HomeMy WebLinkAboutCOW 2011-10-10 Item 4B - Contract Supplement #2 - 2010-2011 Small Drainage Program with KPG for $54,376.76COUNCIL AGENDA SYNOPSIS
Initialr ITEM NO.
Meeting Date Prepared N I Mayor's review Council review
10 /10/11 I V W I 1) C-S I
10 /17/11 1 0G I I 4.B.
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ITEM INFORMATION
CAS NUMBER: I STAFF SPONSOR: BOB GIBERSON I ORIGINAL AGENDA DATE: 10/10/11
AGENDA ITEM TITLE 2010/2011 Small Drainage Program Supplement No. 2 with KPG, Inc. for
Construction Management Services
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing ❑Other
Mt Date 10/10/11 Mtg Date 10/17/11 Mtg Date Mtg Date Mtg Date Mtg Date Mt
g Date
SPONSOR Council Mayor HR DCD Finance Fire IT P&'R Police PW
SPONSOR'S KPG began design services for the 2010/2011 Small Drainage Program under City Contract
SUMMARY No. 11 -042. KPG is now needed for construction management and inspection services for
the 2010/2011 Small Drainage Project as listed in Supplement No. 2. Council is being
asked to approve Supplement No. 2 in the amount of $54,376.76, bringing the total
contract amount to $166,799.78.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 09/2 COMMITTEE CHAIR: DE'SEAN QUINN
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$54,376.76 $80,000.00 (CM budget) $0.00,
Fund Source: 412 SURFACE WATER FUND (PAGE 144, 2011 CIP)
Comments:
I MTG. DATE I RECORD OF COUNCIL ACTION
10/10/11
10/17/11
MTG. DATE I ATTACHMENTS
10/10/11 Informational Memorandum dated 9/23/11
Supplement No. 2 with KPG, Inc. with Exhibits
Minutes from the Utilities Committee meeting of 09/27/11
10/17/11
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City of Tukwila
Ice
FROM
DATE
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Utilities Committee
Bob Giberson, Public Works Director 1 0
September 23, 2011
SUBJECT: 2010/2011 Small Drainaqe Proqram
Project No. 91041201, Contract No. 11 -042
Supplement No. 2 for Construction Management
ISSUE
Approve Supplement No. 2 with KPG, Inc. to provide construction engineering services for the
2010/2011 Small Drainage Program.
BACKGROUND
KPG, Inc. was selected to provide design services for the City's 2010/2011 Small Drainage
Program under Contract No. 11 -042. The contract for construction of these projects has been
awarded to Green River Construction. KPG's engineering services are needed to perform
design review of project submittals and requested changes in the contract during construction.
We are also planning to use KPG for inspection support to cover the vacation schedule of our
primary in -house inspector who will be out on vacation for three weeks in the middle of
construction for these projects.
DISCUSSION
KPG, Inc. has provided a contract, scope of work, and fee estimate to provide construction
engineering support services for the 2010/2011 Small Drainage Program. Additional
construction management and overall project management will be provided by City personnel
according to the following budget assumptions.
Contract Budget
Construction Mgmt Budget (2011) 80,000.00
CE Services KPG 54,376.76
CM City Staff 25,623.24
80.000.00 $80.000.00
RECOMMENDATION
The Council is being asked to approve contract Supplement No. 2 with KPG, Inc. in the amount
of $54,376.76 for construction engineering support for the 2010/2011 Small Drainage Program
and consider this item at the October 10, 2011 Committee of the Whole meeting and
subsequent October 17, 2011 Regular meeting.
Attachments: Contract, Scope of Work and Fee Estimate
WAPW EngIPROJECTSIA- DR Project01041201 (Small Drainage 2010- 2011)IConstructionW.200 Correspondencel- DRAFTS12011 SDP -Info Memo CE KPG Supplement 09- 19- 11- DRAFr.docx
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SUPPLEMENTAL AGREEMENT No. 2
AGREEMENT NO. 11 -042
PROJECT No. 91041201
City of Tukwila KPG, Inc.
Public Works Department 753 9th Avenue N.
6300 Southcenter Boulevard #100 Seattle, WA 98109
Tukwila, WA 98188
PROJECT: 2011 Small Drainage Program Construction Support Services
This SUPPLEMENTAL AGREEMENT NO. 2 is to supplement the agreement entered into with KPG,
Inc. and the City of Tukwila, which was executed on the 7` day of March, 2011.
All provisions in the basic a remain in effect, except as expressly modified as follows:
Article 2, Scope of Services, shall be modified as follows:
The Consultant agrees to provide design engineering services as requested b)7 the Cite in accordance with
the scope of work included as Exhibit A.
Article 4, Payment, shall be modified as follows:
Payment for work provided by Consultant shall be made as provided on Exhibit B, attached hereto,
provided that the total aniount of payment to the Consultant for this work not exceed $54,376.76 without
express written modification of the Agreement signed by the City. The new total contract shall not exceed
$166,799.78 without express written modification of the Agreement signed by the City.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this day
of 201 l
APPROVED:
CITY OF TUKWILA
Jim Haggerton
Mayor
Attested:
Christy O'Flaherty, City Clerk
APPROVED:
KPG, INC.
if
Nelson D vis, P.E.
Principal
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EXHIBIT A
Scope of Construction Services
City of Tukwila
201012011 Small Drainage Program, Project No. 91041201
This work will provide construction engineering services for the construction contract to complete the City
of Tukwila 2011 Small Drainage Program. These services will be provided on an as needed basis to
supplement City Staff:
INTRODUCTION
The Consultant will perform the following construction services on an as needed basis to supplement City
staff. It is anticipated that during the course of construction the City staff may not have the time required
to provide complete construction services. The attached estimated budget is based on rough
assumptions. All effort on this project will be as requested by the City. It is also anticipated that budgets
between Tasks will be adjusted as required to provide the requested services. The Consultant shall
provide notification and receive written approval prior to exceeding the approved project budget. The
scope of services and associated cost of services (Exhibit B) are based upon the assumptions outlined
below.
Assumptions:
The Scope and Budget for this is based upon construction project duration of 100 calendar days or an
approximate 4 month construction contract.
The Consultant will provide a Project Manager (PM), Project Engineer (PE), and Construction
Inspector on a part -time basis as needed to complete the following described scope of work.
The City of Tukwila will provide a part time Project Manager and nearly full time Construction
Inspector throughout the construction duration. The Consultant will provide one Construction Observer
on an as needed basis to assist the City Senior /Lead inspector. It is anticipated that during some
phase of work two construction inspectors will be required on -site and it is also anticipated that the
City Lead Inspector will be absent from the site for various reasons such as: vacation, sick leave, or
other duties within the City not associated with this project.
The City will provide Construction Contract management including leading the weekly construction
meetings, prepare meeting minutes, track/check EEO and Certified Payroll paper work, track and
process BFI's and materials submittals, and maintain project files.
Support from Consultant staff may include select Project Management/Administrative duties as
specifically requested by the City's PM. These duties may include: Force Account tracking and
finalization, Change Order documentation and Cost Estimates, generate Field Directive exhibits, site
surveying and specialty inspection reviews for unforeseen site conditions and materials testing (on a
QA basis).
The budget includes preparation of Record Drawings based on City /Contractor redline plans.
The budget includes a $1,500 allowance for the geotechnical subconsultant (GeoDesign) who
performed soil investigations on Site 1 is included. This may be necessary for work associated with
contaminated soil removal on Site 1 or on poor soil conditions on other sites.
The budget includes a $2,000 allowance for the steel fabrication subconsultant (Gravitec) who
performed the steel fabrication design on sites 8 and 9. This may be necessary for BFI's, material
submittals, or specialty field inspection.
The budget includes a $2,000 allowance for materials testing subconsultant to be coordinated and
directed by the City.
2010/2011 Small Drainage Program, Project No. 91041201
Pago 1 of 3 15
EXHIBIT A
Scope of Construction Services
City of Tukwila
2010/2011 Small Drainage Program, Project No. 91041201
DETAILED SCOPE OF WORK
Task 1 Project Management.
Provide overall consultant Project Management, coordination with the City, monthly progress reports, and
invoicing. This effort will include the following elements.
1.1 PM Coordinate overall consultant staffing needs, review subconsultants invoicing, prepare
combined project invoices, attend monthly project review meetings with City, Misc phone calls
correspondence with City.
Task 2 Construction Services Field
Effort under this task is anticipated to be as required to provide supplemental inspections during periods of
heavy construction where an additional inspector is require to assist the City Inspector and to provide
backup inspection when the City Inspector is on vacation, on sick leave, or has other duties within the City.
City inspector will perform all duties listed below when on -site and in the absences of the City Inspection
the consultant will arrange to perform all duties listed below:
2.1 Provide the services of Supplemental Inspectors for pipe, restoration, and other items, as
needed on the project site. Supplemental Inspectors will observe the technical conduct of the
construction, including providing day to day contact with the Contractor and the City. By
providing such assistance, the Consultant shall assume no responsibility for job site safety. The
presence of the Consultant's personnel at the construction site is for the purpose of providing to
the City a greater degree of confidence that the completed work will conform generally to the
Contract Documents and that the integrity of the design concept as reflected in the Contract
Documents has been implemented and preserved by the construction contractor(s). The
Consultant's personnel shall act in accordance with Section 1 -05.1 and 1 -05.2 of the current
WSDOT Standard Specifications. The Consultant will endeavor to protect all parties against
defects and deficiencies in the work of the Contractor(s), but cannot guarantee the Contractors'
performance and shall not be responsible for construction means, methods, techniques,
sequences of procedures, or for safety precautions and programs in connection with the work
performed by the construction contractor(s) and any subcontractors. The budget is based on 8
hours per week each for the project engineer and 4 hours per week for a technician for 15
weeks. In addition, it is anticipated the the project engineer will cover for a four week vacation
by the City Inspector.
2.2 When on site, prepare daily construction reports while utilizing report forms provided by the City
and detailing the contractors operations performed for each day the Consultant is on site.
Measure the quantities of materials installed, log equipment used, workers on site, and other
items.
2.3 When on site, address questions which may arise as to the quality and acceptability of material
furnished, work performed, and rate of progress of work performed by the Contractor, including
response to related questions from adjacent property owners and the general public.
2.4 When on site, prepare field records and documents to help assure the project is administered in
accordance with funding requirements.
2.5 When on site, provide periodic photographs during the course of construction. Photographs to
be automatically labeled with date and time stamp of when taken. Project photos should
generally document both the progress and quality of the work performed by the Contractor
during the observation period.
2010/2011 Small Drainage Program, Project No. 91041201
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EXHIBIT A
Scope of Construction Services
City of Tukwila
2010/2011 Small Drainage Program, Project No. 91041201
Task 3 Construction Services Engineering
Construction engineering services will vary based upon needs
3.1 The PM will provide day to day construction management: liaison with City on a regular basis to
discus project staffing issues and status.
3.2 Design team will .address BFI's and evaluate requested deviations from the approved design or
specifications. CM will review all proposed change orders prior to approval.
3.3 Weekly meetings. City will lead weekly meetings; KPG personal will attend as requested.
3.4 If requested KPG will provide personnel to assist in Monthly Pay Requests.
3.5 If requested KPG will conduct the submittal review process for shop drawings, samples, traffic
control plans, test reports, and other data submitted by the Contractor for compliance with the
information required by the contract documents.
3.6 As requested KPG will provide construction survey for quality control. It is anticipated that the
City may want verification of the contractor provided staking should questions arise in the field.
3.7 Prepare Record Drawings for the 2010/2011 Small Drainage Program based on redline
drawings provided by the City and provide on full size mylar and ACAD digital file.
3.8 Geotechnical Support Services: As a sub consultant to KPG, GeoDesign will be retained to
provide assistance should unforeseen ground conditions be encountered up to the budget
allowance included in Exhibit B.
3.9 Steel Fabrication Support Services: As a sub consultant to KPG, Gravitec will be retained to
provide shop drawing review, respond to BFI's and provide specialty inspection as required up
to the budget allowance included in Exhibit B.
3.10 Materials Testing: Provide the services of a subconsultant testing lab for materials testing as
requested by the City. The City inspector /PM will coordinate directly with subconsultant to
conduct materials tests /laboratory tests up to the budget allowance included in Exhibit B.
201012011 Small Drainage Program, Project No. 91041201
Page 3 of 3 17
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UTILITIES COMMITTEE
Meeting Minutes
September 27, 2011 S: 00 p.m. Conference Room #1
City of Tukwila
Utilities Committee
PRESENT De'Sean Quinn, Chair; Dennis Robertson and Kathy Hougardy
Staff: Frank Iriarte, Mike Ronda, Peter Lau, Gail Labanara and Kimberly Matej
CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:00 p.m.
I. PRESENTATIONS
No Presentations
II. BUSINESS AGENDA
A. 2010/2011 Small Drainage Program: Sumlement No. 2
�j Staff is seeking Council approval of Supplement No. 2 with KPG, Inc. in the amount of $54,376.76 for
construction management support services (mostly field inspections) related to the 2010/2011 Small
Drainage Program. Additional construction management will be provided by City staff. UNANIMOUS
APPROVAL. FORWARD TO OCTOBER 10 COW FOR DISCUSSION.
B. Proiect Completion and Acceptance: 6300 Building Standby Generator Proiect
Staff is seeking Council approval for project completion, closeout and release of retainage to Genesis 3
(previously dba Urban Electric, Inc.) in the amount of $116,803.72 for the installation of a standby
emergency generator located at the 6300 Building. Two change orders in the amount of $2,489.06 were
issued during this project. The project was completed under budget. UNANIMOUS APPROVAL.
FORWARD TO OCTOBER 3 CONSENT AGENDA.
III. MISCELLANEOUS
Meeting adjourned at 5:08 p.m.
Next meeting: Tuesday, October 11, 2011 5:00 p.m. Conf. Room No. 1.
Committee Chair Approval
Minutes by KAM. Reviewed by GL.
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