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HomeMy WebLinkAboutReg 2019-08-19 Item 7E - Report - Public Safety Plan: Program Management Quality Assurance Monthly ReportAugust 13, 2019 TO: Tukwila City Council FROM: Steve Goldblatt PMQA Consultant RE: Public Safety Plan August update Fire Station 51 and Justice Center construction activities continue. Station 52's early works are underway. Programming and master planning of the consolidated shops facilities nears completion. Boldfaced entries below are updated from last month's report FIRE STATIONS Site acquisition The City owns the property planned for deferred Fire Station 54, and its use or disposi- tion will be a future Council decision. Lydig demolished the property's structures. De- ferred Station 54 lot consolidation is close to completion. Station 51 construction Lydig's MACC (Maximum Allowable Construction Cost) amendment was approved by Council 25 March. The Council -approved budget is S14.8 million. To follow construc- tion progress, see SOJ's Construction Management Monthly Report in Council's first regular meeting packet each month. Absent an unexpected event, no further Council action is anticipated until project completion and acceptance next summer. Station 52 mini-MACC and construction Lydig's $8.1 million mini-MACC contract amendment —including sales tax and contin- gency —to begin Station 52 earthwork site utilities, and structures was approved by Council 15 July. Council consensus had been reached at COW 24 June over sources to fund Station 52's $4.23 million increase, resulting in a revised budget of $23.49 mil- lion. The final MACC amendment will follow in October/November to approve the full scope of construction. Construction activities began onsite 22 July. To follow con- struction progress, see SOJ's Construction Management Monthly Report in Coun- cil's first regular meeting packet beginning next month. Station 54 assessment Last year, Council asked for an estimate to make life safety improvements to existing Station 54. Staff presented four potential options —with very rough order of magnitude cost estimates —to Public Safety 5 November; see Rachel Bianchi's 30 October memo for details. Committee consensus was to revisit the options after Station 51 and Justice Center construction costs firm up. The Committee agreed that the existing station needs modest maintenance and repairs for the health of firefighters there. City staff is compiling costs for presentation to Public Safety this summer. The Fire Dept. is prepar- ing a grant application for funding. 69 FIRE STATIONS continued Stations' budget Including Station 51's and Station 52's budget growth and Station 54's substantially re- duced scope, the stationsoverall revised budget is $39.83 million. JUSTICE CENTER Construction The MACC amendment to authorize BNB's full scope of work was approved by Council 3 June. The Council -approved budget is $67 million. To follow construction progress, see SOls Construction Management Monthly Report in Council's first regular meeting packet each month. Absent an unexpected event, no further Council action is antici- pated until project completion and acceptance fall 2020. DISADVANTAGED BUSINESS ENTERPRISE AND LOCAL HIRING Council policies Council unanimously passed Resolution 1929 April 2018, adopting DBE and local hir- ing policies for the Plan's projects. The DBE goal is 17% and the local hiring goal is 20%, complementing the City's 10% apprenticeship requirement of Resolution 1814. Extensive outreach efforts continue with the DBE community in this very competitive market. Updates are included with SOJ's Construction Management Monthly Re- port in Council's first regular meeting packet each month. Fire Station 51 Lydig has $1.8 million of DBE subcontracting in process. Justice Center BNB has $2.6 million of DBE subcontracting in process. CONSOLIDATED SHOPS Property acquisition The City has agreements with all three property owners. Lot consolidation on two properties is underway. Ownership of the third property will transfer in 4+ years. Programming and master planning services Council can expect SHKS's master plan and phasing proposal to be presented to Public Safety and COW next month. Renovation contracting The project team is reviewing contracting options for an initial scope of renovation work on existing facilities. PMQA update August 13, 2019 page 2 70 OTHER RESOURCES Professional services The project teams have been working through procurement of additional consultant resources for the Fire Stations and justice Center. PROGRAM SCHEDULE Tight schedule The overall schedule remains very ambitious. With so many activities under way, there is little room for any missteps to meet the Plan's revised milestones. Fire Station 51, Fire Station 52, and justice Center construction activities are underway. PROGRAM BUDGET Market conditions All program element budgets are sensitive to tight construction market conditions. These external budget pressures will continue to manifest themselves as Fire Station 52 and future consolidated shops project costs are realized. LEGEND Meeting target Proceeding as planned. Caution advised Steps needed to meet target. PMQA update Correction needed Steps needed to attempt recovery. Not meeting target No recovery plan in place. August 13, 2019 page 3 71