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HomeMy WebLinkAbout1981-06-09 Committee of the Whole MinutesJune 9, 1981 7:00 P.M. FLAG SALUTE AND CALL TO ORDER ROLL CALL OF COUNCIL MEMBERS REPORTS Mayor Council Members Others BID AWARDS Bid Award for the Tukwila Community Ctr. Remodeling Project. PUBLIC HEARING 6 Year Transportation Plan. TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING MINUTES 3a1-iq City Hall Council Chambers Council President Van Dusen led the Tukwila City Council and the audience in the Pledge of Allegiance. The Committee of the Whole Meeting was called to order at 7:50 p.m. MABEL J. HARRIS, GEORGE D. HILL, J. REID JOHANSON, DORIS E. PHELPS, GARY L. VAN DUSEN. None at this time. Councilman Phelps, Chairman of the Finance and Personnel Committee, said the Committee would meet on Thursday at 4:30 p.m. None at this time. MOVED BY HILL, SECONDED BY JOHANSON, THAT THE COUNCIL CONSIDER ITEM 8 (d) OF THE AGENDA AT THIS TIME. MOTION CARRIED. 1981 Budget Amendment Don Williams, Director of Parks and Recreation, said at the to appropriate existing time the 1981 budget was adopted he was not sure of the amount Block Grant Funds. of money available from block grants. There was $4,268 in funds that were available for the Community Center that was not put in the 1981 budget. They are available now and he proposed that a budget ordinance amending the 1981 budget and increasing the community block grant project by that amount be considered. By adding the $4,268, the Public Works Department can proceed and add Item 6 to the bid award. This is a budget correction item. Councilman Phelps asked what action is needed to notify the block grant office of this intent. Don Williams said there is nothing needed at this time. All that is necessary is the amendment to the 1981 budget. MOVED BY HARRIS, SECONDED BY PHELPS, THAT THE PROPOSED ORDINANCE AMENDING THE 1981 BUDGET BE ON THE AGENDA OF THEJUNE 16, 1981 REGULAR COUNCIL MEETING. Don Williams said an ordinance has been prepared. There are two items, one of which has been discussed and the other is the $2,887 which was the amount in block grant funds under the 1978 walkways project. These funds are available. He proposed that these funds be made available to Parks and Recreation for the use of extra labor and continued park plan. If both items are considered at this time, it can be done in one ordinance. Mr. Williams said they have checked with the block grant office and a motion or resolution will be agreeable to the that office. *MOTION CARRIED. MOVED BY HARRIS, SECONDED BY HILL, THAT MR. WILLIAMS SEND A LETTER TO THE BLOCK GRANT OFFICE WITH THE INFORMATION THAT THE WALKWAYS HAVE BEEN COMPLETED AND THE REST OF THE BLOCK GRANT MONIES WILL BE USED BY THE PARK PLAN. MOTION CARRIED. Ted Uomoto, Director of Public Works, said he recommended that the bid award for Alternates 1 6 be awarded to the Tim Perry Construction Company in the amount of $15,568.68. MOVED BY HARRIS, SECONDED BY HILL, THAT THE BID AWARD TO THE TIM PERRY CONSTRUCTION COMPANY BE ON THE AGENDA OFJUNE 16, 1981 REGULAR COUNCIL MEETING. MOTION CARRIED. Ted Uomoto, Director of Public Works, said the transportation plan must be approved by a local entity yearly. The plan must be submitted to the State by the end of July. The plan is TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING June 9, 1981 Page 2 PUBLIC HEARING Contd. 6 Year Transportation Plan contd. OLD BUSINESS Approval of Minutes: Committee of the Whole Meeting May 26, 1981 Zoning Review Meeting May 18, 1981. -Sv essentially the same as last year; the costs have been updated. Entranco Engineers, retained by the City to do the study, will present their information. Mr. Rod Schrengohst, Entranco Engineers, said the purpose of the plan is to allow the State and Federal agencies to prioritize street improvement programs. He said there is very little change each year. Using an overhead projector he showed some of the graphics and how they are listed. He said the matching ratio for grants is 90 on Federal projects it is about 80 -20. There are a number of projects presently approved for Federal funds on work that has not begun: 1) Grady Way Bridge, which will cost 6 million dollars. 2) Southcenter Boulevard Grady Way connection. 15) 180th Street at Andover Park East for signal project. 16) Southcenter Parkway I -5 Ramp to Strander, coordination of three signals. 5) Interurban Avenue Southcenter Boulevard to I -5. 14) Southcenter Parkway at 180th Street, signal modification. Mr. Schrengohst said a more formal proposal will be ready in about one month. Mr. Schrengohst, Entranco, explained the three phases for the LIDs. The LID gives a realistic possibility of fulfilling the projects. The projects shown in red are the first phase of the LID. With a wall chart he explained that most of the new routes are in red, another new link is Minkler Boulevard and the others are intersectional improvements. Phase II projects are shown in blue; Phase III are shown in yellow. They will improve the traffic flow. Pat McCullough, Entranco Engineers, said they are now in the process of preparing a report of the steps necessary to get to the final hearing. They have had meetings with several businessmen as well as the Public Works Department, Police Department, and City Attorney. The improvements that have been proposed are the result of three years of planning. Some amend- ments will have to be made. The proposal will be ready soon. Ted Uomoto, Director of Public Works, described how the plan has been updated. He said they are looking into the possibility of a LID for 143rd Street. The 59th Street project is scheduled for next year. Council President Van Dusen opened the Public Hearing at 8:30 p.m. Joe Duffy, audience, said he was interested in the LID for Project 55, 140th 55th to 53rd, street improvement project with sidewalks and when it will be completed. Ted Uomoto, Director of Public Works, said it has a low priority in the 4th, 5th, and 6th year. It is not a LID. There being no further comments, Council President Van Dusen declared the Public Hearing closed at 8:32 p.m. MOVED BY HILL, SECONDED BY JOHANSON, THAT THE 6 YEAR TRANSPORTA- TION PLAN BE ON THE AGENDA OF THE JUNE 16, 1981 REGULAR COUNCIL MEETING. MOTION CARRIED. MOVED BY HILL, SECONDED BY PHELPS, THAT THE MINUTES OF THE COMMITTEE OF THE WHOLE MEETING HELD MAY 26, 1981 AND THE ZONING REVIEW MEETING HELD MAY 18, 1981 BE APPROVED AS PUBLISHED. MOTION CARRIED. TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING June 9, 1981 Page 3 OLD BUSINESS Contd. Prop. Ord. relating to Gambling Gambling Activities. McNamara Condo Waiver NEW BUSINESS Introduction to the Tukwila Civic Arts Commission. Pat Lowery, Chief of Police, said Larry Hard, City Attorney, has prepared the proposed ordinance. Section 3 clarifies the intent of the City with respect to "Raffles" and "Bingo" games. The proposed ordinance tightens up the reporting requirements. Section 3 says that any and all fund raising events conducted or operated by bona fide charitable or non profit organizations for which a license may be issued as authorized by the RCW, Chapter 9.46, as it now exists or is hereafter amended, are hereby prohibited with the exception of the "Raffles" and "Bingo" when held in accordance with RCW 9.46. Council President Van Dusen asked about the Reno nights that have been booked for the future. Larry Hard, City Attorney, said it is his understanding that an organization has to get a permit once a year from the Gambling Commission. The organizations have permission to conduct the Reno nights for some time in the future. Council President Van Dusen said if we have a few places who have dates set up, we should let them finish and then not set up any more dates. Police Chief Pat Lowery said they are supposed to give the Police Department advance notice when a Reno night is to be held. It will not be too hard for an organization to change the location of the event when the Reno nights are no longer permitted in Tukwila. MOVED BY HILL, SECONDED BY PHELPS, THAT THE PROPOSED ORDINANCE RELATING TO GAMBLING AND GAMBLING ACTIVITIES BE ON THE AGENDA OF THE JUNE 16, 1981 REGULAR COUNCIL MEETING. MOTION CARRIED. Brad Collins, Director of Planning, said this matter would likely be discussed at the Committee of the Whole Meeting on June 23. Mr. Richard Gravender, Chairman of the Tukwila Civic Arts Commission, said the Commission has three members and two positions are unfilled. The Commission has met in weekly meetings for the past month and have established rules and by -laws. Mr. Gravender said they would hold elections after the first of the year. The main question is the amount of funds that may be made available by the Council. At the present time they have $350 in the operating fund. He said they would like to buy some art this year. They are looking into grants, and donations by individuals and companies. Any expenditures will be presented to the Council for approval. Councilman Phelps asked if assistance or funding has been offered through King County Arts? Mr. Gravender said they have been helpful. The City of Renton has also been helpful. Councilman Phelps asked if the Tukwila Civic Arts Commission has representation on the King County Arts Commission? Mr. Gravender said he would likely be attending the meetings as chairman of the Commission. Council President Van Dusen said the Community Affairs Committee should address this subject. MOVED BY PHELPS, SECONDED BY HARRIS, THAT THE TUKWILA CIVIC ARTS COMMISSION BE ON THE AGENDA OF THE JUNE 25, 1981 COMMUNTIY AFFAIRS COMMITTEE MEETING. MOTION CARRIED. TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING June 9, 1981 Page 4 NEW BUSINESS Contd. est rate, maturity denominations of LID #29 Bonds directing issuance sale to Foster Marshall. RECESS 9:00 9:12 P.M. Upgrade of Utility Accountant, Finance Department. Prop. Ord. estab. flood plain management and dev. permit proce- dure setting forth flood damage preven- tion policies for City as required of juris- dictions participating in Natl. Flood Ins. Program. Prop. Ord. fixing the Alan Doerschel, Finance Director, said because of uncertainty amount, form, date, inter -in the bond market, the LID #29 bonds should be sold now. The market rate may exceed 12% in the future which is the limit of the assessment. If the City waits until July or August, we will be the out of money. They have just now become salable. MOVED BY HARRIS, SECONDED BY PHELPS, THAT THE PROPOSED ORDINANCE BE ON THE AGENDA OF THE JUNE 16, 1981 REGULAR COUNCIL MEETING. MOTION CARRIED. MOVED BY HARRIS, SECONDED BY PHELPS, THAT THE TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING RECESS FOR FIVE MINUTES. MOTION CARRIED. The Tukwila City Council Committee of the Whole Meeting was called back to order by Council President Van Dusen, with Council Members present as previously listed. Alan Doerschel, Finance Director, said he would like Council approval to upgrade the Utility Accountant position to Senior Utility Accountant (salary level 7). This will provide expertise to assist the Finance Director that will be commensurate with other Department Head assistants. This person could take over as head of the Finance Department, when necessary, on a temporary basis. The position description and position specifica- tions have been completed. The Finance and Personnel Committee has approved the upgrade to salary level 7 from salary level 9. Mr. Doerschel said in looking at the structure of the Finance Department that there is no single individual who would have the background and training and no one is designated to be backup for the Department Head. He said he combined the proposed assistant Finance Director and the Utility Accountant positions. Mr. Doerschel said they would be getting a position that will be performing all of the duties that were done before plus assistance with the budget and supervising the Finance Department when necessary. With this position filled, he said he would be able to accomplish more goals. Councilman Harris said she has always felt there should be someone second in command in the Finance Department. There is not enough work to keep a utility accountant busy with just utilities. MOVED BY PHELPS, SECONDED BY HARRIS, THAT THE POSITION OF UTILITY ACCOUNTANT BE APPROVED AT UNION GRADE 7 AND AN ORDINANCE BE ON THE AGENDA OF THE JUNE 16, 1981 REGULAR COUNCIL MEETING. MOTION CARRIED. Brad Collins, Director of Planning, said the proposed ordinance would adopt a development permit procedure for projects within flood prone areas. The ordinance is required by the Federal Government to allow Tukwila's participation in the National Flood Insurance Program. The proposed ordinance will: 1) Establish a development permit process to provide technical review of developments in flood prone areas so flood damage hazards are reduced. The review would be conducted by the Public Works Director, in consultation with other agencies of City government and outside organizations such as King County Hydraulics. 2) Provides a means for interpretation of flood hazard boundary maps. It will be the Public Works Director's task to interpret the Federal Government's maps to determine if a particular development applicant is subject to flood hazard potential, and therefore to the permit process. 3) Provides a flood zone record keeping system. A process for reporting to the Federal Government changes in the flood- hazard map, permit activity levels and appeals of adminis- trative actions is provided as required by the Flood Hazard Management Act. 4) Describes minimum use and construction standards. Section 4 of the proposed ordinance suggests minimum TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING June 9, 1981 Page 5 NEW BUSINESS Contd. Prop. Ord. estab. flood plain management and deve. permit proce- dure setting forth flood damage preven- tion policies for City as required of jurisdictions parti- cipating in Natl. Flood Ins. Program contd. Prop. Ord. relating to compensation for volunteer firemen, amending Ord. #548. Financing of the Eastside Water Shed. Council- Manager form of government for Tukwila. 30\S 3 technical standards for physical development which are intended to enhance resistance to flood damage. Mr. Collins said adoption of the proposed ordinance is essential to the City's continued participation in the National Flood Insurance Program. The Permit process is intended to supplement, not supplant, existing regulatory processes such as SEPA, the UBG, or the Shoreline Management Plan, by requiring an element of technical review which has been lacking up to now. In most instances, the Flood Management Permit can be processed concur- rently with other required City permits; thus, the procedure should not subject an applicant to additional preconstruction delays. MOVED BY HILL, SECONDED BY HARRIS, THAT THE PROPOSED ORDINANCE BE ON THE AGENDA OF THE JUNE 16, 1981 REGULAR COUNCIL MEETING. MOTION CARRIED. Councilman Phelps said the Finance and Personnel Committee dis- cussed the proposed ordinance to change the language in Ordinance No. 548 to insure the intent that volunteer firemen are receiving reimbursements and not wages for their services. There is no increase in reimbursement included in the ordinance. A survey of surrounding cities showed that the rate of reimburse- ment in Tukwila was as high as many of them. MOVED BY PHELPS, SECONDED BY HARRIS, THAT THE PROPOSED ORDINANCE BE ON THE AGENDA OF THE JUNE 16, 1981 REGULAR COUNCIL MEETING. Councilman Phelps said if the reimbursement to volunteer firemen is referred to as salary then the City will be responsible for withholding tax, social security, etc. The reimbursement is for their expenses as volunteer firemen. *MOTION CARRIED. Mayor Todd said there will be a meeting on Thursday in Renton discussing the financing of the Eastside Water Shed. As many of the City Council members as possible should be in attendance. Tukwila's share will be approximately 5 It will cost the City approximately $195,000. Brad Collins, Director of Planning, said the proposal that will come before the City Councils at the Thursday meeting will be to have the County use their credit and loan the money to the cities. Once the cities receive the loan, they will loan it to the flood control committee who will use it for acquisition of land for Phase I of the drainage program. The County will issue the bond on the obligation of the tax payers. Tukwila would be obligated for about $125,000. There will be an interlocal agreement and this will be discussed at the Thursday meeting. The interlocal agreement will go to the City Council for approval or amendments and changes. Councilman Harris said it seems the County will take care of the obligations for a certain period of time, but we will have to pay them back. We will end up owing about $125,000. It will be due in September 1982. Mr. Collins said all of these questions will be answered at the Thursday night meeting. Council President Van Dusen said the survey forms from the last Hazelnut were opened and in response to the question: "Should the City of Tukwila retain the Mayor- Council form of Government there were 15 indicating "yes" and 22 indicating "no." Out of approximately 2,500 Hazelnuts that were mailed out there were only 37 responses. The returns were too small to have it considered a valid survey. TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING June 9, 1981 Page 6 NEW BUSINESS Contd. Council- Manager form of government for Tukwila contd. Special Meeting on June 15, 1981. ADJOURNMENT 10:40 P.M. Councilman Harris said to her it indicated the people do not care. She said it seems the only way would be to put it on the ballot and have the citizens vote on it. Council President Van Dusen said he agreed that it should go to the vote of the people. He said he opposed the City Manager type of government. Councilman Johanson said he was in favor of it. Councilman Hill said he was against it. Councilman Harris said she was in favor of it. Councilman Phelps said the recommendation of the committee was that a public hearing be held. Council President Van Dusen said if a public hearing is held the Council will end up being the advocates. Larry Hard, City Attorney, said the City Council should decide whether or not the form of government should be changed. If it is changed they would then pass a resolution adopting the Council Manager form of government. The resolution would order an election which would be voted upon at the next general muni- cipal election or at a special election. Ed Robinson, audience, asked why the matter was brought up. Council President Van Dusen said it was brought up as an item for discussion, like anything else that comes before the Council. Larry Hard, City Attorney, said if the Council wants a public hearing before considering a resolution they may do so. Councilman Phelps asked if the election was held and the Council Manager form of government approved, would the Mayor continue his term? Mr. Hard said he would for a certain period of time. Mayor Todd said maybe the Council would rather have a full time Mayor than the Council- Manager form of government. Perhaps that should be put to the vote of the people. Councilman Phelps said the City recognizes the need for a full time Mayor. The full time Mayor or the Manager seems to be the answer. She stated she would like to have the matter of the public hearing discussed at the next Committee of the Whole meeting Council President Van Dusen said the new Council intern will begin work this week. Dennis Hidell, former Council intern did research on the subject of Council- Manager versus Council -Mayor form of government. The Council could ask Mr. Hidell to write the pros and the new intern to write the cons, based on research that has been done. Council President Van Dusen said a Special Meeting would be held on June 15, 1981 as the Regular Council Meeting cannot be held on June 16, 1981 because most of the Council Members will be attending the AWC convention in Yakima. MOVED BY HARRIS, SECONDED BY PHELPS, THAT THE COMMITTEE OF THE WHOLE MEETING ADJOURN. MOTION CARRIED. ''Coiart6i1 P'he`si dent Gary L: Dusen Not'ma Booher, Recording Secretary