HomeMy WebLinkAboutCDN 2019-08-27 COMPLETE AGENDA PACKETCity of Tukwila
Community Development &
Neighborhoods Committee
• De'Sean Quinn, Chair
.0 Dennis Robertson
.0 Verna Seal
AGENDA
TUESDAY, AUGUST 27, 2019 — 5:30 PM
HAZELNUT CONFERENCE ROOM
(At east entrance of City Hall)
Distribution:
D. Quinn
D. Robertson
V. Seal
K. Hougardy
Z. Idan
Mayor Ekberg
D. Cline
R. Bianchi
C. O'Flaherty
A. Youn
L. Humphrey
Item
Recommended Action
Page
1. PRESENTATION(S)
2. BUSINESS AGENDA
a. Applications for lodging tax funds:
a. Forward to 9/3 Consent
Pg.1
• City of Tukwila for $5,000:
Agenda.
Region Ready Conference sponsorship
• City of Tukwila for $10,000:
International Food Truck Rally 2.0
Brandon Miles, Business Relations Manager
b. An ordinance and a resolution related to House Bill
b. Forward to 9/9 C.O.W. and
Pg.15
1406 ("Encouraging investments in affordable and
supportive housing").
9/16 Regular Mtg.
Minnie Dhaliwal, Planning Supervisor; and
Meredith Sampson, Assistant Planner
c. Board and Commission appointments.
c. Committee consideration/
Pg.37
Laurel Humphrey, Council Analyst
decision.
d. Foster Golf Links:
d.
P .69
(1) Marketing update.
(1) Discussion only.
(2) Purchase of carts for the Cart Replacement Program.
(2) Forward to 9/3 Consent
Craig Zellerhoft; Parks & Recreation Manager
Agenda.
3. ANNOUNCEMENTS
4. MISCELLANEOUS
Next Scheduled Meeting: Tuesday, September 10, 2019
15 The City of Tukwila strives to accommodate individuals with disabilities.
Please contact the City Clerk's Office at 206-433-1800 (TukwilaCityClerkPTukwilaWA.gov) for assistance.
City of Tukwila
INFOR ATIO AL E ORANDU
TO:
FROM: Brandon Miles, Business Relations Manager
CC: Mayor Ekberg
DATE: August 20, 2019
SUBJECT: 2019 Lodging Tax Funding Request
SSC Region Ready Conference and International Food Truck Rally 2.0
Allan Ekberg, Mayor
ISSUE
Community Development and Neighborhoods
Review of a lodging tax funding request from the City of Tukwila (the "City") to sponsor the 2020
Seattle Sports Commission Region Ready Conference and a request by the City to sponsor a
Food Truck Rally in September.
BACKGROUND
The City collects a 1% lodging tax on certain qualifying overnight stays in paid accommodations
(hotels/motels/Airbnb) in the City. State law limits the use of these funds to tourism promotion'.
There is currently just over $1 million in lodging tax funds available for use.
The City's Lodging Tax Advisory Committee (LTAC) reviews all requests, even by the City, for
use of lodging tax funds. LTAC then forwards a list of recommended applications to the City
Council for its review and consideration. If LTAC does not recommend an application be funded,
that application is not forwarded to the City Council. The City Council may approve or deny any
of the applications recommended by the LTAC. The City Council may also approve an
application and increase or decrease the dollar amount awarded2.
The City accepts applications on a rolling basis, with the LTAC reviewing requests monthly.
1 RCW 67.28.080 (6) defines "tourism promotion" as "...activities, operations, and expenditures designed to
increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the
purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism
promotion agencies; and funding the marketing of or the operation of special events and festivals designed to
attract tourists."
2 On August 17, 2016, the Washington State Attorney General's Office issued an informal opinion regarding
whether a municipality could change the dollar amounts recommended by the local lodging tax advisory
committee. Specifically, the informal opinion states:
"When awarding lodging tax revenues pursuant to RCW 67.28.1816(2)(b)(ii), a municipality may award amounts
different from the local lodging tax advisory committee's recommended amounts, but only after satisfying the
procedural requirements of RCW 67.28.1817(2), according to which the municipality must submit its proposed
change to the advisory committee for review and comment at least forty-five days before final action on the
proposal."
1
INFORMATIONAL MEMO
Page 2
Pending Applications
Following its July 23 and August 27 meetings, LTAC has forward the following two applications
from the City of Tukwila to the City Council. LTAC recommends the applications be funded.
1. City of Tukwila, Seattle Sports Commission (SSC) 2020 Regional Ready Conference
($5,000)
In January 2020 the Seattle Sports Commission, which is part of Visit Seattle, is hoping to bring
the annual "Region Ready" Conference to the Hyatt in Renton. The Conference brings together
leaders in the sports, hospitality, and government leaders to discuss issues with bringing in
large events, such as a Super Bowl, World Cup, and/or Major League All -Star Game to the
Puget Sound region. This is the 2nd year the event has been held. The 2019, event was held at
the Hyatt Regency in Downtown Seattle.
The conference brings in civic and business leaders to discuss how the region could host large
sporting events, such as a Super Bowl, World Cup, or MLB All -Star Game.
While this conference is not in Tukwila, it provides the City with a great branding and business
development opportunity. The City is seen as a jurisdiction welcoming large events.
2. City of Tukwila, International Food Truck Rally 2.0 ($10,000)
Note, LTAC is considering the funding request in the afternoon on August 27, prior to the
CDN meeting. Should LTAC not recommend approval this application will be pulled from
the evenings CDN agenda.
In July, with LTAC funds, the City sponsored its first food truck rally in partnership with Westfield
Southcenter and Culinex. Westfield Southcenter has expressed a desire to do one more event
before Fall. There were many positive remarks from the July event and the July event was great
proof of concept for the City, Westfield and Culinex. Lessons were learned from the event and
the City and Westfield have ideas on how to make the next event even better.
The date is tentatively scheduled for September 22 (subject to change), which would be the
same day as the Rave Green Run. These two events occurring at the same time would provide
great visitor experience for people in the Southcenter District.
The funds will be allocated to a sponsorship agreement ($7,500) with Westfield Southcenter to
support the operations and marketing of the event and additional funds for the City ($2,500) for
marketing and the creation of banners for the event. The banners would not be date specific so
that they could be used at future events.
FINANCIAL IMPACT
The total amount of funding requested from the lodging tax fund is $15,000.
RECOMMENDATION
Staff recommends that the City Council approve the funding request, as recommended by
LTAC. Staff suggests that the application be placed on September 3 consent agenda.
ATTACHMENTS
2
A. City of Tukwila LTAC Application, SSC Region Ready Conference
B. City of Tukwila LTAC Application, Food Truck Rally 2.0
Application to the City of Tukwila for Use of 2019 Lodging Tax Funds
Updated after LTAC meeting to correct some incorrect information. The updated information was
verbally communicated to LTAC at the July 23 meeting.
Event or Activity Name (if applicable):
City of Tukwila, 2020 Region Ready
Conference
Amount of Lodging Tax Requested:
$5,000
Applicant Organization:
City of Tukwila, Mayor's Office
Federal Tax ID Number:
91-6001519
Mailing Address:
6200 Southcenter Blvd
Tukwila, WA 98188
Primary Contact Name:
Brandon J. Miles
Primary Contact Phone:
(206) 431-3684
Primary Contact Email Address:
Brandon.Miles@Tukwilawa.gov
Check all the service categories that apply to this application:
✓ Tourism promotion or marketing.
✓ Operation of a special event or festival designed to attract tourists.
✓ Operation of a tourism -related facility owned or operated by a non-profit organization.
Operation and/or capital costs of a tourism -related facility owned by a municipality or a public
facilities district.
Check which one of the following applies to your agency:
Non -Profit (Note: Attach a copy of your current non-profit corporate registration from the
Washington Secretary of State Office)
✓ Municipality
I am an authorized agent of the organization/agency applying for funding. I understand that:
• I am proposing a tourism -related service for 2019. If awarded, my organization intends to enter
into a services contract with the City; provide liability insurance for the duration of the contract
naming the City as additional insured and in an amount determined by the City; and file for a
permit for use of City property, if applicable.
• My agency will be required to submit a report documenting economic impact results in a
format determined by the City.
Signature:
Printed Name
Date:
3
1) Describe your tourism -related activity or event.
In January 2020 the Seattle Sports Commission (SSC), which is part of Visit Seattle, is hoping to bring
the annual "Region Ready" Conference to the Hyatt in Renton. The Conference brings together leaders
in the sports, hospitality, and government leaders to discuss issues with bringing in large events, such
as a Super Bowl, World Cup, and/or Major League All -Star Game to the Puget Sound region. This is the
2"d year the event has been held. The 2019, event was held at the Hyatt Regency in Downtown Seattle.
2) If an event, list the event name, date(s), and projected overall attendance.
January 2020, with an estimated attendance of 200 2,000.
3) Is your event/activity/facility focusing on attracting overnight tourists, day tourists, or both?
Both.
4) Describe why visitors will travel to Tukwila to attend your event/activity/facility.
This particular event is about helping Visit Seattle host a regional event in the south end. It's unlikely
that this particular event will draw a considerable number of visitors to Tukwila. However, the overall
goal of this conference is to build regional capacity for hosting large events, such as a Super Bowl or
World Cup games. These events would have a considerable impact on Tukwila should the eventually be
held in Seattle.
5) Describe the geographic target of the visitors you hope to attract (locally, regionally,
nationally, and/or internationally).
Regional conference.
6) Describe the prior success of your event/activity/facility in attracting tourists
2020 will be the 2nd holding of the event. The first year was 2019, with about 1,500 people attending
the event in Seattle. The 2019 event includes executive suite representatives from each of the major
sports franchisees in Seattle and a keynote speech from Bob Stanton, majority owners of the Mariners.
Visit Seattle has extensive experience hosting events.
This will event will be a draw for people within Seattle and Bellevue.
7) If this your first time holding the event/activity/facility provide background on why you think
it will be successful.
No, SSC hosted the event last year and it was well received.
4
8) Describe the media strategy you employ to promote your event/activity/facility to attract
overnight and/or day tourists? Please list any digital or print media (newsletters, e-blasts,
social media, etc.) your agency uses or intends to use to promote your event/activity/facility.
Visit Seattle and SSC has an extensive background in hosting events. Visit Seattle and SSC uses
social media and direct emails to promote the 2019 event.
9) Describe how you will promote lodging establishments, restaurants, retailers, and
entertainment establishments in the City of Tukwila.
N/A
10) Is the City able to use your digital and print media for collaborative marketing?
The City will be considered as sponsor for the 2020 event and will be promoted on such by SSC for
the event.
11) Describe how you will use the name, "Tukwila" in publications, promotions, and for your
event?
Tukwila will be considered a sponsor of the event. Again, this will event will be held in Renton, but
Tukwila will be a main sponsor.
12) Measurements and Metrics (Note: You will be required to report these metrics as part of the
close out of the agreement between your organization and the City.)
As a direct result of your proposed tourism -related service, provide an estimate of:
a.
Overall attendance at your proposed event/activity/facility.
2000
b.
Number of people who will travel fewer than 50 miles for your
event/activity.
1800
c.
Number of people who will travel more than 50 miles for your
event/activity.
200
d.
Of the people who travel more than 50 miles, the number of people
who will travel from another country or state.
0
e.
Of the people who travel more than 50 miles, the number of people
who will stay overnight in Tukwila.
0
f.
Of the people staying overnight, the number of people who will stay in
PAID accommodations (hotel/motel/bed-breakfast) in Tukwila.
0
5
g. Number of paid lodging room nights resulting from your proposed
event/ activity/facility (for example: 25 paid rooms on Friday and 50
paid rooms on Saturday = 75 paid lodging room nights)
0
13) What methodologies did you use to calculate the estimates and what methodologies will you
use to track outcomes, such as total participants, estimated visitor spending, etc?
These are estimates based on similar type events in the area. This event is not likely to generate hotel
stays. This event is about supporting create the framework for the area to be able to host large
sporting events. This large sporting events would have a considerable impact on generating heads in
beds and feet on the streets.
14) Are you applying for lodging tax funds from another community? If so, which communities
and in what amounts?
Tukwila is not. SSC and Visit Seattle may apply for funds from the City of Renton.
15) Are you applying funding from Seattle Southside Regional Tourism Authority (SSRTA)? If so, in
what amount?
This would be up to Visit Seattle.
16) What is the overall budget for your event/activity/facility? What percent of the budget are
you requesting from the City of Tukwila?
N/A. Tukwila is only being asked to be a sponsor for the event.
17) What will you cut from your proposal or do differently if full funding for your request is not
available or recommended?
The event will not likely be moved elsewhere of Tukwila does not host. This event is a great
opportunity for the Tukwila to promote itself to industry leaders in the sporting field.
Applications are considered on a rolling basis. Please contact staff to discuss the process for having the
application reviewed by the City's Lodging Tax Advisory Committee.
Completed applications should be submitted to:
Lodging Tax Advisory Committee
c/o Brandon Miles
City of Tukwila
6200 Southcenter Blvd
Tukwila, WA 98188
6
Or,
Brandon.MUes@TukVVUavya.gVV
Questions?
LTAC[optact:
Brandon Miles
(206)431-3684
BrandVn.MkVV|evxa.An«'
Updated: March 21, 2017
8
Application to the City of Tukwila for Use of 2019 Lodging Tax Funds
Event or Activity Name (if applicable):
City of Tukwila„ International Food Truck
Rally 2.0
Amount of Lodging Tax Requested:
$10,000
Applicant Organization:
City of Tukwila, Mayor's Office
Federal Tax ID Number:
91-6001519
Mailing Address:
6200 Southcenter Blvd
Tukwila, WA 98188
Primary Contact Name:
Brandon J. Miles
Primary Contact Phone:
(206) 431-3684
Primary Contact Email Address:
Brandon.Miles@Tukwilawa.gov
Check all the service categories that apply to this application:
✓ Tourism promotion or marketing.
✓ Operation of a special event or festival designed to attract tourists.
✓ Operation of a tourism -related facility owned or operated by a non-profit organization.
Operation and/or capital costs of a tourism -related facility owned by a municipality or a public
facilities district.
Check which one of the following applies to your agency:
Non -Profit (Note: Attach a copy of your current non-profit corporate registration from the
Washington Secretary of State Office)
✓ Municipality
I am an authorized agent of the organization/agency applying for funding. I understand that:
• I am proposing a tourism -related service for 2019. If awarded, my organization intends to enter
into a services contract with the City; provide liability insurance for the duration of the contract
naming the City as additional insured and in an amount determined by the City; and file for a
permit for use of City property, if applicable.
• My agency will be required to submit a report documenting economic impact results in a
format determined by the City.
Signature:
Printed Name
Date:
9
1) Describe your tourism -related activity or event.
International Food Truck Rally 2.0, tentatively scheduled for September of 2019. This event will
celebrate the City's diversity and cultural with food trucks with foods and goodies from around the
world. In July, in partnership with Westfield Southcenter and Culinex, the City sponsored its first food
truck rally. Everyone agrees the initial food truck rally in July was a huge success. The City and
Westfield Southcenter would like to do one more event in 2019 to build off the momentum.
The City and Westfield are working to have Food Truck Rally 2.0 on the same day as the Sounder 5K
race. This would provide a great day of events and activities focused in the Southcenter District.
2) If an event, list the event name, date(s), and projected overall attendance.
Several hundred people attended the first event, with total food truck sales of about $30,000.
Unfortunately, there was no counter at the gate to be able to track attendance. Weather permitting,
we are hoping for 1,500 attendees and $50,000 in food truck sales. Combining the event with the Rave
Green Run should help drive attendance.
3) Is your event/activity/facility focusing on attracting overnight tourists, day tourists, or both?
The event is about building the overall tourism destination of Tukwila. The event will be marketed at
people within 20 miles of the City and existing hotel guest in the City. The event is consistent with the
adopted brand guidelines and recommendations prepared by Bill Baker. One of the recommendations
was for the City to create events and activities that promote the City's multi -ethnic and diverse
population.
4) Describe why visitors will travel to Tukwila to attend your event/activity/facility.
Tukwila is conveniently located at the intersections of 1-405 and I-5. Over 150,000 people come to the
City every day to work, play, and stay. This event will cater to the people in South King County. At the
July event the City did hear from several people who traveled more than 50 miles just to attend the
event.
Additionally, the event will be at Westfield Southcenter, the largest mall in the Pacific NW. Having the
event at the mall will help draw more people to the activities.
5) Describe the geographic target of the visitors you hope to attract (locally, regionally,
nationally, and/or internationally).
Within 20 miles of the City and people staying at area hotels. Additionally, the event may occur on the
same day as the Rave Green run, which will help draw more people to the event.
6) Describe the prior success of your event/activity/facility in attracting tourists
10
The City sponsored this same event in July, and it was well received by all involved. The City and
Westfield learned from the event and will take the lessons learned to put on an improved event. Some
things we are looking at for the September event:
1. Music.
2. Beer Garden (City funds will not be used for a beer garden).
3. Tents
4. Expanded games and activities.
7) If this your first time holding the event/activity/facility provide background on why you think
it will be successful.
No, this will the 2nd time the City has sponsored the food truck rally. The first event, held in July, was
successful, despite limited promotion of the event.
8) Describe the media strategy you employ to promote your event/activity/facility to attract
overnight and/or day tourists? Please list any digital or print media (newsletters, e-blasts,
social media, etc.) your agency uses or intends to use to promote your event/activity/facility.
• Digital promotion by the City's partners.
• Cross promotion by the Sounders and Westfield Southcenter
• Digital Displays in the Mall.
• Paid Social Media Posts
9) Describe how you will promote lodging establishments, restaurants, retailers, and
entertainment establishments in the City of Tukwila.
This event will cater to food trucks that work within and near Tukwila.
10) Is the City able to use your digital and print media for collaborative marketing?
N/A
11) Describe how you will use the name, "Tukwila" in publications, promotions, and for your
event?
Tukwila will be in the name of the event and the location will be marked as being in Tukwila.
12) Measurements and Metrics (Note: You will be required to report these metrics as part of the
close out of the agreement between your organization and the City.)
As a direct result of your proposed tourism -related service, provide an estimate of:
a. Overall attendance at your proposed event/activity/facility.
1,500
11
b.
Number of people who will travel fewer than 50 miles for your
event/activity.
1,400
(does
not
include
people
staying
at area
hotels
that
might
attend).
c.
Number of people who will travel more than 50 miles for your
event/activity.
100
d.
Of the people who travel more than 50 miles, the number of people
who will travel from another country or state.
0
e.
Of the people who travel more than 50 miles, the number of people
who will stay overnight in Tukwila.
0
f.
Of the people staying overnight, the number of people who will stay in
PAID accommodations (hotel/motel/bed-breakfast) in Tukwila.
0
g.
Number of paid lodging room nights resulting from your proposed
event/ activity/facility (for example: 25 paid rooms on Friday and 50
paid rooms on Saturday = 75 paid lodging room nights)
0
13) What methodologies did you use to calculate the estimates and what methodologies will you
use to track outcomes, such as total participants, estimated visitor spending, etc?
Based upon the estimated attendances at the July Food Truck Rally
14) Are you applying for lodging tax funds from another community? If so, which communities
and in what amounts?
No.
No.
15) Are you applying funding from Seattle Southside Regional Tourism Authority (SSRTA)? If so, in
what amount?
16) What is the overall budget for your event/activity/facility? What percent of the budget are
you requesting from the City of Tukwila?
12
Total request is$1O,UD0. Budget b$7SOOtosponsor the event and would bepaid toWestfield. This
would cover actual marketing and operational costs for the event. The City would retain $2,500 to help
promote the event and to purchase banners for the event. The banners would not be date a specific
and could beused for other food truck events.
17) What will you cut from your proposal or do differently if full funding for your request is not
available mrrecommended?
The event will not occur if the City does not sponsor the event.
Applications are considered on a rolling basis. Please contact staff to discuss the process for having the
application reviewed by the [ity's Lodging Tax Advisory Committee.
Completed applications should be submitted to:
Lodging Tax Advisory Committee
c/o Brandon Miles
City VfTukwila
G2O0SouthcenterBlvd
Tukwila, VyA9DlO8
Or,
Brandon'Mh|es(cDTukvvllayva.gVv
Questions?
LTA[[ontact
Brandon ].Miles
/306\431-3684
RraDdon`K8i|es6@TukyYiiavya.gpV.
Updated: March 21, 2017
13
DRAFT
City of Tukwila
International Food Truck Roundup 2.0
2019 Scope of Services
As outlined the budget above, funds will be used for an International Food Truck Roundup. Funds will
be used as followed:
1. Support marketing and advertising for the event;
2. Support for event's operation; and
3. Other costs needed for the event to occur.
4. Design and production of banners for the event.
Note, the expectation is that other third parties will provide in -kind and/or cash support for the event
and the event's marketing.
14
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Community Development and Neighborhoods Committee
FROM: Minnie Dhaliwal, Planning Supervisor
BY: Meredith Sampson, Assistant Planner
CC: Mayor Ekberg
DATE: August 27, 2019
SUBJECT: HB 1406
ISSUE
Does Tukwila want to participate in legislation that will retain a portion of the City's sales tax
revenue to be used toward local investments in affordable housing?
BACKGROUND
During the 2019 legislative session, the state approved HB 1406 which is a local revenue
sharing program for local governments. This allows local governments to collect a portion of
state sales tax for addressing affordable housing. The tax credit is in place for up to 20 years.
All projects funded by HB 1406 must serve those at or below 60% of the area median income
(AMI). Homelessness and affordable housing are key issues both in the region as a whole and
in the City of Tukwila itself. The revenue available to cities through this bill is a way to begin to
address this issue through acquiring, rehabilitating, or constructing affordable housing;
operations and maintenance of new affordable housing or supportive housing facilities; or for
rental assistance. House Bill 1406 can be found as Attachment A.
Tukwila does not levy a "qualifying local tax". Therefore, the amount of sales tax credit eligible
for Tukwila under HB 1406 is .0073% of the sales tax from the state. However if the City Council
elects to get the maximum amount allowed under HB 1406 (.0146% of the sales tax), the
Council would need to pass an ordinance to adopt a "qualifying local tax" including ballot
measures by July 31, 2020. Qualifying local taxes include: an affordable housing levy (RCW
84.52.105), a sales and use tax for housing and related services (RCW 82.14.530), a sales tax
for chemical dependency and mental health services or therapeutic courts (RCW 82.14.460), or
a levy (property tax, RCW 84.55.050) if used solely for affordable housing.
See Attachment B for a handout prepared by the Association of Washington Cities explaining
the implementation of HB 1406.
The revenue from HB 1406 can be used for:
1. Acquiring, rehabilitating, or constructing affordable housing; and/or
2. Operations and maintenance of new affordable housing or supportive housing facilities;
and/or
3. Providing rental assistance to tenants (only an option for cities with a population less
than 100,000 people)
15
INFORMATIONAL MEMO
Page 2
DISCUSSION
The key decisions that Tukwila must make are:
1. Does the City want to participate?
Participation in HB 1406 does not increase tax to consumers, it is sales tax revenue that
is being diverted from the State to the City to be used for affordable housing. Tukwila's
expected revenue is $162,046, based on data from 2018. A qualifying local tax would
double this revenue totaling an expected $324,093, but would result in an increase tax to
residents and has to be approved by the voters.
Non -participation would result in the City's share going to King County.
2. Does the City want to impose a qualifying local tax?
Qualifying local taxes include: an affordable housing levy (RCW 84.52.105), a sales and
use tax for housing and related services (RCW 82.14.530), a sales tax for chemical
dependency and mental health services or therapeutic courts (RCW 82.14.460), or a
levy (property tax, RCW 84.55.050) if used solely for affordable housing.
Imposing a qualifying local tax would double Tukwila's expected yearly revenue to $324,
093, but would result in an increase in tax for residents and would need to be approved
by a vote of the residents of Tukwila.
3. How does the City want to use the revenue?
This decision does not need to be made at this time. If the Council decides to pass this
ordinance, staff will come back to the Committee with a process for determining how the
revenue will be used. HB 1406 enables participating cities to use the revenue in a variety
of ways. Cities can keep their expected revenue in total to be used for affordable
housing within their boundaries, they can pool their money with other cities through an
interlocal agreement, or they can choose to do a combination of the two.
Tukwila currently participates in South King Housing and Homelessness Partners
(SKHHP), which is a coalition formed by an interlocal agreement between Auburn,
Burien, Covington, Des Moines, Federal Way, Kent, Normandy Park, Renton, King
County, and Tukwila. The purpose of SKHHP is to increase the available options for
South King County residents to access affordable housing and to preserve the existing
affordable housing stock. If Tukwila decides to pool its resources from HB 1406, SKHHP
would be an avenue to do that. Additionally, King County is also looking at pooling
resources at a County -wide level.
The funds collected can be used to:
• Rehabilitate Tukwila's existing affordable housing stock, this may include
partnering with King County Housing Authority
• Partner with existing affordable housing developers such as Bellwether or
Homestead for projects that are shovel -ready
• Pool with participating SKHHP cities, or with King County, for the construction of
new affordable housing in South King County
• Provide rental assistance to Tukwila's low-income tenants
16
INFORMATIONAL MEMO
Page 3
4. What are the deadlines for adopting legislation?
To participate, Tukwila must pass a resolution of intent by January 31, 2020, and adopt
an ordinance authorizing collection of tax by July 27, 2020. If the City Council decides to
impose a qualifying local tax the deadline is July 31, 2020. If Tukwila decides not to
instate a qualifying local tax, there is no tax increase to consumers. The revenue can
begin to be collected once a resolution of intent and an ordinance are both passed, and
Department of Revenue is provided a thirty day notice. The city is able to collect taxes
as early as November 1 if a resolution and an ordinance is adopted by the end of
September.
FINANCIAL IMPACT
In order for Tukwila to begin collecting the revenue from HB 1406, the City must pass a
Resolution of Intent, adopt an ordinance, and notify the Department of Revenue. The
Department of Revenue requires 30 days notice of adoption of sales tax credits. The credit will
then take effect on the first day of the month following the 30 day period. For example: if Tukwila
passes a resolution of intent and adopts an ordinance on September 16, revenue could begin to
be collected on November 1. Passing a resolution of intent and adopting an ordinance can
happen in tandem.
Tukwila's expected revenue from HB 1406 without a qualifying tax is $162,046 at no expense to
residents or consumers. The amount of sales tax revenue will be calculated on December 31,
2019, which will establish the maximum amount the City can collect for the next 20 years.
However, if the sales tax revenue for the City is below the maximum amount in any given year,
the tax will cease to be distributed to the City for the remainder of that year. Any annual tax
revenues above the City's maximum must be remitted to the treasurer for deposit in the general
fund, and distributions will resume to the City at the beginning of the next fiscal year. Tukwila's
expected revenue from HB 1406 with a qualifying tax is approximately $324,093, which would
result in an extra expense to residents and would need to be approved through a vote. Revenue
will be distributed to each participating City monthly.
RECOMMENDATION
The Council is being asked to approve the resolution of intent and the ordinance to collect
.0073% of the sales tax (without "qualifying tax" option) and consider this item at the September
9, 2019 Committee of the Whole meeting and subsequent September 16, 2019 Regular
Meeting. King County has requested that the passage of the ordinance is after King County
Council takes action on their ordinance which is scheduled for September 12.
ATTACHMENTS
A: House Bill 1406
B: AWC handout
C: Resolution of Intent
D: Ordinance
17
18
CERTIFICATION OF ENROLLMENT
SUBSTITUTE HOUSE BILL 1406
Chapter 338, Laws of 2019
66th Legislature
2019 Regular Session
AFFORDABLE AND SUPPORTIVE HOUSING --LOCAL SALES AND USE TAX
EFFECTIVE DATE: July 28, 2019
Passed by the House April 28, 2019 CERTIFICATE
Yeas 62 Nays 36
I, Bernard Dean, Chief Clerk of the
House of Representatives of the
FRANK CHOPP State of Washington, do hereby
Speaker of the House of Representatives certify that the attached is
SUBSTITUTE HOUSE BILL 1406 as
passed by the House of
Representatives and the Senate on
the dates hereon set forth.
Passed by the Senate April 28, 2019
Yeas 33 Nays 15
CYRUS HABIB
BERNARD DEAN
Chief Clerk
President of the Senate
Approved May 9, 2019 2:51 PM FILED
JAY INSLEE
Governor of the State of Washington
May 13, 2019
Secretary of State
State of Washington
19
SUBSTITUTE HOUSE BILL 1406
AS AMENDED BY THE SENATE
Passed Legislature - 2019 Regular Session
State of Washington
66th Legislature 2019 Regular Session
By House Housing, Community Development & Veterans (originally
sponsored by Representatives Robinson, Macri, Chapman, Valdez, Senn,
Peterson, Kloba, Tharinger, Gregerson, Stanford, Walen, Doglio,
Frame, Jinkins, Riccelli, Slatter, Ormsby, and Santos)
READ FIRST TIME 02/08/19.
1 AN ACT Relating to encouraging investments in affordable and
2 supportive housing; and adding a new section to chapter 82.14 RCW.
3 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF WASHINGTON:
4 NEW SECTION. Sec. 1. A new section is added to chapter 82.14
5 RCW to read as follows:
6 (1) The definitions in this subsection apply throughout this
7 section unless the context clearly requires otherwise.
8 (a) "Nonparticipating city" is a city that does not impose a
9 sales and use tax in accordance with the terms of this section.
10 (b) "Nonparticipating county" is a county that does not impose a
11 sales and use tax in accordance with the terms of this section.
12 (c) "Participating city" is a city that imposes a sales and use
13 tax in accordance with the terms of this section.
14 (d) "Participating county" is a county that imposes a sales and
15 use tax in accordance with the terms of this section.
16 (e) "Qualifying local tax" means the following tax sources, if
17 the tax source is instated no later than twelve months after the
18 effective date of this section:
19 (i) The affordable housing levy authorized under RCW 84.52.105;
20
p. 1 SHB 1406.SL
1 (ii) The sales and use tax for housing and related services
2 authorized under RCW 82.14.530, provided the city has imposed the tax
3 at a minimum or at least half of the authorized rate;
4 (iii) The sales tax for chemical dependency and mental health
5 treatment services or therapeutic courts authorized under RCW
6 82.14.460 imposed by a city; and
7 (iv) The levy authorized under RCW 84.55.050, if used solely for
8 affordable housing.
9 (2)(a) A county or city legislative authority may authorize, fix,
10 and impose a sales and use tax in accordance with the terms of this
11 section.
12 (b) The tax under this section is assessed on the selling price
13 in the case of a sales tax, or value of the article used, in the case
14 of a use tax.
15 (c) The rate of the tax under this section for an individual
16 participating city and an individual participating county may not
17 exceed:
18 (i) Beginning on the effective date of this section until twelve
19 months after the effective date of this section:
20 (A) 0.0073 percent for a:
21 (I) Participating city, unless the participating city levies a
22 qualifying local tax; and
23 (II) Participating county, within the limits of nonparticipating
24 cities within the county and within participating cities that do not
25 currently levy a qualifying tax;
26 (B) 0.0146 percent for a:
27 (I) Participating city that currently levies a qualifying local
28 tax;
29 (II) Participating city if the county in which it is located
30 declares they will not levy the sales and use tax authorized under
31 this section or does not adopt a resolution in accordance with this
32 section; and
33 (III) Participating county within the unincorporated areas of the
34 county and any city that declares they will not levy the sales and
35 use tax authorized under this section or does not adopt a resolution
36 in accordance with this section;
37 (ii) Beginning twelve months after the effective date of this
38 section:
39 (A) 0.0073 percent for a:
p. 2
SHB 1406 . SL 21
1 (I) Participating city that is located within a participating
2 county if the participating city is not levying a qualifying local
3 tax; and
4 (II) Participating county, within the limits of a participating
5 city if the participating city is not levying a qualifying local tax;
6 (B) 0.0146 percent within the limits of a:
7 (I) Participating city that is levying a qualifying local tax;
8 and
9 (II) Participating county within the unincorporated area of the
10 county and within the limits of any nonparticipating city that is
11 located within the county.
12 (d) A county may not levy the tax authorized under this section
13 within the limits of a participating city that levies a qualifying
14 local tax.
15 (e)(i) In order for a county or city legislative authority to
16 impose the tax under this section, the authority must adopt:
17 (A) A resolution of intent to adopt legislation to authorize the
18 maximum capacity of the tax in this section within six months of the
19 date in which this section takes effect; and
20 (B) Legislation to authorize the maximum capacity of the tax in
21 this section within one year of the date on which this section takes
22 effect.
23 (ii) Adoption of the resolution of intent and legislation
24 requires simple majority approval of the enacting legislative
25 authority.
26 (iii) If a county or city has not adopted a resolution of intent
27 in accordance with the terms of this section, the county or city may
28 not authorize, fix, and impose the tax.
29 (3) The tax imposed under this section must be deducted from the
30 amount of tax otherwise required to be collected or paid to the
31 department of revenue under chapter 82.08 or 82.12 RCW. The
32 department must perform the collection of such taxes on behalf of the
33 county or city at no cost to the county or city.
34 (4) By December 31, 2019, or within thirty days of a county or
35 city authorizing the tax under this section, whichever is later, the
36 department must calculate the maximum amount of tax distributions for
37 each county and city authorizing the tax under this section as
38 follows:
39 (a) The maximum amount for a participating county equals the
40 taxable retail sales within the county in state fiscal year 2019
22
p. 3
SHB 1406.SL
1 multiplied by the tax rate imposed under this section. If a county
2 imposes a tax authorized under this section after a city located in
3 that county has imposed the tax, the taxable retail sales within the
4 city in state fiscal year 2019 must be subtracted from the taxable
5 retail sales within the county for the calculation of the maximum
6 amount; and
7 (b) The maximum amount for a city equals the taxable retail sales
8 within the city in state fiscal year 2019 multiplied by the tax rate
9 imposed under subsection (1) of this section.
10 (5) The tax must cease to be distributed to a county or city for
11 the remainder of any fiscal year in which the amount of tax exceeds
12 the maximum amount in subsection (4) of this section. The department
13 must remit any annual tax revenues above the maximum to the state
14 treasurer for deposit in the general fund. Distributions to a county
15 or city meeting the maximum amount must resume at the beginning of
16 the next fiscal year.
17 (6)(a) If a county has a population greater than four hundred
18 thousand or a city has a population greater than one hundred
19 thousand, the moneys collected or bonds issued under this section may
20 only be used for the following purposes:
21 (i) Acquiring, rehabilitating, or constructing affordable
22 housing, which may include new units of affordable housing within an
23 existing structure or facilities providing supportive housing
24 services under RCW 71.24.385; or
25 (ii) Funding the operations and maintenance costs of new units of
26 affordable or supportive housing.
27 (b) If a county has a population of four hundred thousand or less
28 or a city has a population of one hundred thousand or less, the
29 moneys collected under this section may only be used for the purposes
30 provided in (a) of this subsection or for providing rental assistance
31 to tenants.
32 (7) The housing and services provided pursuant to subsection (6)
33 of this section may only be provided to persons whose income is at or
34 below sixty percent of the median income of the county or city
35 imposing the tax.
36 (8) In determining the use of funds under subsection (6) of this
37 section, a county or city must consider the income of the individuals
38 and families to be served, the leveraging of the resources made
39 available under this section, and the housing needs within the
40 jurisdiction of the taxing authority.
p. 4 SHB 1406.SL
23
1 (9) To carry out the purposes of this section including, but not
2 limited to, financing loans or grants to nonprofit organizations or
3 public housing authorities, the legislative authority of the county
4 or city imposing the tax has the authority to issue general
5 obligation or revenue bonds within the limitations now or hereafter
6 prescribed by the laws of this state, and may use, and is authorized
7 to pledge, the moneys collected under this section for repayment of
8 such bonds.
9 (10) A county or city may enter into an interlocal agreement with
10 one or more counties, cities, or public housing authorities in
11 accordance with chapter 39.34 RCW. The agreement may include, but is
12 not limited to, pooling the tax receipts received under this section,
13 pledging those taxes to bonds issued by one or more parties to the
14 agreement, and allocating the proceeds of the taxes levied or the
15 bonds issued in accordance with such interlocal agreement and this
16 section.
17 (11) Counties and cities imposing the tax under this section must
18 report annually to the department of commerce on the collection and
19 use of the revenue. The department of commerce must adopt rules
20 prescribing content of such reports. By December 1, 2019, and
21 annually thereafter, and in compliance with RCW 43.01.036, the
22 department of commerce must submit a report annually to the
23 appropriate legislative committees with regard to such uses.
24 (12) The tax imposed by a county or city under this section
25 expires twenty years after the date on which the tax is first
26 imposed.
Passed by the House April 28, 2019.
Passed by the Senate April 28, 2019.
Approved by the Governor May 9, 2019.
Filed in Office of Secretary of State May 13, 2019.
--- END
24
p. 5
SHB 1406.SL
Don't miss out on up to 20 years of shared
revenue for affordable housing
In the 2019 legislative session, the state approved a
local revenue sharing program for local governments
by providing up to a 0.0146% local sales and use
tax credited against the state sales tax for housing
investments, available in increments of 0.0073%,
depending on the imposition of other local taxes and
whether your county also takes advantage.The tax
credit is in place for up to 20 years and can be used for
acquiring, rehabilitating, or constructing affordable
housing; operations and maintenance of new affordable
or supportive housing facilities; and, for smaller cities,
rental assistance. The funding must be spent on projects
that serve persons whose income is at or below sixty
percent of the area median income. Cities can also issue
bonds to finance the authorized projects.
This local sales tax authority is a credit against the state
sales tax, so it does not increase the sales tax for the
consumer. There are tight timelines that must be met to
access this funding source — the first is January 31, 2020
to pass a resolution of intent. The tax ordinance must
then be adopted by July 27, 2020 to qualify for a credit.
The following information is intended to assist your city
in evaluating its options and timelines. It is not intended
as legal advice. Check with your city's legal counsel and/
or bond counsel for specific questions on project uses
and deadlines for implementation.
ri hroed
avernment;l
carts awcriet
Eligibility to receive shared revenues
The state is splitting the shared resources between
cities and counties. However, cities can receive both
shares if they have adopted a"qualifying local tax"
by July 31, 2020. Qualifying taxes are detailed below.
Cities who are levying a "qualifying local tax" by July
28, 2019, the effective date of the new law, will receive
both shares immediately once they impose the new
sales tax credit.
If a city does not implement a qualifying local tax by
the deadline, they can still participate in the program if
they meet the other deadlines but will be eligible for a
lower credit rate.
A city can adopt the sales tax credit before designating
how the funds will be used once collected.
Qualifying local taxes
The following are considered "qualifying local taxes" and,
if levied, give the city access to both shares of the tax
credit (i.e. 0.0146% rate instead of the single share rate of
0.0073%):
Affordable housing levy (property tax) under
RCW 84.52.105
Sales and use tax for housing and related services
under RCW 82.14.530. The city must have adopted at
least half of the authorized maximum rate of 0.001 %.
Sales tax for chemical dependency and mental health
(optional .1 MIDD) under RCW 82.14.460
Levy (property tax) authorized under RCW 84.55.050, if
used solely for affordable housing
Think of the "qualifying local tax" as a multiplier or
"doubler" It gives the city access to double the tax credit
even when the county chooses to participate in the
program.
Policy' Analysi
awcn t.r rg
ASSOCIATION
OF WASHINGTON
25
N
d,
Isyoudrcity interest tnaccessingadditional
funding to supportaffordable housing for the next
20yearst
- e oesyourafty-levy[ a gtualifyfng loot tax"?= -
.quires knttonof intent to itn
alit nyourcity=adoptaresolutpgio
tent betvreenJuly 2_8, 2019 a-ndJatxtraty
Yes
tt_"Rtexf
July 27, 2020tolevy the
1406. Didyouorwillyou;
last adopfatt rsrdl riancey- '-
max mumtax tyt%rHB
Yes
dvket firidotit>svklatuournlax-Imu
-dyourtitytnstatea_qualifying-locatto
he deadline -July 20223-Arquakify nglocal.
"snot required but can increase your -tax credit
Yes
Yes
`-Your'-creel
atartingontheda ,.-.
'is levied (Seeimport
d6et --_= "
xcredit
Six steps to affordable housing revenue
Co your city adopt a"qualifying local tax"
by July 31, 2020, including ballot measure?
Unfortunately: your city
no longer eligible to
participate in the program.
Yes
Your city is still
eligible to participate
in the program. Go to
Step 3 to continue,
Important dates:
• Resolution to levy tax credit:July 28, 2019 -January
31, 2020
• Ordinance to levy the tax credit: By July 27, 2020
• Adopt "qualifying local tax"(optional): ByJuly 31, 2020
• See also Additional timelines to keep in mind
on the back
If the county declared they will not levy the tax or have not
adopted a resolution of intent by February 1.2020, your
city's tax rate will be 0.0146"0, (See Important Dates.)
Yc urtasrcredi
fogg onthe_date-
the taxcreditis levied.{See Important Dates.}
on the da
Dates.) A
2020, your tax credit rate is 0.0073'1v starting
the tax credit is levied_(See Important
ly I, 2020, your tax credit rate is 0,0146"i•,
ASSOCIATION
OF WASHINGTON
C I 1 1 ,
�
�
Tax credit rate examples
'City doesn't
�1406
�local tax
'
~
��m�
---
*We believe that this was an error
mbill drafting. Please let us know ifyouare m
this situation. Wecan work maddress omfuture legislative sessions.
Eligible uses nfthe funds:
l.Projects must serve those akorbelow UO9hAK4|.
2.Acquiring, rehabilitating, orconstructing affordable
housing, which may include new units ofaffordable
housing within anexisting structure urfacilities providing
supportive housing services. |naddition toinvesting in
traditional subsidized housing projects, this authority could
potentially beused toprovide for land acquisition, down
payment assistance, and home repair solong asrecipients
meet the income guidelines.
3,Funding the operations and maintenance costs ofnew units
ofaffordable orsupportive housing.
4,For cities with apopulation under lOO,OOO,the funds can
also beused for rental assistance tntenants.
�
' bf
nofsa~�atax: cMec|its.|memireditvvutnenraM effect'cloOftbi)
~ ^
g4liqOrt opt
"Itax11OOR,^
'
)*or third qx^we,�-'nct6he 11
of remember
� �to
_
---- '
y to'�,�
..
Frequently asked questions:
1.This program sounds very familiar. Didn't alocal option
affordable housing sales tax law pass afew years
ago? Yes, but the new law has important differences. The
Legislature passed HB2Z83inZOl5that authorized cities and
towns tolevy uptoaU.lV6sales tax for affordable houdng--
.-..��`.~...^.~.— — .`......~ -`.
�
but, importantly, only after voter approval. This sales tax levy
isconsidered a"qualifying local tax"underHBl4O6Another
important distinction isthat the affordable housing sales tax
from 2O15isanadditional tax nnthe consumer, and not a
credit nnanexisting state -imposed tax.
2. Dovxehave tnlevy o"qualifying local tax" to
participate? No. Your city isstill eligible tnparticipate inthe
program, but your tax credit rate will depend onwhether
the county participates inthe program. See Tax credit rate
examples chart tothe left.
3. 0oweonly have access tothe program iythe county
declines twparticipate? No. Acity can participate, and
receive funds, even ifthe county participates. Unfortunately,
ifyour city does not impose a"qualifying local tax" bythe
deadline and your county declines toparticipate, then you
will not have access tofunds after the first year, due tua
drafting error in the bill. We don't anticipate this scenario
tooccur, but please let usknow ifyou find yourself \nthat
situation. Wewill work with the Legislature tuaddress itifthis
proves problematic. |nall cases you must meet the program
deadlines tnparticipate. See Deadlines uopurticjpu^e.
4.Does itmake adifference atall ifour county
participates? Only ifyou have not adopted a^qua|ifying
local tax."|fyou have adopted a"qualifying local tax^you
can access the higher credit rate regardless ofcounty
participation. |fyou don't have a"qualifying local tax^then
you can only access the higher rate ifthe county does not
participate.
5.How is"rental assistance" defined? Does that include
rent nouche,s7Theterm "rental as5istance^i5not defined
inthe chapter 8Z.l4R[W;however, both federal and
state housing programs use the term "rental assistance^to
mean providing rent, security deposits, orutility payment
assistance totenants.
6.Can m/epool our revenue with another entity? Can
weissue bonds oruse the money torepay bonds?
Yes! Cities can enter into anintedoca|agreement with
other local governments ora public housing authority
topool tax receipts, pledge tax collections tobonds,
allocating collected taxes tnauthorized affordable housing
expenditures, orother agreements authorized under
chapter 3934R[VKCities may also use the tax credit
revenue tuissue orrepay bonds inorder tucarry out the
projects authorized under the new law.
7.lsthe amount wftax credit m/ereceive limited only bythe
amount ofsales tax collected per year? No. The maximum
amount will bebased onstate fiscal year 2Ol9sales.
V. Does the tax credit program expire? Yes, the tax expires
2Oyears after the date onwhich the tax is first levied.
and
^=
ASSOCIATION
m=^v/"GTv"
28
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TUKWILA, WASHINGTON, DECLARING THE INTENT
OF THE CITY TO ADOPT LEGISLATION TO AUTHORIZE
A SALES AND USE TAX FOR AFFORDABLE AND
SUPPORTIVE HOUSING IN ACCORDANCE WITH
SUBSTITUTE HOUSE BILL 1406 (CHAPTER 338, LAWS
OF 2019), AND OTHER MATTERS RELATED THERETO.
WHEREAS, in the 2019 Regular Session, the Washington State Legislature
approved, and the Governor signed, Substitute House Bill 1406 (Chapter 338, Laws of
2019) ("SHB 1406"); and
WHEREAS, SHB 1406 authorizes the governing body of a city or county to impose
a local sales and use tax for the acquisition, construction or rehabilitation of affordable
housing or facilities providing supportive housing, for the operations and maintenance
costs of affordable or supportive housing, or (in cities with a population of 100,000 or less)
for providing rental assistance to tenants; and
WHEREAS, the tax will be credited against state sales taxes collected within the City
of Tukwila and, therefore, will not result in higher sales and use taxes within the City of
Tukwila and will represent an additional source of funding to address housing needs in
the City of Tukwila; and
WHEREAS, the tax must be used to assist persons whose income is at or below 60
percent of the City median income; and
WHEREAS, the City has determined that imposing the sales and use tax to address
this need will benefit its citizens; and
WHEREAS, in order for a city or county to impose the tax, within 6 months of the
effective date of SHB 1406, or January 28, 2020, the governing body must adopt a
resolution of intent to authorize the maximum capacity of the tax, and within 12 months
of the effective date of SHB 1406, or July 28, 2020, must adopt legislation to authorize
the maximum capacity of the tax; and
W:\Legislative Development\Sales and use tax for affordable housing-HB 1406 8-14-19
MS:bjs Review and analysis by Barbara Saxton
Page 1 of 2
29
WHEREAS, this resolution constitutes the resolution of intent required by SHB 1406;
and
WHEREAS, the Tukwila City Council desires to declare its intent to impose a local
sales and use tax as authorized by SHB 1406 as set forth herein;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Resolution of Intent. The City Council declares its intent to adopt
legislation to authorize the maximum capacity of the sales and use tax authorized by SHB
1406 within one year of the effective date of SHB 1406, or by July 28, 2020.
Section 2. Further Authority; Ratification. All City officials, their agents, and
representatives are hereby authorized and directed to undertake all action necessary or
desirable from time to time to carry out the terms of, and complete the actions
contemplated by, this resolution. All acts taken pursuant to the authority of this resolution
but prior to its effective date are hereby ratified.
Section 3. Effective Date. This resolution shall take effect immediately upon its
passage and adoption.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2019.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Kathy Hougardy, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Rachel B. Turpin, City Attorney
W:\Legislative Development\Sales and use tax for affordable housing -FIB 1406 8-14-19
MS:bjs Review and analysis by Barbara Saxton
30
Page 2 of 2
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, AUTHORIZING THE MAXIMUM
CAPACITY OF A LOCAL SALES AND USE TAX TO FUND
INVESTMENTS IN AFFORDABLE AND SUPPORTIVE
HOUSING, TO BE CODIFIED AT CHAPTER 3.14 OF THE
TUKWILA MUNICIPAL CODE; PROVIDING FOR
SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, Tukwila's Comprehensive Plan states that almost half of City residents are
burdened by housing costs, paying more than 30% of their income for housing; and
WHEREAS, Goal 3.2 of Tukwila's Comprehensive Plan is that the City of Tukwila has
safe, healthy, and affordable homes for all residents; and
WHEREAS, Goal 3.3 of Tukwila's Comprehensive Plan is that the City of Tukwila
supports and collaborates with other jurisdictions and organizations to assess housing
needs, coordinate funding, and preserve and create affordable housing opportunities; and
WHEREAS, an implementation strategy in Tukwila's Comprehensive Plan is to support
and encourage legislation at the county, state, and federal levels that promotes affordable
housing goals; and
WHEREAS, the Tukwila City Council, in accordance with Washington State
Legislature Chapter 338, Laws of 2019, has adopted a resolution of intent to adopt
legislation to authorize the maximum capacity of a sales and use tax within six months of
the effective date of Chapter 338, Laws of 2019; and
WHEREAS, the City of Tukwila intends to impose the maximum local sales and use
tax authorized under Chapter 338, Laws of 2019 within one year of the date on which
said law takes effect; and
WHEREAS, the Department of Revenue requires 30 days' notice of adoption of sales
tax credits and the credit will then take effect on the first day of the month following the
30-day period; and
W: Legislative Development\Sales and use tax -affordable housing HB 1406 8-14-19
MS:bjs Review and analysis by Barbara Saxton Page 1 of 5
31
WHEREAS, the local sales and use tax will be credited against the state sales and
use tax so that the total tax paid by the consumer will not increase; and
WHEREAS, the local sales and use tax revenue shall be spent on acquiring,
rehabilitating, constructing affordable housing or supportive housing, or rental assistance
and other related expenditures as authorized by Chapter 338, Laws of 2019; and
WHEREAS, Chapter 338, Laws of 2019 authorizes the City of Tukwila to issue
general obligation or revenue bonds to carry out the purposes of the legislation and to
pledge the revenue collected by the local sales and use tax to repay the bonds; and
WHEREAS, in 2019 the cities of Auburn, Burien, Covington, Des Moines, Federal
Way, Kent, Normandy Park, Renton, Tukwila and King County entered into an Interlocal
Agreement that formed the South King Housing and Homelessness Partners (SKHPP);
and
WHEREAS, the Executive Board of SKHHP is considering cooperative action and
pooling public and private resources to address affordable housing needs in South King
County; however, no decisions have been made at this time; and
WHEREAS, the City has determined it is in the best interest of the City and its residents
to begin implementation of the tax and then later determine the process for the distribution
of the funds collected by a resolution of the Tukwila City Council to meet the requirements
of Chapter 338, Laws of 2019;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. Chapter 3.14 of the Tukwila Municipal Code Established. A chapter
of the Tukwila Municipal Code entitled "Sales and Use Tax for Affordable Housing," to be
codified as Tukwila Municipal Code (TMC) Chapter 3.14, is hereby established to read as
follows:
CHAPTER 3.14
SALES AND USE TAX FOR AFFORDABLE HOUSING
Sections:
3.14.010
3.14.020
3.14.030
Imposition of Sales and Use Tax for Affordable Housing
Purpose of Tax
Administration and Collection — Statutory Compliance
32
W: Legislative Development\Sales and use tax -affordable housing HB 1406 8-14-19
MS:bjs Review and analysis by Barbara Saxton Page 2 of 5
Section 2. Regulations Established. TMC Section 3.14.010, "Imposition of Sales
and Use Tax for Affordable Housing," is hereby established to read as follows:
3.14.010 Imposition of Sales and Use Tax for Affordable Housing
A. There is imposed a sales and use tax as authorized by Washington State
Legislature Chapter 338, Laws of 2019, which shall be codified in Chapter 82.14 RCW,
upon every taxable event, as defined in Chapter 82.14 RCW, occurring within the City of
Tukwila. The tax shall be imposed upon and collected from those persons from whom
the State sales tax or use tax is collected pursuant to Chapter 82.08 and 82.12 RCW.
B. The rate of the tax imposed by TMC Section 3.14.010 shall be 0.0073 percent of
the selling price or value of the article used.
C. The tax imposed under TMC Section 3.14.010 shall be deducted from the
amount of tax otherwise required to be collected or paid to the Department of Revenue
under Chapter 82.08 or 82.12 RCW. The Department of Revenue will perform the
collection of such taxes on behalf of the City of Tukwila at no cost to the City.
D. The Department of Revenue will calculate the maximum amount of tax
distributions for the City of Tukwila based on the taxable retail sales in the City in State
Fiscal Year 2019, and the tax imposed under TMC Section 3.14.010 will cease to be
distributed to the City of Tukwila for the remainder of any State Fiscal Year in which the
amount of tax exceeds the maximum amount of tax distributions for the City as properly
calculated by the Department of Revenue. Distributions to the City of Tukwila that have
ceased during a State Fiscal Year shall resume at the beginning of the next State Fiscal
Year.
Section 3. Regulations Established. TMC Section 3.14.020, "Purpose of Tax," is
hereby established to read as follows:
3.14.020 Purpose of Tax
A. The City may use the moneys collected by the tax imposed under TMC Section
3.14.010 or bonds issued only for the following purposes:
1. Acquiring, rehabilitating, or constructing affordable housing, which may
include new units of affordable housing within an existing structure or facilities providing
supportive housing services under RCW 71.24.385; and
2. Providing the operations and maintenance costs of new units of affordable
or supportive housing; and
3. Providing rental assistance to tenants.
B. The housing and services provided under TMC Section 3.14.020 may only be
provided to persons whose income is at or below 60 percent of the median income of the
City.
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C. In determining the use of funds under TMC Section 3.14.020, the City must
consider the income of the individuals and families to be served, the leveraging of the
resources made available under TMC Section 3.14.010, and the housing needs within
the City.
D. The Finance Director must report annually to the Washington State Department
of Commerce, in accordance with the Department's rules, on the collection and use of the
revenue from the tax imposed under TMC Section 3.14.010.
E. The tax imposed by the City under TMC Section 3.14.010 will expire 20 years
after the date on which the tax is first imposed. The Finance Director shall provide notice
to the City Council and the Mayor of the expiration date of the tax each year beginning
three years before the expiration date, and shall also promptly notify the City Council and
the Mayor of any changes to the expiration date.
Section 4. Regulations Established. TMC Section 3.14.030, "Administration and
Collection — Statutory Compliance," is hereby established to read as follows:
3.14.030 Administration and Collection — Statutory Compliance
The administration and collection of the tax imposed by Chapter 3.14 shall be in
accordance with the provisions of Washington State Legislature Chapter 338, Laws of
2019, which shall be codified in Chapter 82.14 RCW.
Section 5. The Finance Director is authorized to provide any necessary notice to the
Department of Revenue to effectuate the tax enacted by this ordinance and to execute,
for and on behalf of the City of Tukwila, any necessary agreement with the Department
of Revenue for the collection and administration of the tax enacted by this ordinance.
Section 6. Corrections by City Clerk or Code Reviser. Upon approval of the City
Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to other
local, state or federal laws, codes, rules, or regulations; or ordinance numbering and
section/subsection numbering.
Section 7. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to be
invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 8. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force five days
after passage and publication as provided by law.
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PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2019.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Rachel B. Turpin, City Attorney
Allan Ekberg, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
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36
TO:
FROM:
DATE:
SUBJECT:
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
Community Development & Neighborhoods Committee
Laurel Humphrey, Council Analyst
May-15, 2019August 1 2019
Board & Commission Appointments
ISSUE
The Community Development & Neighborhoods Committee previously discussed an overview
of processes relating to Planning Commission appointments, including process for
reappointments, Council vs Mayor role, and term limits. The Committee requested the topic
return with additional information about the current appointment process and the potential
for improvements.
BACKGROUND
The City is assisted in several operational areas by boards and commissions comprising
members of the community. Residents and business representatives serve an important
function by volunteering their time and expertise as members. In most cases, members are
appointed by the Mayor and confirmed by the City Council per the RCW. Operational
information about boards and commissions is located in the Municipal Code, in the By -Laws
of each group, and in the Boards & Commissions Handbook.
Recruitment & Equity
Vacancies are currently promoted on the City website, Channel 21, social media, and in the
City Administrator Report in the City Council Regular meeting packets. The City's Community
Engagement Manager has committed to promoting opportunities with local groups who can
help empower underrepresented community members. One of these, Puget Sound Sage,
offers a six-month Community Leadership Institute that supports and trains emerging leaders
from low-income communities and communities of color to sit on boards and commissions.
Councilmembers and currently seated members can play an important role in recruitment by
spreading the word to constituents and by making a personal ask to qualified individuals. A
discussion on equitable recruitment strategies has been scheduled for the June 6, 2019
Equity and Social Justice Commission meeting.
Appointment Process
The application form is available by request and on the City's website. Completed
applications can be submitted by postal mail, email to BoardsComms@tukwilawa.gov, or in
person at City Hall. When applications are received by the Mayor's Office, they are scanned
and routed for a background check. School District personnel, currently seated members,
and Lodging Tax Advisory Committee members are exempt from the background check. An
37
INFORMATIONAL MEMO
Page 2
email is sent to each applicant letting them know the application is under review. Once the
background check has been completed, a copy of the application is provided to the Mayor
and the staff liaison of the board or commission. The Mayor may ask the staff liaison to
conduct an interview with the applicant or may opt to sit in on an interview with the applicant
and the current Chair board, commission or committee. When the Mayor has determined the
applicant(s) to recommend for appointment, the Executive Assistant will schedule the
appointment(s) to go before Council at an upcoming Regular Meeting and prepare a memo to
the City Council recommending the appointment(s). Copies of the application(s) (with
address, phone number and emails redacted) are attached to the memo, which is then
distributed to the Council by email and hard copy. Applicants are invited to attend the
Council meeting at which their appointment is scheduled.
Reappointment Process
When a member's term is coming to an end, a letter is mailed to the individual to notify them
of the expiring term and to ask if they are interested in continuing to serve. If the individual
would like to continue, the Mayor will consider their request along with any new applications
received that have expressed interest in that particular board or commission and then make a
recommendation for reappointment or a new appointment, to the City Council via memo and
schedule the item at an upcoming Regular Meeting in accordance with the process stated
above.
Applicants Not Appointed
If an applicant applies for a position and the Mayor decides not to recommend the
appointment, they receive a letter thanking them for applying, notifying them they were not
appointed, providing information on other vacant positions, if applicable, and letting them
know that their application will be kept on file for one year.
Qualifications, Requirements & Representation
Boards and commissions have varying requirements regarding community residency or
business affiliation as outlined in the Municipal Code. Every member of an advisory board,
commission or committee must sign a Conflict of Interest Disclosure Form and Ethics, OPMA
and PRA Training Certification Form within 90 days of appointment or reappointment.
RECOMMENDATION
When the Committee last discussed this issue, it agreed that a written, predictable
appointment process would be beneficial. Committee members also expressed support for
certain changes to the process including requiring reapplication for reappointments,
receiving appointment memos at least two weeks prior to the potential confirmation date,
and applying a stronger equity lens to recruitment. Council staff met with the Mayor's
Executive Assistant and the Community Engagement Manager to discuss the Committee's
requests and collaborate on improvements. The following suggestions in the areas of
recruitment and appointments are proposed for the Committee's review and feedback.
38
INFORMATIONAL MEMO
Page 3
• Advertise open positions in the Hazelnut, both online and printed editions
• Promote opportunities with community -based organizations and school districts
• Update Boards & Commissions Handbook to reflect current Codes and CDN
Committee input
• Distribute updated Boards & Commissions brochure widely, including Foster High,
Tukwila Library, TCC front counter, meetings of community groups, and more
• Require a letter of interest outlining an applicant's relevant background, experience,
and interest
• Require reapplication for additional terms
• Provide memo of appointments to the City Council at least two weeks in advance of
the Regular Meeting
Create an Administrative Policy to formalize the internal appointment process,
providing for better consistency and continuity
Staff briefed the Equity and Social Justice Commission at its June 6,2019 meeting, and asked
for suggestions on e_c uitable outreach. The followingsuggestions were shared with the
Communily Development and Neighborhoods Committee on June 11 2019:
Ask high school interns and the Civics instructor to help_promote youth position openings
• Survey existing Board & Commission members on demographics to gain a better
understandin_g of who is serving
Add demographic:: information to the application form to track this infor ation going
forward
• Use Community Connectors to promote openings and explain the function of boards &
commissions
• Share openings with community -based organizations, e.g. Global 2 Local, Somali Health
Board,_Congolese Network Para los Ninos
• Outreach through faith -based communities
Tap into Parks & Rec staff and fa-ilities to get the vvo _d oulto their users (incl. se_niorsand
youth]
• Promote openings at events such as Night out A ag inst Crime, See you in the Park, and Teen
Summer Kick-off
• Include the business community/Chamber
• Provide information describing the positions and responsibilities in greater detail
• Find opportunities to ask people "have you heard about_l oards°._commissions volunteer
opportunities" and identify barriers
® Engage with parents at school events
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INFORMATIONAL MEMO
Page 4
RECOMMENDATION
The Committee is asked to discuss this information and provide direction on next steps. Staff
will return with updates to associated boards and commission materials.
ATTACHMENTS
Application
Brochure
Updated Application Form
New Reapplication Form
Updated Boards. Commissions and Committee Handbook
Administrative Policy
40
City of Tukwila
Tukwila City Hall
6200 Southcenter Blvd
Tukwila, WA 98188
Phone: (206) 433-1800
RECEIVED
Email: BoardsCommsCEtukwilawa.gov
Website: www.tukwilawa.gov
Application for Appointment
BOARDS AND COMMISSIONS
Please complete the ENTIRE application form. Submitting a resume is optional.
NAME:
Last
First
DATE:
M.I.
ADDRESS:
Street City Zip
MAILING ADDRESS (if different):
HOME PHONE: MOBILE PHONE:
EMPLOYER: E-MAIL:
Please check all that apply to you within Tukwila city limits:
• Resident ❑ Business Owner/Representative
O School District Representative ❑ High School Student
I wish to be considered for appointment to the following board or commission (check all that apply).
COMMISSIONS:
❑ Arts
❑ Civil Service
❑ Equity & Diversity
❑ Parks
❑ Planning
BOARDS & COMMITTEES:
❑ Community Police Advisory
❑ Human Services
❑ Library
❑ Sister Cities
❑ Lodging Tax
❑ Other/Special Committee:
HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? ❑ Yes ❑ No
If "yes", please list:
AVAILABLE TO ATTEND MEETINGS: ❑ Daytime ❑ Evenings
Please note that upon submission, all information on this document becomes public record. For further clarification
regarding this application or more information regarding boards and commissions please call 206-433-1850. 41
Boards & Commissions Application
Page 2
Please describe your interest in serving on a board, commission or committee and include your
qualifications for the position. (Please limit your response to 500 words or less.)
Professional/Community Activities (organizations, clubs, service groups, etc.):
Hobbies/Interests:
Other comments/additional information for consideration:
Please note that upon submission, all information on this document becomes public record. For further clarification
42regarding this application or more information regarding boards and commissions please call 206-433-1850.
Boards & Commissions Application
Page 3
PERSONAL INFORMATION (OPTIONAL)
The City of Tukwila is committed to inclusiveness and outreach to all Tukwila residents to ensure that Tukwila
boards and commissions are reflective of the community we serve. Providing information in the section below
is voluntary but will assist in achieving this goal.
How do you identify?
RACE/ETHNICITY:
GENDER:
SEXUAL ORIENTATION:
PREFERRED PRONOUNS:
Do you have a disability as defined by the Americans with Disabilities Act? Y____ N
Generation Range
Under 30 31-40 41-50 51- 60 —� 61 - 70 Over 70
Applicant's Signature Date
FOR CITY USE ONLY:
APPOINTED: ❑ Yes ❑ No TERM EXPIRES:
Please note that upon submission, all information on this document becomes public record. For further clarification
regarding this application or more information regarding boards and commissions please call 206-433-1850. 43
44
City of Tukwila
Tukwila City Hall
6200 Southcenter Blvd
Tukwila, WA 98188
Phone: (206) 433-1800
RECEIVED
Email: BoardsCommst tukwilawa.gov
Website: www.tukwilawa.gov
Application for Reappointment
BOARDS, COMMISSIONS AND COMMITTEES
DUE OCTOBER 15
Please complete the ENTIRE application form.
NAME:
Last
ADDRESS:
Street
MAILING ADDRESS (if different):
HOME PHONE: MOBILE PHONE:
EMPLOYER: E-MAIL:
First M.I.
ty
Please check all that apply to you within the City of Tukwila limits:
❑ Resident ❑ Business Owner/Representative
❑ School District Representative ❑ High School Student
I would like to be reappointed to the following board, commission or committee:
I currently serve in Position #_
My term expires:
Zip
Please describe your interest in continuing to serve on this board, commission or committee.
(Please limit your response to 500 words or less.)
Applicant's Signature
Date
FOR CITY USE ONLY:
REAPPOINTED: ❑ Yes ❑ No
TERM EXPIRES:
Upon submission, all information on this form becomes public record. For further clarification regarding this application or
more information regarding the boards or commissions, please call (206) 433-1850.
45
46
The city of opportunity, the community of choice
City of Tukwila
Advisory Boards, Commissions
and Committees
Handbook
City of Tukwila Mission
To provide superior services that support a safe, inviting and healthy environment for
our residents, businesses and guests.
GOAL ONE
GOAL Two
GOAL THREE
GOAL FOUR
GOAL FIVE
Strategic Goats and Objectives
A Community of Inviting Neighborhoods & Vibrant Business Districts
A Solid Foundation for All Tukwila Residents
A Diverse & Regionally Competitive Economy
A High -Performing and Effective Organization
A Positive Community Identity and Image
Ananct 7(11 A
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48
2
Welcome to the City of Tukwila
Volunteers are a vital part of government's existence and are deeply appreciated. This
information will provide a basic understanding of the philosophies and policies that make the
City of Tukwila a rewarding place in which to volunteer and work. Please remember that
these are general guidelines and are not meant to take the place of the bylaws and
procedures developed by each advisory group.
Advisory Groups
Advisory bodies provide guidance to decision -makers and bring public participation into the
process of government. Ideally the members represent the diverse viewpoints of the
community and offer comprehensive recommendations to the City Council. This handbook
provides an overview of the City's boards, commissions and committees, outlines the process
to serve on a City board, commission or committee, reviews basic responsibilities and
expectations of board, commission and committee members and summarizes some of the
state laws that affect advisory bodies.
City of Tukwila Boards, Commissions & Committees
Arts Commission
Major Duties: Advises City officials on arts matters, encourages community participation in
the arts, promotes art projects. Advises the Mayor on expenditure of arts related budget
appropriations.
Term of Service: 4 years
Board of Ethics
Major Duties: The purpose of the Board of Ethics is to adjudicate ethics complaints against
elected officials once an initial determination of sufficiency has been made by an Ethics
Officer. The Board of Ethics shall be composed of five members comprised of one member
from each of the City's five standing Commissions - the Planning Commission, the Arts
Commission, the Park Commission, the Equity and Social Justice Commission and the Civil
Service Commission.
Term of Service: 1 year
Civil Service Commission
Major duties: The Civil Service Commission has jurisdiction on police and fire personnel
issues as required by state law. The Commission administers civil service rules that provide
the manner in which civil service (all police personnel and commissioned fire personnel)
examinations, appointments, promotions, transfers, demotions, reinstatements, suspensions
and discharges are made. Decides appeals from suspensions or terminations.
Term of Service: 6 years
Community -Oriented Policing Citizens Advisory Board (COPCAB)
Major duties: Advises and makes recommendations to the Police Chief, the Mayor and the
City Council on issues concerning public safety and police services within the City. Enhances
police -community relations, reviews and provides a community perspective concerning
procedures, programs, and the effectiveness of the police service; and promotes public
awareness of the City's police services and programs
Term of Service: 4 years
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4
Equity & Social Justice Commission
Major duties: Advises the Mayor and City Council of opportunities to promote understanding
that accepts, celebrates and appreciates diversity within the community; serves as a resource
for the community by providing information and educational forums that will facilitate a
better understanding and awareness of social justice and human rights.
Term of Service: 2 years
Sister City and Civic Awareness Committee
(Subcommittee of the Equity and Social Justice Commission)
Major duties: Advises the Mayor and City Council on how to best promote
understanding and goodwill between the Tukwila community and the peoples of
other nations through collaboration communication and programs and by connecting
youth and residents with civic organizations for education and awareness.
Term of Service: 2 years
Human Services Advisory Board
Major duties: Advises the Mayor and City Council on human service needs and programs in
the City. The Board assists in monitoring and assessing the need for human services in
Tukwila, provides recommendations for prioritizing human service needs, and recommends
policies and programs for funding.
Term of Service: 3 years
Landmark Commission
Major duties: Reviews nominations and designates any real property within the City of
Tukwila as a landmark and issues a Certificate of Appropriateness for any property that has
been designated as a landmark.
Term of Service: 3 years
Library Advisory Board
Major duties: Advises the Mayor and City Council on library services in the City;
recommends, develops and promotes library services and activities and promotes library gift
giving/donations to the library.
Term of Service: 2 years
Lodging Tax Advisory Committee (LTAC)
Major duties: Provides recommendations to the Mayor and City Council regarding the
lodging tax, to include any change or increase, repeal or exemption, and use or change in the
use of revenue received from that tax.
Term of Service: Appointments are made by the City Council on an annual basis
Park Commission
Major duties: Advises the Mayor and City Council regarding the acquisition, development,
expansion and operation of parks and recreational facilities and programs; recommends
policy and standards for the construction, development, maintenance and operations of
parks, playfields and recreation grounds; and recommends rules and regulations for the use
and management of park and recreation facilities.
Term of Service: 3 years
Planning Commission/Board of Architectural Review
Major duties: Advises the Mayor and City Council on matters relating to land use,
comprehensive planning, and zoning. Also serves as the Board of Architectural Review to
provide design review of proposed development plans.
Term of Service: 4 years
Public Safety Bond Financial Oversight Committee
Major duties: Reviews the allocation of proceeds and progress on achieving the purposes of
the Public Safety Bond, and reports to the City Council and the public on the same .
Term of Service: 2 years
SeaTac Airport Stakeholder Round Table (StART)
Major duties: Represents the Tukwila Community to provide meaningful and collaborative
public dialogue and engagement on Airport related operations, planning, and development.
Term of Service: 2 years
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6
Appointment Process
Community members submit a completed Boards, Commissions and Committee application
to the Mayor's Office. The Mayor's Office will forward the application to the applicable
Board(s), Commission(s) or Committee(s) for review.
Arts Commission, Community -Oriented Policing Citizens Advisory Board, Equity & Social
Justice Commission, Human Services Advisory Board, Library Advisory Board, Park
Commission and Planning Commission: The Mayor recommends appointment of applicants
to the City Council, and appointments are confirmed by the City Council at a Regular Meeting.
Civil Service Commission: The Mayor appoints applicants to the Civil Service Commission.
Lodging Tax Advisory Committee (LTAC): The LTAC Chair recommends appointments, and
appointments are confirmed by the City Council.
Public Safety Bond Financial Oversight Committee: Appointments are made by the City
Council.
Terms and Reappointments
Terms of service vary by Board, Commission or Committee and range from 1 to 6 years.
Vacancies are filled throughout the year as needed. An individual may be reappointed for
additional terms of service with the approval of the Mayor and/or City Council as outlined
above.
Resignations
If an advisory member is unable to complete their term of service a letter of resignation
should be sent to the Mayor indicating the effective date of the resignation.
Roles and Responsibilities
Each member of a Board, Commission or Committee makes unique contributions, but some
members may assume additional roles within the group. Each role that people fill within
these groups has guidelines that help ensure success. The following are general guidelines
that may vary with the requirements or need of each group.
Chair/Vice-Chair
o As group leader, the chair suggests group direction and options for setting goals
o Provides a supportive environment for process, content, and group members
o Sees that agendas are set
o Sets a positive tone and pace for the group
o May participate in meeting preparation in coordination with the staff liaison
o Represents the group in the community
Group Member
o Arranges adequate time to carry out the responsibilities of being a member
o Comes to meetings prepared
o Listens to other group members and communicates with respect and courtesy
o Participates in group discussion and decision making
Staff Support for Advisory Groups
City staff support the City of Tukwila advisory groups. The primary role of staff is to represent
the City and facilitate communication between the advisory group, City Administration, the
City Council and other City departments. Staff responsibilities include:
o Ensuring that meeting notifications and recordkeeping is compliant with applicable
state laws such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA)
o Providing professional guidance, issue analysis and recommendations
o Assisting with research, report preparation and correspondence
o Compiling agendas, maintaining minutes, forwarding recommendations and/or
implementing actions
Being an Effective Advisory Group Member
Residents are appointed to a City of Tukwila advisory group to represent the public interest.
The appointments may reflect a geographic interest, an area of expertise, or a special interest
group or professional association. Every individual brings an important point of view.
Considering diverse points of view produces comprehensive and fair recommendations.
Advisory bodies provide an important link between the community and City staff. The
information each group provides about specific community needs and opinions can have a
profound effect on public policies. Advisory group members play a very special role in
creating recommendations on governmental issues.
As a member of an advisory group, you will be expected to:
• Represent community opinions, attitudes, and needs to City staff and the City Council
• Study programs and services
• Analyze problems and needs
• Offer recommendations
While advisory groups provide recommendations about policy, they do not create or
administer policy, programs or services.
It is vital that all members regularly attend meetings and come to meetings prepared. The
best preparation is to read all reports, proposals and other documents distributed by staff
prior to meetings.
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8
Meetings
Each advisory group member is responsible for the content and productivity of meetings they
attend and should come prepared to take ownership for their contribution to the meeting.
Meetings do matter. The following guidelines will ensure that participants contribute
productively.
0 All participants arrive prepared
0 There are clear group rules that all agree to honor
0 Agenda is written and shared
0 Meetings will start and end on time
0 All participants contribute
0 All points of view are considered with courtesy and respect
0 Process is focused
0 Work to be accomplished is defined and assigned
Group Conduct
Each group member is an individual and has a unique style of learning or accomplishing
tasks. At times, these differences can cause friction between members and slow down the
process of the group. Following the guidelines below will help prevent misunderstandings
and disagreements.
• Attendance: The group should place a high priority on attendance at meetings. Talk
about what would be legitimate reasons for missing a meeting and establish a
procedure for informing the group leader of an absence
• Promptness: Meetings should start and end on time.
• Rote: Recognize that authority to act is granted to the group, not the individual, and
that compromise may be necessary in order to reach consensus.
• Meeting place and time: Specify a regular meeting time and place and establish a
procedure for notifying members of meetings.
■ Participation: Everyone's viewpoint is valuable. Every team member can make a
unique contribution; therefore, emphasize the importance of both speaking freely and
listening attentively. When members have differing viewpoints respectfully agree to
disagree.
• Stay on task: Conversations should be limited to subjects that the group has the
authority to make recommendations on.
• Basic conversational courtesies: Listen attentively and respectfully, do not interrupt,
limit use of electronic devices, etc.
• Rotation of routine chores: Decide who will be responsible for routine chores
required of regular meetings and decide how to rotate these duties among the group
of members.
Group Decision Making
Just as the functions of the City of Tukwila's advisory groups are different, so are the ways in
which each group reaches agreement. After a discussion, some groups may vote; others may
prioritize and select the recommendation that emerged as a priority; and still others may use
consensus as a way to reach a decision. It is important for volunteer advisory group members
to be aware of the type of decision -making process spelled out in their bylaws.
Bylaws
Every advisory group must have a set of bylaws to direct and clarify its actions, procedures,
and organization. Bylaws are the guidelines by which a group functions.
Bylaws should include expectations as well as guidelines for members. Issues such as
attendance, responsibilities, and removal should be addressed in the bylaws. Advisory group
members are expected to become familiar with and adhere to bylaws and all relevant
statutes.
Laws Affecting Advisory Group Activities
Advisory group members should be aware of certain restrictions and requirements and be
familiar with and operate within their group's governing statutes, bylaws, and city, state and
federal laws at all times.
These laws ensure that all levels of government operate properly. Fortunately, it is not
difficult to comply with these laws. The first step is to know what is required. If a Board,
Commission or Committee has a legal question, they may ask the staff liaison to request
clarification from the City Attorney.
Influencing Ballot Measures and Using City Facilities for Political Purposes: Revised Code
of Washington (RCW) 42.17A.555 strictly forbids the use of public facilities for the purpose of
assisting a campaign for election of any person to any office or for the promotion or
opposition to any ballot proposition unless they are activities that are part of the normal and
regular conduct of the office or agency. Advisory group members may support or oppose a
candidate or ballot measure as an individual, but not in their capacity as a Board,
Commission or Committee member. For example, Jane Doe, Planning Commissioner, cannot
support a candidate by signing her name as "Jane Doe, Tukwila Planning Commissioner," but
she can sign "Jane Doe." John Doe, who is a member of an advisory group, cannot use the
facilities or the forum of an advisory group meeting to publicly support a candidate or ballot
measure, but as an individual he can speak to individual members of the group to express his
political opinions on his own time.
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10
Open Public Meetings Act (OPMA)
The Washington Open Public Meetings Act (RCW 42.30), essentially requires three things:
• Notice must be provided for all meetings;
• Meetings must be open to the public, except as authorized by state law; and
• Minutes must be created for each meeting.
A "meeting" is defined to include not only formal gatherings of the advisory group but also
any occasion where a "quorum" (usually majority) of advisory group members come together
and discuss group issues or City business. Electronic or telephonic communications may
constitute a meeting which is subject to the Open Public Meetings Act if a majority of
members discuss information, give input or take action via e-mail or telephone.
Every member of an advisory body must complete training on the OPMA within 90 days of
appointment and must complete the training within 90 days of reappointment or every four
years, whichever comes first. (RCW 42.30.205)
Link to OPMA Training: https:/1voutu.beJpTnr-DvUu9M
Public Records Act (PRA)
The Public Records Act (RCW 42.56) requires that agencies retain records of business
conducted in accordance with the State retention schedule and produce these records upon
receipt of a public records request. Board and Commission members are subject to the
Public Records Act, which means that all documents used or created by members in the
course of their work on the Board, Commission or Committee are subject to Washington State
records retention laws and disclosure under the Public Records Act. This includes email
communications sent and received via a private email account, as well as any notes taken by
members in the course of their work. Board, Commission and Committee members should
promptly turn over any relevant documents when requested by the City pursuant to a public
records request or litigation.
The City requires every member of an advisory body to complete training on the PRA within
90 days of appointment and within 90 days of reappointment or every four years, whichever
comes first.
Link to PRA Training: https://youtu.be/ mTE2KNYxa4
Ethics and Appearance of Fairness
Washington's ethics laws prohibit public officials from gaining financially as a result of his or
her position. Also, public officials must declare any conflicts of interest at a public meeting. A
conflict exists if a recommendation could potentially affect the finances of the group
member or the finances of a family member. If a conflict exists, the member must declare this
fact at a meeting where the issue is being discussed and refrain from discussing or voting on
the recommendation.
The City requires every member of an advisory body to complete training on Ethics within 90
days of appointment and within 90 days of reappointment or every four years, whichever
comes first.
Link to Ethics Training: https://youtu.be/PwBV-bt4P-o
Forms
Every member of an advisory board must sign a Conflict of Interest Disclosure Form and
Ethics, OPMA and PRA Training Certification Form within 90 days of appointment. New
Disclosure and Certification forms must be completed within 90 days of reappointment or
every four years, whichever comes first.
58
12
The city of opportunity, the community of choice
Conflict of Interest Disclosure
I have reviewed the City of Tukwila Boards, Commissions and Committees Handbook and
understand my commitments and obligations as a member of the
. I agree to work with staff and other volunteers to
comply with said responsibilities and abide by all relevant laws.
I understand that as an advisory board, commission or committee member I may be asked to
make recommendations to the City Council about the investment of City of Tukwila financial
resources. I agree to abide by all state and local laws regarding Ethics in Public Office and to
avoid situations where personal affiliations and/or relationships could have, or give the
appearance of having, an influence on the matters being considered. If and/or when such a
situation occurs, I shall disclose the potential conflict to the members of the advisory group
and excuse myself from discussion and voting.
Member Signature Date
Printed Name
60
14
The city of opportunity, the community of choice
Certification of Training
This will certify that as a member of the I have
received Ethics, Open Public Meeting Act and Public Records Act Training as outlined below.
Ethics:
Training Format (Live/Webinar/Video) Date
OPMA:
Training Format (Live/Webinar/Video) Date
PRA:
Training Format (Live/Webinar/Video) Date
I agree to comply with the OPMA and PRA and to abide by all relevant laws.
Member Signature Date
Printed Name
15 61
62
16
The City of Tukwila is an equal opportunity organization and does not discriminate in
violation of law on the basis of race, color, national origin, creed, religion, sex, age, marital
status, physical or mental disability, genetic information, gender identification, status as an
honorably discharged veteran or any other class protected by federal, state or local law. The
City of Tukwila also promotes a productive work environment and does not tolerate
discrimination, harassment or retaliation.
It is our goal to create, foster and maintain an atmosphere of non-discrimination.
Discrimination in any form undermines the morale and integrity of working relationships and
interferes with the productivity of the group.
Anyone who feels they have been subjected to discrimination or harassment should
immediately notify your advisory group staff liaison or the Mayor's office. Any reports of
discrimination or harassment will be handled impartially and resolved promptly.
The City of Tukwila is a drug free organization and expects all employees and volunteers to
report to their assignment free from drug and/or alcohol impairment. Volunteers must abide
by the provisions of this policy as a condition of volunteer service.
17 63
64
CITY OF TUKWILA
POLICY
Page 1 of4
Board, Commission and Committee Appointment Process
Purpose: To establish and provide consistent procedures for the review and selection of community
members to serve on City boards, commissions and committees.
Definitions
• Board: A semi -autonomous body established pursuant to a city ordinance.
• Commission: A body established pursuant to state statute and a city ordinance to study and
recommend action to the City Council with the exception ofthe Civil Service Commission.
• Committee: A body appointed by the City Council with a specified task or function.
Policy and Procedures: Advisory bodies provide guidance,to decision -makers and bring public
participation into government activities. The City of Tukwrla's boards, commissions and committees
provide invaluable service to the City.
Authority: The Mayor of Tukwila and the Tukwila City Council are specificallyem owered by state law
and the Tukwila Municipal Code to fill by appointment all boards, commissions',{and committees in
compliance with the Revised Code of Washington an 'd tie Tukwila Municipal Code ` Mayor's Office is
responsible forthe oversight and administration of the process by which the advisory beards,
commissions and committee program is managed.
Appointment Criteria: To be considered for appointment each applicant must meet at least one of the
following criteria:
• Be a resident ofthe City ofTukwila foresidentor-community�po�sition;
• Be employe dfn the City ofTukwila for a business representative position;
• Be a Tukwila School District Representative fora school district position; or
• Be a High School Student in the City of Tukwilafor a student representative position.
Applicants must alto successfully complete a background check.
Qualifications vary for each'board, commission and committee and are specifically outlined in the
Tukwila Municipal Code.
Appointment Process: Interested; applicants must submit a completed Boards, Commissions and
Committees application to the Mayor's Office. Applications are available on the city's website at
www.tukwilawa gov partmetnayors-office/boards-and-commissions.
Applications for the Arts Commission, Community -Oriented Policing Citizens Advisory Board, Equity and
Social Justice Commission, Human Services Advisory Board, Library Advisory Board, Landmark Advisory
Board, Park Commission, Planning Commission, SeaTac Airport Stakeholder Round Table and Special
Committees appointed by the Mayor: When an application is received an email is sent to the applicant
acknowledging receipt of the application and letting them know the application is under review. A
background check is conducted and once complete the application is sent to the staff liaison forthe
65
Board, Commission and Committee Appointment Process
Page 2 of 4
Board or Commission the applicant is interested in. A copy of the application is also provided to the
Mayor. The Mayor may contact the applicant directly, ask the staff liaison to contact the applicant or
schedule an interview with the applicant.
When the Mayor has determined the applicant to recommend for appointment the Executive Assistant
will schedule the appointment recommendation to go before Council for confirmation at an upcoming
Regular Council Meeting. An Informational Memorandum recommending the appointment is prepared
and distributed to the City Council by email and internal mail no fewerthan three weeks before the
scheduled Council Meeting. A copy of the application with address, phone number and emails redacted
is attached to the Informational Memorandum. After the councilmembers have had a few days to review
the memo, a letter is sent to the applicant notifying themayor has recommended their
appointment, pending confirmation of the City Council and 'inviting them to attend the upcoming
Council meeting where their confirmation is on the;gen'da.
Applications for Civil Service Commission: When a'
applicant acknowledging receipt of the application
review. A background check is conducted and once corri
for the Civil Service Commission. A copyofthe application
contact the applicant directly, ask the soneyto contact
the applicant. Per RCW 41.08.030 and 41.12 030 appointments to
by the Mayor and do not go before City Council for confirmation.
Applications for the Lodging Tax A
sent to the applicantiacknowledgin
under review. A background check
liaison for LTAC. The staff liaison w
appoint
appointment is prepay
,ti
three weeks before the se
numbe
have had a
President has
inviting them to
emails redacte
days to review,
commended tht
end the upcoMi
e by t
and distri
ule
Applications for the Pu
appointed by Council: W
receipt of the application an etting them know the application is under review. A background check is
conducted and once complete the application is sent to the staff liaison for the Committee. The staff
liaison will notify the Council President and/or relevant standing Committee Chair and schedule the
appointment to go through the Council's legislative process, which may include a standing Council
Committee.
'cation and letting them know the application is
once complete the application is sent to the staff
e Councilmember serving as LTAC Chair as LTAC
tonal Memorandum recommending the
ouncil by email and internal mail approximately
ur it Meeting. A.copy of the application with address, phone
,attached to the Informational Memorandum. After the councilmembers
memo, a letter is sent to the applicant notifying them that the Council
ppointment, pending confirmation of the full City Council and
g Council meeting where their confirmation is on the agenda.
visory Committee;
g receipt oft
conducted anhd'4
nate with ti
A'n,lnform1
lication is received ane
etting there know the apj
plication is sen
is sent to the
ication is under
e staff liaison
$a'`provided to the Mayor. The Mayor may
applicant or schedule an interview with
.Civil Service Commission are made
n application is received an email is
oun
uted to t
e
ond Financial Oversight Committee (FOC) and Special Committees
pplication is received an email is sent to the applicant acknowledging
66
Board, Commission and Committee Appointment Process
Page 3 of 4
Appointee Requirements: Every member of an advisory board, commission or committee must sign a
Conflict of Interest Disclosure Form and Ethics, OPMA and PRA Training Certification Form within 90 days
of appointment or reappointment. Forms and links to the trainings are located in the Boards and
Commissions Handbook.
Applicants Not Appointed: If an applicant applies for a position and is not appointed they are sent a
letter thanking them for applying, notifying them they were not appointed, providing information on any
vacant positions, if applicable, and letting them know that their` ppircation will be kept on file for one
year.
Resignations: When a member resigns from their position before the end of the term, the vacancy is
advertised, and a new member is appointed to serve' emainder of the term. A letter is sent to the
member thanking them for their service.
Vacant Positions: Vacant positions are advertised in the Hazelnut newsletter, o
website, on social media and in the GayAdministratort City Council mee
Reappointment Process: Terms for pos
Board or Commission. All positions expir
year the Mayor's Office will contact all incu
determine if they are intereste�
they will complete t
Mayor's Office will no
applied for reappointme!
the reappointments to the a
objectivity, and effectiveness
the Hazolr
applicat .,
appoint
Z Al December
the first Counci
on the City's
g packets.
ority, considering factors like attendance regularity,
sitions withterms ending will be advertised in the October edition of
nut newsletter and through other City venues with applications due by November 15. All
ions, both reappointment and new, will bt reviewed and an Informational Memorandum with
r lent and reappointment recommendations will be provided to City Council no later than
reappointments for terms that expire December 31 are scheduled for
e between two years and six years depending on the
ecembet l at the end of the term. In September of each
ent members with terms expiring at the end of the year to
in reappointment. If thtincumbent is interested in being reappointed,
pointment Application and submit itto the Mayor's Office by October 15. The
the Board, Commission aria Committee staff liaisons which incumbents have
The staff liaison will hayt until November 15 to provide any feedback about
oin
appointments;a
meeting in Januar
Recognition: The Mayorrwill send agletter of appreciation and thanks to each member of a board,
commission or committee upon e completion of a term.
Records: The Mayor's Office -shell maintain records of persons who have applied for a vacancy on a given
board, commission or committee for one (1) year after each filing period. If a position should become
vacant during that timeframe, the applicant will be considered for the position.
67
Board, Commission and Committee Appointment Process
Page 4 of 4
Current Boards, Commissions and Committees
Term
Length
Appointment Authority
Governing
Legislation
Arts Commission
4 years
Appointed by Mayor
Confirmed by Council
TMC 2.30
Civil Service Commission
6 years
Appointed by
Mayor
RCW 41.08
RCW 41.12
TMC 2.42
Board of Ethics
1 year
Comprised of the Chair from
each of the Commissions
TMC 2.97.040
Community -Oriented Policing
Citizens Advisory Board (COPCAB)
4 years
Appointed by Mayor
Confirmed by Council
TMC 2.39
Equity & Social Justice Commission
2 years
Appointed
Confirmed
by Mayor
b'Council
tTMC 2.29
Human Services Advisory Board
3 years
Appointed by Mayor
Confirmed`abyCouncil
TMC 2.34
Public Safety Bond Financial
Oversight Committee (FO
"2years
Appointedby Council
{ .s
Ord. 2509
Ord. 2535
Res. 1892
Landmark Commission
3 years
Appointedity Mayor
Confirmed by Council
TMC 16.60
Library Advisory Board 4
2 years
Appointed by Mayor
Confirmed by Council
TMC 2.33
Lodging:Ta, Advisory Committee
(LTAC).,
1 year
Appointed by Council
TMC 2.35
Park Commission ��
3 years
�Appointed by Mayor
Confirmed by Council
TMC 2.32
Planning mission
4 years
Appointed by Mayor
Confirmed by Council
RCW 35A.63
TMC 2.36
SeaTac Airport Stakeholder Round.
Table (StART) >'
2 years
Appointed by Mayor
Confirmed by Council
StART Operating
Procedures
Board, Commission and Committee Appointment
Process
Initiating Department: Mayor's Office
Effective Date:
Supersedes:
Mayor's Office Approval Signature:
68
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Community Development & Neighborhoods Committee
FROM: Rick Still, Parks & Recreation Director
By: Craig Zellerhoff, Parks & Recreation Business Manager
CC: Mayor Ekberg
DATE: August 20, 2019
SUBJECT: Foster Golf Links - Marketing Plan Update
ISSUE
Provide an update to the Committee on the Foster Golf Links Marketing Plan
BACKGROUND
Marketing Plan Update
The Foster Golf Links (FGL) Marketing plan has been in effect for approximately four years. There
has been significant, measurable growth such as lengthening the golf season, improving course
playability, and fee adjustment which is compatible and comparable to market level via dynamic
pricing methods.
We continue to grow and expand with the knowledge gained from marketing insights and player
feedback, which has resulted in more effective management and functionality within the golf course
operations. This has ultimately increased golfer participation, engagement and retention.
Updates have recently been made in conjunction with the Marketing Plan. These include
reformatting the Foster Golf Links website to simplify user experience. The development of a
tournament brochure for prospective clients, as well as an increase in social media engagement via
Facebook, Twitter, and Instagram.
Our efforts are to focus on the "WHY" to play golf for increase player retention and to keep
customers engaged with the Foster Golf Links brand. FGL regularly broadcasts messages and
discounts via email and text to our rewards members and subscribers. We have also begun a
tournament series hosted by Foster Golf Links with Tukwila vendors as sponsors.
DISCUSSION
The purpose of this memorandum is to inform the Committee of updates being made to the
Foster Golf Links Marketing.
69
INFORMATIONAL MEMO
Page 2
Staff has continued to seek means to increase revenue, player retention and engagement;
implementing an Action Plan, improving playability, increasing the number of available programs
and delivering excellent service and experiences are all examples of how past updates to the
Marketing plan have successfully played a part in the overall improvement of Foster Golf Links.
FINANCIAL IMPACT
None
RECOMMENDATION
Discussion only.
ATTACHMENTS
A. Facebook Statistics
B. Google Statistics
70
Z:ICouncil Agenda Items\Parks and Recreation IFGL Marketing UpdatelMEMO - FGL Marketing Update.docx
EXHIBIT A
FOSTER GOLF LINKS MARKETING REACH
Facebook
Page Summary Last 25 days =
JIi 13, 2,0 - 2019
No?orleti Tooro.4,
:iooE
Actions on Page
ToHAHr. A 200T,
Page Likes
23
i5,-3.g,&11,:es A 229%
Recommendations
1-1:1
35
Pecuaond:4to3ro
Page Views
450
Post Reach
8 328
A135%
Post Engagements
3 342
EADar2A2r?'', A759/5
Page Previews
37
1,11711,,
Story Reach
- iCT
Videos
4 047
Export Data ,7,6
•
Get Story Insights
or:
Learn More
Vio,ro• 136131`,,5
Paid
71
EXHIBIT B
FOSTER GOLF LINKS MARKETING REACH
Google
Customer actions
The most ceou'meri actions That CLi,r.itomers take en yrtur listing
1 month
Total actions 4.3K
.1oz,
3DC,
2 CO
&F):
Directions requests
The areas where customers request directions to yore business From
1 month
Seattle
Tukwila
Renton
Bellevue
Kent
Federal Way
SeaTac
Burien
Bryn Mawr -Skyway
Kirkland
Auburn
Cascacie-Fairwocd
Tacoma
Issaquah
E.clgewood
Enumclaw
mor,t,h ske
"Great tattle golf course. Shorter than
most with only 1 par five, but fun to
play. Our Golf League. plays there each
week during the dry seasom-a-
505
'I 68
94
6?
64
63
53
4-8
28
27
23
20
20
1 6
IS
is
6 srn�n
TESTIMONIALS
2 mc,ethe
"Very nicely groomed course. Not to
challenging (for a duffer like me), lots of
straight fairways. Kinda fun watching
the trains go by while playing. The staff
was friendly and accommodating. Did
not eat at the restaurant this time but
have in the past and found the food CO
be very good_ This was my first times
out this year and it was a great course
to open on. Will certainly go back
again:
NI Visit your website
,96f<
ir Request directions
1:72K
1St Call you
.5.26
04.
it OttO
U
3,1466,$.
„„,,,FtiVorai*„
"seintrieh rsi
9
Mr,p.dt 05015 566616 1-6266, 1.,1
rbereh ge
`This is my favorite golf course in the
region. which can be busy on League
days - but what course isn't? Well -
maintained and always has a tee time
for you and a couple friends. Not an
elaborate course, but also not as easy
as some would say. A bit shorter off the
tee, but a good early season confidence
builder for people just setting out. I like
walking it due to the exercise, but they
have carts to rent (for a sizeable
charge). I would recommend this place
to anyone who is looking to play golf in
the region. The food inside the
clubhouse is also very good.-
72
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Community Development & Neighborhoods Committee
FROM: Rick Still, Parks and Recreation Director
BY: Craig Zellerhoff, Parks and Recreation Business Manager
CC: Mayor Ekberg
DATE: August 20, 2019
SUBJECT: Foster Golf Links — Golf Cart Update and Purchase
ISSUE
Provide an update to the Committee on the Foster Golf Cart replacement program.
BACKGROUND
The 2019-2020 budget includes $25,000 for each year to continue the Golf Cart replacement
program. Foster Golf Links (FGL) currently has 64 carts. Due to age and usage, the current fleet is
requiring repairs on a regular basis leaving 50-54 carts available to customers on any given day.
FGL is in the process of replacing most of the older golf carts to reduce annual maintenance costs,
to provide a better golf experience and to reduce the number of golf carts FGL rents annually to
meet the golfer needs.
The carts have been purchased under the National Intergovernmental Purchasing Alliance (NIPA),
which is similar to a state -bid purchasing process. The golf cart replacement plan was initially
started in 2011 and was placed on hold due to budget reductions in 2016. Through the 2019-20
budget process, City Council approved leaving the Admission Tax in the FGL budget to enable the
reinstatement of the cart replacement program.
Foster Golf Links (FGL) averages nearly 15,000 power cart rentals per year. Cart rentals are the
2"d largest revenue producer at FGL.
DISCUSSION
The replacement program for 2019-2020 budget, is to purchase 12 new EZ-GO TXT EFI carts,
and trading in 15 of our oldest carts. By doing so, we will reduce the "down time" with carts
taken out of service due to mechanical problems. It will also provide consistency within our fleet
for ease of maintenance and transferability of parts. The new carts are equipped with a new
engine which achieves 20 mpg more than the previous carts. The carts will be outfitted with
hour meters, Club Pro bag covers, canopy top, USB ports and Foster Golf Links logo in
accordance with the specs attached.
The carts will be purchased under the National Intergovernmental Purchasing Alliance (NIPA).
EZ-GO and the City are members of NIPA which is similar to a state bid purchasing process.
Additionally, since the carts will be rented back to the public, our resale certificate waives the
sales tax charge on the purchase.
FINANCIAL IMPACT
The cost for the cart replacement plan has been included in the 2019-2020 operational budget
for Foster Golf Links. We are utilizing the biennial of $50,000 for a one-time purchase to for
better pricing. The cost for 2019 will be $49,980.
73
INFORMATIONAL MEMO
Page 2
RECOMMENDATION
Council is being asked to forward this item to the Consent Agenda at the September 3, 2019
Regular Meeting
ATTACHMENTS
A. EZ-GO Cart Information and Pricing
74 Z:\Council Agenda Items\Parks and Recreation\FGL Golf Carts\MEMO - FGL Golf Carts.docx
EXHIBIT A
FLEET GOLF CAR PROPOSAL PRESENTED TO
Foster Golf Links
WWW.PACIFICGOLFTURF.COM
PORTLAND, OREGON
14625 SE STARK ST
PORTLAND, OR 97233
SNOHOMISH WASHINGTON
1818 BICKFORD, AVE
SNOHOMISH, WA 98290
SPOKANE WASHINGTON
6206 E TRENT AVE BLSG 2 SUITE A
SPOKANE VALLEY, WA 99212
(503)
282-6022 (800)368-9158
(360) 568-7798 (800) 368-9158
(509) 879-5117 (800) 368-9158
OHN DEERE GOLF
Wledrnmann
�IVe' CUSHMAN BUFFALO TURBINE')
I CIA KCITA s:.rxs
f,.
pit
A Textron Cornpany
75
EXHIBIT A
GOLF
Presented To:
& TURF
Ave South
A Textron Company
JOHN N E GOLF
Prepared By
Warren Orr
Foster Golf Links
13500 Interurban
Tukwila, WA 98168
Peter Trudeau
Sales Manager
(503) 313-3793
penideau �pacificgolfturf.corn
QTY
MODEL
VEHICLE COLOR
SEAT TYPE J COLOR
12
TXT GAS EFI
Ivory
Standard Factory Seat Tan
INCLUDED ACCESSORIES'
qTY
ACCESSORY
ACCESSORY DETAILS / COLOR
12
Top Assembly
Tan
12
Wheel Covers
Gold
12
Standard Tire and Wheel
8" Standard Factory 4 Ply Tire and Wheel
12
Windshield
E-Z-GO Factory Split Windshield
12
Message Holder
12
Club Pro Bag Covers
Tan
12
Hour Meter
Standard Factory Install
12
Premium Steering Wheel
Standard Factory Install
12
USB Ports
Standard Factory Install
2
Casual Tow Bar
1
Manual Kit
12
Factory Freight
12
Fleet Instalation / Local Delivery
Any change to the accessory 'st must be obtained in writing at least 45 days prior to production dote.
Location of Logo
11 ( Course Logo
Center Front Cowl
Location of Numbers Number Sequence
22
Die Cut Numbers
One Per Side to be determined
"Club is Responsible for logo artwork 45 days prior to fleet delivery
SPECIAL CONSIDERATIONS
Acceptance of the above listed accessories and vehicle information
Accepted By:
I
Pacific Golf & Turf
Accepted By:
Title:
Date:
Date:
76
EXtitBIT A
GOLF
Presented To:
..
& TUFF
A 1t,opany
JOHN DEERDEERE GOLF
Prepared By
Warren Orr Peter Trudeau
Foster Golf Links Sales Manager
13500 Interurban Ave South (503) 313-3793
Tukwila, WA 98168 ntrudeau(apacificgolfturf.com
FINANCIAL DETAILS'
MODEL
Terms
UNIT PRICE
TOTAL MONTHLY PRICE
12
TXT GAS EFI
Cash Purchase
$ 5,990.00
$ 71,880.00
$ -
$
$ -
$
$ -
$ -
$ -
$
NET TOTAL
$ 49,980.00
TRADE / LEASE TERMINATION
QTY
YEAR MODEL
CONDITION
VALUE PER CAR
TOTAL
15
2011TXT Gas
Good
$1,460,00
$21,900.00
$0.00
$0.00
$0.00
FLEET INSPECTION REPORT
1- Customer acknowledges they have received a full inspection report /attached)
2- Customer understands that excess damages to Lease Termination vehicles
3- Customer understands that trade in values ar based on the condition of the
4- Customer understands that this agreement is based on the condition of the
inspection and accepslonce of new vehicles by Pacific Golf & Turf is the repsonsibility
detailing the current conditon of the trade in/Lease return Vehicles
will be added to the cost of the replacement fleet as specified in this agreement.
vehicles on the date of the fleet inspection.
vehicles at the time of inspection. Any damages or loss of vehicle accessories / chargers that occur between
of the customer.
Payment Schedule: Cash Purchase Payment Months: Due Upon Delivery
Expected Delivery: September 2019 First Pay: Sep-2019
Additional Information:
PROPOSAL EXPIRATION DATE:
This Proposal is valid through 5/31/2019 delivery date is subject to change based on product availability.
TIMELINE REQUIREMENTS
Proposal Acceptance
Updated Credit information (PST or Lease Co.)
Signed Lease Documents / Credit Approval
Final Review Order Specifications, Delivery Timing
Order New Vehicles
Accepted By: Date:
Title:
Pacific Golf & Turf
Accepted By: Date:
Title:
77
A Textron Company
MODEL: TXT FLEET GOLF CAR
TYPE: GASOLINE POWERED FLEET GOLF CAR
MODEL YEAR: 2019
Part No: 657061
PRODUCT.SPECIFICATION
Engine: 13.5 hp (10.1 kW) per SAE J1940 standard, 4 cycle, 24.5 ci (401 cc) single cylinder, air-cooled
• Valve Train:
• Lubrication:
• Balancer:
Electrical:
Drive Train:
Brakes:
Transaxle:
Capacity:
Overhead valve
Pressurized oil system, spin -on oil filter
Internal counter rotating balance shaft
• Fuel System:
• Ignition:
• Air Cleaner:
Closed -loop electronic fuel injection
Electronic inductive spark
Replaceable dry cartridge
Starter/Generator, solid-state regulator, 12 Volt maintenance free battery (525 CCA, 85 minute reserve)
Automatic, continuously variable transmission (CVT)
Dual rear wheel mechanical self-adjusting drum brakes. Single point park brake release with self -compensating system.
Differential with helical gears, ground speed governor, forward/reverse
Seating for 2 persons
PRODUCT OVERVIEW
Dimensions
Overall Length
Overall Width
Overall Height (No Canopy)
Overall Height (With Canopy)
Wheel Base
Front Wheel Track
Rear Wheel Track
Gnd Clearance @ Differential
Vehicle Power
Power Source
Valve Train
Horsepower (kW)
Electrical System
Battery (Qty, Type)
Key or Pedal Start
Air Cleaner
Lubrication
Oil Filter
Cooling System
Fuel Capacity
Drive Train
Transaxle
Gear Selection
Rear Axle Ratio
93.0 in (236 cm)
47.0 in (119 cm)
46.5 in (118 cm) (Top of Steering Wheel)
67.5 in (171 cm) (Top of Sun Canopy)
66 in (168 cm)
34 in (86 cm)
38.5 in (98 cm)
4.3 in (11 cm)
4 Cycle 24.5 cu in (401 cc).
Single Cylinder OHV
13.5 hp (10.1 kW) Exceeds SAE J1940 Std.
Starter/Generator. Solid State Regulator
One, 12 Volt Maintenance Free
Pedal
Industrial Rated Dry Filter
Pressurized Oil System
Spin On
Air Cooled
5.96 Gallon (22.6L) Tank
Continuously variable transmission (CVT)
Differential with helical gears
Forward -Reverse
11.47:1 (Forward) 14.35:1 (Reverse)
Some items listed may be optional equipment
Performance
Seating Capacity
Dry Weight
Curb Weight
Vehicle Load Capacity
Outside Clearance Circle
Speed (Level Ground)
Towing Capacity
Steering & Suspension
Steering
Front Suspension
Rear Suspension
Service Brake
Parking Brake
Front Tires
Rear Tires
Body & Chassis
Frame
Front Body & Finish
Standard Color
2 Persons
760 lb (344 kg)
780 lb (354 kg)
800 lb (363 kg)
19.0ft(5.8m)
12 mph ± 0.5 mph (19 kph ± 0.8 kph)
3 Golf Cars with Approved Permanent Tow Bar
Self -compensating rack and pinion
Leaf springs with hydraulic shock absorbers
Leaf springs with hydraulic shock absorbers
Rear wheel mechanical self-adjusting drum
Self -compensating, single point engagement
18 x 8.50 - 8 (4 Ply Rated) Tires
18 x 8.50 - 8 (4 Ply Rated) Tires
Welded Steel, DuraShield'm powder coat
Injection molded TPO
Ivory or Forest Green
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2019 Gas TXT Fleet EFI GC
Released: 09/27/2018
Revised: 10/15/2018
Specifications are subject to change without notice
Field installed accessories may require installation charges
1 of 2
A Textron Company
OPTIONS & FIELD INSTALLED ACCESSORIES (Installation not included)*
Item
TIRES & WHEELS:
Front:
Hole -in -One 18 x 8.50 - 8 (4 Ply Rated)
Std Opt Fld
X
Tour Max 18 x 8.50 -10" Alloy Wheels
X
USA Trail 18 x 8.50 - 8 (Load Range C)
X
Rear:
Hole -in -One 18 x 8.50 - 8 (4 Ply Rated)
X
Tour Max 18 x 8.50 - 10" Alloy Wheels
X
X
USA Trail 18 x 8.50 - 8 (Load Range C)
Wheel Covers:
Spoke, Silver
Spoke, Gold
COLORS:
Ivory or Forest Green
X
Almond
X
Black
X
Flame Red
X
Inferno Red
X
Patriot Blue
X
Metallic Charcoal
X
Oasis Green
X
Platinum
X
Burgundy
X
Electric Blue
X
Sunburst Orange
X
Bright White
X
SEATING:
Seat Color (Oyster)
X
Seat Color (Tan)
X
Seat Color (Grey)
X
Premium Seat(Mushroom)
X
Premium Seat(Lt Beige)
X
PIN STRIPES:
Pewter
X
Black
X
Gold
X
Item
ELECTRICAL OPTIONS:
Std Opt Fld
Fuel/Oil Gauge
X
Unique Group Key Switch
X
Unique Individual Key Switch
X
USB Port
X
Heavy Duty Battery
X
OTHER OPTIONS:
Sweater Basket
X
Fender Scuff Guard
X
Heavy Duty Rear Suspension
X
Front Bumper
X
Cooler & Bracket
X
Sand Bottle
X
Sand Bucket
X
Side Basket (Single or Double)
X
Tow Bar (Permanent)
X
CE Kit, Gas
X
Tow Bar (Casual Use)
X
Sand Rake
X
Sand Rake Holder
X
Club and Ball Washer
X
4 Bag Attachment
X
Premium Steering Wheel
X
WEATHER PROTECTION:
Bag Cover Kit (Oyster)
X
Bag Cover Kit (Tan)
X
Bag Cover Kit (Green)
X
Bag Cover Kit (Black)
X
Sun Canopy (Top) Oyster
X
Sun Canopy (Top) Tan
X
Sun Canopy (Top) Black
X
Weather Enclosure (3 Side, Sun Canopy & Wdshld Req'd)
X
Windshield Flat (Clear) (Requires Sun Canopy)
X
Windshield Fold Down (Clear) (Requires Sun Canopy)
X
Message Holder (1 Piece, Requires Sun Canopy)
X
Double Message Holder (Requires Sun Canopy)
X
Rear View Mirror (Requires Sun Canopy)
X
2019 Gas TXT Fleet EFI GC
Released: 09/27/2018
Revised: 10/15/2018
Specifications are subject to change without notice
* Field installed accessories may require installation charges
2 of 2
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