Loading...
HomeMy WebLinkAbout1981-08-18 Regular MinutesFLAG SALUTE AND CALL TO ORDER ROLL CALL OF COUNCIL MEMBERS REPORTS Council Members City Attorney CONSENT AGENDA 332 TUKWILA CITY COUNCIL August 18, 1981 Tukwila City Hall 7:00 P.M. Council Chambers Regular Meeting M I N U T E S Councilman Hill led the Pledge of Allegiance and called the Regular Meeting of the Tukwila City Council to order. LIONEL C. BOHRER, MABEL J. HARRIS, GEORGE D. HILL, DORIS E. PHELPS. OFFICIALS IN LAWRENCE E. HARD, City Attorney; ALAN DOERSCHEL, Finance Director; ATTENDANCE TED UOMOTO, Public Works Director; JACOB MACIAS, Grants Coordinator; MAXINE ANDERSON, City Clerk. MOVED BY HARRIS, SECONDED BY BOHRER, THAT COUNCILMAN HILL PRESIDE AS MAYOR -PRO TEM FOR THE EVENING. MOTION CARRIED. Councilman Bohrer said he played in the Tukwila Open Golf Tourna- ment on Saturday. It was well attended, a successful event, and enjoyed by all. Attorney Lawrence Hard asked to have an Executive Session called immediately after the meeting to discuss a personnel matter and a matter of litigation with the City. A. Approval of Minutes: August 4, 1981 B. Approval of Vouchers Current Fund Street Fund Water Fund Sewer Fund Claims Fund Vouchers #1590 #1731 Current Fund 1590 -1672 67,132.92 Golf Crse. Spec. Rev. 1673 30,553.50 Street Fund 1674 -1695 17,322.74 Unemployment 1731 7,472.18 Water Fund 1696 -1712 40,709.80 Sewer Fund 1713 -1728 48,526.28 Firemen's Pension 1729 -1730 183.95 $211,901.37 MOVED BY HARRIS, SECONDED BY PHELPS, THAT THE CONSENT AGENDA BE APPROVED AS SUBMITTED.* Councilman Phelps noted that the daily trips to pick up vehicle parts and other supplies are increasing again. Mr. Ted Uomoto, Public Works Director, said he has discussed this matter with the Chief Mechanic twice recently. He was assured the trips had stopped. Councilman Bohrer noted that there was money in the budget two years ago to build a storage area. Mr. Uomoto said the mezzanine was installed six months ago, but they need more storage space for safety and efficiency. Councilman Bohrer commented that there is an Administrative Policy that the lowest paid person will run the errands. Mr. Uomoto said he has suggested a delivery service to them. Councilman Harris commented that at a meeting she had attended, discussion showed that Tukwila has more mechanics per vehicle than most cities. Certainly our mechanics are as good as those working for other cities. It must be the time they spend running after parts that makes the difference that we need three in our shop and other cities need only two. Mr. Uomoto said he has checked into this, but, as yet does not have the information. *MOTION CARRIED. Claims Fund Vouchers #1584 #1589 1588 1585 1586 1589 9,820.30 513.50 343.53 319.79 10,997.12 TUKWILA CITY COUNCIL, REGULAR MEETING August 18, 1981 Page 2 OLD BUSINESS Parks Rec. Dir. Position Upgrade Block Grant Funds for Library Bldg. Final Acceptance of 1980 Street Improvement Proj. Mayor Pro Tem Hill noted that the request for an upgrade for the Parks Recreation Director will be sent forward to the next Regular Council Meeting to be considered if all seven members are present. Mr. Jacob Macias said they are asking for Council to approve the change in scope from the original Block Grant application. The original request was a $7,000 study; $3,500 from the State Office of Historic Preservation and $3,500 from Block Grant Funds. The City will not receive the grant from the State Office, so the City has $3,500 for half a study. He cited three options and recommended that the scope of work be changed to something that would more benefit the library. This would be to hire a structural consultant to examine the building; if necessary, hire an architect to draw plans for repairs and then use the reamining funds for actual con- struction and rehabilitation. Estimate of the structural consul- tant fee is $500. There is $12,217 available for the project. Mr. Macias said he has inspected the building. Structurally, the building is sound. There are a few problems with the floors and foundation. MOVED BY PHELPS, SECONDED BY HARRIS, THAT THE SCOPE OF WORK BE CHANGED TO HIRE A STRUCTURAL CONSULTANT TO EXAMINE THE BUILDING FOR ANY NECESSARY REPAIRS WITH THE OPTION OF HIRING AN ARCHITECT IF IT IS FOUND NECESSARY.* MOVED BY HARRIS, SECONDED BY BOHRER, THAT THE MOTION BE AMENDED TO ALLOW THE ADDITIONAL FUNDS TO BE SPENT ON THE REHABILITATION OF THE BUILDING. Mayor Pro Tem Hill clarified that the motion as amended is equiva- lent to Option #3 of the staff report. "We can hire a structural consultant to examine the building, possibly hire an architect to draw plans for repairs if necessary, and use the remainder of the block grant money for actual construction and rehabilitation." *MOTION CARRIED. *MOTION CARRIED. Affordable Monthly Mr. Macias reported on a letter he had received from King County Payment Loan Program asking Council support in co- sponsoring an application for block grant funds to continue the Affordable Monthly Payment Loan Program (AMPL). The AMPL program provides lender low interest rate loans for home improvements to low and moderate income families in King County and cities other than Seattle and Bellevue. There is no financial obligation on the part of the City. MOVED BY HARRIS, SECONDED BY PHELPS, THAT COUNCIL ENDORSE THE KING COUNTY AFFORDABLE MONTHLY PAYMENT LOAN PROGRAM (AMPL). MOTION CARRIED. Mayor Pro Tem Hill noted that a certified copy of the council minutes will be mailed to King County. 33c9s Mr. Uomoto explained that Gary Merlino Construction Company has completed the 1980 Street Improvement. The project included improvements to 59th Ave. South, South 152nd and South 144th. The project has been inspected and found to be completed according to the plans, specifications, and change orders. The award cost of the project was $187,915 and the final construction cost was $191,389.08. The two change orders on the project were for in- stalling a new fire hydrant assembly and replacing two existing fire hydrants. He recommended acceptance of the 1980 street im- provement project. Mr. Uomoto said that the items Councilman Bohrer noted at the last meeting have been checked on and corrections done where possible. If there are any simple items left to do, staff will see that they are done. Mayor Pro Tem Hill noted that the new zoning ordinance TUKWILA CITY COUNCIL, REGULAR MEETING August 18, 1981 Page 3 OLD BUSINESS Cont. Final Acceptance of 1980 Street Improvement Proj. (cont.) BUDGET PROPOSAL Finance Department 3.3..P D states that a pedestrian crosswalk must be 20 feet away from any access and egress driveway. He asked if the new crosswalk on 59th meets this requirement. Mr. Uomoto did not know, but Mayor Pro Tem Hill said it was closer. Councilman Phelps asked if there is enough room on the west side to extend the sidewalk to the north. Mr. Uomoto said the possibility is there. MOVED BY HARRIS, SECONDED BY PHELPS, THAT COUNCIL ACCEPT THE 1980 STREET IMPROVEMENT PROJECT.* Councilman Phelps commented that the project was very well done; it was completed before the deadline and it came in a reasonable cost. Councilman Bohrer asked about the soil and excess debris pushed up against the trees across from old City Hall. Mr. Uomoto said they have checked into this. They concluded that there was no damage. Councilman Bohrer said he thought the fill around the trees was 1 to 2 feet deep. Mr. Uomoto said he would personally check on this. Councilman Harris commented that this was a good street project. There were no complaints from citizens. Mr. Uomoto said the credit goes to Wes Jorgenson, Engineer. The problems were responded to immediately so they didn't develop into major items. *MOTION CARRIED. Mr. Alan Doerschel, Finance Director, said that the Finance Department is going to ask for very little increase and no new personnel. The major increase in funds will be spent on the computer. These funds are budgeted in Non Departmental. Council will award the bid on the purchase of a computer system, and at that time, commit the funds for 1982. He is proposing some signi- ficant changes in the Department, such as cross training, desk manuals and a reorganization in the way the Department business is handled. They expect these things, along with the computer, to enable them to operate more efficiently without additional people. In 1982, there will be $43,000 budgeted for the computer and re- lated costs. Of that, $7,000 is allotted to update the computer at the Fire Department. No decision has been made on whether the Fire Department will be put on the new computer or whether they will continue to operate their own. The consultant will make a recommendation on this. We hope to be back to Council in October with a recommendation for acceptance of the computer package. When the new equipment is installed, we will still keep the old computer and run parallel reports to be sure everything is in operation. We hope to be completely on the new computer by May. Council can expect to see some significant changes. We hope to have a more comprehensive budget process next year. A long range planning model will be included in the 1983 budget. This will give us a prediction of expenditures and revenues to be used for the next 10 to 20 years. This model will be on the computer and we will need a consultant to help design the program. This could cost $2,000 to $3,000. With the computer, we expect to produce information in a much more timely and accurate manner. We will coordinate with the other departments to get their information on the computer as soon as possible. We are proposing $4,000 in 1983 to have a program drawn up for the Police Department. By 1984, we hope to have all of the departments on the machine. If we don't decide on the brand of computer until December, this could put us back one year. I.B.M., N.C.R., and Burroughs are the main venders for a machine to meet our needs. The important thing is not the hardware (machine); it is the software (programs). The State is changing their accounting requirements (the BARS coding), effective 1982. TUKWILA CITY COUNCIL, REGULAR MEETING August 18, 1981 Page 4 BUDGET PROPOSAL Cont. Finance Department (cont.) MISCELLANEOUS Attorney Hard, LID #30 ADJOURNMENT: 8:30 p.m. 3 .387 Councilman Bohrer said he would like to see these goals included in the budget process or set down some place. It is essential, on the purchase of a computer, that Council see the plan for implementation at the time the decision is made. We should know what the need is and what the time line is. Mr. Doerschel said he will keep the Finance and Personnel Com- mittee informed on the progress. When it comes time to award the bid, Council should have all their questions answered. Councilman Bohrer noted that it appeared Public Works would be the last department on the computer. Since Police and Fire already have computers, it might be more appropriate to put Public Works on first. Mr. Doerschel noted that the $7,000 is to keep the Fire Department on their own computer. The $4,000 is not neces- sarily for Police; it might be used for Public Works. This deci- sion will be made later. Mr. Doerschel said that the State Auditor is very interested in this. They will be reviewing the plans for the computer. They will review the programs, design and procedures. Councilman Hill said the new computer should help staff be more efficient and keep Council more informed about the financial status of the City. Councilman Harris noted that time is fleeing; we need to get started. Attorney Hard reported on the status of LID #30. They have ne- gotiated with one of the property owners through his lawyer. There were three documents involved. 1. Letter from Attorney Hard setting requirements. 2. Letter from the Building Official telling them City Code requirements. 3. Letter from the attorney representing the property owner saying they agree. The letters are all written, signed and delivered. They are now waiting for the property owner to agree upon a day when they will sign the deed for the property needed for the LID. The only property the City is concerned about now is that owned by S M Investment Company and the condominiums on the opposite side of the street which involves the same people. At this moment, the City has done everything within its power to complete these ne- gotiations. We do not want to proceed with condemnation. It is both expensive and complicated. Councilman Harris asked if any building permits had been issued in that area since the moratorium was lifted. Those present felt there had been none. Councilman Harris asked if Attorney Hard would proceed with con- demnation if the documents aren't executed. Attorney Hard said there are three options: (1) File a comdemnation action to ac- quire the land; (2) Not continue with the project; (3) City can proceed to let the bid and start construction in the hopes the deed will be signed. Mr. Uomoto said if the bid can't be awarded on August 25, 1981, we are going into the wet weather season, and under these condi- tions, costs will run higher. He recommended the project be de- ferred until next year. MOVED BY HARRIS, SECONDED BY PHELPS, THAT COUNCIL RECESS FOR TEN MINUTES, THEN GO INTO EXECUTIVE SESSION. MOTION CARRIED. TUKWILA CITY COUNCIL, REGULAR MEETING August 18, 1981 Page 5 ADJOURNMENT 10:30 p.m. MOVED BY HARRIS, SECONDED BY BOHRER, THAT THE EXECUTIVE SESSION BE CLOSED. MOTION CARRIED. 10:30 p.m. Executive Session requested by Attorney Hard to discuss a matter involving an applicant for a position in the Police Department MOVED BY HARRIS, SECONDED BY PHELPS, THAT THE REGULAR MEETING OF THE TUKWILA CITY COUNCIL ADJOURN. MOTION CARRIED. Mayor'ro Tefn Hi 11 City Clerk a4 e,c-4 32,38