HomeMy WebLinkAboutReg 2019-09-03 Item 3E - Purchase - Golf Carts at Foster Golf Links for $50,000COUNCIL AGENDA SYNOPSIS
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ITEM INFORMATION
ITEM No.
3.E.
ST.11 I Sik )NSOR: RICK STILL
ORR;IN,m, AGI;Ni).\ D vIE: 09/03/19
AG] :N•1 ), \ Ill 1 T111,1 Golf
Cart
Purchase at Foster Golf Links
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SPoNsoR's Approve the purchase of Golf Carts at Foster Golf Links
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DATk: 08/27/19
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Arts Comm.
. Parks
CoMMHIEL
RECOMMENDATIONS:
SPoNsoit/AmmiN.
CommITI
Parks and Recreation Department
l'E CON- Forward to Consent Agenda
COST IMPACT I FUND SOURCE
ExpkNIATuRk Rlix,2[11RU1 AMOUNT BUDGETED APPROPRIATION REQUIRED
$49,980 $50,000 $
Fund Source: 411.00.576.681.35.00
Comments: Expenditure has been built in to the 2019-2020 budget
MTG. DATE
RECORD OF COUNCIL ACTION
9/3/19
MTG. DATE
ATTACHMENTS
9/3/19
Info Memorandum dated 8/20 9 w/ attachment
Minutes from the 8/27 CON Committee meeting
61
62
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Community Development & Neighborhoods Committee
FROM: Rick Still, Parks and Recreation Director
BY: Craig Zellerhoff, Parks and Recreation Business Manager
CC: Mayor Ekberg
DATE: August 20, 2019
SUBJECT: Foster Golf Links — Golf Cart Update and Purchase
ISSUE
Provide an update to the Committee on the Foster Golf Cart replacement program.
BACKGROUND
The 2019-2020 budget includes $25,000 for each year to continue the Golf Cart replacement
program. Foster Golf Links (FGL) currently has 64 carts. Due to age and usage, the current fleet is
requiring repairs on a regular basis leaving 50-54 carts available to customers on any given day.
FGL is in the process of replacing most of the older golf carts to reduce annual maintenance costs,
to provide a better golf experience and to reduce the number of golf carts FGL rents annually to
meet the golfer needs.
The carts have been purchased under the National Intergovernmental Purchasing Alliance (NIPA),
which is similar to a state -bid purchasing process. The golf cart replacement plan was initially
started in 2011 and was placed on hold due to budget reductions in 2016. Through the 2019-20
budget process, City Council approved leaving the Admission Tax in the FGL budget to enable the
reinstatement of the cart replacement program.
Foster Golf Links (FGL) averages nearly 15,000 power cart rentals per year. Cart rentals are the
2nd largest revenue producer at FGL.
DISCUSSION
The replacement program for 2019-2020 budget, is to purchase 12 new EZ-GO TXT EFI carts,
and trading in 15 of our oldest carts. By doing so, we will reduce the "down time" with carts
taken out of service due to mechanical problems. It will also provide consistency within our fleet
for ease of maintenance and transferability of parts. The new carts are equipped with a new
engine which achieves 20 mpg more than the previous carts. The carts will be outfitted with
hour meters, Club Pro bag covers, canopy top, USB ports and Foster Golf Links logo in
accordance with the specs attached.
The carts will be purchased under the National Intergovernmental Purchasing Alliance (NIPA).
EZ-GO and the City are members of NIPA which is similar to a state bid purchasing process.
Additionally, since the carts will be rented back to the public, our resale certificate waives the
sales tax charge on the purchase.
FINANCIAL IMPACT
The cost for the cart replacement plan has been included in the 2019-2020 operational budget
for Foster Golf Links. We are utilizing the biennial of $50,000 for a one-time purchase to for
better pricing. The cost for 2019 will be $49,980.
63
INFORMATIONAL MEMO
Page 2
RECOMMENDATION
Council is being asked to forward this item to the Consent Agenda at the September 3, 2019
Regular Meeting
ATTACHMENTS
A. EZ-GO Cart Information and Pricing
64 Z:\Council Agenda Items\Parks and Recreation\FGL Golf CartsIMEMO - FGL Golf Carts.docx
EXHIBIT A
FLEET GOLF CAR PROPOSAL PRESENTED TO
Foster Golf Links
WWW.PACIFICGOLFTURF.COM
PORTLAND, OREGON
SNOHOMISH WASHINGTON
SPOKANE WASHINGTON
14625 SE STARK ST
1818 BICKFORD, AVE
6206 E TRENT AVE BLSG 2 SUITE A
PORTLAND, OR 97233
SNOHOMISH, WA 98290
SPOKANE VALLEY, WA 99212
(S03) 282-6022 (800) 368-9158
(360) 568-7798 (800) 368-9158
(509) 879-5117 (800) 368-9158
Wiedenmann
2F IVe CUSHMAN BUFF 1Q TURI
OHN DEERE GOLF
A Textron Company
65
EXHIBIT A
I22
GOLF
Presented To:
&TURF
Ave South
A Textron Company
JOHN DEERE GOLF
Prepared By
Warren Orr
Foster Golf Links
13500 Interurban
Tukwila, WA 98168
Peter Trudeau
Sales Manager
(503) 313-3793
ptrucleau@tpacificpolfturf.com
CITY ,
MODEL
VEHICLE COLOR
SEAT TYPE /COLOR
12
TXT GAS EFI
Ivory
Standard Factory Seat Tan
INCLUDED ACCESSORIES
QTY ,
ACCESSORY
ACCESSORY DETAILS / COLOR
12
Top Assembly
Tan
12
Wheel Covers
Gold
12
Standard Tire and Wheel
8" Standard Factory 4 Ply Tire and Wheel
12
Windshield
E-Z-GO Factory Split Windshield
12
Message Holder
12
Club Pro Bag Covers
Tan
12
Hour Meter
Standard Factory Install
12
Premium Steering Wheel
Standard Factory Install
12
USB Ports
Standard Factory Install
2
Casual Tow Bar
1
Manual Kit
12
Factory Freight
12
Fleet Instalation / Local Delivery
Any change to the accessory list must be obtained in writing at least 45 days prior to production date.
Location of Logo
11
Course Logo
Center Front Cowl
Location of Numbers Number Sequence
Die Cut Numbers
One Per Side to be determined
.Club is Responsible for logo artwork 45 days prior to fleet delivery
SPECIAL CONSIDERATIONS 't
Acceptance of the above listed accessories and vehicle information
Accepted By:
I tie:
Pacific Golf & Turf
Accepted By:
Title:
Date:
Date:
66
...
.GOLF
Presented To:
EXHIBIT A
�-..
&TUR= r
Ave South
A T¢sbOn Company
JOHN DEERE GOLF
Prepared BY
Warren Orr
Foster Golf Links
13500 Interurban
Tukwila, WA 98168
Peter Trudeau
Sales Manager
(503) 313-3793
ptrudeau(<ilpacificpolfturf.com
FINANCIAL DETAILS
QTY
MODEL
Terms
UNIT PRICE
TOTAL MONTHLY PRICE
12
TXT GAS EFI
Cash Purchase
$ 5,990.00
$ 71,880.00
$ -
$
$ -
$
$ -
$ -
$ -
$
NET TOTAL
$ 49,980.00
TRADE / LEASE TERMINATION
QTY
YEAR MODEL
CONDITION
VALUE PER CAR
TOTAL
15
2011 TXT Gas
Good
$1,460.00
$21,900.00
$0.00
$0.00
$0.00
FLEET INSPECTION REPORT
detailing the current conditon of the trade in / tease return Vehicles
will be added to the cast of the replacement fleet as specified in this agreement.
vehicles on the date of the fleet inspection.
vehicles at the time of inspection. Any damages or loss of vehicle accessories/chargers that occur between
of the customer,
1- Customer acknowledges they hove received a full inspection report (attached)
2- Customer understands that excess damages to Lease Termination vehicles
3- Customer understands that trade in values or based on the condition of the
4- Customer understands that this agreement is based on the condition of the
inspection and accepstance of new vehicles by Pacific Golf & Turf is the repsonsibility
Payment Schedule:
Expected Delivery:
Additional Information:
Cash Purchase
Payment Months:
First Pay:
Due Upon Delivery
September 2019
Sep-2019
PROPOSAL EXPIRATION
TIMELINE REQUIREMENTS
Proposal Acceptance
Updated Credit information
Signed Lease Documents
Final Review Order Specifications,
Order New Vehicles
Accepted 8y:
1 itIe:
Pacific Golf & Turf
Accepted By:
Title:
DATE:
This Proposal is valid through
(POT or Lease Co.)
/ Credit Approval
Delivery Timing
5/31/2019
delivery date is subject to change based on
Date:
Date:
product availability.
67
A Textron Company
MODEL: TXT FLEET GOLF CAR
TYPE: GASOLINE POWERED FLEET GOLF CAR
MODEL YEAR: 2019
Part No: 657061
PRODUCT SPECIFICATION
Engine: 13,5 hp (10.1 kW) per SAE J1940 standard, 4 cycle, 24.5 ci (401 cc) single cylinder, air-cooled
• Valve Train:
• Lubrication:
• Balancer:
Electrical:
Drive Train:
Brakes:
Transaxle:
Capacity:
Overhead valve
Pressurized oil system, spin -on oil filter
Internal counter rotating balance shaft
• Fuel System:
• Ignition:
• Air Cleaner:
Closed -loop electronic fuel injection
Electronic inductive spark
Replaceable dry cartridge
Starter/Generator, solid-state regulator, 12 Volt maintenance free battery (525 CCA, 85 minute reserve)
Automatic, continuously variable transmission (CVT)
Dual rear wheel mechanical self-adjusting drum brakes. Single point park brake release with self -compensating system.
Differential with helical gears, ground speed governor, forward/reverse
Seating for 2 persons
PRODUCT OVERVIEW
Dimensions
Overall Length
Overall Width
Overall Height (No Canopy)
Overall Height (With Canopy)
Wheel Base
Front Wheel Track
Rear Wheel Track
Gnd Clearance @ Differential
Vehicle Power
Power Source
Valve Train
Horsepower (kW)
Electrical System
Battery (Qty, Type)
Key or Pedal Start
Air Cleaner
Lubrication
Oil Filter
Cooling System
Fuel Capacity
Drive Train
Transaxle
Gear Selection
Rear Axle Ratio
93.0 in (236 cm)
47.0 in (119 cm)
46.5 in (118 cm) (Top of Steering Wheel)
67.5 in (171 cm) (Top of Sun Canopy)
66 in (168 cm)
34 in (86 cm)
38.5 in (98 cm)
4.3 in (11 cm)
4 Cycle 24.5 cu in (401 cc).
Single Cylinder OHV
13.5 hp (10.1 kW) Exceeds SAE J1940 Std.
Starter/Generator. Solid State Regulator
One, 12 Volt Maintenance Free
Pedal
Industrial Rated Dry Filter
Pressurized Oil System
Spin On
Air Cooled
5.96 Gallon (22.6L) Tank
Continuously variable transmission (CVT)
Differential with helical gears
Forward -Reverse
11.47:1 (Forward) 14.35:1 (Reverse)
Some items listed may be optional equipment
Performance
Seating Capacity
Dry Weight
Curb Weight
Vehicle Load Capacity
Outside Clearance Circle
Speed (Level Ground)
Towing Capacity
Steering &Suspension
Steering
Front Suspension
Rear Suspension
Service Brake
Parking Brake
Front Tires
Rear Tires
Body & Chassis
Frame
Front Body & Finish
Standard Color
2 Persons
760 lb (344 kg)
780 lb (354 kg)
800 lb (363 kg)
19.0 ft (5.8 m)
12 mph ± 0.5 mph (19 kph ± 0.8 kph)
3 Golf Cars with Approved Permanent Tow Bar
Self -compensating rack and pinion
Leaf springs with hydraulic shock absorbers
Leaf springs with hydraulic shock absorbers
Rear wheel mechanical self-adjusting drum
Self -compensating, single point engagement
18 x 8.50 - 8 (4 Ply Rated) Tires
18 x 8.50 - 8 (4 Ply Rated) Tires
Welded Steel. DuraShieldTM powder coat
Injection molded TPO
Ivory or Forest Green
2019 Gas TXT Fleet EFI GC
6
eleased: 09/27/2018
evised: 10/15/2018
*
Specifications are subject to change without notice
Field installed accessories may require installation charges
1 of 2
A Textron Company
OPTIONS & FIELD INSTALLED ACCESSORIES (Installation not included)*
Item
TIRES & WHEELS:
Front:
Std Opt FId
Hole -in -One 18 x 8.50 - 8 (4 Ply Rated)
X
Tour Max 18 x 8.50 -10" Alloy Wheels
X
USA Trail 18 x 8.50 - 8 (Load Range C)
X
Rear:
Hole -in -One 18 x 8.50 - 8 (4 Ply Rated)
X
Tour Max 18 x 8.50 -10" Alloy Wheels
X
X
USA Trail 18 x 8.50 - 8 (Load Range C)
Wheel Covers:
Spoke, Silver
Spoke, Gold
COLORS:
Ivory or Forest Green
X
Almond
X
Black
X
Flame Red
X
Inferno Red
X
Patriot Blue
X
Metallic Charcoal
X
Oasis Green
X
Platinum
X
Burgundy
X
Electric Blue
X
Sunburst Orange
X
Bright White
X
SEATING:
Seat Color (Oyster)
X
Seat Color (Tan)
Seat Color (Grey)
Premium Seat(Mushroom)
Premium Seat(Lt Beige)
X
X
PIN STRIPES:
Pewter
Black
Gold
X
X
X
Item
ELECTRICAL OPTIONS:
Std Opt Fld'
Fuel/Oil Gauge
X
Unique Group Key Switch
X
Unique Individual Key Switch
X
USB Port
X
Heavy Duty Battery
X
OTHER OPTIONS:
Sweater Basket
X
Fender Scuff Guard
X
Heavy Duty Rear Suspension
X
Front Bumper
X
Cooler & Bracket
X
Sand Bottle
X
Sand Bucket
X
Side Basket (Single or Double)
X
Tow Bar (Permanent)
X
CE Kit, Gas
X
Tow Bar (Casual Use)
X
Sand Rake
X
Sand Rake Holder
X
Club and Ball Washer
X
4 Bag Attachment
X
Premium Steering Wheel
X
WEATHER PROTECTION:
Bag Cover Kit (Oyster)
X
Bag Cover Kit (Tan)
X
Bag Cover Kit (Green)
X
Bag Cover Kit (Black)
X
Sun Canopy (Top) Oyster
X
Sun Canopy (Top) Tan
X
Sun Canopy (Top) Black
X
Weather Enclosure (3 Side, Sun Canopy & Wdshld Req'd)
X
Windshield Flat (Clear) (Requires Sun Canopy)
X
Windshield Fold Down (Clear) (Requires Sun Canopy)
X
Message Holder (1 Piece, Requires Sun Canopy)
X
Double Message Holder (Requires Sun Canopy)
X
Rear View Mirror (Requires Sun Canopy)
X
2019 Gas TXT Fleet EFI GC
Released: 09/27/2018
Revised: 10/15/2018
Specifications are subject to change without notice
" Field installed accessories may require installation charges
2 of 2
69
70
Community Development & Neighborhoods Minutes August 28, 2019
Committee members asked clarifying questions. Chair Quinn spoke in support of moving
forward with the legislation and of considering the pooling of funds to maximize the impact.
Committee members discussed that they are not interested in moving forward with an
additional qualifying tax but would like to learn more about the impacts and opportunities
of HB 1406. Staff will return to the Committee of the Whole discussion with additional
information about available tools. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 9,
2019 COMMITTEE OF THE WHOLE.
C. Foster Golf Links
Golf Cart Purchase
Staff is seeking Council approval of a one-time purchase, in the amount of $49,980 for the
golf cart replacement program. Funds will be used to purchase 12 new EZ-GO TXT EFI carts,
trading in 15 of the oldest carts. This will reduce downtime associated with service and
repairs. Funds are included in the 2019-2020 budget at $25,000 per year. , UNANIMOUS
APPROVAL. FORWARD TO SEPTEMBER 3, 2019 REGULAR CONSENT AGENDA.
Marketing
Staff provided an overview of the marketing plan for Foster Golf Links, which has been in
effect for around four years and has recently evolved to include the principle of focusing on
the "why." Recent efforts include revising the Foster Golf Links website with better graphics
and improved usability, development of a tournament brochure, and increased social
media engagement. Rounds are up 60% compared to last year, and staff believes these
marketing enhancements are primarily responsible. DISCUSSION ONLY.
III. MISCELLANEOUS
Committee members and staff discussed the 2019 Analysis of Impediments to Fair Housing
Choice, which is an effort in King County to identify barriers to fair housing as identified by
community and stakeholder input, data, and policy analysis. The City's Human Services
Department has experienced a notable improvement in relations between tenants and property
management.
Adjourned 6:22 p.m.
Committee Chair Approval
71