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CDN 2019-09-10 COMPLETE AGENDA PACKET
City of Tukwila Community Development & Neighborhoods Committee • De'Sean Quinn, Chair O Dennis Robertson O Verna Seal AGENDA TUESDAY, SEPTEMBER 10, 2019 — 5: 0 PM HAZELNUT CONFERENCE ROOM (At east entrance of City Hall) Distribution: D. Quinn D. Robertson V. Seal K. Hougardy Z. Idan Mayor Ekberg D. Cline R. Bianchi C. O'Flaherty A. Youn L. Humphrey Item Recommended Action Page 1. PRESENTATION(S) 2. BUSINESS AGENDA a. Board and Commission appointments. Laurel Humphrey, Council Analyst b. Ordinances updating the Critical Areas code. Minnie Dhaliwal, Planning Supervisor ..1> Please bring your binder (distributed separately). 3. ANNOUNCEMENTS 4. MISCELLANEOUS .4'. a. b. Committee consideration/ decision. Forward to 9/23 C.O.W. meeting. Pg.1 Pg.33 Next Scheduled Meeting: Tuesday, September 24, 2019 t> The City of Tukwila strives to accommodate individuals with disabilities. Please contact the City Clerk's Office at 206-433-1800 (TukwilaCityClerk©TukwilaWA.gov) for assistance. City of Tukwila INFOR ATIONAL E ORANDU TO: FROM: DATE: 15, 2019August 1, 2019 SUBJECT: Board & Commission Appointments Community Development & Neighborhoods Committee Laurel Humphrey, Council Analyst Allan Ekberg, Mayor ISSUE The Community Development & Neighborhoods Committee previously discussed an overview of processes relating to Planning Commission appointments, including process for reappointments, Council vs Mayor role, and term limits. The Committee requested the topic return with additional information about the current appointment process and the potential for improvements. BACKGROUND The City is assisted in several operational areas by boards and commissions comprising members of the community. Residents and business representatives serve an important function by volunteering their time and expertise as members. In most cases, members are appointed by the Mayor and confirmed by the City Council per the RCW. Operational information about boards and commissions is located in the Municipal Code, in the By -Laws of each group, and in the Boards & Commissions Handbook. Recruitment & Equity Vacancies are currently promoted on the City website, Channel 21, social media, and in the City Administrator Report in the City Council Regular meeting packets. The City's Community Engagement Manager has committed to promoting opportunities with local groups who can help empower underrepresented community members. One of these, Puget Sound Sage, offers a six-month Community Leadership Institute that supports and trains emerging leaders from low-income communities and communities of color to sit on boards and commissions. Councilmembers and currently seated members can play an important role in recruitment by spreading the word to constituents and by making a personal ask to qualified individuals. A discussion on equitable recruitment strategies has been scheduled for the June 6, 2019 Equity and Social Justice Commission meeting. Appointment Process The application form is available by request and on the City's website. Completed applications can be submitted by postal mail, email to BoardsComms@tukwilawa.gov, or in person at City Hall. When applications are received by the Mayor's Office, they are scanned and routed for a background check. School District personnel, currently seated members, and Lodging Tax Advisory Committee members are exempt from the background check. An 1 INFORMATIONAL MEMO Page 2 email is sent to each applicant letting them know the application is under review. Once the background check has been completed, a copy of the application is provided to the Mayor and the staff liaison of the board or commission. The Mayor may ask the staff liaison to conduct an interview with the applicant or may opt to sit in on an interview with the applicant and the current Chair board, commission or committee. When the Mayor has determined the applicant(s) to recommend for appointment, the Executive Assistant will schedule the appointment(s) to go before Council at an upcoming Regular Meeting and prepare a memo to the City Council recommending the appointment(s). Copies of the application(s) (with address, phone number and emails redacted) are attached to the memo, which is then distributed to the Council by email and hard copy. Applicants are invited to attend the Council meeting at which their appointment is scheduled. Reappointment Process When a member's term is coming to an end, a letter is mailed to the individual to notify them of the expiring term and to ask if they are interested in continuing to serve. If the individual would like to continue, the Mayor will consider their request along with any new applications received that have expressed interest in that particular board or commission and then make a recommendation for reappointment or a new appointment, to the City Council via memo and schedule the item at an upcoming Regular Meeting in accordance with the process stated above. Applicants Not Appointed If an applicant applies for a position and the Mayor decides not to recommend the appointment, they receive a letter thanking them for applying, notifying them they were not appointed, providing information on other vacant positions, if applicable, and letting them know that their application will be kept on file for one year. Qualifications, Requirements & Representation Boards and commissions have varying requirements regarding community residency or business affiliation as outlined in the Municipal Code. Every member of an advisory board, commission or committee must sign a Conflict of Interest Disclosure Form and Ethics, OPMA and PRA Training Certification Form within 90 days of appointment or reappointment. RECOMMENDATION When the Committee last discussed this issue, it agreed that a written, predictable appointment process would be beneficial. Committee members also expressed support for certain changes to the process including requiring reapplication for reappointments, receiving appointment memos at least two weeks prior to the potential confirmation date, and applying a stronger equity lens to recruitment. Council staff met with the Mayor's Executive Assistant and the Community Engagement Manager to discuss the Committee's requests and collaborate on improvements. The following suggestions in the areas of recruitment and appointments are proposed for the Committee's review and feedback. 2 INFORMATIONAL MEMO Page 3 • Advertise open positions in the Hazelnut, both online and printed editions • Promote opportunities with community -based organizations and school districts • Update Boards & Commissions Handbook to reflect current Codes and CDN Committee input • Distribute updated Boards & Commissions brochure widely, including Foster High, Tukwila Library, TCC front counter, meetings of community groups, and more • Require a letter of interest outlining an applicant's relevant background, experience, and interest • Require reapplication for additional terms • Provide memo of appointments to the City Council at least two weeks in advance of the Regular Meeting Create an Administrative Policy to formalize the internal appointment process, providing for better consistency and continuity Staff briefed the Equity and Social Justice Commission at its June 6. 2019 meeting, and asked for suggv_stions on equitable outreach. The followingggestions were shared with the Community Development and Nei hborhoods Committee on June 11 2019: Ask high school interns and the Civics instructor to help promote youth position openings • Survey existin Board & Commission members on demographics to gain a better understanding of who is serving . Add demographic information to the application form to track this information going forward • Use Community Connectors to promote o enin s and ex lain the function of boards & commissions • Share openings with community -based organizations, e.g. Global 2 Local, Somali Health Board, Congolese Network Para los Ninos • Outreach through faith -based communities Tap into Parks & Rec staff and facilities to ggt the word out to their users (incl. seniors and youth) • Promote openings at events such as Night out Against Crime, See you in the Park, and Teen Summer Kick-off . Include the business community/Chamber • Provide information describing the positions and responsibilities in greater detail . Find opportunities to ask_people "have you heard about boards & commissions volunteer opportunities" and identify harriers • Engage with parents at school events 3 INFORMATIONAL MEMO Page 4 RECOMMENDATION The Committee is asked to discuss this information and provide direction on next steps. Staff will return with updates to associated boards and commission materials. ATTACHMENTS Application Brochure Updated Application Form New Reapplication Form Updated Boards, Commissions and Committee Handbook Administrative Policy 4 City of Tukwila Tukwila City Hall 6200 Southcenter Blvd Tukwila, WA 98188 Phone: (206) 433-1800 RECEIVED Email: BoardsCommsPtukwilawa.gov Website: www.tukwilawa.gov AppEication for Appointment BOARDS AND COMMISSIONS Please complete the ENTIRE application form. Submitting a resume is optional. NAME: Last ADDRESS: Street MAILING ADDRESS (if different): HOME PHONE: MOBILE PHONE: First DATE: M.I. Zip EMPLOYER: E-MAIL: Please check all that apply to you within Tukwila city limits: 0 Resident 0 Business Owner/Representative 0 School District Representative 111 High School Student I wish to be considered for appointment to the following board or commission (check all that apply): COMMISSIONS: O Arts Ell Civil Service • Equity & Diversity O Parks El Planning BOARDS & COMMITTEES: El Community Police Advisory 11 Human Services El Library El Sister Cities Lil Lodging Tax 0 Other/Special Committee: HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? 0 Yes 0 No If "yes", please list: AVAILABLE TO ATTEND MEETINGS: 0 Daytime 0 Evenings Please note that upon submission, all information on this document becomes public record. For further clarification regarding this application or more information regarding boards and commissions please call 206-433-1850. 5 Boards & Commissions Application Page Please describe your interest in serving on a board, commission or committee and include your qualifications for the position. (Please limit your response to 500 words or less.) Professional/Com m unity Activities (organizations, clubs, service groups, etc.): Hobbies/interests: Other comments/additional information for consideration: Please note that upon submission, a I I information on this docu me ntbecomes pub I ic record. For further clarification Boards & Commissions Application Page 3 PERSONAL INFORMATION (OPT|ONAL) The City of Tukwila is committed to inclusiveness and outreach to all Tukwila residents to ensure thatTukwila boards and commissions are reflective of the community we serve. Providing information in the section below iSvoluntary but will assist |nachieving this goal. How do you identify? RACE/ETHNICITY: GENDER: SEXUAL ORIENTATION: PREFERRED PRONOUNS: Doyou have adisability asdefined bvthe Americans with Disabilities Act? Y N Generation Range Under30 31-40 41'50_ 51-60 61-70 OverTO Applicant's Signature Date �FOR CITY USE ONLY: ���� APPOINTED: El Yes []mn�- � �`��-��/c'/s� ���� � '-'/��'� '| ���^ ''�~�'�.� /� ��������{TsRMs«pnss:'� Please note that upon submission, a[[ information on this document becomes public record. Forfurther clarification 8 City of Tukwila Tukwila City Hall 6200 Southcenter Blvd Tukwila, WA 98188 Phone: (206) 433-1800 RECEIVED Email: BoardsCommsPtukwilawa.gov Website: www.tukwilawa.gov Application for Reappointment BOARDS, COMMISSIONS AND COMMITTEES DUE OCTOBER 15 Please complete the ENTIRE application form. NAME: Last ADDRESS: Street MAILING ADDRESS (if different): HOME PHONE: EMPLOYER: E-MAIL: M.I. Zip MOBILE PHONE: Please check all that apply to you within the City of Tukwila limits: CI Resident 0 Business Owner/Representative [111 School District Representative 0 High School Student I would like to be reappoirited to the following board, commission or committee: I currently serve in Position # My term expires: Please describe your interest in continuing to serve on this board, commission or committee. (Please limit your response to 500 words or less.) Applicant's Signature Date FOR CITY USE ONLY: REAPPOINTED: Yes No TERM EXPIRES: Upon submission, all information on this form becomes public record. For further clarification regarding this application or more information regarding the boards or commissions, please call (206) 433-1850. 9 10 The city of opportunity, the community of choice City of Tukwila Advisory Boards, Commissions and Committees Handbook City of Tukwila Mission To provide superior services that support a safe, inviting and healthy environment for our residents, businesses and guests. GOAL ONE GOAL Two GOAL THREE GOAL FOUR GOAL FIVE Strategic Goals and Objectives A Community of Inviting Neighborhoods & Vibrant Business Districts A Solid Foundation for All Tukwila Residents A Diverse & Regionally Competitive Economy A High -Performing and Effective Organization A Positive Community Identity and Image August 2019 11 12 2 Welcome to the City of Tukwila Volunteers are a vital part of government's existence and are deeply appreciated. This information will provide a basic understanding of the philosophies and policies that make the City of Tukwila a rewarding place in which to volunteer and work. Please remember that these are general guidelines and are not meant to take the place of the bylaws and procedures developed by each advisory group. Advisory Groups Advisory bodies provide guidance to decision -makers and bring public participation into the process of government. Ideally the members represent the diverse viewpoints of the community and offer comprehensive recommendations to the City Council. This handbook provides an overview of the City's boards, commissions and committees, outlines the process to serve on a City board, commission or committee, reviews basic responsibilities and expectations of board, commission and committee members and summarizes some of the state laws that affect advisory bodies. 3 13 City of Tukwila Boards, Commissions & Committees Arts Commission Major Duties: Advises City officials on arts matters, encourages community participation in the arts, promotes art projects. Advises the Mayor on expenditure of arts related budget appropriations. Term of Service: 4 years Board of Ethics Major Duties: The purpose of the Board of Ethics is to adjudicate ethics complaints against elected officials once an initial determination of sufficiency has been made by an Ethics Officer. The Board of Ethics shall be composed of five members comprised of one member from each of the City's five standing Commissions - the Planning Commission, the Arts Commission, the Park Commission, the Equity and Social Justice Commission and the Civil Service Commission. Term of Service: 1 year Civil Service Commission Major duties: The Civil Service Commission has jurisdiction on police and fire personnel issues as required by state law. The Commission administers civil service rules that provide the manner in which civil service (all police personnel and commissioned fire personnel) examinations, appointments, promotions, transfers, demotions, reinstatements, suspensions and discharges are made. Decides appeals from suspensions or terminations. Term of Service: 6 years Community -Oriented Policing Citizens Advisory Board (COPCAB) Major duties: Advises and makes recommendations to the Police Chief, the Mayor and the City Council on issues concerning public safety and police services within the City. Enhances police -community relations, reviews and provides a community perspective concerning procedures, programs, and the effectiveness of the police service; and promotes public awareness of the City's police services and programs Term of Service: 4 years 14 4 Equity & Social Justice Commission Major duties: Advises the Mayor and City Council of opportunities to promote understanding that accepts, celebrates and appreciates diversity within the community; serves as a resource for the community by providing information and educational forums that will facilitate a better understanding and awareness of social justice and human rights. Term of Service: 2 years Sister City and Civic Awareness Committee (Subcommittee of the Equity and Social Justice Commission) Major duties: Advises the Mayor and City Council on how to best promote understanding and goodwill between the Tukwila community and the peoples of other nations through collaboration communication and programs and by connecting youth and residents with civic organizations for education and awareness. Term of Service: 2 years Human Services Advisory Board Major duties: Advises the Mayor and City Council on human service needs and programs in the City. The Board assists in monitoring and assessing the need for human services in Tukwila, provides recommendations for prioritizing human service needs, and recommends policies and programs for funding. Term of Service: 3 years Landmark Commission Major duties: Reviews nominations and designates any real property within the City of Tukwila as a landmark and issues a Certificate of Appropriateness for any property that has been designated as a landmark. Term of Service: 3 years Library Advisory Board Major duties: Advises the Mayor and City Council on library services in the City; recommends, develops and promotes library services and activities and promotes library gift giving/donations to the library. Term of Service: 2 years 5 15 Lodging Tax Advisory Committee (LTAC) Major duties: Provides recommendations to the Mayor and City Council regarding the lodging tax, to include any change or increase, repeal or exemption, and use or change in the use of revenue received from that tax. Term of Service: Appointments are made by the City Council on an annual basis Park Commission Major duties: Advises the Mayor and City Council regarding the acquisition, development, expansion and operation of parks and recreational facilities and programs; recommends policy and standards for the construction, development, maintenance and operations of parks, playfields and recreation grounds; and recommends rules and regulations for the use and management of park and recreation facilities. Term of Service: 3 years Planning Commission/Board of Architectural Review Major duties: Advises the Mayor and City Council on matters relating to land use, comprehensive planning, and zoning. Also serves as the Board of Architectural Review to provide design review of proposed development plans. Term of Service: 4 years Public Safety Bond Financial Oversight Committee Major duties: Reviews the allocation of proceeds and progress on achieving the purposes of the Public Safety Bond, and reports to the City Council and the public on the same . Term of Service: 2 years SeaTac Airport Stakeholder Round Table (StART) Major duties: Represents the Tukwila Community to provide meaningful and collaborative public dialogue and engagement on Airport related operations, planning, and development. Term of Service: 2 years 16 6 Appointment Process Community members submit a completed Boards, Commissions and Committee application to the Mayor's Office. The Mayor's Office will forward the application to the applicable Board(s), Commission(s) or Committee(s) for review. Arts Commission, Community -Oriented Policing Citizens Advisory Board, Equity & Social Justice Commission, Human Services Advisory Board, Library Advisory Board, Park Commission and Planning Commission: The Mayor recommends appointment of applicants to the City Council, and appointments are confirmed by the City Council at a Regular Meeting. Civil Service Commission: The Mayor appoints applicants to the Civil Service Commission. Lodging Tax Advisory Committee (LTACI: The LTAC Chair recommends appointments, and appointments are confirmed by the City Council. Public Safety Bond Financial Oversight Committee: Appointments are made by the City Council. Terms and Reappointments Terms of service vary by Board, Commission or Committee and range from 1 to 6 years. Vacancies are filled throughout the year as needed. An individual may be reappointed for additional terms of service with the approval of the Mayor and/or City Council as outlined above. Resignations If an advisory member is unable to complete their term of service a letter of resignation should be sent to the Mayor indicating the effective date of the resignation. Roles and Responsibilities Each member of a Board, Commission or Committee makes unique contributions, but some members may assume additional roles within the group. Each role that people fill within these groups has guidelines that help ensure success. The following are general guidelines that may vary with the requirements or need of each group. Chair/Vice-Chair o As group leader, the chair suggests group direction and options for setting goals o Provides a supportive environment for process, content, and group members o Sees that agendas are set o Sets a positive tone and pace for the group o May participate in meeting preparation in coordination with the staff liaison o Represents the group in the community Group Member o Arranges adequate time to carry out the responsibilities of being a member o Comes to meetings prepared 7 17 o Listens to other group members and communicates with respect and courtesy o Participates in group discussion and decision making Staff Support for Advisory Groups City staff support the City of Tukwila advisory groups. The primary role of staff is to represent the City and facilitate communication between the advisory group, City Administration, the City Council and other City departments. Staff responsibilities include: o Ensuring that meeting notifications and recordkeeping is compliant with applicable state laws such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA) o Providing professional guidance, issue analysis and recommendations o Assisting with research, report preparation and correspondence o Compiling agendas, maintaining minutes, forwarding recommendations and/or implementing actions Being an Effective Advisory Group Member Residents are appointed to a City of Tukwila advisory group to represent the public interest. The appointments may reflect a geographic interest, an area of expertise, or a special interest group or professional association. Every individual brings an important point of view. Considering diverse points of view produces comprehensive and fair recommendations. Advisory bodies provide an important link between the community and City staff. The information each group provides about specific community needs and opinions can have a profound effect on public policies. Advisory group members play a very special role in creating recommendations on governmental issues. As a member of an advisory group, you will be expected to: • Represent community opinions, attitudes, and needs to City staff and the City Council • Study programs and services • Analyze problems and needs Offer recommendations While advisory groups provide recommendations about policy, they do not create or administer policy, programs or services. It is vital that all members regularly attend meetings and come to meetings prepared. The best preparation is to read all reports, proposals and other documents distributed by staff prior to meetings. 18 8 Meetings Each advisory group member is responsible for the content and productivity of meetings they attend and should come prepared to take ownership for their contribution to the meeting. Meetings do matter. The following guidelines will ensure that participants contribute productively. 10 All participants arrive prepared EZI There are clear group rules that all agree to honor Agenda is written and shared Meetings will start and end on time El All participants contribute LO All points of view are considered with courtesy and respect Z1 Process is focused IZJ Work to be accomplished is defined and assigned Group Conduct Each group member is an individual and has a unique style of learning or accomplishing tasks. At times, these differences can cause friction between members and slow down the process of the group. Following the guidelines below will help prevent misunderstandings and disagreements. • Attendance: The group should place a high priority on attendance at meetings. Talk about what would be legitimate reasons for missing a meeting and establish a procedure for informing the group leader of an absence • Promptness: Meetings should start and end on time. • Role: Recognize that authority to act is granted to the group, not the individual, and that compromise may be necessary in order to reach consensus. • Meeting place and time: Specify a regular meeting time and place and establish a procedure for notifying members of meetings. • Participation: Everyone's viewpoint is valuable. Every team member can make a unique contribution; therefore, emphasize the importance of both speaking freely and listening attentively. When members have differing viewpoints respectfully agree to disagree. ▪ Stay on task: Conversations should be limited to subjects that the group has the authority to make recommendations on. • Basic conversational courtesies: Listen attentively and respectfully, do not interrupt, limit use of electronic devices, etc. • Rotation of routine chores: Decide who will be responsible for routine chores required of regular meetings and decide how to rotate these duties among the group of members. 9 19 Group Decision Making Just as the functions of the City of Tukwila's advisory groups are different, so are the ways in which each group reaches agreement. After a discussion, some groups may vote; others may prioritize and select the recommendation that emerged as a priority; and still others may use consensus as a way to reach a decision. It is important for volunteer advisory group members to be aware of the type of decision -making process spelled out in their bylaws. Bylaws Every advisory group must have a set of bylaws to direct and clarify its actions, procedures, and organization. Bylaws are the guidelines by which a group functions. Bylaws should include expectations as well as guidelines for members. Issues such as attendance, responsibilities, and removal should be addressed in the bylaws. Advisory group members are expected to become familiar with and adhere to bylaws and all relevant statutes. Laws Affecting Advisory Group Activities Advisory group members should be aware of certain restrictions and requirements and be familiar with and operate within their group's governing statutes, bylaws, and city, state and federal laws at all times. These laws ensure that all levels of government operate properly. Fortunately, it is not difficult to comply with these laws. The first step is to know what is required. If a Board, Commission or Committee has a legal question, they may ask the staff liaison to request clarification from the City Attorney. Influencing Ballot Measures and Using City Facilities for Political Purposes: Revised Code of Washington (RCW) 42.17A.555 strictly forbids the use of public facilities for the purpose of assisting a campaign for election of any person to any office or for the promotion or opposition to any ballot proposition unless they are activities that are part of the normal and regular conduct of the office or agency. Advisory group members may support or oppose a candidate or ballot measure as an individual, but not in their capacity as a Board, Commission or Committee member. For example, Jane Doe, Planning Commissioner, cannot support a candidate by signing her name as "Jane Doe, Tukwila Planning Commissioner," but she can sign "Jane Doe." John Doe, who is a member of an advisory group, cannot use the facilities or the forum of an advisory group meeting to publicly support a candidate or ballot measure, but as an individual he can speak to individual members of the group to express his political opinions on his own time. 20 10 Open Public Meetings Act (OPMA) The Washington Open Public Meetings Act (RCW 42.30), essentially requires three things: • Notice must be provided for all meetings; • Meetings must be open to the public, except as authorized by state law; and • Minutes must be created for each meeting. A "meeting" is defined to include not only formal gatherings of the advisory group but also any occasion where a "quorum" (usually majority) of advisory group members come together and discuss group issues or City business. Electronic or telephonic communications may constitute a meeting which is subject to the Open Public Meetings Act if a majority of members discuss information, give input or take action via e-mail or telephone. Every member of an advisory body must complete training on the OPMA within 90 days of appointment and must complete the training within 90 days of reappointment or every four years, whichever comes first. (RCW 42.30.205) Link to OPMA Training: https://youtu.beipTnr-DvUu9M Public Records Act (PRA) The Public Records Act (RCW 42.56) requires that agencies retain records of business conducted in accordance with the State retention schedule and produce these records upon receipt of a public records request. Board and Commission members are subject to the Public Records Act, which means that all documents used or created by members in the course of their work on the Board, Commission or Committee are subject to Washington State records retention laws and disclosure under the Public Records Act. This includes email communications sent and received via a private email account, as well as any notes taken by members in the course of their work. Board, Commission and Committee members should promptly turn over any relevant documents when requested by the City pursuant to a public records request or litigation. The City requires every member of an advisory body to complete training on the PRA within 90 days of appointment and within 90 days of reappointment or every four years, whichever comes first. Link to PRA Training: https://youtu.be/ mTE2KNYxa4 11 21 Ethics and Appearance of Fairness Washington's ethics laws prohibit public officials from gaining financially as a result of his or her position. Also, public officials must declare any conflicts of interest at a public meeting. A conflict exists if a recommendation could potentially affect the finances of the group member or the finances of a family member. If a conflict exists, the member must declare this fact at a meeting where the issue is being discussed and refrain from discussing or voting on the recommendation. The City requires every member of an advisory body to complete training on Ethics within 90 days of appointment and within 90 days of reappointment or every four years, whichever comes first. Link to Ethics Training: https://youtu.be/PwBV-bt4P-o Forms Every member of an advisory board must sign a Conflict of Interest Disclosure Form and Ethics, OPMA and PRA Training Certification Form within 90 days of appointment. New Disclosure and Certification forms must be completed within 90 days of reappointment or every four years, whichever comes first. 22 12 The city of opportunity, the community of choice Conflict of Interest Disclosure I have reviewed the City of Tukwila Boards, Commissions and Committees Handbook and understand my commitments and obligations as a member of the . I agree to work with staff and other volunteers to comply with said responsibilities and abide by all relevant laws. I understand that as an advisory board, commission or committee member I may be asked to make recommendations to the City Council about the investment of City of Tukwila financial resources. I agree to abide by all state and local laws regarding Ethics in Public Office and to avoid situations where personal affiliations and/or relationships could have, or give the appearance of having, an influence on the matters being considered. If and/or when such a situation occurs, I shall disclose the potential conflict to the members of the advisory group and excuse myself from discussion and voting. Member Signature Date Printed Name 13 23 24 14 The city of opportunity, the community of choice Certification of Training This will certify that as a member of the I have received Ethics, Open Public Meeting Act and Public Records Act Training as outlined below. Ethics: Training Format (Live/Webinar/Video) OPMA: Date Training Format (Live/Webinar/Video) Date PRA: Training Format (Live/Webinar/Video) Date I agree to comply with the OPMA and PRA and to abide by all relevant laws. Member Signature Date Printed Name 15 25 26 16 The City of Tukwila is an equal opportunity organization and does not discriminate in violation of law on the basis of race, color, national origin, creed, religion, sex, age, marital status, physical or mental disability, genetic information, gender identification, status as an honorably discharged veteran or any other class protected by federal, state or local law. The City of Tukwila also promotes a productive work environment and does not tolerate discrimination, harassment or retaliation. It is our goal to create, foster and maintain an atmosphere of non-discrimination. Discrimination in any form undermines the morale and integrity of working relationships and interferes with the productivity of the group. Anyone who feels they have been subjected to discrimination or harassment should immediately notify your advisory group staff liaison or the Mayor's office. Any reports of discrimination or harassment will be handled impartially and resolved promptly. The City of Tukwila is a drug free organization and expects all employees and volunteers to report to their assignment free from drug and/or alcohol impairment. Volunteers must abide by the provisions of this policy as a condition of volunteer service. 17 27 28 CITY OF TUK I A POLICY Page 1 of 4 Board, Commission and Committee Appointment Process Purpose: To establish and provide consistent procedures for the review and selection of community members to serve on City boards, commissions and committees. Definitions Board: A semi -autonomous body established pursuant to a city ordinance. Commission: A body established pursuant to state statute and a city ordinance to study and recommend action to the City Council with the exception of tlie,Civil Service Commission. • Committee: A body appointed by the City Council with a specified task or function. Policy and Procedures: Advisory bodies provide guidanceto decision-rnakers and bring public participation into government activities. The City of Tukwila's boards,'commissions and committees provide invaluable service to the City. , t ' Authority: The Mayor of Tukwila and the Tukwita City Council are specificallyempowered by state law and the Tukwila Municipal Code to fill by appointment all boards, commissions,and committees in compliance with the Revised Code of Washington and the Tukwila Municipal Code,The Mayor's Office is responsible for the oversight and administration of theprocess by which the advisory boards, commissions and committee program is t' naged. Appointment Criteria: To be considered for a Poi t nt each a cant must meet at least one of the following criteria: • Be a resident of the City of Tukwila for resident or cornrnunity-Aosition; 0 Be ernployed in the City of Tukwila for a,busrness representative position; • Be a TukwilaSchool DistrictRepresentativer'a school district position; or • Be a High School Student inthe City of TukWita for a student representative position. Applicants ccess u plete background,check. , Qua ions vary for each oard, comrnission and committee and are specifically outlined in the TukwilaMunicipal Code. . 4, Appomtmen :Jess: Interestedapplicants must submit a completed Boards, Commissions and Committees apPiro tion to the Mayor's Office. Applications are available on the city's website at www.tukwilawa.goVi artmen imayors-office/boards-and-commissions. Applications for the Arts Commission, Community -Oriented Policing Citizens Advisory Board, Equity and Social Justice Commission, Fuman Services Advisory Board, Library Advisory Board, Landmark Advisory Board, Park Commission, Planning Commission, SeaTac Airport Stakeholder Round Table and Special Committees appointed by the Mayor: When an application is received an email is sent to the applicant acknowledging receipt of the application and letting them know the application is under review. A background check is conducted and once complete the application is sent to the staff liaison for the 29 Board, Commission and Committee Appointment Process Page 2 of 4 Board or Commission the applicant is interested in. A copy of the application is also provided to the Mayor. The Mayor may contact the applicant directly, ask the staff liaison to contact the applicant or schedule an interview with the applicant. When the Mayor has determined the applicant to recommend for appointment the Executive Assistant will schedule the appointment recommendation to go before Council for confirmation at an upcoming Regular Council Meeting. An Informational Memorandum recommending the appointment is prepared and distributed to the City Council by email and internal mail no fewerthan three weeks before the scheduled Council Meeting. A copy of the application with address, phone number and emails redacted is attached to the Informational Memorandum. After the councitmembers have had a few days to review the memo, a letter is sent to the applicant notifying them,.-th'at;the'Ma‘Yor has recommended their appointment, pending confirmation of the City Council'and invitingthem to attend the upcoming Council meeting where their confirmation is on the aenda. Applications for Civil Service Commission: When a lication is received an a 'e is sent to the applicant acknowledging receipt of the appiication'and tetting thern know the application is under review. A background check is conductedand once compiete . plication sent the staff liaison for the Civil Service Commission. A copycbpy of the application is aiso provided to the Mayor: The Mayor may contact the applicant directly, ask the staff at,s9q to contact the applicant or schedule an interview with the applicant. Per RCW 41.08.030 and 41 appointrnents to the Civil Service Commission are made by the Mayor and do not go before City Councilfr'COnfirmation..,,,. o Applications for the Lodging Tax ytsoryComMittee,,, - '.,,a,n application is received an email is . . . vk,I,,,z•,4.,-',.•-0:Y and sent to the applicant #:;r2owledgii :•,receipt of the applicationlettingthem know the application is under review. A backgroundcheck is bnducted and once complete the application is sent to the staff liaison for LTAC. The staff lat:§on will coordinate witheCouncilmember serving as LTAC Chair as LTAC appotntments:,:9f.' are made e bythe LinbiInformational Memo.internalmrecommendingthe distributedthe maoapproximately three weeks before the scheduledCouncil MeetinglCopy of the application with address, phone number emails redacted attached,,p.the Informational Memorandum. After the councilmembers . have had a days to review the memo;t4rer is sent to the applicant notifying them that the Council President has l:(9mmended their ppointrfent, pending confirmation of the fullCity Council and inviting them td-k:::end the upco 'g Council meeting where their confirmation is on the agenda. Applications for the PublicPubticSafey Bond Financial Oversight Committee (FOC) and Special Committees appointed by Council: Wh'en:.?ia Pplication is received an email is sent to the applicant acknowledging receipt of the application and letting them know the application is under review. A background check is conducted and once complete the application is sent to the staff liaison for the Cbmmittee. The staff liaison will notify the Council President and/or relevant standing Committee Chair and schedule the appointment to go through the Council's legislative process, which may include a standing Council Committee. 30 Board, Commission and Committee Appointment Process Page 3 of 4 Appointee Requirements: Every member of an advisory board, commission or committee must sign a Conflict of Interest Disclosure Form and Ethics, OPMA and PRA Training Certification Form within 90 days of appointment or reappointment. Forms and links to the trainings are located in the Boards and Commissions Handbook. Applicants Not Appointed: If an applicant applies for a position and is not appointed they are sent a letter thanking them for applying, notifying them they were not a 6(rited, providing information on any vacant positions, if applicable, and letting them know that their application will be kept on file for one year. Resignations: When a member resigns from their position before the er advertised, and a new member is appointed to serve ,remainder of t member thanking them for their service. of the term, the vacancy is e term. A letter is sent to the Vacant Positions: Vacant positions are advertised in the .Hazeln4nrsletter, oni7 , on the Cty s website, on social media and in the City,Administrator 'report— the City Council meeting packets. Reappointment Process: Terms for postions e between,two years and six years depending on the , .,.. Board or Commission. All positions expire December at the end the term. In September of each year the Mayor's Office will contact all inc m ent members with ter ..sexpiring at the end of the year to determine if they are interested iri reappointment. If theIrt incumbent is interested in being reappointed, they will complete the Reappointment,Applicatan:'S';' :it it to the Mayor's Office by October 15. The Mayor's Office will not ,j the Boar'd;,,C:Rmmission,and Comrnittee staff liaisons which incumbents have applied for reappointrnent....„,..T.ine staff will haVe,untit November 15 to provide any feedback about the reappointments to the,,appointing authority, considering factors like attendance regularity, objectivitv. and effectiveness.ions*Up„,,,terms'en'ding will be advertised in the October edition of the Kaz other Cit:yIV!eZh;te4s:W4ith applications due by November 15. All applications, both reappointnient and new, will be reviewed and an Informational Memorandum with appointment and reappointment recto 4ndations will be provided to City Council no later than Decemberappointmen;* reappointments for terms that expire December 31 are scheduled for the first Council eeting in January Recognition: The Mayor,will send letter of appreciation and thanks to each member of a board, commission or commttee upon the completion of a term. Records: The Mayor's Office'Sriall maintain records of persons who have applied for a vacancy on a given board, commission or committee for one (1) year after each filing period. If a position should become vacant during that timeframe, the applicant will be considered for the position. 31 Board, Commission and Committee Appointment Process Page 4 of 4 Current Boards, Commissions and Committees Term Length Appointment Authority Governing Legislation Arts Commission 4 years Appointed by Mayor Confirmed k2T'COncil TMC 2.30 Civil Service Commission 6 years Appointed Mayor 46 RCW 41.08 RCW 41.12 TMC 2.42 Board of Ethics 1 year cornprised ofthe chair from each of the Commissions TMC 2.97.040 Community -Oriented Policing Citizens Advisory Board (COPCAB) 4 years .,v- ,,, Appointed by Mayor !,-!' !confirmed by Council TMC 2.39 Equity & Social Justice Commission 2 years Appointed 'Mayor 'k Confirrned byCouncil ',.:T C 2.29 „ ..., Human Services Advisory Board ! ,„-;! 'years AppOi4e!!by Mayor Confirmed yCouncil TMC 2.34 Public Safety Bond Financial Oversight Committee (F9C), s' 2 ',.., years 4., ,., .. ,,Appointed‘!! uncil , Ord. 2509 Ord. 2535 Res. 1892 k.. Landmark Commissionix! N,,,:,vma "„s, 3 years „ •vftw.,, ,, Appointed % Mayor Confirmed by Council TMC 16.60 , Library Advisory Board 2 2 years ''',. • Appointed by Mayor , by Counci TMC 2.33 ,.ZY'''' Lodging'!!!'i'. ommitt - (LT„,„,,,, ., ... ,.,Confirmed '. Appointed by Council TMC 2.35 ,,,,:,,,,,f,. ',,,:: v4Mtka, Pa rk-Cp!rhm ission va.i.I.,,,,4, Nim 4i.,4t,„ •.,„„,,,,,,,,,,, v„s:.,,,, ,.. 3 years *,•., 'Appointed by Mayor Confirmed by Council TMC 2.32 Planning ornmission ''00,4, .,,,,,,,, -pl,...,..„ n• ,, ,, ,,,,,, 4Wars „„,,,,, Appointed by Mayor Confirmed by Council RCW 35A.63 TMC 2.36 SeaTac Airport Stakeholder Raab .„. ,,,,A. Table (StART) .,,„3,,,,,Ai.'2!:,f 2 years Appointed by Mayor Confirmed by Council StART Operating Procedures \-•,--,!, ,,,v.-!•„- Board, Commission an,'Cornrnittee Appointment , .... Process Initiating Department: Mayor's Office Effective Date: Supersedes: Mayor's Office Approval Signature: 32 City f Tukwila Allan Ekberg, Mayor INFORMATIONAL E ORANDU UM TO: Community Development and Neighborhoods FROM: Jack Pace, DCDDirector BY: Minnie 0hayiVvoU, Planning Supervisor C{: Mayor Ekberg DATE: September 4,2Q19 SUBJECT: Critical Areas Code Update ISSUE The City ofTukwila ierequired ho periodicallyreview and update its Critical Areas regulations to reflect current best available science (BAS) as required by the Growth Management Act. BACKGROUND All cities inWashington are required to adopt critical areas regulations bxthe Growth Management Act (GMA) (RCW 36.70A.060). Critical areas, as identified in the GMA include wetlands, frequently flooded areas, streams, geologically hazardous areas (steep slopes), and fish and wildlife habitat conservation areas. In addition, cities are togive special consideration to conservation or protection measures necessary to preserve or enhance anadromous fisheries. Cities are required toinclude the best available science jndeveloping policies and development regulations to protect the functions and values Cfcritical areas (RCVV38.70A'172). All jurisdictions are required to review, eva/uaLe, and, if necessary, revise their critical areas ordinances according to an update schedule provided per RCW 36.70A. 130. Tukwila's current critical area regulations were adopted nine years ago in 2010. Per GMA the City must periodically 'consider best available science /B/\G\and update its critical areas ordinance. Any deviations from B/\S recommendations should be identified, aaaoSsed, and explained (yVAC 365-195-915). Washington State Department of Ecology oversees critical area updates and provides direction on BAG. PUBLIC OUTREACH Outreach to affected property owners throughout the City included mailings, webpage updates, stormwater bill inserts, eHazelnut newsletter and an open house. A public open house was held on October 9, 2018 at the Tukwila Community Center. The notice of the open house and the Planning Commission hearing was mailed to all property owners and tenants in Tukwila along with email notices to interested parties and agencies with jurisdiction. Additionally, a website page /xm^om.tukwi|awa.qoY/oriMca|areasA was maintained where general members of the public can keep upwith the update process. Subsequent tothe open house, staff developed eset of policy options and had awork session with the Planning Commission on this item on November 8, 2019. The second work session was held on February 28, 2019. The Planning Commission (PC) held a public hearing on April 11, 2019. The PC started their deliberations on May 23, 2019 and finalized their recommendations to the City Council on June 27, 2019. All background reports including the Gaps Analysis Report prepared by the The Watershed Company and the five staff reports to the Planning Commission are available online. Here is the link tothe Vvebs|te. 33 INFORMATIONAL MEMO Page 2 DISCUSSION The Planning Commission's recommended draft is included in a separate binder. Summary of the key revisions is included below: etlands 1. Designation: • Reference to State delineation manual removed and replaced with language from WAC 173-22-035, that states identification of wetlands and delineation of their boundaries shall be done in accordance with the approved federal wetland delineation manual and applicable regional supplements. • Five year time limit on wetland reports/delineations established. Generally, any delineation done more than five years ago needs to be revisited as wetlands can change significantly in a five-year period due to changes in hydrology, land uses, and plant species composition. Additionally, approved jurisdictional determinations by the Corps expire after five years. Revisiting a wetland delineation that is five or more years old does not necessarily mean a new wetland delineation needs to be done. It means it may be necessary to revisit the site to determine whether the delineation is still accurate or needs to be redone based on current conditions. 2. Rating: State rating system referenced, which is the Washington State Wetland Rating System for Western Washington (Hruby 2014, Ecology publication No. 14-06-029). To avoid the need for future updates related to rating system versions language added, "or as revised and approved by Ecology". 3. Buffer Widths: Adopt the standard buffer widths recommended by the Department of Ecology; but allow alternate buffer if impact minimization measures are taken AND buffer is replanted. See table below for the current buffer width requirements and theproposed changes required based on habitat score. 34 INFORMATIONAL MEMO Page 3 Category Wetland buffer width (ft), current TMC Wetland buffer width (ft), Ecology 2014, high -intensity land use impact Habitat score <6 Habitat score <6 Habitat score 6-7 Habitat score 6-7 Habitat score 8-9 Habitat score 8-9 Standard Buffer Alternate Buffer if impact minimization measures taken AND buffer is replanted Standard Buffer Alternate Buffer if impact minimization measures taken AND buffer ie replanted. Also, 100feet vegetated corridor between wetland and priority habitats is maintained. Standard Buffer Alternate Buffer if impact minimization measures taken AND buffer is replanted. Also, 1OQfeet vegetated corridor between wetland and priority habitats is maintained. | 100 100 75 150 110 300 225 U 180 100 75 150 110 300 225 11/ 80 80 60 . 150 110 300 225 /V 50 50 40 50 40 50 40 Impact minimization measures to qualify for alternate buffers include the following: Disturbance Required Measures to Minimize Impacts Lights ° Direct lights away from wetland Noise ° Locate activity that generates noise away from wetland ° |fwarranted, enhance existing buffer with native vegetation plantings adjacent tonoise source * For activities that generate relatively continuous, potentially disruptive noise, such oscertain heavy industry Vrmining, establish anadditional 1O'heavily vegetated buffer strip immediately adjacent tothe outer wetland buffer Toxic runoff ° Rnutea|| new, untreated runoff away from wetland while ensuring wetland isnot dewotered * Establish covenants limiting use ofpesticides within 15Ofeet of wetland 0 Apply integrated pest management Stormvvaterrunoff ° Retrofitstormvvoterdetention and treatment for roads and existing adjacent development ° Prevent ohanne|izedflow from lawns that directly enters the buffer w Use Low Intensity Development (L|D)techniques where appropriate (for more information refer tothe drainage ordinance and manual) Change inwater regime * Infiltrate ortreat, detain, and disperse into buffer new runoff from impervious surfaces and new lawns Pets and Human @ Use privacy fencing ORplant dense vegetation tVdo|inenhabuffer Disturbance edge and todiscourage disturbance using vegetation appropriate for thegcorgginn ° Place wetland and its buffer ineseparate tract orprotect with a conservation easement Oust 0 Use best management practices tocontrol dust 35 36 INFORMATIONAL MEMO Page 4 4. Interrupted Buffer: Establishes an administrative waiver process for an interrupted buffer. a) Defines what qualifies as interrupting the buffer: a public or private road; buildings; or parking lots. The criteria for waiver include: i) The existing legal improvement creates a substantial barrier to the buffer function; ii) The interrupted buffer does not provide additional protection of the critical area from the proposed development; and iii) The interrupted buffer does not provide significant hydrological, water quality and wildlife buffer functions relating to the portion of the buffer adjacent to the critical area. 5. Buffer averaging instead of buffer reduction: Replaces buffer reduction provision with buffer averaging. The total area of the buffer after averaging is equal to the area required without averaging and the buffer at its narrowest point is never less than either 314 of the required width or 75 feet for Category I and II, 50 feet for Category III, and 25 feet for Category IV, whichever is greater. 6. Alterations: No changes to the exemption level. The existing code provides an exemption for certain wetlands that are under 1,000 square feet. The exemption is from sequencing (showing that the impact cannot be avoided or minimized). Mitigation of the impacts is still required per Ecology. Exempt wetlands have to meet the following criteria: a) habitat score under five; b) are not associated with a riparian habitat or Shorelines of the State; c) are not part of a wetland mosaic, and d) do not contain priority habitat. 7. Mitigation Standards: Mitigation ratio for buffer impacts is added at 1:1 8. Wetland and buffer mitigation location: The current code prefers off -site mitigation be located within City of Tukwila's boundaries. However State and federal agencies advocate use of alternative mitigation methods such as mitigation banks or in -lieu -fee programs. In order to be consistent with regulations of these agencies the proposed changes allow for purchase of mitigation credit from an in -lieu fee program or bank, if that is the best choice ecologically for a project. 9. Wetlands buffers associated with restoration projects that include creation of an off -channel habitat projects. For shoreline restoration projects that result in a change in the location of the ordinary high water mark and associated shoreline jurisdiction on the subject property and/or adjacent properties, relief may be granted from Shoreline Master Program standards and use regulations. However, the relief for restoration projects is limited to ordinary high water mark and not buffers of any associated critical areas such as wetlands. Therefore, a new subsection is recommended by the Planning Commission: INFORMATIONAL MEMO Page 5 TMC 18.45.90 Wetlands Uses, Alterations and Mitigation (D) Wetland and Buffer Mitigation Location: 7. Wetland creation for restoration projects may only be approved if the applicant can show (1) that the adjoining property owners are amenable to having wetland buffers extend onto or across their property; or (2) that the on -site wetland buffers are sufficient to protect the functions and values of the wetland and the project as a whole results in net environmental benefit. 11. Watercourses 1. Rating and buffer widths: Ratings nomenclature updated to reflect Washington Department of Fish and Wildlife ratings for simplicity. Type 1, 2, 3, 4 changed to S (Shoreline), F (Fish bearing), Np (Non - fish bearing perennial), Ns (Non -fish bearing seasonal). No change in the buffers of S, F, Ns. The standard buffers of Np could be lowered from 80 feet to 50-65 range with buffer enhancement. Stream Type Watercourse Buffer (ft), TMC S Regulated under Shoreline Master Program F 100 Np Standard buffer 80 Alternate buffer in the range of 50-65 with buffer enhancement Ns 50 2. Buffer averaging vs reduction: Replaces buffer reduction provision with buffer averaging so long as the total area of the buffer after averaging is equal to the area required without averaging and the buffer at its narrowest point is never less than % of the required width. 3. Interrupted buffer: Establishes an administrative waiver process for an interrupted buffer. a) Defines what qualifies as interrupting the buffer: a public or private road; buildings; or parking lots. The criteria for waiver include: i) The existing legal improvement creates a substantial barrier to the buffer function; ii) The interrupted buffer does not provide additional protection of the critical area from the proposed development; and iii) The interrupted buffer does not provide significant hydrological, water quality and wildlife buffer functions relating to the portion of the buffer adjacent to the critical area. III. Geologically Hazardous Areas Reference to mapping sources added and protective provisions such as slope vegetation protection and guidelines on erosion control and best management practices included. 37 INFORMATIONAL MEMO Page 6 IV. Fish and ij ildlife Habitat Conservation Areas a) The city's list of fish and wildlife habitat conservation areas made consistent with GMA definition b) Reference to mapping sources added. c) A requirement for a habitat assessment prepared by a qualified professional to better reflect BAS so that buffers could be based on site specific conditions. V. Special Hazard Flood Areas Reference added to Special Hazard Flood Areas TMC Chapter 16.52; and floodplain habitat assessment requirements included. VI. Housekeeping Code Amendments Vesting: Language added to clarify that only submittal of a complete building permit vests a project to critical areas code. For instance, if a short plat is approved but homes are not constructed and the code is updated, any future development is subject to the new updated code. An exception added for projects that currently have a preliminary approval but not final approval to be vested until the expiration of the preliminary approval; provided building permits are submitted within five years of the final approval. 2. Expiration of decisions related to critical areas: Five years term limit established for any approvals to be consistent with time limits for permits obtained from the state and federal agencies. 3. Permitted uses changed to permitted activities section 4. Vegetation Management in the Tree, Landscape, Critical Areas and Shoreline Chapter The purpose of these proposed amendments is to provide consistency between the four chapters and address lessons learned during implementation of the newly adopted Tree and Landscape Code. Additionally, applicability sections are added to explain which Chapter applies when there is an overlap. These include regulations pertaining to tree retention, removal and replacement requirements. 5. Reorganization: In order to improve the organization and make it easy to implement the code it is reorganized to sequentially address 1. Mitigation sequencing; 2. What is allowed outright/what requires Special Permission approval; 3. Criteria for approving deviations; 4. Mitigation requirements; 5. Monitoring 6. Penalties for unauthorized alterations: Penalties for illegal clearing in critical areas added. 7. Non -conforming provisions: New non -conforming thresholds for development in the wetland and stream buffers established; and tied to incentives for improving the buffer. a) Allow existing buildings to expand vertically to add upper stories in exchange for buffer enhancement b) Allow lateral expansion to the building side that is opposite of critical area up to a maximum of 1000 sq. ft; in exchange for buffer enhancement. Further this option is 38 INFORMATIONAL MEMO Page 7 limited to situations where the buffer width is at least 75 percent of the required buffer. c) Allow lateral expansion along the existing building lines in exchange for buffer enhancement; and limit the sq. ft. of new intrusion into the buffer to less than 50 percent of the current intrusion or 500 sq. ft, whichever is less. Further this option is limited to situations where the buffer width is at least 75 percent of the required buffer. d) Allow enclosing within existing footprint in exchange for buffer enhancement. 8. Inventory update: Add requirement for the applicant to provide surveyed data for maintenance of the City's Critical Areas inventory map FINANCIAL IMPACT No direct impacts are expected due to these changes. RECOMMENDATION The Council is being asked to hold a public hearing on the proposed changes at the September 23, 2019, Committee of the Whole meeting. Staff will then return with a comment matrix for the City Council to review at subsequent meetings. ATTACHMENT The separately distributed binders contain: 1. Chapter 18.45 (Critical Areas Chapter) showing the bulk of the proposed changes- strikeout/underline version 2. Chapter 18.70 (Non -Conforming regulations)- strikeout/underline version 3. Chapter 18.54 (Tree Chapter)- strikeout/underline version 4. Chapter 18.52 (Landscape Chapter)- strikeout/underline version 5. Chapter 18.06 (Definitions Chapter)- strikeout/underline version 6. Chapter 18.45 (Critical Areas)- clean version 7. Public Comments received at the Planning Commission hearing 8. A matrix of staff responses to the public comments 9. Planning Commission meeting minutes 39 40