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HomeMy WebLinkAbout1981-08-04 Regular MinutesAugust 4, 1981 7:00 P.M. FLAG SALUTE AND CALL TO ORDER ROLL CALL OF COUNCIL MEMBERS OFFICIALS IN ATTENDANCE REPORTS Mayor's Report Other Petition re: vacation of 54th Ave. S. right -of -way Council Member's Report 7:07 P.M. Council President Van Dusen. City Hall TUKWILA CITY COUNCIL REGULAR MEETING MINUTES Mayor Todd, presiding, led the Pledge of Allegiance and called the Regular Meeting of the Tukwila City Council to order. GEORGE D. HILL, J. REID JOHANSON, DORIS E. PHELPS, DANIEL J. SAUL. LAWRENCE E. HARD, City Attorney; ALAN DOERSCHEL, Finance Director; DON WILLIAMS, Recreation Director; TED UOMOTO, Public Works Director; MAXINE ANDERSON, City Clerk. Mayor Todd introduced Sharon Wylie, his new Administrative Assistant. Mr. Dwayne Hayes, 16634 53rd Avenue South, submitted a petition to Council regarding the vacation of the 54th Avenue South right -of -way. He asked that the Public Works Committee, at their Wednesday meeting, consider this vacation along with the vacation of South 168th Street previously requested. Councilman Phelps reported that the Finance Committee has considered the report on a new computer system presented by Alan Doerschel, Finance Director. They recommended that he approach the Council for approval on funding a consultant. Mr. Doerschel explained that he has spent the past three months reviewing City and Department needs for a new computer. He has visited other Cities to see what types of machines and programs they are using. The City of Auburn has a computer system that is accomplishing everything that is needed in Tukwila. They hired an independent soft ware vendor to design their systems. Tukwila can do the same. He suggested that the City continue the work that was done in 1979 by Niemi, Holland, and Scott. They would prepare the request for proposal, update the report, review the bids and make recommendation to Council. This would cost a maximum of $3,500. COUNCIL MEMBERS BOHRER AND VAN DUSEN ARRIVED AT THE MEETING. Mr. Doerschel said if they do not proceed now it could be 1983 before a new machine is put into service. The current machine is no longer dependable. There is money in the budget in nondepartmental to cover this expense. We will go into this on a lease- option to buy. MOVED BY PHELPS, SECONDED BY HILL, THAT THE MAYOR BE AUTHORIZED TO ENTER INTO AN AGREEMENT WITH NIEMI, HOLLAND AND SCOTT FOR COMPUTER SERVICES IN AN AMOUNT NOT TO EXCEED $3,500. MOTION CARRIED. Council President Van Dusen said the 1982 Budget Message is in the packet. A paragraph has been added that Department Heads will give preliminary presentations at a Committee of the Whole Meeting. He passed the original copy for each Council Member's signature. City Attorney Hard. Attorney Hard said he has received and reviewed the Quiet Title regarding the City's property along Interurban. It involves Mr. Todd as property owner. He has no objection to the proceedings and is willing to have finding and facts entered on the Quiet Title. The action has no effect on the City's property. If the City wishes to Quiet Title its additional property it can be done anytime in the future. Attorney Hard explained that the zoning ordinance, sometime in the future, is going to need some review of certain provisions as far as the legality. It is important for the City to make sure the ordinance is enforceable and that everything is proper. This needs to be done early enough so appropriate action can be taken prior to the night of the final hearing. It will take a fairly intense analysis. He proposed that his firm be compensated over and above their retainer agreement. Council President Van Dusen asked Attorney Hard to come back with estimated cost figures. TUKWILA CITY COUNCIL REGULAR MEETING August 4, 1981 Page 2 CONSENT AGENDA NEW BUSINESS Prop. Ord. upgrade position of Rec. Supervisor by chang- ing title to Park Rec. Director increasing salary. A. Approval of Minutes, July 21, 1981. B. Approval of Vouchers Claims Fund Vouchers #1447 #1578 Current Fund Golf Crse. Spec. Rev. Street Fund Arterial Street Federal Shared Rev. Water Fund Sewer Fund Firemen's Pension 1449- 1548 &1571 1549 1550 1560 &1572 1561 1562 1563 1568 &1573 1569- 1576 &1574 1577 -1578 31,866.63 40.40 125,059.39 1,836.03 209.75 11,391.38 2,044.28 12.14 $172,460.00 MOVED BY VAN DUSEN, SECONDED BY SAUL, THAT THE CONSENT AGENDA BE APPROVED AS SUBMITTED. MOTION CARRIED. MOVED BY VAN DUSEN, SECONDED BY HILL, THAT THE PROPOSED ORDINANCE BE READ BY TITLE ONLY. MOTION CARRIED. Attorney Hard read an ordinance of the City of Tukwila, Washington, to upgrade the position of Recreation Supervisor by changing the title to Parks and Recreation Director and increasing the salary. MOVED BY VAN DUSEN, SECONDED BY HILL, THAT THE PROPOSED ORDINANCE BE ADOPTED AS READ. Councilman Phelps said this item has been before the Finance and Personnel Committee. Earlier in the year the Administration reorgan- ized the Office of Community Development into a Planning Department with the Building Division and a Recreation Department thereby creating two Department Head positions. The job description before Council reflects the changes in the duties and responsibilities of the Recreation Director. A comparison was made of the salaries of ten cities with Parks and Recreation Departments. Since 1978 additional staff has been employed, the Community Center has been acquired and is operating, there have been additional park acquisitions and develop- ment plans, the sports, recreation and Senior programs are expanding, the Recreation Director oversees the problems at the Golf Course, and numerous grants and budget responsibilities have been added to the position. Councilman Hill said he is glad to see this growth in the Department. There is one more step he would like to see taken and that is to add the Park Maintenance responsibilities to the Park and Recreation Department. You cannot have a good recreation program unless the parks are maintained in a condition to allow this. Mrs. Sharon Wylie, Administrative Assistant, said she reviewed the item with Mr. Mathews, Mayor Todd, and Mr. Williams. In view of the scope of the work it is reasonable to designate the Park and Recreation Director as a Grade 3. The entire Committee agrees with this. In view of the increasing responsibilities of the person holding the position, a Step 3 is reasonable. This would place him in the range of comparable cities. Mr. Williams is doing a fantastic job. Council President Van Dusen said that he felt an employee should start in Step I then work their way up. Councilman Phelps said the incumbent in the position already meets the minimum requirements of the job description. He has been serving in this position since February of 1980. Councilman Hill noted that other employees have been hired and they did not start at Step 1. Mayor Todd said Mr. Williams has been doing this job and the City is just now getting around to considering the upgrade. Councilman Bohrer said that part of justification is based on analysis compared to the Prior Plan. He has objected, in the past, to this approach. The rating technique used by Prior was not a reasonable one. TUKWILA CITY COUNCIL REGULAR MEETING August 4, 1981 Page 3 NEW BUSINESS Contd. Prop. Ord. upgrade position of Rec. Supervisor by chang- ing title to Park Rec. Director increasing salary contd. Res. #793 accept- ing a Bill of Sale for traffic signal from Jack A. Benaroya Co. (Ent- rance to Parkway Plaza Office Bldg.) 33 If he does the same analysis based on a modified approach it looks more like Grade 4 compared to other positions that exist in the City. He said he felt Mr. Williams' position is unique and has two management challenges; the Golf Course and the Community Center. As far as the Steps go, maybe Step 1 would be more appropriate. Council President Van Dusen said we are talking about upgrading a position. He should start at an entry Level 1 because he already has been given credit for experience and education. The real problem is that, if this upgrade is approved, we are going to have other employees request the same. He said he hopes the Salary Plan Review will take care of some of the problems. Don Williams has done a credible job but what about those employees that have not done a credible job? Are we doing any judging? Councilman Phelps said the Committee recommended Grade 3, Step 4. Administration has revised it to a Step 3. Councilman Hill asked if the two new Department Heads started in a Step I. He was told no. He asked if we are going to consider this one different? The recommendation is Grade 3 and he agreed. Councilman Phelps explained that the recommendation for Grade 3 is based on duties and responsi- bilities included in the job description. The recommendation for Step 3 is based upon performance of the incumbent in the position for the past year. Councilman Johanson said he wished Council would keep the discussion to the job itself. The last two hirings have been contrary to policy. He was not convinced another director is needed in the City. He would like to see the individual left out of the discussion. Council President Van Dusen said the best achievement is directly tied to work performance. If a person is rewarded for good performance then you continaully get high achievement and produc- tivity. We have not developed good work performance appraisals. We need to develop a sense of achievement and responsibilities for our employees. Councilman Hill agreed that salaries have been set by personalities. Council approved the creation of the Park and Recreation Director. We need to consider the individual employee on the Step positions. Council spent considerable money on a Salary Plan. The Grade 3 should be based strictly on the duties and responsibilities of the position. The Step depends on the individual employee. Where does the employee fit in our Step Plan? Step I is an entry level spot and Mr. Williams has too much knowledge and expertise; he should be at least Step 3. ROLL CALL VOTE: SAUL, VAN DUSEN, JOHANSON VOTING NO; HILL, BOHRER, PHELPS VOTING YES. *MOTION FAILED: 3 YES, 3 NO. MOVED BY BOHRER, SECONDED BY HILL, THAT THIS ITEM BE PLACED ON THE NEXT COUNCIL MEETING AGENDA. MOTION CARRIED. Prop. Res. amending MOVED BY VAN DUSEN, SECONDED BY SAUL, THAT THIS RESOLUTION BE PLACED Attach. A of Res. ON THE NEXT COUNCIL MEETING AGENDA WITH THE PREVIOUS ORDINANCE. #776, upgrade posi- MOTION CARRIED, WITH HILL AND PHELPS VOTING NO. tion of Rec. Super- visor to Parks Rec. Director. MOVED BY VAN DUSEN, SECONDED BY SAUL, THAT THE PROPOSED RESOLUTION BE READ BY TITLE ONLY. MOTION CARRIED. Attorney Hard read a resolution of the City of Tukwila, Washington, accepting a Bill of Sale for traffic signal from Jack A. Benaroya Company (Entrance to Parkway Plaza Office Building). MOVED BY HILL, SECONDED BY SAUL, THAT RESOLUTION NO. 793 BE ADOPTED AS READ. MOTION CARRIED. TUKWILA CITY COUNCIL REGULAR MEETING August 4, 1981 Page 4 NEW BUSINESS Contd. ‘3,3 7o Res. #794 accept- MOVED BY VAN DUSEN, SECONDED BY HILL, THAT THE PROPOSED RESOLUTION ing a Dev. Agreement BE READ BY TITLE ONLY. MOTION CARRIED. for parking purposes from Lloyd E. Attorney Hard read a resolution of the City of Tukwila, Washington, Lena G. Hartong accepting a developer's agreement for parking purposes from Lloyd (So. 144th). E. and Lena G. Hartong. MOVED BY HILL, SECONDED BY SAUL, THAT RESOLUTION NO. 794 BE ADOPTED AS READ. Attorney Hard explained that this document involves all private property. If there is ever a sale of the individual lots, this will guarantee access and continued use of the joint parking area. The City requested this agreement from the property owner. It will run with the land and be binding on all future purchasers. *MOTION CARRIED. Res. #795 accepting MOVED BY VAN DUSEN, SECONDED BY HILL THAT THE PROPOSED RESOLUTION 3 Dev. Agreements BE READ BY TITLE ONLY. MOTION CARRIED. (Amended to accept agreement from Attorney Hard read a resolution of the City of Tukwila, Washington, Best Way Motor accepting three development agreements. Freight, Inc.) MOVED BY VAN DUSEN, SECONDED BY HILL, THAT RESOLUTION NO. 795 BE ADOPTED AS READ. Council President Van Dusen explained that the first two Developer's Agreements involve future participation in an LID along Interurban Avenue. The third, from Best Way Motor Freight, Inc., assures the City that if the property is subdivided all building structures on the property shall be serviced and metered separately. Councilman Bohrer said that the Council adopted a sidewalk ordinance and expressed their desire to have sidewalks along Interurban. Staff said that the elevations and locations are uncertain at this time. The agreements before us say that at some future time there will be an LID. He thought that sidewalks would be delayed only until the Interurban survey is completed and, at that time, the developers would have them installed. There are other developments along Interurban that fall into the same category. If we are able to install sidewalks on the developed property, independent of an LID, we could have a sidewalk that runs almost the full length of Interurban. He said he would like to see the sidewalks developed as rapidly as possible. These agreements say we must wait for an LID. Councilman Van Dusen asked if the Developer's Agreements can be exercised individually without an LID. Can the City have the developers install the sidewalks without forming an LID? He said he wanted to get sidewalks in there. Attorney Hard said, yes, Council can do that. Mayor Todd said the main problem he sees is that the City cannot tell individuals where to put the sidewalk. He suggested the best way to install the sidewalks is to plan the project and do it all at once. Councilman Bohrer said he thought the purpose of the Interurban Survey Study was to determine elevations and locations of the sidewalks. If the study does not do this we should not spend the money. Council President Van Dusen asked if the sidewalks had to be developed under an LID. Attorney Hard said it would not be improper for the City to give a developer the option of an alternate program rather than an LID. Council President Van Dusen suggested that the agreements should be written differently to cover some alternates. We want a little control on when the side- walks are going in. *MOTION FAILED. TUKWILA CITY COUNCIL REGULAR MEETING August 4, 1981 Page 5 NEW BUSINESS Contd. 3 Res. #795 accepting MOVED BY BOHRER, SECONDED BY VAN DUSEN, THAT THE RESOLUTION BE 3 Deve. Agreements AMENDED BY DELETING SECTION I. (Amended to accept agreement from Councilman Bohrer said there is no reason to hold up the Developer's Best Way Motor Agreement with Best Way Motor Freight, Inc. Freight, Inc.) contd. *MOTION CARRIED. ADJOURNMENT 8:20 P.M. Council President Van Dusen asked Attorney Hard to rewrite the agreements and bring them back to the Committee of the Whole Meeting. MOVED BY HILL, SECONDED BY JOHANSON, THAT THE REGULAR MEETING OF THE TUKWILA CITY COUNCIL ADJOURN. MOTION CARRIED. ax yrfe Ahderson, City erk