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Home My WebLink AboutFIN 2019-08-26 Item 2B - Resolution - Fire Department Fee Schedule UpdateCity of Tukwila Allan Ekberg, Mayor INFO ATIONAL E ORA DU Finance Committee FROM: Vicky Carlsen, Finance Director Ben Hayman, Fire Marshal CC: Mayor Ekberg DATE. August 7, 2019 SUBJECT: Update Fire Department Fee Schedule Updated after August 12, 2019 Finance Committee meeting ISSUE Recommendation for Council to update the current Fire Department fee schedule by adjusting current fees to market rates and adding new fees to more closely align with other fire jurisdictions. BACKGROUND The Fire Department charges fees for a variety of services performed. The fees are intended to recover a portion of the City' costs for processing permit applications, plan reviews, and re - inspections as well as a fee in conjunction with recovery of hazardous incident response costs, With the exception of fees for fire permits required by the International Fire Code and plan reviews, fees have not been increased since at least 2010. Because the structure of fire fee schedules can vary significantly from entity to entity, comparison data has been provided at the end of this memo. DISCUSSION As noted above, the Fire Department charges fees for a variety of services performed, Fees charged can be categorized in several sections including fire permit, plan review and inspection fees, re -inspection, and new fees. Each fee type is discussed below. In order to review and streamline current processes, the City is recommending that the changes to the fee schedule take effect January 1, 2020.This date will allow the build -out of the new fees in TRAKIT and the outreach to key stakeholders, Fire Permit Fees The first table represents fire permit fees. The current fee is $150.00 for all fire permit fees. The recommended update to the fee breaks the permits into several categories with fees reflective of the type of permit and complexity. Also reflected in this section are short-term/temporary permits, which reflect a fee increase plus the addition of one inspection included in the fee, and special event permits with no recommended change to the fee, Updated after August 12, 2019 Finance Committee meeting During the August 12, 2019 Finance Committee meeting, concerns were voiced regarding the short-term permit fee for food vendors. In response to the Committee's concerns, the short-term permit fee has been changed back to the original fee of $25,00. 21 INFORMATIONAL MEMO Page 2 Fire Permit Fees Current Fee Revised Fee Notes Fire permits required bythe International Fire Code 7MC7�16.n80 � $15Q.UOfor each permit Construction Permits: $5ODI)Ofor high pile storage, flammable and combustab|eUqubjn. hazardous materials, $3OO.0Oall other nomtrucUon fire permits Permit fees broken out into multiple categories Operational Permits: $3OO-00for high pile storage, flammable and oumbustab|e liquids, hazardous materials. $175.00for all other operational fire � Short term permits (i,e,for food wendors): for events not to exceed 3oonuaout�edays induna1jon� � 'Liquidproponepermit Openf�mepern�� TNC|�16.QgO �25.00foreaoh permit $25OOO Fee indudeoone Fee inorusnd � � inspection.$35.00for each included permit and e***�*�ee#en Temporary / Special Events Permit: TMCY6,Y0.03O Commercial Residential a400.00 $100.00 $400.00 $100.00 No Change No Change Plan Review and| The recommendation for plan review fees isto revamp the structure to more accurately reflect the types of systems installed inthe City and the effort required asthe number Ofsprinkler heads in a sprinkler system and number of devices in an alarm system increase. The current fee structure breaks the number Vfsprinkler heads/alarm devices between 1 and 5 then (Jand nnore. The revised schedule provides for more categories and adds ininspection fee to the schedule. The first chart reflects the current structure, while the second chart displays the recommended new fee structure for plan review fees, Z:\Council Agenda ltems\Finance\8,26,19VnfoMemo ,Fire Department Fee Schedule Updated after 812.19.docx INFORMATIONAL MEMO Page 3 Plan Review Fees(Current Fee Schedule) Fee For alternative fire protection systems TMCf61fLQ8J Commercial: For 1~5deWoea/heads Base fee = $200.00 For or morede\Aceo/heodu Base fee = $300M + $2.00 per deWoe/head in excess of1O Single-family: Base fee = $50,00+ $1.50 per sprinkler head inexcess of10 ResUbnlitta|fee $300.00 Forfirea|erMn plans 7MC18L4O.D40 Commercial: For 1~5 deWces Base fee = G200M For Gnrmore de\Acen Base fee = $300.00 + $2.00 perde\Aoe in excess of1O Single-family: Base fee =$5O.O0 + $1.5Oper dn\Ace inexcess of1Ode\Acen ReSubrnitta|fee $300.00 For sprinkler system plans 7MC 1642040 Commercial: For 1-5heads Base fee =$2OO.00 .For Gor more heads Base fee = $300,00 + S2.00 per sprinkler head in excess of10 Single-family: Base fee = $50.00+ 81.50per sprinkler head in oxnoon of1O F<esubrnittdfe8 $300M �ouncil Ag end a ltems\Finance\8.26.19\lnfoMemo -Fire Department Fee Schedule -Updated after��19.docx 23 INFORMATIONAL MEMO Page 4 Proposed Fee Schedule Commercial Fire Sprinkler Fees Number of heads Plan Review Fee Per Head Review Inspection Fee Per Head Inspection 1 to 10 $300.00 $2.50 $ 75.00 $1.50 11 to 25 $350.00 $2.50 $200,00 $1.50 26 to 50 $350.00 $2. 0 $225.00 $1.50 51 to 100 $350.00 $2.25 $300.00 $1.50 101 to 1000 $350.00 1.90 $500.00 .30 1001 o More $400.00 $2.25 $750.00 $1.00 13D Sprinkler System Fees Number of heads Plan Review Fee Per Head Review Inspection Fee Per Head Inspection 1 to 10 $150 N/A $200.00 N/A 11 to 25 $ 75 N/A $250.00 N/A 26 or ore $200 N/A $300.00 N/A Additional Systems Plan Review Fee Inspection Fee Per Riser $100 $100.00 Per Fire Pump $150 $300,00 Fire Alarm System Fees Number of Devices Plan Review Fee Per Device Review Inspection Fee Per Device Inspection 1 to 10 $300 $2,25 $150 $1.00 11 to 25 $300 $0.75 $250 $1.00 26 to 100 $350 $1.00 $275 $ .00 101 to 500 $400 $1.10 $500 $1.50 500 o More $500 $0.85 $1,100 $1.00 Commercial Clean Agent Systems and Commercial Kitchen Fire Protection Systems Plan Review Fee Per Device Review Inspection Fee $350 .00 $150.00 Reinspection Fees The current fee schedule for re -inspections reflects a stair step approach. As each additional re - inspection occurs the fee increases. The first reinspection at $60.00 then stepping up to a fee of $135 for the fourth re -inspection and any subsequent re -inspection. The recommended reinspection fee schedule sets all re -inspection fees to $175.00 regardless of how many re - inspections occur. This will streamline the invoicing process for re -inspections by eliminating the need to track the number of re -inspections for each project. Re -inspections also include an appeal fee currently set to $250.00. The recommendation is to increase the appeal fee to $500.00. The chart below displays the current fee structure as well as the recommended fee structure. Z: \Council Agenda Items1Finance18,26191Info Memo - Fire Department Fee Schedule - Updated after 8.1219Aocx INFORMATIONAL MEMO Page 5 Re -inspection fees For new construction, tenant improvements or spot inspections TMC 16.16.080 TMC 16.40 130 TMC 16 42 110 TMC 16 46 150 TMC 16 48.150 $100.00 (current fee) For company level inspections: TMC 16.16.080 On the follow-up inspection 30 days after the initial company level violation, when the inspector finds that the violations have not been corrected = $60.00 On the second follow-up inspection, when the inspector finds that the violations have not been corrected = $85.00 On the third follow-up inspection, when the inspector finds that the violations have not been corrected = $110.00 Fee for the fourth and any subsequent follow-up inspections when the inspector finds that the violations have not been corrected = $135.00 Revised Fee $175.00 per re - inspection APPEAL FEE TMC 16 16 090 TMC 16.40 170 TMC 16 42 150 TMC 16 46 170 TMC 16 48 170 $250.00 $500 00 Proposed New Fees In addition to the current fees charged for services provided by the Fire Department, other services provided by Fire are not currently supported by fees. The City is recommending that new fees be added to the schedule to recover a portion of the City's cost of providing these services. The table below reflects two new categories of fees. The first category are fees to recoup costs associated with development, public works, mechanical, and land use permits that are reviewed by Fire personnel. The second category are special fees and include fees for expedited and after- hours plan review and expedited and after-hours inspections, both resulting in possible overtime costs to the City. Other recommended fees in the category include, but are not limited to, a fee for starting work before the issuance of a permit and a 5% technology fee for Fire fees only (there will not be a double technology fee charged if there already is a technology fee charged), similar to the fee charged by Department of Community Development. Z:ICouncil Agenda Items \Finance \8.26.191Info Memo - Fire Department Fee Schedule - Updated after 8.12.19.docx 25 INFORMATIONAL MEMO Page 6 Development, Public Works, Mechanical and Land Use permits reviewed byFire Wireless Communications Facility $ 150,00 Boundary Una^djvstment�Residential $10O�O0 Boundary Line Adjustment, Commercial $ 280�00 Lot Consolidation, naaid°min/ $ 100D0 Lot consmiclatmn�Commercial $ 400,00 Short Plat Fire Review $ 200,00 Sub Fire Division $ 500.80 ncn*Fire Review $ 400,00 Development Fire Review: Residential $ 150�00 Development Fire Review: Commercial $ 40000 Public Works Fire Review, eoniVooum/ $ 150,00 Public Works Fire Revmw�Commercial $ 30O00 Mechanical Fire Review: Residential $ 150�00 Mechanical Fire Review cmnmvmio/ $ 300�00 Special Fees ExpedhemanuA�e�Huu�Fire p|an�aview - — ----- --- - - Expmduedand Ane,Hou,amspecoon New Business Life Safety Inspection Annual Life Safety Inspection S400�00 5omo�mo | $onoopluo ' Applicable Operational 8 pe m enn i Fees_ �5O+Applicable | Opeotionm|Pennh/ Fees Plan Review $750,00 ldrioe3moxe Control System Inspection $500�00 �Resubmittal Plan Review Fee ��T!I�qen:y��opon�p!�au�/�o,e�q� Fire Variance : Residential S250.00 Fire Variance ( $500,00 Fire Appeal Fee Fiomouomuuc�nanu omecnonconouance�e� ' ------------�----- — m1500ner~".tern Administrative Fee_______ Starting work before apermit issuance shall besubject vamn investigation fee equal to a 100% of applicable permit fees A 5% Technology Fee will be added mall Fire Fees Outreach Plan In order to communicate the changes to the Fire Department fee schedule, the City has identified the following steps to notify those affected by the changes in the fee schedule. - Work with Chamber tohelp notify businesses ofthe pending changes. ' Notifications posted on Cityvvebsite. - Meetings held with bey stakeholders. - Signs ofupcoming fees otPermit Center and Fire Marshal's Office. Fee Schedule Comparison toOther Jurisdictions Fee schedules for fire services vary significantly from entity to entity. For exannp|e, some fee schedules for permit fees are listed as broad categories with a flat fee for each category. Others list detailed categories with flat fees for each or the fee is a percentage based on the value of the permit, Because ofthe complexity and variances between fee oohadu|es, comparison data is provided by type of business rather than type of fee. Fees are examples and would vary booed on Size and complexity of the project. Small Restamramt-Fire Protection Fees $2.833 $2,886 $2'840 51,074 1,822 q` ' - �+^^� $l'Z9� $1,136 Kent Kirkland Bellevue Tukwila Lynnwood SeaTac Covington Renton VRFA Tukwila Proposed 26 ZACouncil Agenda Kems\Fi"vn��,26,19xnmmumm Fire Department Fee Schedule Updated after Ko,1y,uocx INFORMATIONAL MEMO Page 7 $19,241 $12,594 Fire Protection Fees-5 story hotel $6,509 $6,490 $6,202 $5,356 $4,913 $3,860 $3,192 $2,961 Kent Lynnwood Kirkland Proposed SeaTac Bellevue Renton VRFA Current Covington Tukwila Fees $338 $321 $321 $300 $268 $258 High Pile/Rack Storage- OPERATIONAL $268 $258 $200 Szoo $175 $175 ALL OTHER OPERATIONAL PERMITS Tukwila $155 $150 $200 $200 $175 $175 $175 $155 $1,50 $125 $100 $125 5100 RECOMMENDATION The City Council is being asked to approve the resolution and consider this item at the August 26, 2019 Committee of the Whole meeting and at the subsequent September 3, 2019 Regular Meeting. Z:ICouncil Agenda Items1Finance1826.191Info Memo - Fire Department Fee Schedule - Updated after 8.12.19.docx 27 28 NOTE: Shaded text on Page 2 denotes changes made after the August 12, 2019 Finance Committee meeting. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING RESOLUTION NO. 1935 AND ADOPTING A REVISED FIRE DEPARTMENT FEE SCHEDULE. WHEREAS, the City has analyzed current Fire Department fees for various services provided including, but not limited to, permits, plan review and re -inspections; and WHEREAS, the City Council wishes to recover a portion of the City's costs for processing of permit applications, plan reviews, re -inspections, and other services provided by the Fire Department; and WHEREAS, the City has not reviewed and updated fees charged by the Fire Department for several years; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Repealer. Resolution No. 1935 is hereby repealed. Section 2. Fire Department Fee Schedule. Fire Department fees will be charged according to the following schedule, which shall supersede any previously adopted fire permit fee, plan review fee or re -inspection fee. W:\Legislative Development\Fire Department Fee Schedule 8-21-19 VC:bjs Review and analysis by Barbara Saxton Page 1 of 8 29 FIRE DEPARTMENT FEE SCHEDULE FIRE PERMIT FEES Fire permits required by the International Fire Code TMC 16.16.080 $150.00 for ch permit Construction Permits: $500.00 for high pile storage, flammable and combustible liquids, hazardous materials. 300.00 all other construction fire permits Operational Permits: 300.00 for high pile storage, flammable and combustible liquids, hazardous materials, $175.00 for ail other operational fire permits Short term permits (i.e. for food vendors); for events not to exceed 3 consecutive days in duration: - Liquid propane permit - Open flame permit TMC 16.16.080 $25.00 for each permit $250.00. Fee includes Gnesp.. Temporary / Special Events Permit: TMC 16.16.030 - Commercial - Residential $400.00 $100.00 WALegislative Development\Fire Department Fee Schedule 8-21-19 VC:bjs Review and analysis by Barbara Saxton Page 2 of 8 30 device/head in excess of 1C Commercial: device TMC 16.42,040 Commercial: TYPE sprinkler head in excess of 1C .... .... sprinkler head in excess of 10 FEE W:\Legislative Development\Fire Department Fee Schedule 8-21-19 VC:bjs Review and analysis by Barbara Saxton Page 3 of 8 31 ercial Fire prinkler Fees u er of eads Plan evie Fee (Per ea review Inspection Fee (er ead) Inspection 1 to 10 $300.00 $2.50 175.00 $1.50 11 to 25 $350.00 2.50 $200.00 $1.50 26 to 50 $350.00 $2.30 225.00 $1,50 5 to 100 $350,00 $2.25 $300.00 $1.50 101 to 1,000 350.00 $1.90 $500.00 30 1,001 or More $400.00 $2.25 $750.00 $ .00 dditional vste ns Plan evie Fee Inspection Fee Per Riser $100.00 $100.00 Per Fire Pump $150.00 $300.00 3 prink!er ys e Fees U ber of eads Plan evie Fee (Per ead) review Inspection Fee (Per ead) Inspection 1 to 10 $150.00 NIA $200.00 N/A 11 to 25 $175.00 N/A $250.00 N/A 26 or More $200.00 N/A $300.00 N/A W:\Legislative Development\Fire Department Fee Schedule 8-21-19 VC:bjs Review and analysis by Barbara Saxton 32 Page 4 of 8 Fire .ar yste Fees u ber of Ian evie (er Inspection (Per evice) evices Fee evice) Fee Inspection eyie 1 to 10 S300.00 $2.25 $150.00 S1.00 11 to 25 $300.00 SO.75 $250.00 $1.00 26 to 100 S350.00 $1.00 $275.00 $1.00 101 to 500 $400.00 $1.10 $500.00 $1.50 501 or More $500.00 $0.85 $1,100.00 S1.00 Co ercial Clean gent yste s and Co ercial itchen Fire P rotection yste s Plan eyiew (Per Inspection Fee B ev i ce) Fee evie $350.00 S1.00 $150.00 RE -INSPECTION FEES For new construction, inspections or spot tenant improvements, inspections life safety $100.00 $175.00 per re -inspection TMC 16.16.080 TMC 16.40.130 TMC 16.42.110 TMC 16.46.150 TMC 16.48.150 W:\Legislative Development\Fire Department Fee Schedule 8-21-19 VC:bjs Review and analysis by Barbara Saxton Page 5 of 8 33 For level inspections: company TMC 16.16.0f . . the initial level violation, when company been S60.OQ not corrected ........................................- . . . . . . ..............................__..... . . . . . ...._....... ...... ...................... . follow inspections when the inspector up i have not b ns ................... .... ........................... . APPEAL FEE TMC 16.16.090 TMC 16.40.170 TMC 16.42.150 TMC 16.46.170 TMC 16.48.170 $250.00 $500.00 evelop ent, Public vorks, Mechanical and Land Use Per ' s revie ed by Fire Wireless Communications Facility $150.00 Boundary Line Adjustment: Residentia $100.00 Boundary Line Adjustment: Commercial $200.00 Lot Consolidation: Residential $100.00 Lot Consolidation: Commercial $400.00 Short Plat Fire Review $200.00 Sub Fire Division $500.00 SEPA Fire Review $400.00 W:\Legislative Development\Fire Department Fee Schedule 8-21-19 VC:bjs Review and analysis by Barbara Saxton 34 Page 6 of 8 Development Fire Review: Residential $150.00 Development Fire Review: Commercial $400.00 Public Works Fire Review: Residential S150.00 Public Works Fire Review: Commercial S300.00 Mechanical Fire Review: Residential $150.00 Mechanical Fire Review: Commercial $300.00 pecial Fees Expedited and After -Hours Fire Plan Review $400.00 Expedited and After -Hours Inspection $500.00 New Business Life Safety Inspection $50.00 plus Applicable Operational Permit Fees Annual Life Safety Inspection S5cL00 + Applicable Operational Permit Fees Smoke Control System Plan Review $750.00 Mid -rise Smoke Control System Inspection $500.00 High-rise Smoke Control System Inspection $900.00 Resubmittal Plan Review Fee $300.00 Emergency Responder Radio Coverage System Test $300.00 Fire Variance Request: Residential $250.00 Fire Variance Request: Commercial $500.00 Fire Suppression and Detection Confidence Test $15.00 per system Administrative Fee W:\Legislative Development\Fire Department Fee Schedule 8-21-19 VC:bjs Review and analysis by Barbara Saxton Page 7 of 8 35 Starting work before a permit issuance shall be subject to an investigation fee equal to 100V0 of applicable permit fees. A 5% Technology Fee will be added to all Fire fees unless the Technology Fee is already being charged by another City department. Recovery of Hazardous Incident Response Costs TMC Chapter 6.14 Minimum fee for incident response costs = $250.00, plus any "extraordinary costs" as defined per TMC Chapter 6.14. Section 3. Effective Date. The fee schedule contained in this resolution shall be effective immediately. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2019. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney W:\Legislative Development\Fire Department Fee Schedule 8-21-19 VC:bjs Review and analysis by Barbara Saxton Kathy Hougardy, Council President Filed with the City Clerk: Passed by the City Council: Resolution Number: 36 Page 8 of 8