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HomeMy WebLinkAbout1981-10-13 Committee of the Whole MinutesTUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE October 13, 1981 Tukwila City Hall 7:00 p.m. Council Chambers MINUTES CALL TO ORDER Councilman Saul called the Tukwila City Council Committee of the Whole Meeting to order. ROLL CALL OF LIONEL C. BOHRER, MABEL J. HARRIS, J. REID JOHANSON, DORIS COUNCIL MEMBERS E. PHELPS, DANIEL J. SAUL. OFFICIALS IN BRAD COLLINS, Planning Director; TED UOMOTO, Public Works ATTENDANCE Director; PAT LOWERY, Police Chief; HUBERT CRAWLEY, Fire Chief; SHARON WYLIE, Administrative Assistant; MAXINE ANDERSON, City Clerk. NEW BUSINESS Shimatsu Rezone Request REPORTS Mayor's Report OLD BUSINESS Approval of Minutes MOVED BY HARRIS, SECONDED BY PHELPS, THAT COUNCIL CONSIDER ITEM 5a AT THIS TIME. MOTION CARRIED. Brad Collins, Planning Director, explained that the applicants are requesting approval of a change in zoning classification from R -1 to C -2 for 3.4 acres adjoining the west side of Southcenter Parkway. He noted that the building lines, reviewed under the waiver process, have been adjusted back to 25 feet from the existing property lines. Councilman Bohrer asked if the ordinance contains all of the conditions of the waiver. Mr. Collins said the ordinance does not. It only identifies one condition. The assumption is that the conditions are part of the waiver and don't need to be duplicated in the zoning action. The conditions imposed under other requirements are assumed to be as binding as those docu- mented in the zoning ordinance. By imposing conditions in the zoning, the ordinance becomes a contract rezone. We would pre- fer to have the conditions go through the waiver process or through B.A.R. approval. Councilman Bohrer said he is in favor of the conditions being in the ordinance. Councilman Harris said she also likes them in the ordinance. Councilman Johanson said, in this way, the conditions would have to pass from the waiver process to the B.A.R. for approval; he would like a more solid approach than that. There is no assurance that the Board of Architectural Review will even consider the conditions. MOVED BY BOHRER, SECONDED BY HARRIS, THAT THE CONDITIONS APPROVED DURING THE WAIVER PROCESS BE ADDED TO THE ORDINANCE. MOTION CARRIED. Attorney Hard said the conditions placed on the waiver when it was granted by the Council are binding conditions. The waiver process says that the waiver is granted subject to certain conditions. The waiver action is documented. MOVED BY HARRIS, SECONDED BY JOHANSON, THAT THIS ORDINANCE BE PLACED ON THE AGENDA FOR THE NEXT REGULAR MEETING WITH THE CONDITIONS ADDED. MOTION CARRIED. Mayor Todd introduced the members of the Arts Commission that were present. He has asked them to discuss the Doces' Fountain and come back to Council with a recommendation. Mr. Dick Gravender, Chairman, said they will consider it at the next meeting and be back to Council the first part of November. MOVED BY HARRIS, SECONDED BY BOHRER, THAT THE MINUTES FOR SEPTEMBER 8, 1981, WITH VERBATIM ATTACHMENT, AND SEPTEMBER 29, 1981 BE APPROVED AS PUBLISHED. MOTION CARRIED WITH PHELPS VOTING NO. TUKWILA CITY COUNCIL, C.O.W. October 13, 1981 Page 2 NEW BUSINESS Consultant selection for signalization Southcenter Blvd. projects Southcenter Parkway between I -5 off ramp and Strander Blvd: Mr. Uomoto explained that the first project is to modify the three existing signals along Southcenter Pkwy. The City has received $60,000 in FAUS funding for this project. There were four consultant proposals received. He recommended Council approve Entranco Engineers to make the study and prepare the plans and specifications at a cost not to exceed $14,523. Entranco Engineers have made numerous traffic studies in the area and are best qualified. This project must be coordinated with the State Highway Department to include the I -5 off -ramp. Public Works Committee has reviewed the proposals and recommends Entranco Engineers. Mr. Rod Schrengohst, Entranco Engineers, explained that the three signals could be time phased using a new technology (Time Base Coordination). This does not require direct connection between the individual locations. It operates with a digital clock. They are not recommending that this procedure be used; just that they do a short design memo and determine the most appropriate technology. The cost for Time Base equipment is approximately 20% less than the projected equipment cost. If this savings were made it could be used for channelization, signing or other traffic improvement items. MOVED BY BOHRER, SECONDED BY JOHANSON, THAT THIS ITEM BE RE- FERRED TO THE AGENDA FOR THE REGULAR MEETING OF OCTOBER 20. MOTION CARRIED. South 180th Street and Andover Park East: Mr. Uomoto said the second project is to install new signals at South 180th Street and improve the channelization. This project is funded with 100% FAUS funds in the amount of $75,000. There are no signals at that intersection at the present time. Four consultants responded to the call for proposals. The Public Works Committee reviewed the proposals and recommend Centrac, Inc. Mr. Uomoto asked Council's approval of Centrac, Inc. to make the study and prepare the plans and specifications. They have assured him the total project can be completed within the FAUS funding. MOVED BY PHELPS, SECONDED BY HARRIS, THAT THIS ITEM BE PLACED ON THE AGENDA FOR THE REGULAR MEETING OF OCTOBER 20. MOTION CARRIED. Southcenter Boulevard improvement and relocation: Mr. Uomoto explained that this project is to study, develop design alternatives, cost estimates and do the environmental impact study for Southcenter Boulevard from 62nd Avenue South east to Interurban Avenue and continue on to connect with the west ramp of the Grady Way Bridge Project. The City has already received allocation of $158,300 FAUS funds. The City's matching share is $32,492. The King County Council still must approve the use of the Forward Thrust Funds. This is an important project so we need to proceed immediately. The consultant will complete the study which includes preliminary design, right -of -way and trail study, traffic analysis, soils study, etc. This proposal is up to the plans and specs stage. Mr. Uomoto recommended that Council approve Entranco Engineers for this phase. Their submittal was $127,890. Of this amount, the City's matching share is $21,741. Since the Forward Thrust Funds have not been approved, he recommends that an alternate source of funds be made available for the City's matching share. There are sufficient unused funds from the South 188th Connector Project. TUKWILA CITY COUNCIL, C.O.W. October 13, 1981 Page 3 NEW BUSINESS Cont. Consultant selection for signalization Southcenter Blvd. projects (cont.) RECESS: 8:45 p.m. Testing fees for entry level applicants in the Fire and Police Depts. Mr. Rod Schrengohst, Entranco Engineers, reviewed the scope of the work they would do for $127,890. The intent of Part A (Environmental Assessment) is to perform the environmental studies necessary to determine the environmental effects of the proposed roadway and bridge in accordance with city, state and federal requirements. The intent of Part B (Design Report) is to per- form the preliminary engineering necessary to determine the width, length and other features of the new roadway and bridge following city, state and federal requirements. He cautioned that, if the money being held for this project isn't used, the City could lose it. Some action toward use of the funds should be taken by early 1982. Councilman Bohrer noted that this project only goes through a study phase of the project. He asked if there would be a further contract for design. Mr. Uomoto said there would. Councilman Bohrer asked if it wouldn't be to the City's advantage to keep the same form on the second phase. Mr. Uomoto agreed it would. The total project cost is estimated to be 4 to 5 million. Councilman Bohrer asked about the percent of consultant's fees on a project of this size. It would be in the range of 10 Mr. Schrengohst explained that the fee for the proposed work under this contract would be a portion of the total design fees. Councilman Bohrer expressed concern over the informal procedure used in seeking bids for this project. For a project of this magnitude, a more formal method should be used. Mr. Uomoto said that Entranco Engineers have substantial background knowledge and experience. This is a complex project and that results in high cost engineering fees. Councilman Phelps said Entranco has performed a lot of traffic and transportation plans for the City in a satisfactory manner. She supports the Public Works Department's recommendation. Councilman Bohrer said he did not see any advantage in selecting a consultant for this phase and then go through the process again on the next phase. It could be advertised as engineering services for the entire project bid in two phases. Mayor Todd agreed with Councilman Bohrer that it would be best if the City could award both phases of the contract to this consultant. However, we cannot award a contract in excess of funds available. MOVED BY PHELPS, SECONDED BY JOHANSON, THAT THIS ITEM BE PLACED ON THE AGENDA FOR THE REGULAR MEETING OF OCTOBER 20. MOTION CARRIED. MOVED BY PHELPS, SECONDED BY HARRIS, THAT COUNCIL RECESS FOR FIVE MINUTES. MOTION CARRIED. Councilman Saul called the Committee of the Whole Meeting back to order. It was noted that Councilman Johanson did not return to the table. Councilman Phelps noted that this item was forwarded from the Civil Service Commission. Her husband is Chairman of the Com- mission. She asked the City Attorney whether she could participate in the discussion. Attorney Hard felt she should be excused. Pat Lowery, Police Department, explained that his investigation shows a number of people file applications for the Police or Fire Departments to meet their State Unemployment requirements. They have no intention of taking the Civil Service Test. Some people take it to get experience on the testing process. Again, they are not really seeking a job with the City. The testing process is quite costly. The filing fee is not to discourage those really wanting to go through the testing procedure. If someone can't af- ford it an indigent waiver will be provided. TUKWILA CITY COUNCIL, C.O.W. October 13, 1981 Page 4 NEW BUSINESS Cont. Testing Fees (cont.) Surplus Vehicles Replace Fire Dept. supplies MISCELLANEOUS Attorney's Report Mayor's Budget MOVED BY HARRIS, SECONDED BY BOHRER, THAT THIS ITEM BE ON THE AGENDA FOR THE REGULAR MEETING OF OCTOBER 20.* Yr), MOVED BY BOHRER, SECONDED BY HARRIS, THAT THE ENTRY LEVEL APPLICA- TION FEE FOR THE FIRE AND POLICE DEPARTMENT BE $5.00. MOTION CARRIED. Councilman Phelps returned to the table. *MOTION CARRIED. MOVED BY HARRIS, SECONDED BY BOHRER, THAT THE AGENDA BE AMENDED TO INCLUDE A REQUEST FROM CHIEF LOWERY CONCERNING SURPLUSING VEHICLES. MOTION CARRIED. Chief Lowery reported that they have two vehicles that are no longer in use. One is a 1969 Chevrolet Convertible. This car was obtained through a drug seizure. It was used as an under- cover vehicle, but is no longer needed. The other, a 1977 Pontiac was being used as an extra car. The vehicle is worn out. He recommended that the vehicle be sold at public auction. MOVED BY HARRIS, SECONDED BY BOHRER, THAT THIS ITEM BE PLACED ON THE AGENDA FOR THE REGULAR MEETING OF OCTOBER 20. MOTION CARRIED. MOVED BY HARRIS, SECONDED BY BOHRER, THAT THE AGENDA BE AMENDED TO INCLUDE A MEMO FROM HUBERT CRAWLEY, FIRE CHIEF, CONCERNING RE- PLACEMENT OF SUPPLIES. MOTION CARRIED. Chief Crawley explained that his request is for additional money to replace the foam agents used to reduce the explosion potential at the gas tanker accident on October 11. This represents a total of $1,829. They need to replace it as soon as possible so they are ready for another emergency. MOVED BY HARRIS, SECONDED BY BOHRER, THAT THIS ITEM BE PLACED ON THE AGENDA FOR THE REGULAR MEETING OF OCTOBER 20 AND HAVE A BUDGET TRANSFER PREPARED.* Councilman Bohrer recommended that the Chief order the foam and charge it to the correct budget line item. *MOTION CARRIED. Proposed Resolution- Chief Crawley explained that the two Scott Breathing units are Accepting 2 Scott late models and similar to what they are using. The 3M Company Breathing Units had no one trained to use them. MOVED BY HARRIS, SECONDED BY PHELPS, THAT THIS ITEM BE PLACED ON THE AGENDA FOR THE REGULAR MEETING OF OCTOBER 20. MOTION CARRIED. Attorney Hard reported that the lawsuit filed by the trucking company involved in the collapse of the 56th Avenue Bridge has been settled. The insurance companies agreed to settle it. The terms are that the money, contributed by both County and Tukwila, does not reflect any agreement that may be reached in the future. The settlement was around $11,500 for each jurisdiction. PRESENTATIONS OF PROPOSED REQUESTS FOR THE 1982 BUDGET Sharon Wylie, Administrative Assistant, reviewed the 1982 priorities of the Mayor's Office. She said that that office will not ask for any increases that will cause a hardship on any other city department. The first and foremost goal is to maintain a high level of service whatever the budget limits are. They will work TUKWILA CITY COUNCIL, C.O.W. October 13, 1981 Page 5 PRESENTATIONS OF PROPOSED REQUESTS FOR THE 1982 BUDGET Cont. Mayor's Budget (cont.) to improve cooperation between the legislature and executive sections. The areas that entail costs are: Training, regional planning, extra labor for Grant's Coordinator, performance evaluation process and a Council /Staff /Mayor retreat. Attorney's Budget Attorney Hard said that their budget request is $95,230 broken Request down as follows: Retainer $24,000 Municipal Court $46,230 ($57.50 per hour) Other Legal $22,500 Miscellaneous 2,500 City Clerk's Presentation Council ADJOURNMENT: 9:50 P.M. The biggest unknown expense that the City could face in 1982 is potential litigation over the zoning ordinance. This could be a very expensive lawsuit. Attorney Hard said this request is a substantial amount of money. It is a good reason for the City to consider the question of a full -time in -house City Attorney. The City should consider two full -time lawyers, a secretary and the cost of a library. He said he would like to continue doing the City's work. Maxine Anderson, City Clerk, presented the priority requests from the City Clerk's Office and the Municipal Court. The re- quests for the clerk's office are a card file cabinet ($500); hardcover document binders ($250) and a shreader for all depart- ments to use ($1,600). The Municipal Court's work load has in- creased drastically in the past five years. This makes it neces- sary to request, as the number one priority, that the part time employee be made full time in the Court. Second priority is a new IBM Selectric Typewriter and third is a new calculator. Councilman Saul said he would like to have money for a display case included in the Council's budget. The case would be designed to fit in the lobby and be used for display of the Sister City exchange gifts. MOVED BY HARRIS, SECONDED BY PHELPS, THAT THE TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING ADJOURN. MOTION CARRIED. i Council Pres-i-de t Pro Tem Saul City Cl e(rk