offees. The first category are fees bzrecoup costs associated with development, public works, mechanical, and land use permits that are reviewed bvFire personnel. The second category are special fees and include fees for expedited and after- hours plan review and expedited and aftaFh8Oro inepections, both resulting in poeo|b|g overtime costs Unthe City. Other recommended fees in the category inc|ude, but are not limited to, ofae forstarting work before the issuance of a permit and a 5% technology fee for Fire fees only (there will not be a double technology fee charged if there already is a technology fee charged), similar tDthe fee charged by Department of Community Development. DCnunnAgenda kmns\Finnce0G12.19VmnMemo Fire Department FeeSnhedole.docx INFORMATIONAL MEMO Page 6 Development, Public Works, Mechanical and Land Use permits reviewed by Fire Wireless Communications Facility $ 150.00 Boundary Line Adjustment: Residential $ 100.00 Boundary Line Adjustment: Commercial $ 200.00 Lot Consolidation: Residential $ 100.00 Lot Consolidation- Commercial $ 400.00 Short Plat Fire Review $ 200�00 Sub Fire Division $ 500.00 SEPxFire Review $ 400.00 Development Fire Review: Residential $15O.Q0 Development Fire Review: Commercial $ 400.00 Public Works Fire Review: Residential $15O.00 Public Works Fire Review: Commercial $ 300.00 Mechanical Fire Review: RogUonUu| s 150.00 Mechanical Fire Review: Commercial $ 300.00 Special Fees Expedited and After -Hours Fire Plan Review S400.00 Expedited and After -Hours Inspection $500.00 New Business Life Safety Inspection $5o.oOp|us Applicable Operational Permit Fees Annual Life Safety Inspection $5V+Applicable Operational Permit Fees Smoke Control System Plan Review S750o0 siuhseSmoke Control System Inspection $500,00 HiqhriseSmoke Control System Inspection $900.00 Reoubmitta|Plan Review Fee S300.00 Emergency Responder Radio Coverage System Te s300.00 Fire Variance Request: Residential s250.00 Fire Variance Request: Commercial S500.00 Fire Appeal Fee $onuoo Fire Suppression and Detection Confidence Test Administrative Fee S1s.00per system Starting work before apermit issuance shall besub ectman investigation fee equal me1OV96ofapplicable permit fees x5v&Technology Fee will ueadded mall Fire Fees Outreach Plan In order to communicate the changes to the Fire Department fee schedule, the City has identified the following steps to notify those affected by the changes in the fee schedule. - Work with Chamber tOhelp notify businesses ofthe pending changes. - Notifications posted VO Cityw8bSite. - Meetings held with hey stakeholders. - Signs of upcoming fees at P8n0i[ Center and Fire Marshal's Office. Fee Schedule Comparison tVOther Jurisdictions Fee schedules for fire services vary significantly from entity to entity. For exGnnp|e, some fee schedules for permit fees are listed as broad categories with a flat fee for each category. Others list detailed categories with flat fees for each or the fee is a percentage based on the value of the permit. Because ofthe complexity and variances between fee schedules, comparison data is provided bytype nfbusiness rather than type of fee. Fees are examples and would vary based onsize and complexity ofthe project. Small Restaurant - Fire Protection Fees $2,833 $2'886 $lOuU $2,074 IDZZ + ' $1'511 $1'295 $1'136 Kent Kirkland Bellevue Tukwila Lynnwood SeaTac Covington Renton VRFA Tukwila Proposed Current ZACouncil AgondokmnoWinance081219hfo Memo ' Fire Department FemSohedulndocx INFORMATIONAL MEMO Page 7 $19,241 $12,594 '"'""'•'•''''''''"'"'"'''''"••"''''''"‘" „„....„„.. „..„„„„„..„.........,..„„,,„ ...................,...„_„........„.„ ....„.......„.„..................... ...................„.„......... ................................. .„.„,„,„..!„...„.„....„,„•„.........„,......„.„,„„‘„,„:„„:„,„:„:„.„:„....„.„,........„,„:„.,„„„„„„,..„.,.....„„:„:„....„.„.„..„;,„„‘„,.,„„:„ • „ „,'....".r.„.‘,,,,,'." .....,...„.....„...„„,,,...„,,,,,„ ..........„.........„..,...,......„..„.„.„ ..............,.......„ „.......„.„„„ ..,.............„ „.........„„.„„„ ...................„.....„.„.........„ ..„....., . ,..... . .........„......„„ .... „.„„...,... ......„.„,.....„........„..........„ . ,..,..... „.„.......„.„.„.„.„....„.„.... • •'•••-'"...'"'"•...."•‘'.•••.•‘'',.• „„,,,.,„.„,•••„„„,...„..,,,,,,...„.,,.,„..„ ...„„.„„„.......„...„,„„„„„.„,.......,„ „......„„„„„„.„..,.„...„......„.„..,....„„ Fire Protection Fees- 5 story hotel $6,509 $6,490 $6,202 $5,356 $4,913 $3,860 $3,192 $2,961 Kent Lynnwood Kirkland Proposed SeaTac Bellevue Renton VRFA Current Covington Tukwila Fees $338 $321 $ 3 2 1 $ 3 0 0 d'e6 .zz` O $268 $258 High PlIefRack Storage- OPERATIONAL $268 $258 $ 2 0 0 $ 2 0 0 $ 1 7 5 $ 1 7 5 6 6 go- ac• `• ' 4 "t 44\\ s‘i - Tukwila $155 $150 ALL OTHER OPERATIONAL PERMITS $125 $ 100 4) ,cocN ecs cbz $200 $200 $175 $175 $175 $155 $150 $125 $100 6 e, ecio cp o e, ‘o -. CR •'••••',•'•"'"'••••,•,•,"••,•••••' ........ .,., .. .. .„.....„.„„„ „.......„....,... ..„.„,...................... „..........„........„......„„ RECOMMENDATION The City Council is being asked to approve the resolution and consider this item at the August 26, 2019 Committee of the Whole meeting and at the subsequent September 3, 2019 Regular Meeting. Z:\Council Agenda Items IFinance108.12.191Info Memo - Fire Department Fee Schedule.docx 7 8 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING RESOLUTION NO. 1935 AND ADOPTING A REVISED FIRE DEPARTMENT FEE SCHEDULE. WHEREAS, the City has analyzed current Fire Department fees for various services provided including, but not limited to, permits, plan review and re -inspections; and WHEREAS, the City Council wishes to recover a portion of the City's costs for processing of permit applications, plan reviews, re -inspections, and other services provided by the Fire Department; and WHEREAS, the City has not reviewed and updated fees charged by the Fire Department for several years; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Repealer. Resolution No. 1935 is hereby repealed. Section 2. Fire Department Fee Schedule. Fire Department fees will be charged according to the following schedule, which shall supersede any previously adopted fire permit fee, plan review fee or re -inspection fee. W:\Legislative Development\Fire Department Fee Schedule 8-5-19 VC:bjs Review and analysis by Barbara Saxton Page 1 of 8 9 FIRE DEPARTMENT FEE SCHEDULE FIRE PERMIT FEES Fire permits required by the International Fire Code TMC 16.16.080 $150.00 for each permit Construction Permits: $500.00 for high pile storage, flammable and combustible liquids, hazardous materials. $300.00 all other construction fire permits Operational Permits: $300.00 for high pile storage, flammable and combustible liquids, hazardous materials. $175.00 for all other operational fire permits Short term permits (i.e. for food vendors); for events not to exceed 3 consecutive days in duration: - Liquid propane permit - Open flame permit TMC 16.16.080 $25.00 for each permit $250.00. Fee includes one inspection. Temporary / Special Events Permit: TMC 16.16.030 - Commercial - Residential $400.00 $100.00 W:\Legislative Development\Fire Department Fee Schedule 8-5-19 VC:bjs Review and analysis by Barbara Saxton 10 Page 2 of 8 PLAN REVIEW FEES For alternative fire protoctionsystems TMC16.fGO80 Cnmrnoro1a|: For 15doviceohcsds Bo-.ofee -$28UM devicc/hoodimnexcess of1O sprinkler head in excess of 1G Rcsubmitt3l fee For fire alarm plans TMC 15.10.040 Commercial-. For 1 5 devices Base fee -G2OO.00 device inexcess of1U device F7ecubn7itta|fea $3OO.0Q Forsprinkler systern plan -- ,Commercial: For 5he3do For Sormore h'ads EJng10 family: Base fee -S2OO.OQ MI-egislaUve DevelopmentTire Department Fee Schedule a-5-10 Page 3 of 8 11 Commercial Fire Sprinkler Fees Number of Plan Review (Per Head) Inspection (Per Head) Heads Fee Review Fee Inspection 1 to 10 $300.00 $2.50 $175.00 $1.50 11 to 25 $350.00 $2.50 S200.00 $1.50 26 to 50 S350.00 $2.30 S2250O $1.50 51 to 100 S35ft0O $2.25 $300.00 $1.50 101 to 1,000 $ 50.00 $1.90 $500.00 $1.30 1,001 or More $400.00 $2.25 $750.00 $1 00 Additional Plan Review Inspection Systems Fee Fee Per Riser $100.00 $100.00 Per Fire Pump $150.00 $300.00 13D Sprinkler System Fees Number of Plan Review (Per Head) Inspection (Per Head) Heads Fee Review Fee Inspection 1 to 10 $150.00 N/A $200.00 N/A 11 to 25 $175.00 N/A $250.00 N/A 26 or More S200.O0 N/A $300.00 N/A W:\Legislative Development\Fire Department Fee Schedule 8-5-19 VC:bjs Review and analysis by Barbara Saxton 12 Page 4 of 8 Fire Alarm System Fees Number of Plan Review (Per Inspection (Per Device) Devices Fee Device) Fee inspection Review 1 to 10 $300.00 $2.25 $150.00 $1.00 11 to 25 S300.O0 $0.75 $250.00 $1.00 26 to 100 $350.00 $1.00 $275.00 $1.00_ 101 o 500 $400.00 $1.10 $500.00 $1.50 501 or More $500.00 $0.85 $1, 00.00 $1.00 Commercial Clean Agent Systems and Commercial Kitchen Fire Protection Systems Plan Review (Per Inspection Fee Device) Fee Review $350.00 $1.00 $150.00 RE -INSPECTION FEES For new construction, inspections or spot tenant improvements, inspections life safety $100.00 $175.00 per re -inspection TMC 16.16.080 TMC 16.40.130 TMC 16.42.110 TMC 16.46.150 TMC 16.48.150 W:\Legislative Development\Fire Department Fee Schedule 8-5-19 VC:bjs Review and analysis by Barbara Saxton Page 5 of 8 13 For level inspections: company TMC 16.16.080 the inspector finds that the viobtionc have been - $60.00 not corrected the inspector finds that tho violations have been - $85.00 not corrected On thc third follow inspection, wiaen the up inspector finds that the violations have not been - $110.00 corrected Fee for the fourth subsequent and any follow inspections when the inspector up - $135.00 corrected APPEAL FEE TMC 16.16.090 TMC 16.40.170 TMC 16.42.150 TMC 16.46.170 TMC 16.48.170 $-2-51-0- $500.00 Development, Public orks, rechanicaI and Land Use Permits reviewed by Fire Wireless Communications Facility $150.00 Boundary Line Adjustment: Residential $100.00 Boundary Line Adjustment: Commercial $200.00 Lot Consolidation: Residential $100.00 Lot Consolidation: Commercial $400.00 Short Plat Fire Review $200.00 Sub Fire Division $500.00 SEPA Fire Review $400.00 W:\Legislative Development\Fire Department Fee Schedule 8-5-19 VC:bjs Review and analysis by Barbara Saxton 14 Page 6 of 8 Development Fire Review: Residential $150.00 Development Fire Review: Commercial S400.00 Public Works Fire Review: Residential $150.00 Public Works Fire Review: Commercial $300.00 Mechanical Fire Review: Residential $150.00 Mechanical Fire Review: Commercial $300.00 Special Fees Expedited and After -Hours Fire Plan Review $400.00 Expedited and After -Hours Inspection $500.00 New Business Life Safety Inspection $50.00 plus Applicable Operational Permit Fees Annual Life Safety Inspection $50.00 + Applicable Operational Permit Fees Smoke Control System Plan Review $750.00 Mid -rise Smoke Control System Inspection $500.00 High-rise Smoke Control System Inspection $900.00 Resubmittal Plan Review Fee $300.00 Emergency Responder Radio Coverage System Test $300.00 Fire Variance Request: Residential $250.00 Fire Variance Request: Commercial $500.00 Fire Suppression and Detection Confidence Test $15.00 per system Administrative Fee W:\Legislative Development\Fire Department Fee Schedule 8-5-19 VC:bjs Review and analysis by Barbara Saxton Page 7 of 8 15 Starting work before a permit issuance shall be subject to an investigation fee equal to 100°/0 of applicable permit fees. A 5`)/0 Technology Fee will be added to all Fire fees unless the Technology Fee is already being charged by another City department. Recovery of Hazardous Incident Response Costs TMC Chapter 6.14 Minimum fee for incident response costs = $250.00, plus any "extraordinary costs" as defined per TMC Chapter 6.14. Section 3. Effective Date. The fee schedule contained in this resolution shall be effective immediately. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2019. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Kathy Hougardy, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number: W:\Legislative Development\Fire Department Fee Schedule 8-5-19 VC:bjs Review and analysis by Barbara Saxton Page 8 of 8 16